HomeMy WebLinkAboutTIF Minutes 9-17
Downtown Tax Increment Finance
Board Meeting Minutes
September 19, 2017
Attending: Bobby Bear, Vonda Laird, Cory Lawrence, Bill Stoddart, Chris Naumann
Absent: Bob Hietala,
Public Comments:
Ed Meece, City of Bozeman Parking Services Manager, provided an update to the
board about the Parking Division contract with T2 Systems to replace all the garage
and enforcement management technology. Following a competitive RFP process
T2 was chosen to replace all of the current Ski-Data and Duncan hardware and
software. Ed indicated that this project would cost approximately $475,000 and the URD contributions would pay for most of the costs. Ed thanked the URD board for
their continued financial support of downtown parking infrastructure.
Chris added that the T2 technology would solve three ongoing challenges: 1) the
system will be gateless and the gates are the source of numerous problems at the
garage; 2) the T2 technology will allow the hotel lease holders to integrate with the garage for seamless guest parking; and 3) the T2 system will produce 24/7/365
parking utilization data analogous to the WTI studies which only give us 4 days of
data every two years.
Minutes
ACTION: Bill Stoddart moved to approve the August minutes as presented. Vonda Laird seconded the motion.
All voted in favor.
Financial Report
Chris presented the current FY2018 finances. He noted the increased “Year Begin
Balance”, now $1,677,067, due to the revised financials from FY2017.
Chris highlighted some of the year-to-date FY18 expenses including: first quarter Partnership management fee of $27,500; $26,848 for purchase of recycling bins, trash
bins, and benches; $10,275 for streetlamps along North Black; and $10,500 for
Owenhouse 2nd floor technical assistance grant.
The board had no other questions regarding the finance report.
Executive Director’s Report
Technical Assistance Program Update—NO CHANGES
Three grants have been awarded thus far for FY2017—shown at the bottom of the chart.
The chart also lists uncompleted grants that were awarded in FY2016. Keep in mind that the committed grant amounts are only tentative since the actual reimbursement amount
will be determined as a one to one match upon completion of the grant work. As a reminder, the Planning grants have a $7500 cap and the Façade grants are capped at
$3000.
Other Financial Program Updates
Streetscape Grants
General Willson Building (along North Black) 3 new streetlamps—Completed
5 West Mendenhall (along West Mendenhall) 4 new streetlamps—Completed Lark Hotel (along South Grand) 5 new streetlamps—Pending
Life-Safety Grants
Dedicated Fire Line for 712-716 East Main—Pending
Dedicated Fire Line for Lark Hotel—Pending
Hotel Incentive Grant
Etha Hotel—Pending
Lark Hotel—Pending Downtown Strategic Parking Management Plan
See attachment below for the most current progress report. Strategies 1 through 5 have
been completed. Strategies 6, 7, and 8 are scheduled to be addressed in 2018. Strategies
9 through 17 are on-going but will take the next 12 to 18 months to complete.
Building Project Updates
Lark Addition (corner of Grand and Main) 4 story building with 28 new Lark hotel
rooms. Construction began in December 2016 to be completed Spring 2018. 5 West Building (northwest corner of Mendenhall and Tracy) Construction began on October 2016. First floor businesses scheduled to open in July and August 2017
and the upper floors completed in August 2017.
Etha Hotel (old Armory building) first phase of foundation work complete. No date
for when construction will resume. Rialto Theater under construction to be completed by November 2017. Black & Olive Apartments application is currently scheduled for the City
Commission on October 2, 2017.
“OSM” Building 5 story mixed use building proposed on southwest corner of
Babcock and Wallace—schedule unknown BG Mill Building 5 story mixed use building proposed on southwest corner of Mendenhall and Broadway—schedule unknown
Date Project Name Project Address Applicant Professional Type Value
8/21/2015 712 East Main 712-716 East Main BCHO Architects BCHO Architects Plan/Façade 10,500$
12/30/2015 Big Sky Western Bank 106 East Main Big Sky Western Sanderson Stewart Façade 3,000$
Total 13,500$
Date Project Name Project Address Applicant Professional Type Value
10/31/2016 Owenhouse 2nd Floor 26 East Main Larry Bowman Yellowstone Arch Planning 7,500$
10/31/2016 Owenhouse 2nd Floor 26 East Main Larry Bowman Yellowstone Arch Façade 3,000$
3/30/2017 23 East Main 23 East Main Mark Kehke Intrinsik Planning 7,500$
Total 18,000$
FY17 Budget 50,000$
remaining 32,000$
Technical Assistance Program FY2017 Report
New Businesses Update
• Jonah & Sage (women’s clothing)—240 East Main—former Reflections space—
OPEN
• Knife—411 East Main—former Rockford space—OPEN
• Little Star Diner—548 East Babcock—former Frank’s—OPEN
• Squire House—27 East Mendenhall—Element Hotel restaurant—OPEN
• Urban Kitchen—5 West building—opening in September
• Salted Carmel—5 West building—opening in September
• Union Market—39 North Rouse—old Service Electric space opening date unknown
• Fire—243 East Main—former Artcraft Printers—being remodeled as wood-fired
pizza
Planning Updates
In this section, I will provide update about several ongoing City planning processes.
UDC Revisions http://bozeman.net/Projects/UDCCodeupdate/Home
Consultants: Makers (Seattle), Leland Group (Portland), Studio Cascade (Spokane)
Update: CC public hearing occurring weekly.
City Vision & Strategic Plan
Consultants: HDR Timeline: March 2016-??? 2018
Update: draft plan adopted by CC on May 15, 2017. Work continues on
adding specifics goals and objectives to each overarching component.
