HomeMy WebLinkAbout08-20-18 City Commission Packet Materials - C11. PSA with AE2S for Pear Street Booster Station
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: Brian Heaston, Senior Engineer
Shawn Kohtz, Interim Director of Public Works
SUBJECT: Authorize the City Manager to Sign a Professional Services Agreement with AE2S for the Pear Street Booster Station Rehabilitation Project
MEETING DATE: August 20, 2018
AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to Sign a Professional Services
Agreement with AE2S for the Pear Street Booster Station Rehabilitation Project.
BACKGROUND: The Pear Street Booster Station is a critical piece of water supply infrastructure which boosts water from the Lyman Creek source into the south pressure zone of the City. The booster station also allows for backfeed of water from the Sourdough Water
Treatment Plant into the northeast pressure zone of the City. The booster station was originally
constructed in 1958 and much of the station equipment remains original equipment, including the pumps in the station. Presently, one of three pumps are operational which limits the capacity of the City to deliver Lyman water to the south pressure zone.
The attached professional services agreement has been negotiated with the firm of AE2S to
provide design and construction administration services to rehabilitate and modernize the booster station. AE2S was selected to perform services for the project upon review of RFPs submitted for the project. The project calls for expedited delivery of project design and construction in order for the rehabilitated station to be operational by May 31, 2019, which is before the peak
water use season begins in the summer.
FISCAL EFFECTS: Funding for the design and construction of the Pear Street Booster Station Rehabilitation project was approved by the City Commission in the adopted FY18 Water Fund CIP. Project number W74 provides $547,000 to complete design and construction. Capital
funding has been rolled into the FY19 budget. The professional services agreement is negotiated
at a total fee of $265,535.60. ALTERNATIVES: As suggested by the Commission
ATTACHMENTS: Professional Services Agreement w/AE2S
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PROFESSIONAL SERVICES AGREEMENT
THIS IS AN AGREEMENT made as of , between THE CITY OF BOZEMAN, a Municipal
Corporation, Bozeman, Montana, 59715 (OWNER) and Advanced Engineering and Environmental
Services, Inc. 4050 Garden View Drive, Suite 200, Grand Forks, North Dakota 58201 (ENGINEER).
Whereas the accomplishment of the work and services described in this Agreement is essential to the OWNER'S
public works improvement program.
Whereas the OWNER intends to and has selected the ENGINEER to provide necessary and professional engineering
services for the project.
Whereas the ENGINEER represents that it is willing and qualified to perform the professional engineering services
for this project described in this Agreement.
Therefore, in consideration of the foregoing recitals and the mutual covenants and conditions contained herein, the
parties agree as follows:
The conditions and provisions set forth in the attached
· EXHIBIT A - ENGINEER’S STATUS DURING CONSTRUCTION,
· EXHIBIT B – A LISTING OF THE DUTIES, RESPONSIBILITIES AND LIMITATIONS OF
AUTHORITY OF THE RESIDENT PROJECT REPRESENTATIVE,
· EXHIBIT C – SCOPE AND FEE ESTIMATE SUMARY for CITY OF BOZEMAN: PEAR STREET
BOOSTER STATION REHABILITATION
and
· EXHIBIT D – ENGINEER’S MAXIMUM BILLABLE DIRECT LABOR COSTS
are hereby incorporated in and made part of this Agreement.
ARTICLE 1 - ENGINEERING SERVICES
1.1. The detailed description of the specific project components is described as follows:
CITY OF BOZEMAN: PEAR STREEET BOOSTER STATION REHABILITATION
Preliminary Study & Report:
The project Generally consists of rehabilitation of the existing Pear Street Booster Station. Preliminary Design
will include hydraulic modeling to evaluate transient flow conditions and operating demands in order to make
recommended improvements. A preliminary report with schematic drawings will be delivered to the City in order
to present findings and receive City of Bozeman’s consensus on recommendations made. This report will be
concise in nature and include the following information: 30% drawings on the 3 transient flow mitigation strategies
evaluated, Class 3 EOPCC’s of each alternative, system curve generation and hydraulic modeling for 5 operating
conditions; system operating controls evaluation considering the effects of PRV 3 on the distribution system; and
existing site evaluations. I&C and PLC programming needs will be evaluated after the selection of a design
alternative. After design selection, an I&C Workshop will be scheduled to evaluate the City’s controls needs and
P&ID Drawings will be developed and delivered for City review. The existing generator will be evaluated but is
anticipated to be of sufficient size to reuse.
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Preliminary & Final Design:
Design anticipates the following needs: replacement of the existing horizontal, split-case pumps with pumps of
similar construction and VFD control; hydraulic control valves; new MCC’s; new control panels with PLC; new
HVAC and utility water plumbing; and basic miscellaneous architectural improvements. No significant building
expansions are anticipated.
Pre-procurement of pumps, hydraulic control valves, and some electrical equipment with long lead times will be
coordinated by the ENGINEER.
Bidding:
A Big Package with Construction Contract Documents will be issued and publicly procured from interested
General Contractors.
Construction:
Part Time RPR services will be provided along with traditional construction administration.
Post-Construction:
Engineer will Coordinate Warranty Items, complete project close-out with the City of Bozeman, and issue record
drawings for City of Bozeman
I&C System Services:
Engineer will handle PLC programming, Integration with City of Bozeman SCADA, & Project Start-Up Support.
1.2. The scope of services under this contract is set forth in this agreement and the attached EXHIBITS.
ARTICLE 2 - ENGINEER'S RESPONSIBILITIES
2.1. ENGINEER shall perform for OWNER professional engineering services in all phases of the Project to which this
Agreement applies as hereinafter provided. These services will include, but not be limited to, serving as OWNER's
professional engineering representative for the Project, providing professional engineering consultation and advice and
furnishing customary civil and structural engineering services incidental thereto.
2.2. The ENGINEER shall furnish all labor, materials, equipment, supplies, and incidentals necessary to conduct and
complete the ENGINEER'S portions of the Project and to prepare and deliver to the OWNER all data, reports, plans,
specifications, and recommendations as designated herein.
2.3. The ENGINEER shall ascertain such information as may have a bearing on the work from local units of
government, public, and private organizations and shall be authorized to procure information from other authorities as to the
extent of these contacts and the results thereof.
2.4. The ENGINEER'S work shall be in accordance with the standards of sound engineering practices.
2.5. The ENGINEER shall name a Principal-In-Charge for the duration of the project. The Principal-In-Charge shall
be Brett Jochim, PE, COO .
