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HomeMy WebLinkAbout02-21-18 BID MinutesDowntown Business Improvement District Board Meeting Minutes February 21, 2018 Attending: Mike Basile, Eric Bowman, Ileana Indreland, Erik Nelson Susan Neubauer, Jeff Krauss, Chris Naumann Absent: Jolee Berry, Eric Sutherland Public Comments: None Minutes ACTION: Ileana Indreland moved to approve the minutes from January as presented. Susan Neubauer seconded the motion. All voted in favor. Finance Report Chris presented the financials as of February 21, 2018. He noted that revenues were tracking as expected with just over $150,000 received. He noted that all expenses are on budget and tracking as would be expected. Chris pointed out that he paid the $20,000 contribution to the floodplain analysis project that the board pledged back in 2016. Chris reported between the checking account and CDs, total cash equaled $148,007. The board had no questions about the finance report. Executive Directors Report Maintenance Program Update We are operating with our winter staffing levels which includes one part-time general maintenance employee (Mike Grant) and one part-time garage maintenance employee. Below are the maintenance statistics comparing year-to-date figures from this FY18 year-to-date (FY18) to the statistics from the comparable year-to-date period last year (FY17). NOTES: In September the URD purchased an additional 10 recycling bins bring the total to 22. This increase in inventory explains the corresponding increase in recycling receptacles emptied. FY2017 FY2018 Total Ave/mnth Total Ave/mnth Difference Trash Emptied 1561 260 1339 223 -222 Recycling Emptied 186 31 220 37 +34 Graffiti Removed 227 38 73 12 -154 Building Project Updates—no changes 23 East Main (former Bozeman Angler) remodeling 1st and 2nd floor to be complete in May 2018 223 East Main (former IOOF Building) constructing a 2-story building with first floor retail and residential on second floor to be completed October 2018 Owenhouse redeveloping 2nd floor as 8000+ square feet of office space to be completed in September 2018 Lark Addition (corner of Grand and Main) 4 story building with 28 new Lark hotel rooms. Construction began in December 2016 to be completed Spring 2018. Etha Hotel (Armory building) Construction scheduled to resume in January 2018. Black & Olive Apartments scheduled to begin construction Spring 2018. “OSM” Building 5 story mixed use building proposed on southwest corner of Babcock and Wallace—schedule unknown BG Mill Building 5 story mixed use building proposed on southwest corner of Mendenhall and Broadway—schedule unknown New Businesses Update—no changes • Montana Provisions—39 North Rouse—old Service Electric opening late winter • Fire—243 East Main—former Artcraft Printers—being remodeled as wood-fired pizza restaurant • ???—19 South Willson—former Over the Tapas--??? • ???—23 East Main—former Bozeman Angler--??? • ???—23 East Main (second floor)—formerly vacant--??? • ???—223 East Main—formerly Lilly Lu at explosion site Planning Updates In this section, I will provide update about several ongoing City planning processes. UDC Revisions http://bozeman.net/Projects/UDCCodeupdate/Home Consultants: Makers (Seattle), Leland Group (Portland), Studio Cascade (Spokane) Update: adopted by the City Commission on January 4, 2018. A second small set of revision were adopted February 12, 2018. New UDC will take effect April 2018. City Strategic Plan Consultants: HDR Timeline: March 2016-2018 Update: draft plan adopted by CC on May 15, 2017. City Commission revised the draft during several meetings this past month. Next consideration will be March 26, 2018. Neighborhood Conservation Overlay District (NCOD) Update City release an RFP for consultants: February 4, 2018 Community Plan (City Growth Policy) Update Consultants: City released RFP for land use consultants January 2017 City released RFP for planning consultant February 18, 2018 Timeline: October 2017 through late 2018 Update: Preliminary land use and demographic analysis completed by EPS Consulting. The report can be found here: https://www.bozeman.net/home/showdocument?id=5612 Downtown Strategic Parking Management Plan—no changes Strategies 1 through 5 have been completed. Strategies 6 (Cash-in-Lieu), 7 (UDC Parking Requirements), and 8 (SID 565) are scheduled to be addressed in 2018 and I am working with City staff to develop a more specific timeline. Strategy 10, focusing on data collection and analysis, was in part completed with the release of the 2017 Downtown Parking Study as conducted by WTI. https://www.bozeman.net/Home/ShowDocument?id=5335 Strategies 12, 13, and 14, which focus on signage, branding and wayfinding associated with parking will be completed in 2018. Significant progress is being made on Strategy 15 to upgrade the parking technology systems at the garage and used for on-street management. The new T2 parking management system will be implemented in May 2018. Discussion and Decision Item FEMA Floodplain Mapping Update Chris provided the board with an update that following the first phase of the project with Allied Engineering which involved a 2-D floodplain analysis of Bozeman Creek. After a lengthy period of correspondence with FEMA, the agency agreed to accept the data generated by the 2-D work. Although FEMA accepted the 2-D data they are requiring the City to run the 2-D date through the FEMA 1-D model. Chris said therefore an expanded scope of work will need to be completed by Allied. He said the cost estimate is $60,000 noting that $25,000 of that amount is earmarked for communication with FEMA to finalize the floodplain map. He anticipates the entire $25,000 portion will not be needed. Chris indicated that the URD board approved the additional funding contingent that the BID board contribute between $10,000 and $20,000. The board agreed that the additional funding is warranted to ensure FEMA adopts the most accurate map possible. ACTION: Ileana Indreland moved to approve $10,000 for phase two of the Bozeman Creek floodplain mapping analysis. Mike Basile seconded the motion. All voted in favor. Bozeman Strategic Plan Chris reminded the board that he had provided a memo outlining the City Strategic Plan and the process by which it will be finalized and adopted (attached below). He explained that the Plan is organized into seven broad categories of vision statements. The Plan will serve as