2017 Community Plan (City Growth Policy) Update Consultants: City release RFP for consultants January 2017
Timeline: October 2017 through late 2018
NCOD Design Guidelines—Chapter 4B Re-adoption
Timeline: Zoning Commission, HPAB, and DRB review took place week of 9/11. CC hearing took place 9/18 and Chapter 4B was unanimously
readopted.
Active Projec ts: Strategic Parking Management Plan COMPLETED
PENDING September 2 017 HOLD/NOT STARTED
STRATEGY
DESCRIPTION
PROJECTED
COMPLETION
ACTUAL
COMPLETION
COMMENTS
1
Formalize the guiding principles
as policies within the parking and
transportation system plan.
Aug-16
Adopted by the BPC
in 8/2016.
2
Adopt the 85% rule as the
standard for measuring
performance of the parking
supply and triggering specific
management strategies.
Aug-16
Adopted by the BPC in
8/2016.
3
Strengthen the role of the
Parking Manager and the
Parking Services Division - to
better integrate with the
Community Development and
Economic Development
planning.
On-Going
On-Going
PPM attending DRC
meetings, and
offering
data/comment as
staff review.
4
Establish a policy for adjusting
rates (on and off-street)
Oct-16
Adopted by the BPC in
10/2016.
5
Establish a Capital Maintenance
Reserve Fund
Jul-16
CC Approval
8/14/17
BPC approved
Resolution 2017-03
(6/2017); City
Commission approved
Resolution #4837 on
8/14/17.
6
Re-evaluate and restructure
current cash-in-lieu program.
TBD
PPM is working with the
Comm. Dev. Department;
CDD has assigned this a 'fall
2018' priority status.
7
Re-evaluate code based
minimum parking requirements
PPM is working with the ED
on changes to the minimum
parking standards (UDC) in
the B2M zone; PPM actively
attending internal DRC
meetings to offer guidance
on policy issues and
prepare for 2018 effort to
modify the parking
standards section of UDC.
8
Re-evaluate and clarify the
purpose and intent of the current
code section regarding Special
Improvement District # 565.
TBD
PPM is waiting on the
Admin./Legal Depts. For
further instruction on this
issue.
9
Implement a Facilities
Maintenance Plan.
12/30/2017
On-going
PPM is completing research
for facility mgt. best
practices, starting to draft
Fac. Mgt. plan, 8/17;
10
Develop a reasonable schedule
of data collection to assess
performance, including an
accurate on and off street
inventory (public and private)
and an occupancy/utilization
analysis.
5/1/17 & 7/1/17
On-going
Data collection occurred,
following the Strategic
Parking Management Plan,
Spring and Summer 2017.
11
Identify off-street shared use
opportunities based on data
from strategy 9. Establish goals
for transitioning employees,
begin outreach to opportunity
sites, negotiate agreements,
and assign employees to
facilities.
On-Going
1st shared use agreement
negotiated and approved
with Big Sky Western
Bank (June 2017);
12
Complete the 2008 Parking
District Identification
Signage/Branding Plan
No activity at this time.
13
Clarify current on-street parking
signage, particularly in areas
where unlimited parking is
allowed. Consider incorporating
the current City parking logo
into on-street signage.
No activity at this time.
14
Rename all publicly owned lots
and garages by address.
No activity at this time.
15
Upgrade the
access/revenue control
system at the Bridger
Garage.
6/30/2017
On-going
RFP Selection Committee is
in final stages of award
recommendation, as of
9/7/17.
16
Install a vehicle counter system
at Bridger Garage and at the
Surface lots.
6/30/2017
On-Going
RFP Selection Committee is
in final stages of award
recommendation, as of
9/7/17.
17
Establish best practice
protocols and performance
metrics for existing
enforcement personnel and
support enforcement with
appropriate technology.
On-going
Court/Appeals Packet
(4/17); Uniform Policy
(8/17); RFP Selection
Committee is in final stages
of award recommendation,
as of 8/7/17;
Discussion and Decision Items
Downtown Data
Chris provided an overview of two potential downtown data projects. The first is a proposed pilot project with Motionloft to conduct pedestrian and traffic counts. The pilot would include two pedestrian sensors on Main Street and one traffic sensor at Mendenhall
and North Black. Chris said the BID has been discussing the need for pedestrian data and he
will be asking them to fund this pilot project.
The second data project would be a collaborative effort between the URD, City Economic Development Department, and Future West to hire Urban3 to conduct a variety of analyses
focusing on the economic effect of land uses in downtown, Bozeman and the surrounding
county. Chris said this would be the modern version of taxable value per acre analysis that Joe Minicozzi (Urban3 founder) did for Bozeman and several other northern Rockies communities in the “About Town” report for the Sonoran Institute back in 2012. Chris showed the board
examples of the 2D and 3D data representation typical of Urban3’s analysis using ESRI’s
ArcScene platform.
Chris said the cost estimate for this analysis is $36,762. He said that Future West will be applying for a $15,000 grant for the from the National Association of Realtors. He said the City Economic Development Department was contributing $10,000. He asked the board to consider
at least $10,000 of funding for the project.
The board was very supportive of the proposal acknowledging that such data and analysis will
be critical as the City updates the growth policy and we update the downtown improvement plan. They asked if other entities such as the county, Chamber, and/or Prospera were being asked to collaborate. Chris said he has spoken with Brit Fontenot about approaching all three of
them to participate.
ACTION: Bill Stoddart moved to approve $12,500.00 for the proposed Urban3 economic land use analysis with the expectation that partnerships will be secured with other economic development entities.
Cory Lawrence seconded the motion.
All voted in favor.
Meeting was adjourned at 1:10 pm