2.6. The ENGINEER shall name a Project Manager who shall be the liaison between the ENGINEER and the OWNER.
The Project Manager shall be Scott Buecker, PE, Senior Project Manager . The OWNER may name a Task Director
who would be the liaison between the ENGINEER and the OWNER during the design segment of the Project.
2.7. The ENGINEER shall submit an estimated progress schedule at the beginning of the work, and monthly progress
reports thereafter until the project is completed.
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ARTICLE 3 - OWNER'S RESPONSIBILITIES
3.1 The OWNER shall name a Task Director who shall be the liaison between the ENGINEER and the OWNER during
DESIGN segment of the Project. The Task Director designated shall be Brian Heaston, PE, Senior Engineer .
3.2 The OWNER shall have the right of review and examination of the ENGINEER'S work at all times.
3.3 The OWNER shall make available all records (record drawings, construction records, etc.) indicating the existing
configuration of the city utilities.
3.4 The OWNER will be responsible for Advertising Bid Openings.
3.5 The OWNER shall attend the pre-bid conferences, bid openings, pre-construction conferences, construction
progress and other job related meetings, substantial completion inspections and final payment inspections.
ARTICLE 4 - BASIC ENGINEERING SERVICES
The ENGINEER shall render professional Engineering Services as follows:
4.1 PRE-DESIGN INVESTIGATION PHASE
After written authorization to proceed, ENGINEER shall:
4.1.1 Consult with OWNER to clarify and define OWNER's requirements for the Project and review available
data.
4.1.2 Advise OWNER as to the necessity of OWNER's providing or obtaining from others, data or services
and assist OWNER in obtaining such data or services.
4.1.3 Identify and analyze requirements of governmental authorities having jurisdiction to approve the design
of the Project and participate in consultations with such authorities.
4.1.4. Provide analyses of OWNER's needs, planning surveys, site evaluations and comparative studies of
prospective sites and solutions.
4.1.5. Provide a general economic analysis of OWNER's requirements applicable to various alternatives.
4.1.6 Assist in formation of Special Improvement Districts (SID) by preparing district boundary
descriptions and maps, preparing a property owner's and assessments role lists including project assessment
costs based on the preliminary project cost estimates, and providing technical information at SID public
hearings, if applicable.
4.1.7. Prepare a Report containing schematic layouts, sketches and conceptual design criteria with
appropriate exhibits to indicate clearly the considerations involved (including applicable requirements of
governmental authorities having jurisdiction as aforesaid) and the alternative solutions available to OWNER
and setting forth ENGINEER's findings and recommendations. This Report will be accompanied by
ENGINEER's opinion of probable costs for the Project, including the following which will be separately
itemized: Construction Cost, allowance for engineering costs and contingencies, and (on the basis of
information furnished by OWNER) allowances for such other items as charges of all other professionals and
consultants, for the cost of land and rights-of-way, for compensation for or damages to properties, for interest
and financing charges and for other services to be provided by others for Owner. The total of all such costs,
allowance, etc. are hereinafter called "Total Project Costs".
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4.1.8. Furnish Five (5) copies and an electronic copy of the Study and Report documents and review them
in person with OWNER.
The Pre-design Investigation Phase will be completed and submitted within 65 calendar days following written
authorization from OWNER to ENGINEER to proceed with that phase of services.
4.2 PRELIMINARY DESIGN PHASE
After acceptance of the pre-design report and receipt of written authorization to proceed with the Preliminary Design Phase,
ENGINEER shall:
4.2.1. In consultation with OWNER determine general scope, extent and character of the Project.
4.2.2. ENGINEER shall then prepare a Preliminary Design Report, preliminary plans and specifications and a
written description for the Project.
4.2.3. Preliminary Design Report: Specific items to be addressed in the design report will include, but not be
limited to:
4.2.3.1. Summary of construction requirements with appropriate drawings for each task included in the
project.
4.2.3.2. Plans for providing water and sewer services for affected properties during construction.
4.2.3.3. Summary geotechnical report for specific tasks, if needed.
4.2.3.4. Special design considerations for Project tasks with conditions not covered in standard
construction methods or specifications.
4.2.3.5. A traffic control plan for each project task, if necessary.
4.2.4. Design and Construction Survey: The ENGINEER shall conduct a design field survey of the project
areas, as necessary, for locating existing utilities (such as gas, power, telephone, TV cables, water and sewer lines,
irrigation facilities, fences, and approach driveways), existing right-of-way and easements, and making measured
drawings of or investigating conditions of existing facilities. The ENGINEER shall provide suitable horizontal
and vertical reference control points for the construction phase.
4.2.5. Permits and Rights-of-Way: The ENGINEER shall obtain approved permits, licenses, and/or easement
agreements from private landowners and any other agencies or entities requiring similar approvals prior to bidding.
These approvals will be coordinated with the OWNER and will be made on easement and permit documents
approved by the OWNER. Information and easement descriptions provided in the Basic Engineering Services will
be based on data available from design surveys and courthouse records.
4.2.6. Geotechnical Explorations and Analysis: The ENGINEER shall conduct such geotechnical explorations
and analysis as necessary for project design and bidding. A geotechnical report will be prepared with
recommendations relating to conditions pertinent to the design and construction of the Project. Subsurface
information will be obtained by reviewing any existing geotechnical data available and using additional backhoe
test pits and soil borings as necessary.
The ENGINEER shall furnish copies of a geotechnical report as requested to OWNER for use by OWNER and
Contractors, and review the results of the report with Contractors in a pre-bid meeting. The report is to be prepared
for design purposes; ENGINEER will not be responsible if it is used by others for other purposes.
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4.2.7. Preliminary Plans and Specifications. Prepare preliminary construction plans and specifications with
information which addresses the special features of each project task.
4.2.8. Based on the information contained in the preliminary design documents, ENGINEER will submit a
revised opinion of probable Total Project Costs to the OWNER.
4.2.9. ENGINEER shall prepare and furnish complete paper and electronic copies of preliminary bidding
documents and design report as requested to OWNER and at the same time furnish copies as directed by OWNER
to agencies and/or parties having regulatory responsibilities or direct financial participation in any part of the
Project; provide any technical criteria, written descriptions and design data necessary for securing permits or
approval from authorities having jurisdiction to review and approve the design, and assist owner in securing such
approvals; and review documents in person with OWNER and review authorities, and, if necessary, conduct a
plan-in-hand site review. All changes agreed to between ENGINEER and OWNER will be noted in a
memorandum from the ENGINEER to the OWNER and incorporated into the final plans and specifications.
