HomeMy WebLinkAboutEx 4 BPC 9132018 Sept PPM ReportTDBOZEMAN PARKI NG COM M ISSIONParkinPnr's ReortDate: September 7,2018To: Bozeman Parking CommissionFrom: Ed Meece, Parking Program ManagerAn update of major developments, in July, includes:o T2z The Parking Services Division and Finance Department continued to work through several operationalenhancements of the mobile and fixed LPR systems, to include refined garage/lot occupancy - multiple citationcapabilities, and appeals. The Finance Department has implemented the sale of hang-tag Visitor Permits.o Bus Station/Office Plannine: The PPM continues to work with the Facility Management Division, and CityManager's Office, to plan for the creation of new office space for the Parking Services Division in the BridgerDowntown Parking Garage; in August, final plans were prepared for the purpose of collecting construction andfixture/finish costs and time frames.o Online Auction: The Parking Services Division completed the steps necessary to hold an online auction of five (5)vehicles towed to the city impound lot as 'abandoned'; utilizing 'go2guys.com', the auction will be on September18,20t8.o Southside Park: The PPM is working with the Parks & Recfeation Department to develop solutions for citizensusing Southside Park. Southside Park currently has two hour restrictions on its border, and is located within theMSU RPPD which further restricts park usage.o Annual Evaluations: The PPM completed annual evaluations of the Parking Enforcement Officers; although twoare waiting on final review by the HR Department.o Public Assemblv Permits: The PPM participated in the review of two (2) Public Assembly Permits with potentialparking issues.o Staffing Plan: The PPM continues to work with the HR Department and City Manager's Office to implement theelements of a 'staffing plan' to create additional development and advancement opportunities for the PEO's.Loadine Zone: The PPM worked with the Public Works Department to implement a 'Loading Zone 7 om - 6 PM'on the west side of Bozeman Street (directly next to Gallatin Laundry); to alleviate blockage created by laundrytrucks loading and unloading in the street.Code Update: ln mid-August, the PPM received a draft ordinance with numerous modifications to the BozemanMunicipal Code regarding the regulation and enforcement of parking. Further revision is underway by the PPMand City Attorney's Office. A draft of this ordinance will be presented to the Bozeman Parking Commission forreview and comment in fall of 20L8.MSU Brochure: The PPM developed a draft brochure for the MSU RPPD, which is under final revision with acommercial printer.Snow Removal: The PPM worked with Greenspace Landscaping to develop new procedures for snow removal andstorage at the parking garage that allow the roof to stay open through the winter and avoid depositing snow inthe new pocket park.No license plate/VlN: PEO ll McCardle, and the PPM, worked with the Bozeman Police Department to develop apolicy for citation and removal of street parked items without a license plate or VlN. ln the past, existingprocedures were ambiguous about how such items should be treated so they often remained on the street formonths on end. Within days of policy completion, the BPD and PSD removed three (3i items in one day.aaaaa
2Training:o The enforcement staff participated in 'Run, Lock, Fight' training, to prepare them for the unfortunateevent of a weaponized intruder in public facilities. Thanks to the Bozeman Police Department forsponsoring and teaching this session to c¡ty staff.o pEo ll Mccardle led a conference call with the City of Missoula's parking enforcement staff, to discusscommon operational and technology issues (Missoula is also implementing T2/LPR). A follow-up call isscheduled for October 2018.Financial Update:The current 'August 2018' financial report contains a considerable amount of uncertainty due to delayed, unreported,and inaccurate budget/actuai data. As a result, the PPM will likely submit a revised 'August 2018' financial report whenupdated information becomes available.Revenues for the fiscal year ore at 7.79 % (w/outtlFO funds).Expenditures for the fiscal year ore at 1.7.31% (w/out TIFD funds).a
Parking Services Fund - Operating (as of 9/5/2018)August2olS-@REVENUEParking Lot Perm¡tsGarage PermitsGarage- Transient RevenueGarage Validation CouponsResidential Nghbd.PermitsEmployee Ngbhd. PermitsVisitor Ngbhd. Perm¡tsAdmin/Late FeesBoot FeesCitation RevenueMisc. RevenueRents/Roya lties/Otherlnterest lncomeLoan lnterestRefunds & ReimbursementsCollection FeesTransfer Other Funds (TIFD)TOTAL (w/TIFD Transfer)TOTAL (w/out TIFD Transfer)EXPENDITUREAdmin - PersonnelAdmin - OperatingAdmin - CapitalEnforcement - PersonnelEnforcement - OperatingEnforcement - CapitalGarage -- PersonnelGarage - OperatingGarage - CapitalTOTAL (w/Admin Capital - TIFD)TOTAT (w/out Admin Cap¡tal-TIFD)S156,42s.00 5767,090.00 S55,u1.00 7.t9%t6%FY 18 - AUGUSTACTUALS1,879.00s28,602.00FY 19BUDGET$30,000.00S28o,ooo.oo%%FY19 EARNqD EXPECTEDACÍUAL YTD YTDs510.00 t.1o% 16%512,236.@ 4.37% t6%NOTESGiven LPR trans¡tion, PPM issurprised it is this high.Missing AuBust Permit Sales ?Miss¡ng August Permit Sales ?Miss¡ng August Perm¡t Sales ?Overall Revenue show 8%behind expected levels,the PPM ¡s working withFinance Dept, tounderstand how much is'under revenue'and howmuch is'delayed/non-reported' revenue,S19,860.00S1,07s.oos21,39s.00S2,19o.oos14,160.00S8,s92.ooSlso.oo548,1u.ooSs,878.ooS67o.oos0.00S188.ooSo.oo53,669.00so.oo51s6,42s.00s7s,s00.00s3,000.00s13,000.00s2,000.00s10,500.00S42,ooo.oos2,000.00S¡oo,ooo.ooso.oos1,s00.00STso.oos840.00So'ooS6,ooo.oos2s0,000.00s1,017,090.00S9,oos.oos104.00s237.0051,900.00s7s.00s0.00s1s0.00s22,285.0Os7,s00.00ss36.ooSo.oos123.00s336.00s174.00555,171.00tr.93%3.47o/ot.82%9s.00%o.7L%o.00%7.50%7.43%NA35.73%o.o0%14.64%o.oo%2.90%o.oo%s.42%L6%16%16%I6Yot6%t6%76%76%t6%16%76%16%76%t6o/ot6%L6%FY 18 - AUGUSTACTUATS18,oo9.ooSgr,azs.ooso.ooS3s,979.00Ss,115.ooso.oos6,6s3.00s39,299.00so.ooS136,421.00S136,421.00FY 19BUDGETs87,ss3.00S167,2ss.ooS102,o31.oo5223,64r.ooSs1,086.oos10,000.00s42,168.00S17s,637.00So.oo58s9,371.00S7s7,34o.ooFY 19ACfUALs1s,367.00527,2t7.O0SPENTYTDt7.55%16.27%%EXPECTEDYTDt6%t6%76%t6%!60/ot6%t6%16%16%16%16%S231,o7o.oos42,244.0O53,694.00s0.00Sts,367.oo527,2t7.ooso,oos362,176.00s131,106.00226.47%18.89%7.23%N/A36.44%ß50%N/A42.74%t7.3r%NOTESThe budgeted amount shownhere ¡s an accounting error - thisshould reflect S250,0qr,awaiting correctioni Th¡s iswhere the T2 projectexpend¡tures are captured - andthere are ¡ollover expendituresfrom FY 18 showing up here aswell; Work to do w¡th FlnanceDepartment,Suspect accounting error,âwaiting correct¡on,