HomeMy WebLinkAboutTIF Minutes 10-17
Downtown Tax Increment Finance
Board Meeting Minutes
October 17, 2017
Attending: Bobby Bear, Vonda Laird, Bob Hietala, Cory Lawrence, Jeff Krauss, Chris
Naumann
Absent: Bill Stoddart
Public Comments: Nine
Minutes
ACTION: Vonda Laird moved to approve the September minutes as presented. Bob Hietala seconded the motion. All voted in favor.
Financial Report
Chris presented the current FY2018 finances. Chris highlighted some of the year-to-date
FY18 expenses including: second quarter Partnership management fee of $27,500;
$10,275 for streetlamps at 5 West Building; and $7,500 for 23 East Main technical
assistance grant. The board had no other questions regarding the finance report.
Executive Director’s Report
Technical Assistance Program Update—NO CHANGES
Three grants have been awarded thus far for FY2017—shown at the bottom of the chart.
The chart also lists uncompleted grants that were awarded in FY2016. Keep in mind that the committed grant amounts are only tentative since the actual reimbursement amount
will be determined as a one to one match upon completion of the grant work. As a
reminder, the Planning grants have a $7500 cap and the Façade grants are capped at
$3000.
Date Project Name Project Address Applicant Professional Type Value
8/21/2015 712 East Main 712-716 East Main BCHO Architects BCHO Architects Plan/Façade 10,500$
12/30/2015 Big Sky Western Bank 106 East Main Big Sky Western Sanderson Stewart Façade 3,000$
Total 13,500$
Date Project Name Project Address Applicant Professional Type Value
10/31/2016 Owenhouse 2nd Floor 26 East Main Larry Bowman Yellowstone Arch Planning 7,500$
10/31/2016 Owenhouse 2nd Floor 26 East Main Larry Bowman Yellowstone Arch Façade 3,000$
3/30/2017 23 East Main 23 East Main Mark Kehke Intrinsik Planning 7,500$
Total 18,000$
FY17 Budget 50,000$
remaining 32,000$
Technical Assistance Program FY2017 Report
Other Financial Program Updates
Streetscape Grants
General Willson Building (along North Black) 3 new streetlamps—Completed
5 West Mendenhall (along West Mendenhall) 4 new streetlamps—Completed Lark Hotel (along South Grand) 5 new streetlamps—Pending
Life-Safety Grants
Dedicated Fire Line for 712-716 East Main—Pending
Dedicated Fire Line for Lark Hotel—Pending Hotel Incentive Grant
Etha Hotel—Pending
Lark Hotel—Pending
Downtown Strategic Parking Management Plan See attachment below for the most current progress report. Strategies 1 through 5 have
been completed. Strategies 6, 7, and 8 are scheduled to be addressed in 2018. Strategies
9 through 17 are on-going but will take the next 12 to 18 months to complete.
Building Project Updates Lark Addition (corner of Grand and Main) 4 story building with 28 new Lark hotel
rooms. Construction began in December 2016 to be completed Spring 2018.
5 West Building (northwest corner of Mendenhall and Tracy) COMPLETED
Etha Hotel (old Armory building) first phase of foundation work complete. No date for when construction will resume. Rialto Theater under construction to be completed by December 2017.
Black & Olive Apartments application is currently scheduled for the City
Commission on October 18, 2017.
“OSM” Building 5 story mixed use building proposed on southwest corner of Babcock and Wallace—schedule unknown BG Mill Building 5 story mixed use building proposed on southwest corner of
Mendenhall and Broadway—schedule unknown
New Businesses Update
• Jonah & Sage (women’s clothing)—240 East Main—former Reflections space—
OPEN
• Knife—411 East Main—former Rockford space—OPEN
• Little Star Diner—548 East Babcock—former Frank’s—OPEN
• Squire House—27 East Mendenhall—Element Hotel restaurant—OPEN
• Urban Kitchen—5 West building—OPEN
• Salted Carmel—5 West building—OPEN
• Union Market—39 North Rouse—old Service Electric space opening date unknown
• Fire—243 East Main—former Artcraft Printers—being remodeled as wood-fired
pizza
Planning Updates In this section, I will provide update about several ongoing City planning processes.
UDC Revisions http://bozeman.net/Projects/UDCCodeupdate/Home
Consultants: Makers (Seattle), Leland Group (Portland), Studio Cascade (Spokane) Update: CC public hearing occurring weekly.
City Vision & Strategic Plan
Consultants: HDR Timeline: March 2016-??? 2018 Update: draft plan adopted by CC on May 15, 2017. Work continues adding
specifics goals and objectives to each overarching component.