The Preliminary Design Phase will be completed and submitted within 65 calendar days following written authorization
from OWNER to ENGINEER to proceed with that phase of services.
4.3 FINAL DESIGN PHASE
After written authorization to proceed with the Final Design Phase, ENGINEER shall:
4.3.1. On the basis of the accepted Preliminary Design documents and the revised opinion of probable Total
Project Costs, prepare for incorporation in the Contract Documents final drawings and Technical Specifications of
sufficient detail to show the general scope, extent and detailed character of the work to be furnished and performed
by the Contractor(s) suitable for use in the project bidding and construction.
4.3.2. Advise OWNER of any adjustments to the latest opinion of probable Total Project Costs caused by
changes in general scope, extent or character or design requirements of the Project or Construction Costs. Furnish
to OWNER a revised opinion of probable Total Project Costs based on the Drawings and Specifications.
4.3.3. Prepare for review and approval by OWNER, its legal counsel and other advisors, contract agreement
forms, general conditions and supplementary conditions, and (where appropriate) bid forms, invitations to bid and
instructions to bidders, special provisions, technical specifications, and standard drawings, and other related
contract documents in conformance with the latest edition of the Montana Public Works Standard Specifications
(MPWSS) and City of Bozeman Modifications to MPWSS adopted by the City of Bozeman.
4.3.4. Furnish OWNER six copies and an electronic copy of the Contract Documents (including design
drawings, specifications and contracts).
The Final Phase will be complete and submitted within 30 calendar days following written authorization from OWNER
to ENGINEER to proceed with that phase of services.
4.4 BIDDING OR NEGOTIATING PHASE
After written authorization to proceed with the Bidding or Negotiating Phase, ENGINEER shall:
4.4.1. Assist OWNER in advertising for and obtaining bids or negotiating proposals for construction contract(s)
and record prospective bidders to whom Bidding Documents have been issued, receive and process deposits for
Bidding Documents and conduct pre-bid conferences.
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4.4.2. Provide interpretation or clarification to prospective bidders regarding the Bidding Documents, and issue
addenda as appropriate.
4.4.3. Consult with and advise OWNER as to the acceptability of the prime contractor, subcontractors, suppliers
and other persons and organizations proposed by the prime contractor(s) (herein call "Contractor(s)") for those
portions of the work as to which such acceptability is required by the Bidding Documents.
4.4.4. Consult with OWNER concerning and determine the acceptability of substitute materials and equipment
proposed by Contractor(s) when substitution prior to the award of contracts is allowed by the Bidding Documents.
4.4.5. Attend the Bid opening, prepare bid tabulation, evaluate bids, assess bidders' responsiveness and
responsibility and make award recommendation to OWNER.
4.4.6 Facilitate contract award, and the execution and distribution of the contract documents for construction,
materials, equipment and services. Furnish Owner two original signature sets of executed contract documents
(including design drawings, specifications and contracts). Furnish contractor with one set of original signature
executed contract documents and up to three sets of construction documents.
4.5 CONSTRUCTION PHASE
The responsibilities of the ENGINEER during the Construction Phase are summarized as follows:
4.5.1. General Administration of Construction Contract. ENGINEER shall consult with and advise OWNER
and act as OWNER'S representative as provided in EXHIBIT A - ENGINEER'S STATUS DURING
CONSTRUCTION, attached to and made part of this Agreement and may be further provided under the General
Conditions of the contract documents. The extent and limitations of the authority, duties, and responsibilities of
the ENGINEER on the construction job site as assigned here-in shall not be modified except as the ENGINEER
may otherwise agree in writing. All of OWNER's instruction to Contractor(s) will be issued through ENGINEER
who will have authority to act on behalf of OWNER to the extent provided in the General Conditions except as
otherwise provided in writing.
In addition to the services provided under Article 10 (Exhibit A) the ENGINEER shall provide the following
services during construction:
4.5.1.1 Schedule and conduct a pre-construction conference.
4.5.1.2 Provide personnel, equipment and supplies for construction layout and control, including
establishment of line, grade, and blue top control staking.
4.5.1.3 Review Contractors' construction schedules and operations, and the Contractors' traffic control
plans and its implementation prior to the start of construction.
4.5.1.4 Ascertain that the Contractor has secured required permits needed to accomplish his work.
4.5.1.5 Prepare and provide weekly activity and progress reports to the City's Task Director.
4.5.1.6 ENGINEER shall provide OWNER copies of all correspondence between the ENGINEER and
Contractor.
4.5.1.7 Issue stop and resume work orders, in whole or in part, when work is not or cannot be performed
in accordance with the Contract Documents.
4.5.1.8 Review and approve, for conformance with the project technical specifications all shop
drawings, and other Contractor submittals required by the Contract Documents.
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4.5.1.9 During construction review Contractors' construction schedules and evaluate conformance and
progress under the Contract time provisions.
4.5.1.10 Prepare for OWNER'S approval any plan and specification changes which due to any initial
design or engineering deficiencies are required to complete the project original design concept.
4.5.1.11 Inspect the project and when appropriate, and after conferring with OWNER, issue a Certificate
of Substantial Completion to the Contractor.
4.5.1.12 Prior to recommending final payment, schedule and conduct with the OWNER a final project
inspection and submit a report to the OWNER documenting any outstanding items or deficiencies
requiring correction prior to final payment. Upon satisfactory project completion ENGINEER shall
certify in writing to the OWNER, and any required regulatory agencies, that the construction was
completed in accordance with the approved plans and specifications and is performing in accordance with
the design concept.
4.5.1.13 Twenty-three months after project substantial completion schedule and conduct with the Owner
a Two Year Warranty Inspection of the project and advise the owner in writing whether project
deficiencies exist and if the project is performing in accordance with the design concept.
4.5.2. Resident Project Representative. ENGINEER shall provide a qualified Resident Project Representative
at the job site to provide observation of the work as provided in EXHIBIT B - A LISTING OF THE DUTIES,
RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF THE RESIDENT PROJECT
REPRESENTATIVE, attached to and made part of this Agreement.
