The URL can be used to link to this page

Home My WebLink AboutBID Minutes 3-17 Downtown Business Improvement District Board Meeting Minutes March 22, 2017 Attending: Jolee Berry, Eric Bowman, Ileana Indreland, Erik Nelson, Susan Neubauer, Eric Sutherland, Jeff Krauss, Chris Naumann Absent: Mike Basile Public Comments: None Minutes ACTION: Eric Sutherland moved to approve the minutes from January as presented. Ileana Indreland seconded the motion. All voted in favor. Finance Report Chris presented the financials as of March 22, 2017. He noted that revenues were tracking as expected with just over $135,000 received, which includes the entire year’s assessment. On the expense side of the ledger, nothing unexpected to report as all expenses were on budget. He noted that payroll for garage maintenance was tracking high but there was plenty of ceiling within the contract revenues. Chris reported between the checking account and CDs, total cash equaled $143,018. The board had no further questions about the finance report. Executive Directors Report Maintenance Program Update Currently, we have two part-time maintenance staff—one concentrating on the garage cleaning and the other overseeing the rest of downtown. Below are the maintenance statistics comparing year-to-date figures from this year (FY17) to the statistics from the same period last year (FY16)--July through December. FY2016 FY2017 Total Ave/mnth Total Ave/mnth Difference Trash Emptied 2080 260 1799 225 -281 Recycling Emptied 289 39 217 27 -72 Graffiti Removed 242 30 252 32 +10 TIF Board Name Change In order to be consistent with the enabling City Ordinance and the Montana Urban Renewal Law, the Downtown Tax Increment Finance (TIF) Board will be renamed to the Downtown Urban Renewal District (URD) Board. I will change all board documents going forward replacing “TIF” with “URD”. Currently the official (but never ratified) name of our board is the “Downtown Bozeman Improvement District Tax Increment Financing Board (IDB/TIF)”. This name is not only unnecessarily long but also gets confused with the Downtown Business Improvement District Board. The name change will be formally adopted by a resolution of the City Commission. Building Project Updates Lark Addition (corner of Grand and Main) 4 story building with 28 new Lark hotel rooms. Construction began in December 2016. 5 West Building (northwest corner of Mendenhall and Tracy) Construction began on October 2016. First floor businesses scheduled to open in June 2017 and the upper floors completed in August 2017. Etha Hotel (old Armory building) first phase of foundation work complete. No date for when construction will resume. Willson Residences (old East Willson School) being redeveloped into 18 residential units with underground parking. Partial completion scheduled for Summer 2017. Rialto Theater under construction to be completed by August 2017. Black & Olive Apartments formal site plan application was submitted in late September but a new design was submitted in January thus beginning the DRC/DRB process over. City Commission will approve or deny the project on April 3, 2017. New Businesses Update • Union Market—39 North Rouse—old Service Electric space opening date unknown • Squire House—27 East Mendenhall—Element Hotel restaurant is under construction • Stuffed Waffles—26 West Main—(former Tonsorial Parlor) to open in April • Evergreen—16 East Main—old F-11 space • Headroom space—12 East Main—vacant but under contract • Reflections space—240 East Main—vacant • Mountain Lodge space—14 West Main—vacant • Rockford space—411 East Main--vacant Planning Updates In this section I will provide update about several ongoing City planning processes. Transportation Master Plan www.bozemantmp.com Consultants: Peccia & Associates (Helena), Alta Planning (Bozeman) Timeline: September 2015 (kickoff) through September 2016 (adoption) Update: Draft plan now available and comments were due March 17, 2017. UDC Revisions http://bozeman.net/Projects/UDCCodeupdate/Home Consultants: Makers (Seattle), Leland Group (Portland), Studio