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Home My WebLink About09-10-18 City Commission Packet Materials - A2. Res. 4926, Budget Amendment for FY19 Budget Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Kristin Donald, Finance Director SUBJECT: Commission Resolution No. 4926 – Amending the City’s Annual Budget to Include Items to be funded with fund revenues, unanticipated revenue of previously unbudgeted revenue. MEETING DATE: September 10, 2018 AGENDA ITEM: Action RECOMMENDATION: Take public comment and offer any motions/amendments the Commission deems appropriate and/or adopt Resolution 4926 Amending the FY19 budget. BACKGROUND: This Resolution is linked to the outcome and passage of Resolution No. 4925 - Setting Mill Levies for Fiscal Year 2018-2019 (FY19). If the Commission adopts a property tax levy that results in additional revenue, this resolution can appropriate that money to specific projects. During the final budget hearing, on June 25, 2018 the Commission received public comment from the Hope House, attached. Commissioners gave direction that the item could be considered during the tax levy and budget amendment hearings. In general, items added to the annual budget during this hearing need to be identified as being paid from; with fund revenues, unanticipated revenue of previously unbudgeted revenue. This funding would align with Strategic Plan Vision of Safe, Welcoming Community, specifically 3.2 c action of develop a city/county social service network. This hearing has been advertised so the Commission may make any change to operating and capital budgets. FISCAL EFFECTS: This resolution will amend the current budget. ALTERNATIVES: None at this time. 248 Attachments: Resolution 4926 Hope House Public Comment General Fund- Final Budget Amendments Report compiled on August 31, 2018 249 Page 1 of 3 COMMISSION RESOLUTION NO. 4926 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING THE CITY’S ANNUAL BUDGET TO INCLUDE ITEMS TO BE FUNDED WITH GENERAL FUND REVENUES, UNANTICIPATED REVENUES, OR PREVIOUSLY UNBUDGETED REVENUE FOR THE FISCAL YEAR ENDING JUNE 30, 2019. WHEREAS, the City Commission did, on the l0th day of September, 2018, after due and proper legal notice, conduct a public hearing and adopt a municipal budget for Fiscal Year 2018- 2019 (Fiscal Year 2019); and WHEREAS, the City Commission did, on the 10th day of September, 2018, after due and proper legal notice, conduct a public hearing on proposed amending the municipal budget. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, to wit: Section 1 – Appropriation Additions The City Commission of the City of Bozeman, Montana, does hereby authorize additional expenditures in the General Fund: Total Additional Appropriations 250 Resolution 4926, Budget Amendment for the General Fund Reserve Page 2 of 3 Section 2 – Use of General Fund Cash on Hand The increased appropriation will be funded with cash on hand in the General Fund that exceeds our required minimum reserve level. Section 3 Pursuant to Section 7-6-4030, M.C.A., this resolution, upon its passage, shall be in full force and effect on July 1, 2018. Section 4 That should it be found by any court of competent jurisdiction that any section, clause, portion, sentence, word, or phrase of this resolution is deemed to be contrary to any existing law or regulations, that in this instance, it is the intent of the City Commission of the City of Bozeman, Montana, that all other portions, sections, words, clauses, phrases, or paragraphs of this document shall remain in full force and effect. 251 Resolution 4926, Budget Amendment for the General Fund Reserve Page 3 of 3 PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 10th day of September, 2018. ___________________________________ CYNTHIA L. ANDRUS Mayor ATTEST: ___________________________________ ROBIN CROUGH City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney 252 Dear Mayor and Commissioners, This past year has been a challenging year for our profoundly mentally ill neighbors in Bozeman. State budget cuts to medicaid case management, individual therapy, medication management and crisis services has left our most vulnerable individuals and families without, or at risk of losing , therapeutic community services that prevent and treat chronic/acute mental health crisis. My concerns regarding further erosion of community mental health funding leads me to contact you during this time of city fiscal planning. I have great admiration for the city’s