The ENGINEER shall submit to the OWNER, for review and acceptance, the resume of each Resident Project
Representative who may be assigned to the job site during the course of the Project not less than 10 calendar days
prior to the pre-construction meeting. Any subsequent change in the resident representative shall also be subject
to the OWNER'S approval.
4.5.3 Limitations of Responsibilities. ENGINEER will not be responsible for CONTRACTOR's means,
methods, techniques, sequences or procedures of construction, or the safety precautions and programs incident
thereto, and ENGINEER will not be responsible for CONTRACTOR's failure to perform or furnish the Work in
accordance with the Contract Documents; however, nothing contained in this agreement shall be construed to
release ENGINEER from liability for failure to properly perform duties and responsibilities assumed by
ENGINEER in the Contract Documents.
4.6. PROJECT DOCUMENTATION
ENGINEER shall furnish OWNER with (a) one mylar copy, two paper copies, and an electronic copy of the Project Record
Drawings ("As-Builts"), (b) written monthly progress reports, and (c) a project notebook containing such correspondence
and documentation as requested by OWNER.
4.7. CONSTRUCTION TESTING
The inspection services shall include material testing and verification of contract compliance with job site requirements,
plans and specifications.
The ENGINEER shall provide and maintain detailed documentation of the following material testing:
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1) Concrete strength, air content and slump
2) Embankment, trench backfill, and gravel and pavement densities
3) Aggregate gradations
4) Plant mix strength, flow and asphalt content
ARTICLE 5 - ADDITIONAL SERVICES
5.1. If OWNER wishes ENGINEER to perform any of the following Additional Services, OWNER shall so instruct
ENGINEER in writing, and ENGINEER shall perform or obtain from others such services and will be paid therefor as
provided in the Agreement:
5.1.1. Legal land surveys performed to obtain data for preparing easements and rights-of-way descriptions.
5.1.2. Preparation of applications and supporting documents for governmental agencies in addition to those
required under Basic Services; preparation or review of environmental studies and related services; and assistance
in obtaining environmental approvals.
5.1.3. Services resulting from significant changes in the general scope, extent or character of the Project or
major changes in documentation previously accepted by OWNER where changes are due to causes beyond
ENGINEER's control.
5.1.4. Providing renderings or models.
5.1.5. Preparing documents for alternate bids requested by OWNER for work not executed or for out-of-
sequence work.
5.1.6. Providing other services not otherwise provided for in the Agreement, including services normally
furnished by the OWNER as elsewhere herein described.
5.1.7. Furnishing the services of independent professional associates or consultants for other than Basic
Services.
5.2. When required by the Contract Documents in circumstances beyond ENGINEER's control, ENGINEER shall
perform or obtain from others any of the following Additional Services as circumstances require during construction and
without waiting for specific instructions from OWNER, and ENGINEER will be paid therefor as provided in this Agreement:
5.2.1. Services in connection with work directive changes and change orders to reflect the changes requested
by OWNER if the resulting change in compensation for Basic Services is not commensurate with the additional
services rendered.
5.2.2. Services in making revisions to Drawings and Specifications occasioned by the OWNER'S acceptance
of substitutions proposed by Contractor(s); services after the award of each contract in evaluating and determining
the acceptability of an unreasonable or excessive number of substitutions proposed by Contractor; and evaluating
an unreasonable or extensive number of claims submitted by Contractor(s) or others in connection with the work.
5.2.3. Services resulting from significant delays, changes or price increases occurring as a direct result of
materials, equipment or energy shortages.
5.2.4. Additional or extended services during construction made necessary by (1) work damage by fire or other
causes during construction, (2) a significant amount of defective or neglected work of any Contractor, (3)
acceleration of the progress schedule involving services beyond normal working hours, (4) default by any
Contractor.
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ARTICLE 6 - COMPENSATION FOR ENGINEERING SERVICE
6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER
6.1.1 Payment. The OWNER shall for design phase services performed as Basic Engineering Services under
sections 4.1 through 4.3 of this agreement pay a total sum in the amount of $ 134,468.60 for such services.
6.1.2 Payment Schedule. Total cumulative payments for the design phase engineering services (sections 4.1
through 4.4) shall not exceed the following ceilings:
$ 67,234.30 (50 % of design fee) until the Pre-design Investigation and Preliminary Design Report have been
submitted to the OWNER.
$ 94,128.02 (70% of design fee) until the Preliminary Plans and Specifications have been submitted to the
OWNER and review authorities.
$ 121,021.74 (90% of design fee) until the Final Plans and Specifications have been submitted to the OWNER
and review authorities.
6.1.3 General. Engineer shall submit monthly statements for services rendered. The statements shall be based
upon Engineer's estimate of the proportion of the total services actually completed at the time of billing, subject to
any limitations on Payments based on completion of tasks or specific retainage requirements pursuant to the
payment provisions of the Agreement.
6.1.4 Reimbursable Expenses. Only those expenses specifically identified for payment under section 6.2 of
this Agreement are reimbursable. All other design related expenses are included in the Lump Sum Payment for
the Basic services (4.1 through 4.4) and are not separately reimbursable. Additional Services specifically identified
under the scope of design services for payment under 6.1 are not separately reimbursable.
6.2 DIRECT LABOR COST PAYMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER.
Construction and project documentation services performed as Basic Engineering Services under sections 4.4 through 4.7
including General Administration of Construction Contract, Resident Project Representation, Project Documentation, and
Construction Testing, shall be compensated in accordance with the following:
6.2.1 The OWNER shall pay for Construction Phase and Project Documentation Services, and I&C System
Services an amount not to exceed $77,036.40 except as provided under 6.2.1.2 and 6.2.4.
6.2.1.1 Costs Compensation. Compensation for these services shall be based on the ENGINEER's Direct
Labor Cost times a factor of 3.20 for services rendered which shall cover Direct Labor, Direct Labor
Overhead, General & Administrative Overhead and Profit.
6.2.1.2 Notification. At any time during the construction that it becomes apparent that the Construction
Phase and Project Documentation Services rendered under this Agreement will exceed the negotiated
compensation for these services, and prior to performing services in excess of the contract ceiling, the
ENGINEER shall give OWNER written notice thereof. Promptly thereafter OWNER and ENGINEER
shall review the scope and progress of the project work. ENGINEER shall obtain written authorization
from OWNER, prior to any additional costs being incurred under paragraph 6.2.1.3. If it is determined
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that due to a change in project scope under paragraph 5.2.1, the ENGINEER is entitled to additional
compensation, OWNER and ENGINEER may negotiate terms as provided under 6.2.1.1. The amount
and terms of any additional compensation under 6.2.1.1 or 6.2.1.3 shall be negotiated and agreed in
writing pursuant to 9.16.
