HomeMy WebLinkAbout09-10-18 City Commission Packet Materials - C12. Res. 4953, Amend. 2 to Construction Agreement with R&R Taylor for Story Mill
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Carolyn Poissant – Trails, Open Space, and Park Development Manager
Mitch Overton – Director of Parks and Recreation
SUBJECT: Resolution 4953 – Amendment No. 2 to Construction Agreement with
R&R Taylor, Inc. for Story Mill Community Center Renovation Project
MEETING DATE: September 10, 2018
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve Resolution 4953 for Change Order No. 2 to the Construction
Agreement with R & R Taylor Construction, Inc. for the Story Mill Community Center for the
additional amount of $15,410 for a new contract total not to exceed $225,310 and authorize the
interim city manager to sign the Amendment (Attachment A).
BACKGROUND: Renovation work to include office space remodeling and building code upgrades for the new Story Mill Community Center was bid out in December 2017. Commission
approved a Notice of Award to the lowest responsible bidder, R&R Taylor, Inc. with a base bid
amount of $250,000. During the course of building permit review, additional fire code-related
needs were identified. Amendment No. 1 removed mechanical ventilation improvements at a cost savings of $40,100 for a revised contract total of $209,900.
Three additional field orders have been submitted by the architect for approval. The Contractor’s
adjusted scope of work includes addition of the following, for a new contract total of $225,310:
1. Fire suppression and access (code requirements)
2. ADA sidewalk connection
3. Additional door closers
4. Lockable roll-up counter door
A summary of the project budget is as follows:
FY ’17 – ’18 CIP funding: $285,000
Architect’s contract: -$ 61,550 Construction contract: -$250,000 Amendment No. 1 +$ 40,100
Amendment No. 2 -$ 15,410
-$ 1,860 (overage covered by Facilities for ADA upgrades)
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UNRESOLVED ISSUES: None.
ALTERNATIVES: Per Commission.
FISCAL EFFECTS: Amendment No. 2 will allow the project to be completed in compliance
with fire code and ADA regulations.
ATTACHMENTS:
Resolution 4953
Attachment A – Amendment No. 2 to Construction Agreement for Story Mill Community
Center Renovation Project
Report compiled on: August 9, 2018
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COMMISSION RESOLUTION NO. 4953
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, APPROVING AMENDMENT NO. 2 TO THE CONSTRUCTION
AGREEMENT WITH R & R TAYLOR CONSTRUCTION, INC. FOR THE STORY MILL
COMMUNITY CENTER RENOVATION PROJECT
WHEREAS, on January 8, 2018the City Commission approved the Notice of Award for
Story Mill Community Center Renovation Project (“Project”); and
WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any alterations
or modifications of the specifications and/or plans of a contract be made by resolution; and
WHEREAS, work has been identified to be removed from the scope of the original
contract in order to provide contingency for unforeseen needs including building and fire code
upgrades;
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana, that the proposed modification to the contract between the City of Bozeman,
a municipal corporation, and R & R Taylor Construction, Inc. as per Amendment No. 2,
(“Attachment A”) attached hereto, is hereby approved; and the City Manager is hereby authorized
and directed to execute the contract amendment for and on behalf of the City; and the City Clerk
is authorized and directed to attest such signature.
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PASSED, ADOPTED, AND APPROVED by the City Commission of the City of
Bozeman, Montana, at a regular session thereof held on the 10th day of September, 2018.
___________________________________
CYNTHIA ANDRUS
Mayor
ATTEST:
_____________________________________
ROBIN CROUGH
City Clerk
APPROVED AS TO FORM:
___________________________________
GREG SULLIVAN
City Attorney
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ATTACHMENT A Amendment No. 2 to Construction Contract with R & R Taylor Construction, Inc. for
Story Mill Community Center Renovation Project
THIS AGREEMENT is made as of this ____ day of __________________, 2018,
between the CITY OF BOZEMAN, a Municipal Corporation, whose address is P.O. Box 1230
Bozeman, Montana, 59771-1230 (CITY) and R&R Taylor, Inc. whose address is 1775 Love Ln,
Bozeman, MT 59718 (CONTRACTOR).
WHEREAS, the parties have entered into an Agreement dated January 19, 2018 for
construction services for the Story Mill Community Center Renovation Project; and
WHEREAS, revisions to the scope of services are necessary to complete the Project in
order to provide contingency for unforeseen code upgrades and other needs; and
WHEREAS, the parties desire to amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
The conditions and provisions set forth in Amendment No. 2 to Scope of Work for Story Mill
Community Center Renovation Project (“Exhibit A”) are hereby incorporated in and made part of
this agreement.
Article 3 – Contract Price:
Article 5 of the original agreement is modified as follows:
• Amendment No. 1 - $40,100
• Amendment No. 2 +$15,410
• New contract total $225,310
Except as specifically amended herein, the original agreement shall remain in full force and effect
and the Parties shall be bound by all terms and conditions therein.
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IN WITNESS WHEREOF, the parties hereto do make and execute this Agreement.
CITY OF BOZEMAN R & R Taylor Construction, Inc.
BY: __________________________________ BY:_______________________________
Andrea Surratt City Manager __________________________________ Printed Name/Title
ATTEST:
BY:____________________________________ Robin Crough
City Clerk
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PROJECT CHANGE SUMMARY
Project Name: Story Mill Park Community Center Project No.: 17-030
Location: Bozeman, Montana Date: August 8, 2018
Owner: City of Bozeman
PO Box 1230
Bozeman, Montana 59771
The following is a summary of construction contract changes:
ORIGINAL CONSTRUCTION CONTRACT AMOUNT (BID) .............................................................................. $250,000.00
CHANGE ORDER 1 .......................................................................................... - $40,100.00
Reduction in mechanical scope-of-work (ventilation upgrades)
CHANGE ORDER 2 ............................................................................................ $12,489.00
Provide and install Knox Box
Provide and install fire extinguisher cabinets
Provide and install new exterior sidewalk sections
CHANGE ORDER 3 .............................................................................................. $2,232.15
Relocate fire department connection
Electrical work for exit signage modifications
Upgrade finish of rolling counter door
CHANGE ORDER 4 ................................................................................................. $688.85
Provide and install additional door closers
TOTAL OF ALL CHANGE ORDERS -$24,690.00
CURRENT CONSTRUCTION CONTRACT AMOUNT (FINAL) .......................................................................... $225,310.00
EXHIBIT A - FIELD ORDERS
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