The URL can be used to link to this page

Home My WebLink AboutBID Minutes 5-17 Downtown Business Improvement District Board Meeting Minutes May 17, 2017 Attending: Eric Bowman, Ileana Indreland, Erik Nelson, Susan Neubauer, Jeff Krauss, Chris Naumann Absent: Mike Basile, Jolee Berry, Eric Sutherland Public Comments: None Minutes ACTION: Eric Bowman moved to approve the minutes from March as presented. Ileana Indreland seconded the motion. All voted in favor. Finance Report Chris presented the financials as of May 17, 2017. He noted that revenues were tracking as expected with just over $140,000 received, which includes the entire year’s assessment. On the expense side of the ledger, nothing unexpected to report as all expenses were on budget. He noted that payroll for garage maintenance was tracking high but still under the associated contract revenue. Chris reported between the checking account and CDs, total cash equaled $143,018. The board asked if the streetlamp banner fees had been evaluated and/or increased in recent years. Chris said the last time was about two years ago. The board asked that Chris analyze the fees and consider increasing them as the streetlamp banners represent a significant marketing opportunity and should be prices accordingly. The board had no further questions about the finance report. Executive Directors Report Maintenance Program Update Currently, we have two part-time maintenance staff—one concentrating on the garage cleaning and the other overseeing the rest of downtown. Below are the maintenance statistics comparing year-to-date figures from this year (FY17) to the statistics from the same period last year (FY16)--July through December. FY2016 FY2017 Total Ave/mnth Total Ave/mnth Difference Trash Emptied 2467 247 2093 209 374 Recycling Emptied 336 34 254 25 -82 Graffiti Removed 248 25 350 35 +102 Building Project Updates Lark Addition (corner of Grand and Main) 4 story building with 28 new Lark hotel rooms. Construction began in December 2016 to be completed Spring 2018. 5 West Building (northwest corner of Mendenhall and Tracy) Construction began on October 2016. First floor businesses scheduled to open in July and August 2017 and the upper floors completed in August 2017. Etha Hotel (old Armory building) first phase of foundation work complete. No date for when construction will resume. Willson Residences (old East Willson School) being redeveloped into 18 residential units with underground parking. Completion scheduled for Summer 2017. Rialto Theater under construction to be completed by November 2017. Black & Olive Apartments application was denied by the City Commission on April 11th. “OSM” Building 5 story mixed use building proposed on southwest corner of Babcock and Wallace BG Mill Building 5 story mixed use building proposed on southwest corner of Mendenhall and Broadway New Businesses Update • Union Market—39 North Rouse—old Service Electric space opening date unknown • Squire House—27 East Mendenhall—Element Hotel restaurant is under construction • Stuffed Waffles—26 West Main—(former Tonsorial Parlor) to open in May • Headroom space—12 East Main—vacant but under contract • Reflections space—240 East Main—vacant • Sandwich shop—411 East Main— former Rockford space • Burger Bar—127 West Main—former Bistro space • Boho Boze—129 West Main—OPEN—former Jewelry Studio space • Evergreen—16 East Main—OPEN—former F-11 space • Montana Silversmiths—14 West Main—OPEN—former Mountain Lodge space Planning Updates In this section I will provide update about several ongoing City planning processes. Transportation Master Plan www.bozemantmp.com Consultants: Peccia & Associates (Helena), Alta Planning (Bozeman) Timeline: September 2015 (kickoff) Update: Final draft released 4/25/17 and adopted by CC 5/1/17 UDC Revisions http://bozeman.net/Projects/UDCCodeupdate/Home Consultants: Makers (Seattle), Leland Group (Portland), Studio Cascade (Spokane) Update: Draft was presented to CC on May 8, 2017 then public meetings through June 8th. Final Draft to CC July 10th. and comment period