6.2.1.3 Costs Exceeding Estimated Compensation. Except as allowed under 5.2.1, when the total cost
of the original scope Construction Phase and Project Documentation Services exceeds the negotiated
compensation for these services, the OWNER shall pay only for the direct costs incurred in excess of the
estimated compensation. These costs consist of an amount equal to the ENGINEER'S Direct Labor Cost
times a factor of 2.75 for services rendered which shall include Direct Labor, the federally audited
payroll Direct Labor Overhead, and General & Administrative Overhead costs, but shall not include any
allowance for profit.
6.2.2. Reimbursable Expenses, as defined in section 7.4 of this Agreement, for Basic Services and Approved
Additional Services shall be paid to the ENGINEER by the OWNER in the actual amount of the costs incurred up
to an amount not to exceed $ 54,030.60 which includes $ 51,179.60 for consultants employed by the Engineer
and $ 2,851.00 for all other reimbursable expenses. The estimated reimbursable expenses are identified in
Exhibit C - SCOPE AND FEE ESTIMATE SUMARY for CITY OF BOZEMAN: PEAR STREET
BOOSTER STATION REHABILITATION.
6.2.3. Failed Test Expenses. The ENGINEER shall maintain and provide to the OWNER, a record of the costs
associated with failing quality control tests performed for the OWNER during the course of the construction of the
project and recommend an amount the OWNER deduct from the contractor(s) payments.
6.2.4 The OWNER shall pay an amount for Additional Services rendered by the ENGINEER and approved in
writing by the OWNER on the basis of the ENGINEER'S Direct Labor Costs times a factor 3.20 amount
otherwise negotiated at the time such services are requested and approved by the OWNER.
ARTICLE 7 - MEANING OF TERMS
7.1 AGREEMENT
As used herein the term "this Agreement" refers to the contents of this document and its Exhibits attached hereto and referred
to as if they were part of one and the same document.
7.2 CONSTRUCTION COSTS
The construction cost of the entire Project (herein referred to as "Construction Cost") means the total cost to OWNER of
those portions of the entire Project designed and specified by ENGINEER, but it will not include ENGINEER's
compensation and expenses, the cost of land, rights-of-way, or compensation for or damages to, properties unless this
Agreement so specifies, nor will it include OWNER's legal, accounting, insurance counseling or auditing services, or interest
and financing charges incurred in connection with the Project or the cost of other services to be provided by others to
OWNER.
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7.3 DIRECT LABOR COSTS
Direct Labor Costs used as a basis for payment mean the actual salaries and wages paid to all ENGINEER's personnel
engaged directly on the Project, including, but not limited to, engineers, architects, surveyors, designers, drafters,
specification writers, estimators, other technical and business personnel; but does not include indirect payroll related costs
or fringe benefits. For the purposes of this Agreement the principals and employees of the ENGINEER maximum billable
Direct Labor Costs are:
See Exhibit D – Engineer’s Maximum Billable Direct Labor Costs
7.4 REIMBURSABLE EXPENSES
Reimbursable Expenses mean the actual expenses incurred by ENGINEER or ENGINEER's independent professional
associates or consultants directly in connection with the Project, such as expenses for: transportation and subsistence
incidental thereto; obtaining bids or proposals from Contractor(s); subsistence and transportation of Resident Project
Representatives and their assistants; toll telephone calls and telegrams; reproduction of reports, Drawings, Specifications,
Bidding Documents and similar Project-related items; and if authorized in advance by OWNER, overtime work requiring
higher than regular rates. In addition, when compensation for Basic Services is on the basis of Direct Labor Costs method
of payment, Reimbursable Expenses will also include the amount billed to ENGINEER by special consultants employed by
ENGINEER and authorized by OWNER (other than as an authorized Additional Services) and will also include expenses
incurred for computer time and other specialized equipment, including an appropriate charge for previously established
programs and expenses of photographic production techniques.
ARTICLE 8 - PAYMENT PROVISIONS
8.1 TIMES OF PAYMENTS. ENGINEER may submit monthly statements for Basic Services and approved
Additional Services rendered and for Reimbursable Expenses incurred; however, payments shall not exceed the ceilings
provided in 6.1 and 6.2. Final payment shall be made only after acceptance of the project by the OWNER. If OWNER
disputes the amount of the billing, OWNER will notify the ENGINEER in writing within ten (10) calendar days of the
receipt of bill of the dispute.
8.2 REQUESTS FOR PAYMENT. Each request for payment shall include a documentation summary of the period
incremental man hours incurred, direct labor rates and billed rates, detail of reimbursable costs, total period billing, and total
cumulative billing. When requested by OWNER services for distinct project segments shall be accounted and billed
separately.
8.3 PAYMENT UNDER TERMINATION. In the event of termination by the OWNER upon the completion of any phase
of the Basic Services, progress payments due ENGINEER for services rendered through such phase shall constitute total
payment for such services. In the event of such termination by OWNER during any phase of the Basic Services, ENGINEER
also will be reimbursed for the charges of pre-approved independent professional associates and consultants employed by
ENGINEER to render Basic Services, and paid for services rendered during that phase on the basis of the payment provisions
of the Agreement. In the event of any such termination, ENGINEER will be paid for unpaid pre-approved Additional
Services and unpaid Reimbursable Expenses which are authorized under this agreement.
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ARTICLE 9 - GENERAL CONSIDERATIONS
9.1 TERMINATION OF AGREEMENT
9.1.1 The sole right is hereby reserved to the OWNER to terminate this Engineering Agreement for any and
all causes or for its convenience at any time upon fifteen (15) days written notice to the ENGINEER.
9.1.2 If termination for default is effected by the OWNER, an equitable adjustment in the price provided for in
this Agreement shall be made, but (1) no amount shall be allowed for anticipated profit on unperformed services
or other work, and (2) any payment due to the ENGINEER at the time of termination may be adjusted to cover any
additional costs to the OWNER because of the ENGINEER's default. If termination for convenience is effected
by the OWNER, the equitable adjustment shall include a reasonable profit, as determined by owner, for services
or other work performed. The equitable adjustment for any termination shall provide for payment to the
ENGINEER for services rendered and expenses incurred prior to the termination, in addition to termination
settlement costs reasonably incurred by the ENGINEER relating to commitments which had become firm prior to
the termination.