dedication to addressing conditions that lead to mental health issues and it’s willingness to strategically prioritize improvement in the mental well-being of all Bozeman citizens. Unfortunately, due to the state of Montana refusal to re-consider cutting programs and funding for the mentally ill during this past fiscal year Gallatin Mental Health Center has sustained staff reductions, a 55% rate cut to case management services and a 3.99% rate cut to life-saving medication management and crisis services. As a result, we have over 85 individuals on a wait list for individual therapy and case management. We have also experienced an increase in the individuals in mental health crisis receiving services at Hope House over this past 6 months in comparison to the previous year. This translates into approximately 5.5 beds filled per day at Hope House compared to 4 per day the previous year. We believe the increase in Hope House utilization is directly related to the state’s dismantling of case management. As a result, I am requesting $18,000 for this FY 2019 to fund a part-time case manager at Gallatin Mental Health that will work directly with clients in crisis and discharged clients to interrupt the cycle of recidivism. As important, the case manager will also work with clients to decrease and remove the social, emotional and economic barriers that lead to mental health crisis. Thank you for taking time to consider my request for supporting Gallatin Mental Health Center and your thoughtfulness in caring for all Bozeman citizens. Please do not hesitate to contact me with any questions. Warm regards, Michael A. Foust Executive Director Gallatin Mental Health Center Please consider the environment before printing this e-mail CONFIDENTIALITY NOTICE: The information contained in this transmission may be privileged, confidential and protected from disclosure under Federal Confidentiality Laws (42 CFR Part 2 and 45 CFR Parts 160- 164). Any dissemination, distribution, or duplication of this communication is strictly prohibited without the consent of the writer. If you are not the intended recipient, or you have received this communication in error, please notify the sender immediately at the email address above or delete this email. City of Bozeman emails are subject to the Right to Know provisions of Montana’s Constitution (Art. II, Sect. 9) and may be considered a “public record” pursuant to Title 2, Chpt. 6, Montana Code Annotated. As such, this email, its sender and receiver, and the contents may be available for public disclosure and will be retained pursuant to the City’s record retention policies. Emails that contain confidential information such as information related to individual privacy may be protected from disclosure under law. Please consider the environment before printing this e-mail CONFIDENTIALITY NOTICE: 253 General FundReserve Minimum 5,309,363 Current Budgeted Fund Balance 5,324,985 Amount over (under) minimum 15,622 Effect on Ending Balance VoteReduce Commission Room Remodel (reduced project scope) 100,000 5‐0Part of City Manager's "Recommendation for Deletion"Finance ‐ Delay purchase of Business Intelligence Software 33,000 5‐0Part of City Manager's "Recommendation for Deletion"Police ‐ Unmarked Vehicle, can be purchased out of FY18 15,000 5‐0Part of City Manager's "Recommendation for Deletion"Finance ‐ Billing Clerk Furniture 7,000 5‐0Part of City Manager's "Recommendation for Deletion"Clerk ‐ Commission Room Displacement equipment (not needed) 5,000 5‐0Part of City Manager's "Recommendation for Deletion"HRDC Request for additional funds (68,000)5‐0Part of City Manager's "Recommendation for Additions"Parks ‐ New Maintenance Contracts (30,000)5‐0Part of City Manager's "Recommendation for Additions"Municipal Court ‐ Rocky Mountain Security (6 months) (6,000)5‐0Part of City Manager's "Recommendation for Additions"One time funding for Haven (30,000) 4‐1Park Maintenance District Protest Costs (10,000) 4‐1Remove Parks Contracts (above) 30,000 4‐1Add 2FTE parks workers (flexible FTE count) (90,000) 4‐1 5‐0Custodian at Library from .5 FTE to 1 FTE (28,000) 4‐1Lease for Library Vehicle (4,300) 3‐2Reduce workforce housing fund transfer 44,300 4‐1 4‐1Reserve for minimum wage increases (20,000) 4‐1Bozeman Public Safety Transportation Communication plan (8,000) 5‐0Hope House funding consider in September 0 4‐1 (18,000) Increase property taxes (0.57 mills) 60,000 4‐1‐ Fund Balance 5,324,985 Amount over (under) minimum 15,622 0.29% 16.96%254