the foundation for updating the Community Plan also referred to as the City’s growth policy. Chris explained the importance of maintaining downtown infill and economic vitality for the health of the entire community. That is why the Strategic Plan specifically prescribes updating the Downtown Improvement Plan, he continued. He emphasized that an updated Downtown Plan will help guide other important plans such as the Community Plan and Neighborhood Conservation Overlay District update. The board acknowledged the advantages of updating the Downtown Plan sooner rather than later. They asked Chris for his thoughts about the update process. He said as they have discussed in previous meetings, he envisions an efficient RFP process followed by a very focused planning process. In terms of costs, he reminded the board that the City Community Development Department has agreed to be a funding partner. The board asked about the next steps. Chris said he would provide a draft of the 2009 Downtown Plan Progress Report and a draft of the RFP for the 2018 update in advance of the next board meeting. **Meeting was adjourned at 1:10pm** TO: BID and URD Boards FR: Chris Naumann DA: February 15, 2018 RE: City of Bozeman Strategic Plan The City staff and the Commission have been developing the “Bozeman Strategic Plan” as an overarching group of vision statements to provide a framework for all subsequent planning processes and documents. The City has a webpage dedicated to the Strategic Plan found at: https://www.bozeman.net/city-projects/bozeman-strategic-plan Process and Timeline June 2016 Kickoff Event December 2016 First Draft by Staff March 2017 First Draft by City Commission May 2017 First Draft for Public Review November 2017 Second Draft April 2018 Final Draft March 26, 2018 Next City Commission meeting to consider Strategic Plan Aspects indirectly relating to Downtown Of course, the entire Strategic Plan will indirectly relate to downtown, but the section addressing ‘an innovative economy’ will support downtown regarding business retention, expansion, and recruitment. 2. An Innovative Economy We grow a diversified and innovative economy leveraging our natural amenities, skilled and creative people, and educational resources to generate economic opportunities. 2.1 Business Growth - Support retention and growth of both the traded and local business sectors while welcoming and encouraging new and existing businesses. 2.2 Infrastructure Investments - Strategically invest in infrastructure as a mechanism to encourage economic development. 2.3 Workforce Development - Support education and workforce development initiatives to improve the skills of our citizens. 2.4 Partnerships to Spur Economic Vitality - Pursue opportunities that connect creativity, innovation, and the economic development, governance, and education to improve the quality of life and enhance the business climate in Bozeman. Aspects directly relating to Downtown Section 4—“A Well-Planned City”—is germane to every aspect of downtown development and vitality. Several sections refer specifically to downtown. 4. A Well-Planned City We consistently improve our community’s quality of life as it grows and changes, honoring our sense of place and the ‘Bozeman feel’ as we plan for a livable, affordable, more connected city. 4.1 Informed Conversation on Growth - Continue developing an in-depth understanding of how Bozeman is growing and changing and proactively address change in a balanced and coordinated manner. a) Adopt a New Growth Policy Based on Sustainable Growth Principles. Direct and guide sustainable growth through appropriate planning, annexation, land use, and a streamlined development review process. b) Develop and Align Infill Policies. Develop, adopt and align city policies for infill and redevelopment, economic development and public infrastructure. 4.2 High Quality Urban Approach - Continue to support high-quality planning, ranging from building design to neighborhood layouts, while pursuing urban approaches to issues such as multimodal transportation, infill, density, connected trails and parks, and walkable neighborhoods. b) Complete Unified Development Code, Phase 2 to address parking standards and affordable housing and sign code. c) Parking Management by District. Develop a comprehensive, integrated approach to parking management for the downtown, midtown, university, and other districts. Consider a range of solutions including both on-street parking and parking garages. e) Update Historic Preservation Guidelines. Update the Neighborhood Conservation Overlay District (NCOD) guidelines for historic preservation in downtown, midtown, and other commercial districts and neighborhood centers. Promote continued investment in the city's inventory of historic structures relative to ongoing infill and redevelopment. 4.3 Strategic Infrastructure Choices - Prioritize long-term investment and maintenance for existing and new infrastructure. 4.4 Vibrant Downtown, Districts & Centers - Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers – including higher densities and intensification of use in these key areas. a) Update the Downtown Plan b) NCOD 4.5 Housing and Transportation Choices - Vigorously encourage, through a wide variety of actions, the development of sustainable and lasting housing options for underserved individuals and families and improve mobility options that accommodate all travel modes. How the Strategic Plan relates to other ongoing planning processes Most importantly, the Strategic Plan essentially sets the stage for the Community Plan (aka. Growth Policy) update. Once the Strategic Plan is completed and adopted, the City will proceed to kick off the Community Plan process. An initial land use analysis for the Community Plan was just released and can be found here: https://www.bozeman.net/home/showdocument?id=5612 Basically, here is how the planning hierarchy works: 100,000 feet Strategic Plan Vision 40,000 feet Community Plan Goals 10,000 feet Downtown Plan Strategies Ground Zero Zoning/UDC Rules Purpose of discussing at February board meetings I am looking forward to hearing from the board about their thoughts regarding the Strategic Plan. All of these plans (and subsequent community planning processes) will have an impact on the future of downtown. I am hoping we—together—can play a leadership role in advocating for downtown as the continued “heart and sole” of Bozeman.