9.1.3 Upon receipt of a termination action under paragraph 9.1.2, the ENGINEER shall (1) promptly
discontinue all affected work (unless the notice directs otherwise), and (2) deliver or otherwise make available to
the OWNER within ten (10) days copies of all data, design drawings, specifications, reports, estimates, summaries
and such other information and materials as may have been accumulated by the ENGINEER in performing this
Agreement, whether completed or in process.
9.1.4 In the event this Contract is terminated prior to completion, the original copies of the ENGINEER'S data,
recommendations, plans, specifications, analysis and other related documents prepared by the ENGINEER prior
to said termination shall be delivered to and become the property of the OWNER.
9.1.5 Upon termination, the OWNER may take over the work and may award another party an Agreement to
complete the work under this Agreement.
9.1.6 OWNER'S right to terminate is in addition to any other remedies OWNER may have under the law.
9.2 INSPECTION AND AUDIT
All books, papers, records, payrolls, vouchers and invoices relating to costs and expenditures incurred as to the performance
of the services by the ENGINEER hereunder shall be made available to the OWNER, or their authorized representatives for
audit and review, at the ENGINEER'S respective offices at all reasonable times during the contract period and for three
years from the date of final payment.
9.3 EMPLOYMENT
The ENGINEER warrants that he has not employed or retained any company or persons, other than a bona fide employee,
working solely for the ENGINEER, to solicit to secure this contract, and that he has not paid or agreed to pay any company
or person, other than bona fide employees working solely for the ENGINEER, any fee, commission, percentage, brokerage
fee, gifts or any other considerations contingent upon or resulting from the award or making of this Contract. For breach or
violation of this warranty, the OWNER shall have the right to annul the Contract without liability or in its discretion to
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deduct from the price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage
fee, gift or contingent fee.
All employees of the ENGINEER or other persons while engaged in the performance of work or services required by the
ENGINEER shall be considered employees of the ENGINEER only and not of the OWNER.
9.4 NONDISCRIMINATION
The ENGINEER will have a policy to provide equal employment opportunity in accordance with all applicable state and
federal anti-discrimination laws, regulations, and contracts.
The ENGINEER will not refuse employment to a person, bar a person from employment, or discriminate against a person
in compensation or in a term, condition, or privilege of employment because of race, color, religion, creed, political ideas,
sex, age, marital status, national origin, actual or perceived sexual orientation, gender identity, physical or mental disability,
except when the reasonable demands of the position require an age, physical or mental disability, marital status or sex
distinction.
The ENGINEER shall be subject to and comply with Title VI of the Civil Rights Act of 1964; Section 140, Title 2, United
States Code, and all regulations promulgated thereunder.
The ENGINEER shall require these nondiscrimination terms of its sub-consultants providing services under this agreement.
9.5 SUBLETTING OR ASSIGNING OF WORK
The ENGINEER shall not sublet or assign any of the work covered herein without prior written approval of the OWNER.
9.6 STANDARD OF CARE
In providing services under this agreement, the ENGINEER will perform in a manner consistent with the degree of care and
skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. If any service
should be found to be not in conformance with this standard, the ENGINEER shall, at the OWNER’s request, re-perform
the service at its own expense. Engineer shall also, at its own expense, make such changes, modifications or additions to
the project which are made necessary as a result of the initial non-performance or the re-performance of services. The
OWNER’s rights herein are in addition to any other remedies the OWNER may have under the law.
9.7 LEGAL RELATIONS:
9.7.1 The ENGINEER shall, consistent with the standard care, comply with those Federal, State, and Local
laws and ordinances applicable to the work to be done.
9.7.2 The ENGINEER agrees to defend, indemnify and hold harmless the OWNER, its officers, directors,
agents and employees from and against any suit, cause of action, claim, cost, expenses, obligation and liability of
any character, including attorney’s fees, which is brought or asserted for any bodily injury, death, or physical
damage to property received or sustained by any person, persons, property, business or any other entity, arising
out of or resulting from, or in connection with the ENGINEER’S negligent performance of the work specified in
this agreement.
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9.7.3. The ENGINEER agrees to defend, indemnify and hold harmless the OWNER, its officers, directors,
agents and employees, should OWNER, its officers, directors, agents or employees be named as a defendant in
any action where the OWNER’S alleged liability arises from the negligent performance of the ENGINEER’S work
herein described. The obligations of the ENGINEER to defend, indemnify and hold harmless the OWNER will
apply to any suit, cause of action, claim, cost or obligation including, without limitation, those alleged under the
common law or pursuant to a federal or state statute or regulation including those arising in tort, trespass, nuisance,
and strict liability.
9.7.4 In the event the OWNER is found proportionately responsible for any damages ultimately awarded to a
plaintiff or plaintiffs in any lawsuit, the ENGINEER will be responsible for only those damages, costs, or liabilities
as are attributable to the ENGINEER’S percent of fault as compared with 100% of the fault giving rise to the
damages. Should the OWNER be found responsible for negligence by its own officers, directors, agents or
employees, then in that event the OWNER agrees to reimburse the ENGINEER for the reasonable attorney’s fees
and costs incurred in any defense of the OWNER in an amount proportional to the fault attributed to the OWNER.
The indemnity required herein shall not be limited by reason of the specification of any particular insurance
coverage in this Agreement.
9.7.5 Should either OWNER or ENGINEER be held responsible, for any damages, costs or liabilities resulting
from intentional misconduct by any officer, director, agent or employee in connection with the work specified in
this Agreement, then in that event, that party shall defend, indemnify and hold harmless the other as to any
damages, costs or liabilities that result from or arise out of that intentional misconduct, including reasonable
attorney’s fees and costs which shall include costs and salary of the city attorney or other in-house counsel. Further,
notwithstanding the obligations set forth in paragraphs 9.7.2 and 9.7.3 above, the ENGINEER agrees to defend
OWNER where the OWNER’S alleged liability arises from intentional misconduct by the ENGINEER. Should
the OWNER be found responsible for intentional misconduct by its own officer, director, agent or employee, then
OWNER agrees to reimburse ENGINEER for the reasonable attorney’s fees and costs incurred in any defense of
the OWNER.
