HomeMy WebLinkAboutBID Minutes 10-17
Downtown Business Improvement District
Board Meeting Minutes
October 18, 2017
Attending: Jolee Berry, Eric Bowman, Ileana Indreland, Erik Nelson Susan Neubauer, Eric
Sutherland, Jeff Krauss, Chris Naumann
Absent: Mike Basile
Public Comments: None
Minutes
ACTION: Jolee Berry moved to approve the minutes from June and August as
presented. Erik Nelson seconded the motion. All voted in favor.
Finance Report
Chris presented the financials as of October 15, 2017. He noted that revenues were tracking as expected with just over $75,000 received. He noted that all expenses are on budget and
tracking as would be expected. Chris reported between the checking account and CDs, total
cash equaled $125,457.
The board had no questions about the finance report.
Executive Directors Report
Maintenance Program Update
We have transitioned to our fall and winter staffing levels which includes one part-time general
maintenance employee (Mike Grant) and one part-time garage maintenance employee. The
garage maintenance employee position is currently open and we are seeking applicants. Below are the maintenance statistics comparing year-to-date figures from this FY18 year-to-date (FY18) to the statistics from the comparable year-to-date period last year (FY17).
FY2017 FY2018
Total Ave/mnth Total Ave/mnth Difference
Trash Emptied 1066 355 893 298 -173
Recycling Emptied 134 45 130 43 -4
Graffiti Removed 135 45 63 21 -72
Building Project Updates
Lark Addition (corner of Grand and Main) 4 story building with 28 new Lark hotel
rooms. Construction began in December 2016 to be completed Spring 2018. 5 West Building (northwest corner of Mendenhall and Tracy) COMPLETED
Etha Hotel (old Armory building) first phase of foundation work complete. No date for when construction will resume.
Rialto Theater under construction to be completed by December 2017.
Black & Olive Apartments application is currently scheduled for the City
Commission on October 18, 2017. “OSM” Building 5 story mixed use building proposed on southwest corner of Babcock and Wallace—schedule unknown
BG Mill Building 5 story mixed use building proposed on southwest corner of
Mendenhall and Broadway—schedule unknown
New Businesses Update
• Jonah & Sage (women’s clothing)—240 East Main—former Reflections space—
OPEN
• Knife—411 East Main—former Rockford space—OPEN
• Little Star Diner—548 East Babcock—former Frank’s—OPEN
• Squire House—27 East Mendenhall—Element Hotel restaurant—OPEN
• Urban Kitchen—5 West building—OPEN
• Salted Carmel—5 West building—OPEN
• Union Market—39 North Rouse—old Service Electric space opening date unknown
• Fire—243 East Main—former Artcraft Printers—being remodeled as wood-fired
pizza
Planning Updates In this section, I will provide update about several ongoing City planning processes.
UDC Revisions http://bozeman.net/Projects/UDCCodeupdate/Home
Consultants: Makers (Seattle), Leland Group (Portland), Studio Cascade
(Spokane) Update: CC public hearing occurring weekly.
City Vision & Strategic Plan
Consultants: HDR
Timeline: March 2016-??? 2018 Update: draft plan adopted by CC on May 15, 2017. Work continues adding
specifics goals and objectives to each overarching component.
2017 Community Plan (City Growth Policy) Update
Consultants: City release RFP for consultants January 2017 Timeline: October 2017 through late 2018
Downtown Strategic Parking Management Plan
See attachment below for the most current progress report. Strategies 1 through 5 have
been completed. Strategies 6, 7, and 8 are scheduled to be addressed in 2018. Strategies 9 through 17 are on-going but will take the next 12 to 18 months to complete.
Active Projec ts: Strategic Parking Management Plan COMPLETED
PENDING September 2 017 HOLD/NOT STARTED
STRATEGY
DESCRIPTION
PROJECTED
COMPLETION
ACTUAL
COMPLETION
COMMENTS
1
Formalize the guiding principles
as policies within the parking and
transportation system plan.
Aug-16
Adopted by the BPC
in 8/2016.
2
Adopt the 85% rule as the
standard for measuring
performance of the parking
supply and triggering specific
management strategies.
Aug-16
Adopted by the BPC in
8/2016.
3
Strengthen the role of the
Parking Manager and the
Parking Services Division - to
better integrate with the
Community Development and
Economic Development
planning.
On-Going
On-Going
PPM attending DRC
meetings, and
offering
data/comment as
staff review.
4
Establish a policy for adjusting
rates (on and off-street)
Oct-16
Adopted by the BPC in
10/2016.
5
Establish a Capital Maintenance
Reserve Fund
Jul-16
CC Approval
8/14/17
BPC approved
Resolution 2017-03
(6/2017); City
Commission approved
Resolution #4837 on
8/14/17.
