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HomeMy WebLinkAbout01-02-18 Planning Board MinutesCity Planning Board Tuesday, January 2nd, 2018; 6:00 PM | City Commission Chamber – 121 N. Rouse Avenue A. 06:03:21 PM (00:02:17) Call Meeting to Order & Roll Call Board Members:  Commissioner Chris Mehl  Lauren Waterton  Paul Spitler  Henry Happel (Chair)  Brianne Dugan  Jordan Zignego  John Lavey  Jerry Pape Others Present (staff/applicants):  Chris Saunders (Planner)  Martin Matsen (Community Development Director)  Tom Rogers (Planner) B. 06:04:05 PM (00:03:01) Changes to the Agenda (none) C. 06:04:17 PM (00:03:13) Minutes (none) D. 06:04:23 PM (00:03:19) Public Comment (none) E. 06:04:39 PM (00:03:35) Action Items 1. Discussion and action on Growth Policy framework, questions, outreach and time line (Rogers, Saunders, Matsen)  Framework  Growth Policy Questions  Outreach Timeline  Next Steps Memo  November Memo to City Commission  Comments Saunders & Comments Lavey Presentation by Director Matsen and Planner Saunders regarding a request for proposal (RFP) for a consultant to provide assistance in developing the growth policy and timeline in connection with the same. A General discussion followed concerning these matters. 06:25:41 PM (00:24:37) MOTION by Mr. Pape to dissolve the Planning Board Growth Policy subcommittee. The motion failed for lack of a second. 06:26:41 PM (00:25:37) A continuation of general discussion of the action item. 06:30:36 PM (00:29:32) MOTION by Mr. Happel to amend the composition of the Planning Board Growth Policy Subcommittee (the “Subcommittee”) to include: Mr. Lavey, Ms. Waterton, Commissioner Mehl and Mr. Spitler. MOTION SECONDED VOTE: Motion Passes: 7 for; 1 against 06:34:17 PM (00:33:13) Planning Board continued discussion regarding the Growth Policy. 06:38:48 PM (00:37:44) MOTION by Mr. Spitler to provide direction to the City staff develop an RFP utilizing, as appropriate, the growth policy questions and the growth policy overview document (Framework) that the Subcommittee has developed. MOTION SECONDED followed by a general discussion. 06:41:24 PM (00:40:20) VOTE: Motion Passes; 7 for; 1 against 06:41:39 PM (00:40:35) MOTION by Mr. Spitler to direct City staff to incorporate scenario planning as appropriate in the growth policy process including as needed, the RFP. MOTION SECONDED followed by a general discussion. 06:48:25 PM (00:47:21) VOTE: Motion Passes; 7 for; 1 against 06:48:46 PM (00:47:42) MOTION by Mr. Spitler that the chairman (Mr. Happel) be involved in the RFP process to the extent necessary including signing off on the RFP itself and also the review and selection process MOTION SECONDED followed by general discussion. 07:04:56 PM (01:03:52) VOTE: Motion Passes; 7 for; 1 against 07:05:50 PM (01:04:46) MOTION by Mr. Mehl that the Planning Board urges staff to ensure that the consultant coordinate with the other existing City plans in the development of the Community Plan. MOTION SECONDED followed by a general discussion. 07:06:46 PM (01:05:42) VOTE: Motion Passes; 7 for; 1 against 07:07:18 PM (01:06:14) MOTION by Commissioner Mehl that once a consultant is selected that they meet with the Planning Board. MOTION SECONDED followed by a general discussion. 07:09:01 PM (01:07:57) VOTE: Motion carries unanimously A discussion followed focusing primarily on the comments submitted (link above) by Mr. Lavey. 07:12:35 PM (01:11:31) MOTION: by Mr. Pape to engage in Mr. Lavey’s offer of further refinement of his appendix C (of the Lavey Comments) prior to its contribution to the rest of the Subcommittee and the staff for the purpose of producing the RFP. MOTION SECONDED followed by a general discussion. VOTE: Motion carries unanimously 07:17:22 PM (01:16:18) A discussion continued on the action item by Planner Rogers and the Planning Board. F. 07:23:50 PM (01:22:46) FYI/Discussion Future Agenda Items G. 07:28:23 PM (01:27:19) Adjournment For more information please contact Tom Rogers at TRogers@bozeman.net This board generally meets the first and third Tuesday of the month at 7:00pm Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 582‐3232 (TDD 582‐2301).