2017 Community Plan (City Growth Policy) Update Consultants: City release RFP for consultants January 2017 Timeline: October 2017 through late 2018
Downtown Strategic Parking Management Plan—NO CHANGES
See attachment below for the most current progress report. Strategies 1 through 5 have been completed. Strategies 6, 7, and 8 are scheduled to be addressed in 2018. Strategies 9 through 17 are on-going but will take the next 12 to 18 months to complete.
Active Projec ts: Strategic Parking Management Plan COMPLETED
PENDING September 2 017 HOLD/NOT STARTED
STRATEGY
DESCRIPTION
PROJECTED
COMPLETION
ACTUAL
COMPLETION
COMMENTS
1
Formalize the guiding principles
as policies within the parking and
transportation system plan.
Aug-16
Adopted by the BPC
in 8/2016.
2
Adopt the 85% rule as the
standard for measuring
performance of the parking
supply and triggering specific
management strategies.
Aug-16
Adopted by the BPC in
8/2016.
3
Strengthen the role of the
Parking Manager and the
Parking Services Division - to
better integrate with the
Community Development and
Economic Development
planning.
On-Going
On-Going
PPM attending DRC
meetings, and
offering
data/comment as
staff review.
4
Establish a policy for adjusting
rates (on and off-street)
Oct-16
Adopted by the BPC in
10/2016.
5
Establish a Capital Maintenance
Reserve Fund
Jul-16
CC Approval
8/14/17
BPC approved
Resolution 2017-03
(6/2017); City
Commission approved
Resolution #4837 on
8/14/17.
6
Re-evaluate and restructure
current cash-in-lieu program.
TBD
PPM is working with the
Comm. Dev. Department;
CDD has assigned this a 'fall
2018' priority status.
7
Re-evaluate code based
minimum parking requirements
PPM is working with the ED
on changes to the minimum
parking standards (UDC) in
the B2M zone; PPM actively
attending internal DRC
meetings to offer guidance
on policy issues and
prepare for 2018 effort to
modify the parking
standards section of UDC.
8
Re-evaluate and clarify the
purpose and intent of the current
code section regarding Special
Improvement District # 565.
TBD
PPM is waiting on the
Admin./Legal Depts. For
further instruction on this
issue.
9
Implement a Facilities
Maintenance Plan.
12/30/2017
On-going
PPM is completing research
for facility mgt. best
practices, starting to draft
Fac. Mgt. plan, 8/17;
10
Develop a reasonable schedule
of data collection to assess
performance, including an
accurate on and off street
inventory (public and private)
and an occupancy/utilization
analysis.
5/1/17 & 7/1/17
On-going
Data collection occurred,
following the Strategic
Parking Management Plan,
Spring and Summer 2017.
11
Identify off-street shared use
opportunities based on data
from strategy 9. Establish goals
for transitioning employees,
begin outreach to opportunity
sites, negotiate agreements,
and assign employees to
facilities.
On-Going
1st shared use agreement
negotiated and approved
with Big Sky Western
Bank (June 2017);
12
Complete the 2008 Parking
District Identification
Signage/Branding Plan
No activity at this time.
13
Clarify current on-street parking
signage, particularly in areas
where unlimited parking is
allowed. Consider incorporating
the current City parking logo
into on-street signage.
No activity at this time.
14
Rename all publicly owned lots
and garages by address.
No activity at this time.
15
Upgrade the
access/revenue control
system at the Bridger
Garage.
6/30/2017
On-going
RFP Selection Committee is
in final stages of award
recommendation, as of
9/7/17.
16
Install a vehicle counter system
at Bridger Garage and at the
Surface lots.
6/30/2017
On-Going
RFP Selection Committee is
in final stages of award
recommendation, as of
9/7/17.
17
Establish best practice
protocols and performance
metrics for existing
enforcement personnel and
support enforcement with
appropriate technology.
On-going
Court/Appeals Packet
(4/17); Uniform Policy
(8/17); RFP Selection
Committee is in final stages
of award recommendation,
as of 8/7/17;
Discussion and Decision Items
North Black Pocket Update Chris updated the board that a revised park design had resulted in an increase to the
construction cost estimate. Chris told the board that he would like to match the Cash-in-Lieu of
Parkland award of $20,000 by dedicating an additional $5,000 to the existing $15,000 of TIF
funds. He said the $5,000 could come from the “DBIP Implementation” line-item in the FY18
budget. The board agreed this would be appropriate considering the Downtown Improvement Plan specifically recommends creating greenspace and pocket parks.
Downtown Plan Process Update
Chris provided a multi-page summary of the Rural/Urban Design Assistance Team application
guidelines. Chris said that one option would be to release a RFP for the selection of a consultant team in conjunction with applying for the R/UDAT. This would allow the consultant team to
attend and participate in the R/UDAT. The board agreed that involving the consultants would be
important and it would allow the planning process to begin immediately after the conclusion of
the R/UDAT.
Meeting was adjourned at 1:10 pm