HomeMy WebLinkAbout09-10-18 City Commission Packet Materials - C6. PSA with Sanderson Stewart for Right of Way Acquisition Services
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Rick Hixson, City Engineer
SUBJECT: Authorize the City Manager to execute a Professional Services Agreement with Sanderson Stewart to provide right of way
acquisition services on a term contract basis from the date of
execution until July 2020.
AGENDA ITEM TYPE: Consent
MEETING DATE: September 10, 2018
RECOMMENDATION: Authorize the City Manager to execute a Professional Services
Agreement with Sanderson Stewart to provide Right-of-Way acquisition services on a term
contract basis from the date of execution until July 2020.
BACKGROUND: In an effort to proactively acquire the right-of-way needed to make road and intersection improvements to the transportation network, public works and engineering
solicited proposals from engineering firms interested in providing that service on a term contract
basis. Three responses were received and the selection committee unanimously agreed that
Sanderson Stewart's proposal was the most responsive. Our plan is to issue task orders for each separate acquisition to be pursued, for example, acquiring the right-of-way needed to make improvements to the intersection of Baxter Lane and Cottonwood Road. Fees for each
acquisition will be on a time and materials basis. The term of the contract is two years after
which we can extend the contract or issue another Request for Proposals (RFP).
UNRESOLVED ISSUES: None.
FISCAL EFFECTS: Fees will be negotiated on a per task basis. Fees will be paid for with
Transportation Impact Fee Right-of-Way funds.
ALTERNATIVES: As suggested by the City Commission.
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Attachments: 2 Original Professional Services Agreement, Exhibit A
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