9.7.6 The ENGINEER shall perform this agreement as an independent contractor, and as such, is responsible
to the OWNER only as to the results to be obtained in the work herein specified, and to the extent that the work
shall be done in accordance with the terms, plans and specifications. The ENGINEER shall have and maintain
complete control over all of its employees, subcontractors, agents and operations, being responsible for any
required payroll deductions and providing required benefits, such as, but not limited to worker’s compensation
with statutory limits, and unemployment insurance.
9.8 INSURANCE
The ENGINEER shall secure and furnish to the OWNER certificate of insurance, therein, naming the OWNER as an
additional insured, to include thirty (30) days notice of cancellation or non-renewal.
Without limiting any of ENGINEER's obligations hereunder, ENGINEER shall secure and maintain, until the work is
completed and accepted by the OWNER, insurance coverage naming the OWNER as additional insured with minimum
insurance coverage as follows:
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Type of Coverage Limits
Employers' Liability: $ 100,000. per accident
General Liability:
Bodily Injury & Property Damage
Single and combined $ 1,000,000. per accident
General Aggregate: $ 2,000,000.
Excess Liability Coverage (umbrella) $1,000,000. each occurrence
Automobile:
Bodily Injury covering all $ 1,000,000 each person
automobiles, trucks,
tractors, trailers, or $ 1,000,000 each occurrence
other automotive equip-
ment whether owned or
rented by Engineer or
owned by employees of
Engineer.
Property Damage covering $ 100,000 each occurrence
all automobiles, trucks,
tractors, trailers or other
automotive equipment whether
owned or rented by Engineer
or owned by employees of
Engineer
OR
Bodily Injury & Property $1,000,000 each occurrence
Damage Single and combined
In addition to the above insurance coverage, the ENGINEER shall secure and maintain, until the work is completed and
accepted by the OWNER, and without naming OWNER as an additional insured, professional errors and omissions coverage
as follows:
Professional Errors & Omissions: $ 1,000,000 per claim and
aggregate each occurrence
9.9 ENDORSEMENT
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The ENGINEER shall place his endorsement on all drawings and other data furnished by him.
9.10 OWNERSHIP OF DOCUMENTS
The parties admit and agree the documents produced under this agreement are not intended or represented to be suitable for
reuse by OWNER or any other individual on any other project. Any reuse without written verification or adaptation by
ENGINEER will be at OWNER’s sole risk and without liability or legal exposure to ENGINEER, or to ENGINEER’s
independent professional associates or consultants. Files in electronic media format of text, data, graphics, or of other types
that are furnished by ENGINEER to OWNER are only for convenience of owner. Any conclusion or information obtained
or derived from such electronic files will be at the user's sole risk.
9.11 PUBLIC INFORMATION
The ENGINEER shall not issue any statements, releases or information for public dissemination without prior approval of
the OWNER.
9.12 PROPRIETARY RIGHTS
If patentable discoveries or inventions should result from work required herein, all rights accruing from such discoveries or
inventions shall be joint property of the ENGINEER and the OWNER. Provided that the OWNER, state agencies or political
subdivisions and the United States Government shall have the irrevocable, nonexclusive, nontransferable and royalty-free
license to use each invention in the manufacture, use and disposition, according to law, of any article or material, and in the
use of any method that may be developed as part of the work described and contemplated herein.
9.13 RECORDS
The ENGINEER shall maintain accounting records and other evidence pertaining to the cost incurred and to make the
records available at all reasonable times during the Contract term and for one (1) year from the date of final payment. Such
accounting records and other evidence pertaining to the cost incurred will be made available for inspections by OWNER.
9.14 SUCCESSORS IN INTEREST
The covenants, agreements and all statements in this Contract apply to and shall be binding on the heirs, personal
representatives, successors and assigns of the respective parties.
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9.15 ATTORNEY'S FEES AND COSTS
That in the event it becomes necessary for either Party of this Contract to retain an attorney to enforce any of the terms or
conditions of this Contract or to give any notice required herein, then the prevailing Party or the Party giving notice shall be
entitled to reasonable attorney's fees and costs, including fees, salary, and costs of in-house counsel to include City Attorney.
9.16 MODIFICATIONS AND AMENDMENTS
That any amendment or modification of this Contract or any provisions herein shall be made in writing or executed in the
same manner as this original document and shall after execution become a part of this Contract.
In witness Whereof, the Parties hereto do make and execute this Agreement.
CITY OF BOZEMAN, MONTANA ENGINEER
BY: BY:
(City Manager) Lisa Ansley, PE
(Operations Director)
DATE: DATE:
ATTEST:
BY:
(City Clerk)
8/10/2018
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EXHIBIT A
TO AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES
ENGINEER'S STATUS DURING CONSTRUCTION
This Exhibit is attached to, made a part of and incorporated by reference with the Agreement made on
, between CITY OF BOZEMAN (OWNER) and Advanced Engineering and Environmental
Services, Inc. 4050 Garden View Drive, Suite 200, Grand Forks, North Dakota 58201 (ENGINEER) providing for
professional engineering services.
ARTICLE 10 - ENGINEER'S STATUS DURING CONSTRUCTION
10.1. OWNER’S REPRESENTATIVE
ENGINEER will be OWNER's representative during the construction period. The duties and responsibilities and the
limitations of authority of ENGINEER as OWNER's representative during construction are set forth in the Contract
Documents and shall not be extended without written consent of OWNER and ENGINEER.
10.2. VISITS TO THE SITE
ENGINEER will make visits to the site at intervals appropriate to the various stages of construction to observe the
progress and quality of the executed Work and to determine, in general, if the Work is proceeding in accordance with
the Contract Documents. ENGINEER will not be required to make exhaustive or continuous on-site inspections to
check the quality or quantity of the Work. ENGINEER's efforts will be directed toward providing for OWNER's
greater degree of confidence that the completed Work will conform to the Contract Documents. On the basis of such
visits and on-site observations as an experienced and qualified design professional, ENGINEER will keep OWNER
informed of the progress of the Work and will endeavor to guard OWNER against defects and deficiencies in the
Work.
10.3. PROJECT REPRESENTATION
If OWNER and ENGINEER agree, ENGINEER will furnish a Resident Project Representative to assist ENGINEER
in observing the performance of the Work. The duties, responsibilities and limitations of authority of any such
Resident Project Representative and assistants will be as provided in EXHIBIT B, A LISTING OF THE DUTIES,
RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF THE RESIDENT PROJECT
REPRESENTATIVE.
