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Home My WebLink About03-21-18 BID Minutes Downtown Business Improvement District Board Meeting Minutes March 21, 2018 Attending: Mike Basile, Jolee Berry, Eric Bowman, Ileana Indreland, Erik Nelson, Susan Neubauer, Eric Sutherland, Chris Naumann Public Comments: None Minutes ACTION: Erik Nelson moved to approve the minutes from February as presented. Ileana Indreland seconded the motion. All voted in favor. Finance Report Chris presented the financials as of March 21, 2018. He noted that revenues were tracking as expected with just over $150,000 received. He said that all expenses are on budget and tracking as would be expected. Chris reported between the checking account and CDs, total cash equaled $148,793. The board had no questions about the finance report. Executive Directors Report Maintenance Program Update We are operating with our winter staffing levels which includes one part-time general maintenance employee (Mike Grant) and one part-time garage maintenance employee. Below are the maintenance statistics comparing year-to-date figures from this FY18 year-to-date (FY18) to the statistics from the comparable year-to-date period last year (FY17). NOTES: In September the URD purchased an additional 10 recycling bins bring the total to 22. This increase in inventory explains the corresponding increase in recycling receptacles emptied. FY2017 FY2018 Total Ave/mnth Total Ave/mnth Difference Trash Emptied 1799 225 1583 198 -216 Recycling Emptied 217 27 270 34 +53 Graffiti Removed 252 31 81 10 -171 Building Project Updates—no changes 23 East Main (former Bozeman Angler) remodeling 1st and 2nd floor to be complete in May 2018 223 East Main (former IOOF Building) constructing a 2-story building with first floor retail and residential on second floor to be completed October 2018 Owenhouse redeveloping 2nd floor as 8000+ square feet of office space to be completed in September 2018 Lark Addition (corner of Grand and Main) 4 story building with 28 new Lark hotel rooms. Construction began in December 2016 to be completed Spring 2018. Etha Hotel (Armory building) Construction scheduled to resume in April 2018. Black & Olive Apartments scheduled to begin construction Spring 2018. “OSM” Building 5 story mixed use building proposed on southwest corner of Babcock and Wallace—schedule unknown BG Mill Building 5 story mixed use building proposed on southwest corner of Mendenhall and Broadway—schedule unknown One 11 Lofts (corner of North Willson and West Lamme) 50-unit apartment building with 53 parking spaces. Approved by DRB February 28, 2018. Currently in review by City Community Development Director. New Businesses Update—no changes • Montana Provisions—39 North Rouse—old Service Electric • Fire—243 East Main—former Artcraft Printers—being remodeled as wood-fired pizza restaurant • ???—19 South Willson—former Over the Tapas--??? • ???—23 East Main—former Bozeman Angler--??? • ???—23 East Main (second floor)—formerly vacant--??? • ???—223 East Main—formerly Lilly Lu at explosion site Planning Updates In this section, I will provide update about several ongoing City planning processes. UDC Revisions http://bozeman.net/Projects/UDCCodeupdate/Home Consultants: Makers (Seattle), Leland Group (Portland), Studio Cascade (Spokane) Update: adopted by the City Commission on January 4, 2018. A second small set of revision were adopted February 12, 2018. New UDC will take effect April 2018. City Strategic Plan Consultants: HDR Timeline: 2016- April 2018 Update: City Commission provisionally adopted the plan on March 5 , 2018. https://www.bozeman.net/Home/ShowDocument?id=5697 City is accepting public comment until April 5, 2018 and then will make any final revisions prior to final adoption later in April. 2017 Community Plan (City Growth Policy) Update Consultants: City release RFP for consultants January 2017 Timeline: October 2017 through late 2018 Update: Preliminary land use and demographic analysis completed by EPS Consulting. The report can be found here: https://www.bozeman.net/home/showdocument?id=5612 City closed the submittal period on March 20, 2018 for the RFP for consultants to facilitate the update of the plan. Downtown Strategic Parking Management Plan—no changes Strategies 1 through 5 have been completed. Strategies 6 (Cash-in-Lieu), 7 (UDC Parking Requirements), and 8 (SID 565) are scheduled to be addressed in 2018. I am working with City staff to develop a more specific timeline. Strategy 10, focusing on data collection and analysis, was in part completed with the release of the 2017 Downtown Parking Study as conducted by WTI. https://www.bozeman.net/Home/ShowDocument?id=5335 Strategies 12, 13, and 14, which focus on signage, branding and wayfinding associated with parking will be completed in 2018. Significant progress is being made on Strategy 15 to upgrade the parking technology systems at the garage and used for on-street management. The new T2 parking management system will be implemented in May 2018. Discussion and Decision Item Downtown Plan Progress Report Chris reviewed the progress report which he had provided in advance to the board via e-mail. He noted that there were several sections still needing final narrative, but the overall contents and structure were complete. Eric asked when Chris anticipated finishing the report to which he answered by the end of the month (March). Susan asked how the report would be used. Chris said it will be posted on the Downtown website and will be used as part of the Downtown Plan Update RFP package. Mike mentioned how the report does a good job of capturing all that has happened in the last 8 to 9 year which has been a lot. Downtown Plan Update Chris went over the draft scope of work and timeline from the Request for Proposals to update the Downtown Plan the he had previously sent to the board. He reiterated that since this would be an update of the 2009 plan that the scope of work was very similar to the current structure and contents of the 2009 plan. Chris highlighted that the public engagement process would also be similar and based upon the Urban Land Institute’s advisory panel approach. The board said the draft RFP looked solid. The board briefly discussed a variety of issues they would like to see addressed in the updated plan including: infrastructure needs; parking inventory and requirements; tenant mix; the FEMA floodplain impacts; and the NCOD and design guidelines. The board asked about the project budget of $75,000 recalling the 2009 plan cost the same amount. Chris said he figured the final project cost that he would put in the RFP would be between $70,000 and $80,000. He said that the lean budget would be one of the factors keeping the plan and the process focused and efficient. Chris said he would like to release the RFP in early April, so he asked if the board would be comfortable with him proceeding according to the timeline. He also asked if they would commit to $20,000 of funding for the project. They agreed that releasing the RFP and beginning the project as soon as possible was important. ACTION: Ileana Indreland moved to approve BID funding for the 2018 Downtown Improvement Plan Update up to 20% of the project budget not to exceed $20.000. Erik Nelson seconded the motion. All voted in favor. Draft FY2019 Budget Chris provided drafts of the FY2019 BID Assessment Budget. He explained that the budget would be very similar to year’s past because all of the programs and projects were the same. He pointed out that total income was budgeted to be just beyond $160,000. The Partnership Management fee would increase 3% as it would for the DBA and URD. Payroll and Program expenses would be almost identical to FY2018. Lastly, Chris estimated that the FY19 year-begin cash balance would be approximately $130,000. The board said the draft looked good and Chris reminded them that they will see and approve the final budget at the May board meeting. **Meeting was adjourned at 1:10pm**