Cascade (Spokane) Update: Draft to be released in April 2017 then public meetings and comment period in Summer 2017 City Vision & Strategic Plan Consultants: HDR Timeline: March 2016 (kickoff) through October 2016 Update: draft plan completed by April 1st 2017 Community Plan (City Growth Policy) Update Consultants: City release RFP for consultants January 2017 Timeline: October 2016 through late 2017 Discussion and Decision Item Downtown Development Referendum Chris spoke with the board about the upcoming City Commission review and decision on the Black Olive project. He asked for direction regarding his public comment. Chris offered that he could speak during the public comment opportunity at the meeting. He said if he did he would focus his comments on the Urban Renewal Plan and Downtown Improvement Plan. The board asked if submitting written comments would not be a better option due to the personal and political tenor of the debate. Chris said the TIF Board asked the same question the day before and he replied that he considers his Chronicle guest editorial that was published in November was a strong statement about the history of proactive downtown planning. The board agreed that written comments would be best. Erik Nelson said he thought a cover letter should be included indicating that Chris was submitting on behalf of the BID and TIF boards as that would be a stronger statement. The board agreed and also said the cover letter should reiterate the two boards purview and mission statements. Chris said he would draft the cover letter and send to both the BID and TIF boards for their review prior to formal submittal. FY2018 Draft Budget (attached below) Chris presented the draft BID assessment budget for fiscal year 2018. He noted that assessment would increase to $126,000 per the enabling ordinance. Another income increase would be to the garage maintenance contract. Chris also explained that he included $4000 of income from board savings to pay for the flower basket upgrade approved at the January meeting. In terms of expenses, the Partnership Management fee is proposed at a 4% increase. The projected maintenance staff payroll costs were shown $4000 more than FY2017. The rest of the program expenses are projected to be at or below FY2017 figures. The board asked that Chris add an income line to account for the BID fee associated with the new mobile vending permit prices. The board agreed that $1500 would be a conservative estimate. ACTION: Ileana Indreland moved to approve the draft budget as presented to be reviewed and considered for final adoption at the May board meeting. Erik Nelson seconded the motion. All voted in favor. **Meeting was adjourned at 1:05pm** APPROVED Projected DRAFT FY2017 Year-End FY2018Income BID Assessment 120,000$ 120,000$ 126,000$ Contract Income 15,000$ 15,000$ 16,000$ Interest Income 200$ 200$ 200$ Flower Sponsorshihps 7,000$ 7,500$ 7,500$ Board Savings for flowers 4,000$ Christmas Light Sponsorships 3,000$ 3,600$ 3,500$ Streetlamp Banners 5,000$ 5,000$ 5,000$ Total Income 150,200$ 151,300$ 162,200$ Expenses Management Fee 71,400$ 71,400$ 74,256$ Total Expenses 71,400$ 71,400$ 74,256$ Payroll Expenses Maintenance Staff 22,000$ 22,000$ 24,000$ Taxes 1,500$ 1,500$ 1,750$ Work Comp 2,000$ 2,000$ 2,250$ Maintenance Staff--Garage 9,000$ 11,000$ 12,000$ Taxes 750$ 750$ 1,000$ Work Comp 750$ 750$ 1,000$ Total Payroll Expenses 36,000$ 38,000$ 42,000$ Programs Christmas Lights 2,600$ 2,300$ 2,500$ Christmas Light Spider Repair 2,000$ 2,000$ 2,000$ Christmas Lights Storage 1,000$ 920$ 1,140$ New Banners 3,000$ 3,000$ 3,000$ Flower Expenses 17,500$ 18,410$ 21,750$ Flower Water 150$ 155$ 150$ Tree Purchases 2,500$ -$ 1,500$ Marketing 2,500$ 2,500$ 2,500$ Maintenance Supplies 1,200$ 1,500$ 1,500$ Garbage Bags 1,750$ 1,750$ 1,750$ Graffiti Supplies 750$ 750$ 750$ Mule Service & Fuel 1,200$ 600$ 1,000$ Truck Service & Fuel 3,500$ 1,500$ 3,000$ Truck Insurance 3,000$ 2,150$ 3,000$ Total Program Expenses 42,650$ 37,535$ 45,540$ Total BID Expenses 150,050$ 146,935$ 161,796$ NET INCOME 150$ 4,365$ 404$