6
Re-evaluate and restructure
current cash-in-lieu program.
TBD
PPM is working with the
Comm. Dev. Department;
CDD has assigned this a 'fall
2018' priority status.
7
Re-evaluate code based
minimum parking requirements
PPM is working with the ED
on changes to the minimum
parking standards (UDC) in
the B2M zone; PPM actively
attending internal DRC
meetings to offer guidance
on policy issues and
prepare for 2018 effort to
modify the parking
standards section of UDC.
8
Re-evaluate and clarify the
purpose and intent of the current
code section regarding Special
Improvement District # 565.
TBD
PPM is waiting on the
Admin./Legal Depts. For
further instruction on this
issue.
9
Implement a Facilities
Maintenance Plan.
12/30/2017
On-going
PPM is completing research
for facility mgt. best
practices, starting to draft
Fac. Mgt. plan, 8/17;
10
Develop a reasonable schedule
of data collection to assess
performance, including an
accurate on and off street
inventory (public and private)
and an occupancy/utilization
analysis.
5/1/17 & 7/1/17
On-going
Data collection occurred,
following the Strategic
Parking Management Plan,
Spring and Summer 2017.
11
Identify off-street shared use
opportunities based on data
from strategy 9. Establish goals
for transitioning employees,
begin outreach to opportunity
sites, negotiate agreements,
and assign employees to
facilities.
On-Going
1st shared use agreement
negotiated and approved
with Big Sky Western
Bank (June 2017);
12
Complete the 2008 Parking
District Identification
Signage/Branding Plan
No activity at this time.
13
Clarify current on-street parking
signage, particularly in areas
where unlimited parking is
allowed. Consider incorporating
the current City parking logo
into on-street signage.
No activity at this time.
14
Rename all publicly owned lots
and garages by address.
No activity at this time.
15
Upgrade the
access/revenue control
system at the Bridger
Garage.
6/30/2017
On-going
RFP Selection Committee is
in final stages of award
recommendation, as of
9/7/17.
16
Install a vehicle counter system
at Bridger Garage and at the
Surface lots.
6/30/2017
On-Going
RFP Selection Committee is
in final stages of award
recommendation, as of
9/7/17.
17
Establish best practice
protocols and performance
metrics for existing
enforcement personnel and
support enforcement with
appropriate technology.
On-going
Court/Appeals Packet
(4/17); Uniform Policy
(8/17); RFP Selection
Committee is in final stages
of award recommendation,
as of 8/7/17;
Discussion and Decision Item
Motionloft Pedestrian and Traffic Data Pilot Project Chris reviewed the memo previously distributed to the board about the proposal to use
Motionloft to collect comprehensive pedestrian data. The BID Board has discussed the need for
pedestrian data to determine the quantity of foot traffic downtown. Comprehensive pedestrian
data can help with retail attraction, service delivery, and public safety.
Motionloft would install two pedestrian counters on Main Street near Willson and Rouse Avenues and one vehicle counter at the intersection of Mendenhall Street and Black Avenue.
The computer vision sensors would gather data 24 hours a day, seven days a week for two
months. The data would be displayed on a robust web-based platform which also allows
administrators to generate numerous reports.
The cost of the Motionloft pilot project would be $6,610.00. The board denied the funding request based on the following reasons:
1. Rather than do a 2-month pilot project, the board indicated the money might be better
spent on a year-long study. What would a 12-month project cost?
2. The board wants more information about how the data would be used to warrant the
investment. How do other downtowns that collect pedestrian data use that information to retain and attract business?
Garage Elevator Wrap Project
As the BID Board has discussed on numerous occasions, maintenance and cleanliness of the
Bridger Park Garage is critically important. The BID Board has and is playing an active role in the ongoing maintenance of the garage. One of the most challenging parts of the garage to
maintain are the two elevators.
Of all the options considered, wrapping the interior and exterior of the elevators with graffiti and
vandalism resistant vinyl would be the most impactful. This treatment would be similar to the
graphically wrapped traffic control boxes. The project provides a unique opportunity for the BID to “brand” the elevators with downtown
specific graphics. One idea would be to design the elevator graphics to reinforce the Downtown
Partnership branding echoing that of our website, directory kiosks, and streetlamp banners.
Chris said he has been working with the Parking Division to secure several quotes for this
project. Clean Slate Group, the company that wrapped the traffic control boxes, is the only contractor with graffiti and vandalism resistant vinyl product.
The cost for Clean Slate to wrap the interior and exterior of both elevators for $5,172.00.
The board denied the funding request based on the following reason:
1. The board did not want to fully fund the project and suggested that the vinyl wraps could
incorporate business advertising that would offset or fully cover the costs.
**Meeting was adjourned at 1:05pm**