in Summer 2017 City Vision & Strategic Plan Consultants: HDR Timeline: March 2016 (kickoff) Update: draft of vision statements adopted by CC on May 15th 2017 Community Plan (City Growth Policy) Update Consultants: City release RFP for consultants January 2017 Timeline: October 2017 through late 2018 Discussion and Decision Item FY2018 Draft Budget (attached below) Chris presented the revised draft BID assessment budget for fiscal year 2018. He noted that assessment would increase to $126,000 per the enabling ordinance. Another income increase would be to the garage maintenance contract. Chris also explained that he included $4000 of income from board savings to pay for the flower basket upgrade approved at the January meeting. He noted out that as requested by the board in March, $1500 of Mobile Vending Fees was added as income. Chris also informed the board that he had reduced the Streetlamp Banner income (from $5000 to $3700) after discovering an error in the FY17 budget. In terms of expenses, the Partnership Management fee is proposed at a 4% increase. The projected maintenance staff payroll costs were shown $4000 more than FY2017. The rest of the program expenses are projected to be at or below FY2017 figures. ACTION: Ileana Indreland moved to approve the Downtown BID Fiscal Year 2018 budget as presented and discussed. Erik Nelson seconded the motion. All voted in favor. Downtown Parking Discussion Chris said that he and Eric Bowman had an informal discussion about the current parking requirements in relation to the recent development patterns. Eric B said he felt that the Downtown boards should spend some time discussing the parking requirements and whether they are producing the desired results. For instance, he said they are going to renovate the second floor of Owenhouse to create about 9,000 square feet of office space. Per the regulations, they will not have to provide any additional parking. Eric said he is worried that the ratio of parking to development might not be high enough. It was agreed that this should be a future topic of discussion at the board level. It was also mentioned that a new parking study was being conducted in the coming months which should provide helpful data. Downtown Development Moratorium Discussion Chris informed the Board that several citizens from the Save Bozeman group asked the City Commission to place a development moratorium on downtown to prohibit any buildings taller than three stories. At this point, there is nothing to do per se, but Chris asked that the board be prepared to take a publicly stated position should the request gain any traction. **Meeting was adjourned at 1:15pm** APPROVED Projected FINAL FY2017 Year-End FY2018 Income BID Assessment 120,000$ 120,000$ 126,000$ Contract Income 15,000$ 16,000$ 17,000$ Interest Income 200$ 200$ 200$ Mobile Vending Fees 1,500$ Flower Sponsorshihps 7,000$ 7,500$ 7,000$ Board Savings for flowers 4,000$ Christmas Light Sponsorships 3,000$ 3,600$ 3,000$ Streetlamp Banners 5,000$ 3,700$ 3,700$ Total Income 150,200$ 151,000$ 162,400$ Expenses Management Fee 71,400$ 71,400$ 74,256$ Total Expenses 71,400$ 71,400$ 74,256$ Payroll Expenses Maintenance Staff 22,000$ 18,000$ 22,000$ Taxes 1,500$ 1,500$ 1,500$ Work Comp 2,000$ 2,000$ 2,000$ Maintenance Staff--Garage 9,000$ 13,000$ 13,000$ Taxes 750$ 900$ 900$ Work Comp 750$ 800$ 800$ Total Payroll Expenses 36,000$ 36,200$ 40,200$ Programs Christmas Lights 2,600$ 2,300$ 2,750$ Christmas Light Spider Repair 2,000$ 2,000$ 2,250$ Christmas Lights Storage 1,000$ 920$ 1,150$ New Banners 3,000$ 3,000$ 3,000$ Flower Expenses 17,500$ 18,410$ 21,750$ Flower Water 150$ 155$ 175$ Tree Purchases 2,500$ -$ 1,500$ Marketing 2,500$ 2,500$ 2,500$ Maintenance Supplies 1,200$ 1,500$ 1,500$ Garbage Bags 1,750$ 1,750$ 1,750$ Graffiti Supplies 750$ 750$ 1,000$ Mule Service & Fuel 1,200$ 600$ 1,000$ Truck Service & Fuel 3,500$ 1,500$ 3,000$ Truck Insurance 3,000$ 2,150$ 3,000$ Total Program Expenses 42,650$ 37,535$ 46,325$ Total BID Expenses 150,050$ 145,135$ 160,781$ NET INCOME 150$ 5,865$ 1,619$