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Home My WebLink About10-08-18 City Commission Packet Materials - C9. Addendum 1 with Above and Beyond for Recreation Janitorial Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Jamie Saitta, Recreation Manager Mitch Overton, Parks & Recreation Director SUBJECT: First Addendum to Professional Services Agreement for Recreation Facility Janitorial Services FY19 MEETING DATE: October 8, 2018 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to sign Addendum to Professional Services Agreement for Recreation Facility Janitorial Services FY19. Services will be contracted with Above and Beyond Janitorial. SUGGESTED MOTION: Authorize the City Manager to sign Addendum to Professional Services Agreement for Recreation Facility Janitorial Services FY19. Services will be contracted with Above and Beyond Janitorial. BACKGROUND: The Story Mill Community Center is a new recreation facility that requires janitorial services. The scope of work will be updated to reflect this new facility. The Professional Services Agreement will, upon mutual agreement, be extended by one year. UNRESOLVED ISSUES: N/A ALTERNATIVES: Disapprove FISCAL EFFECTS: Funds are allocated in the current Recreation Division budget. The added scope of work for the Story Mill Community Center is $1,300 per month. Attachments: First Addendum to Professional Services Agreement for Recreation Facility Janitorial Services FY19, and Attachment A Report compiled on: September 12, 2018 97 First Addendum to Professional Services Agreement for Recreation Facility Janitorial Services FY 2019 Page 1 of 2 FIRST ADDENDUM TO PROFESSIONAL SERVICES AGREEMENT THIS FIRST ADDENDUM TO THE PROFESSIONAL SERVICES AGREEMENT dated December 11, 2017 (the “Agreement”) is made and entered into this _____ day of ______, 2018, by and between the CITY OF BOZEMAN, MONTANA, a self governing municipal corporation organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,” and Above and Beyond Janitorial, hereinafter referred to as “Contractor.” In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency whereof being hereby acknowledged, the parties hereto agree as follows: 1. Scope of Services. During the term of this Addendum, the scope of services is amended to include the Story Mill Community Center, 600 Bridger Drive. The new scope of services is included in Attachment A. 2. Term. The term of the Agreement will be extended to the 30th day of June 2019. **** END OF AGREEMENT EXCEPT FOR SIGNATURES **** Attachments: Attachment A 98 First Addendum to Professional Services Agreement for Recreation Facility Janitorial Services FY 2019 Page 2 of 2 IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written. CITY OF BOZEMAN, MONTANA By________________________________ Andrea Surratt, City Manager CONTRACTOR (Above and Beyond Janitorial) By_____________________________ Print Name: Title: APPROVED AS TO FORM By_______________________________ Greg Sullivan, Bozeman City Attorney 99 Attachment A-Scope of Services Lindley Center, 1102 East Curtiss St. 2,264 sq. ft. The City agrees to pay Contractor $700.00 per month for the following scope of work at the Lindley Center. Lindley Center Weekly Cleaning will include: 1. Restrooms -clean toilets and surrounding area -clean sink (bowl and fixtures) -clean all fixtures including light and fan cover -sweep, mop, and disinfect floors -empty all trash receptacles and replace liners -restock all paper products -clean mirror -disinfect doorknobs, light switches, and stall handles 2. Kitchen -clean and disinfect all counters -clean cabinet doors -clean and disinfect sink -clean refrigerators inside and out -clean microwave inside and out -clean ovens inside and out -sweep, mop, and disinfect floors -restock all paper products -empty all trash receptacles and replace liners -clean and disinfect all fixtures -clean and disinfect mop sink -clean dust mop and broom corner -replace all mop heads 3. Main Rooms -vacuum entry rugs -sweep and mop floors -clean and disinfect all counter tops -disinfect all fixtures -clean water fountain 4. Other -restock all cleaning supplies when needed -clean and replace all mop heads Lindley Center Monthly Cleaning will include: -clean walls and baseboards -clean and disinfect all trash receptacles -clean windows 100 Story Mansion, 811 S. Willson Ave. 2,000 sq. ft. The City agrees to pay Contractor $1150.00 per month for the following scope of work at the Story Mansion. Story Mansion Weekly Cleaning will include: 1. Entry and Kitchen -clean and sanitize floors -vacuum rugs -clean refrigerator and freezer -clean sinks -clean fixtures -clean microwave -empty trash receptacles and replace liners 2. ADA restroom (main level) -empty trash receptacles and replace liners -clean toilet -clean sink -clean mirrors -sweep and mop floors -clean and sanitize all fixtures 3. Restrooms (lower level) -empty trash receptacles and replace liners -clean toilets -clean sinks -clean mirrors -sweep and mop floors -clean and sanitize all fixtures -mop floors downstairs in front of bathrooms 4. Dining Room, Main Room, Foyer, Library, Study, Stairs -Low dusting -vacuum rugs -vacuum stairwells -sweep and mop wood floors Story Mansion Monthly Cleaning will include: -clean and sanitize trash receptacles -High dust all wood walls & baseboards 101 Beall Park Recreation Center, 415 N. Bozeman Ave 1,442 sq. ft. The City agrees to pay Contractor $650.00 per month for the following scope of work at the Beall Park Recreation Center. Beall Park Recreation Center Weekly Cleaning will include: 1. Kitchen -clean counters -clean refrigerators -clean microwave -clean sink -wipe down wall behind trash can and behind sink -sweep and mop floor -clean and sanitize light switch 2. Restrooms -clean toilets -clean sinks -clean mirror -restock toilet paper and trifold towels if needed -clean and sanitize all fixtures: door handles, toilet handle and light switch -sweep and mop floor -empty all trash receptacles 3. Main Room -clean floors -vacuum entry rugs -clean door windows -clean and sanitize all light switches and door handles -empty all trash receptacles Beall Park Recreation Center Monthly Cleaning -clean and sanitize all trash receptacles -clean baseboards and wanes coating and window sills -clean bathroom lights/fans/main room hanging lights 102 Story Mill Community Center, 600 Bridger Drive 9,800 sq. ft. The City agrees to pay Contractor $1300.00 per month for the following scope of work at the Story Mill Community Center. Story Mill Community Center Weekly Cleaning will include: 1. Kitchen -empty trash and replace liners -vacuum floor mats -clean counters -clean refrigerators -clean microwave -clean sink -clean exterior cabinets -sweep and mop floor -clean and sanitize light switch 2. Restrooms -empty trash and replace liners -clean and sanitize sinks -clean and sanitize toilets and urinals -clean mirrors -clean and sanitize walls by sinks, urinals, toliets -damp wipe and sanitize partitions -stock all dispensers -sweep, mop, sanitize floors 3. Gymnasium -empty trash and replace liners -sweep floor -scrub floor with auto scrubber -mop floor 4. Other -vacuum all floor mats -stock all dispensers -wipe clean customer counter -clean entrance door glass and glass in door leading from lobby to gym -Quarterly: dust window sills and baseboards All equipment and cleaning supplies needed for the scope of work in this exhibit will be provided by the Contractor. Toilet paper, paper towels, soap, and can liners will be provided by the City. 103