10.4. CLARIFICATIONS AND INTERPRETATIONS
ENGINEER will issue with reasonable promptness such written clarifications or interpretations of the requirements
of the Contract Documents (in the form of Drawings or otherwise) as ENGINEER may determine necessary, which
shall be consistent with or reasonably inferable from the overall intent of the Contract Documents. If CONTRACTOR
believes that a written clarification or interpretation justifies an increase in the Contract Price or an extension of the
Contract Time and the parties are unable to agree to the amount or extent thereof, CONTRACTOR may make a claim
therefor as provided in the General Provisions of the construction Contract Document.
10.5. AUTHORIZED VARIATIONS IN WORK
ENGINEER may authorize minor variations in the Work from the requirements of the Contract Documents which do
not involve an adjustment in the Contract Price or the Contract Time and are consistent with the overall intent of the
Contract Documents. These may be accomplished by a Field Order and will be binding on OWNER, and also on
CONTRACTOR who shall perform the Work involved promptly. If CONTRACTOR believes that a Field Order
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justifies an increase in the Contract Price or an extension of the Contract Time and the parties are unable to agree as
to the amount or extent thereof, CONTRACTOR may make a claim therefor as provided in the General Conditions of
the Construction Contract.
10.6. REJECTING DEFECTIVE WORK
ENGINEER will have authority to disapprove or reject Work which ENGINEER believes to be defective, and will
also have authority to require special inspection or testing of the Work as provided in the General Provisions of the
construction Contract Document whether or not the work is fabricated, installed, or completed.
10.7. SHOP DRAWINGS, CHANGE ORDERS AND PAYMENT
10.7.1. The ENGINEER's responsibility for Shop Drawings and samples shall comply with the shop drawing
provisions of the General Provisions of the construction Contract Document
10.7.2. The ENGINEER's responsibilities for Change Orders shall comply with the change order provisions of
the General Provisions of the construction Contract Document.
10.7.3. The ENGINEER's responsibilities for contractor's Application for Payment shall comply with the
payment provisions of the General Provisions of the construction Contract Document.
10.8. DETERMINATIONS FOR UNIT PRICES
ENGINEER will determine the actual quantities and classifications of Unit Price Work performed by
CONTRACTOR. ENGINEER will review with CONTRACTOR the ENGINEER's preliminary determinations on
such matters before rendering a written recommendation thereon (by recommendation of an Application for Payment
or otherwise) to OWNER.
10.9. DECISION ON DISPUTES
10.9.1. ENGINEER will be the initial interpreter of the requirements of the Contract Documents and judge of the
acceptability of the Work thereunder. Claims, disputes and other matters relating to the acceptability of the Work or the
interpretation of the requirements of the Contract Documents pertaining to the performance and furnishing of the Work and
claims under The General Conditions of the Construction Contract in respect of changes in the Contract Price or Contract
Time will be referred initially to ENGINEER in writing with a request for a formal decision in accordance with this paragraph,
which ENGINEER will render in writing within a reasonable time. Written notice of each such claim, dispute and other matter
shall be promptly reported and copied to the OWNER.
10.9.2. When functioning as interpreter under paragraphs 10.8 and 10.9.1, ENGINEER will not show partiality to OWNER
or CONTRACTOR and will not be liable in connection with any interpretation or decision rendered in good faith in such
capacity. The rendering of a decision by ENGINEER pursuant to paragraphs 10.8 and 10.9.1 with respect to any such claim,
dispute or other matter will be a condition precedent to any exercise by OWNER or CONTRACTOR of such rights or remedies
as either may otherwise have under the Contract Documents or by Laws or Regulations in respect of any such claim, dispute
or other matter.
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10.10. LIMITATIONS ON ENGINEER'S RESPONSIBILITIES
10.10.1. Neither ENGINEER's authority to act under this Article or elsewhere in the Contract Documents nor any decision
made by ENGINEER in good faith either to exercise or not exercise such authority shall give rise to any duty or responsibility
of ENGINEER to CONTRACTOR, any Sub-contractor, any Supplier, or any other person or organization performing any of
the Work, or to any surety for any of them.
10.10.2. Whenever in the Contract Documents the terms "as ordered", "as directed", "as required", "as allowed", "as
approved" or terms of like effect or import are used, or the adjectives "reasonable", "suitable", "acceptable", "proper" or
"satisfactory" or adjectives of like effect or import are used to describe a requirement, direction, review or judgment of
ENGINEER as to the Work, it is intended that such requirement, direction, review or judgment will be solely to evaluate the
Work for compliance with the Contract Documents (unless there is a specific statement indicating otherwise). The use of any
such term or adjective shall not be effective to assign to ENGINEER any duty or authority to supervise or direct the furnishing
or performance of the Work or any duty or authority to undertake responsibility contrary to the provisions of paragraph 4.5.3.
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EXHIBIT B
TO AGREEMENT BETWEEN OWNER AND
ENGINEER FOR PROFESSIONAL SERVICES
A LISTING OF THE DUTIES, RESPONSIBILITIES AND
LIMITATIONS OF AUTHORITY OF THE RESIDENT PROJECT REPRESENTATIVE.
This Exhibit is attached to, made a part of and incorporated by reference with the Agreement made on
, between CITY OF BOZEMAN (OWNER) and Advanced Engineering and Environmental
Services, Inc. 4050 Garden View Drive, Suite 200, Grand Forks, North Dakota 58201 (ENGINEER) providing for
professional engineering services.
ARTICLE 11 - DUTIES, RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF THE RESIDENT
PROJECT REPRESENTATIVE
ENGINEER shall furnish a Resident Project Representative (RPR), assistants and other field staff to assist
ENGINEER in observing performance of the work of Contractor.
Through more extensive on-site observations of the work in progress and field checks of materials and equipment by
the RPR and assistants, ENGINEER shall endeavor to provide further protection for OWNER against defects and
deficiencies in the work of CONTRACTOR; but, the furnishing of such services will not make ENGINEER
responsible for or give ENGINEER control over construction means, methods, techniques, sequences or procedures
or for safety precautions or programs, or responsibility for CONTRACTOR's failure to perform the Work in
accordance with the Contract Documents and in particular the specific limitations set forth in section 4.5 of the
Agreement are applicable.
The duties and responsibilities of the RPR are limited to those of ENGINEER in this agreement and in the construction
Contract Documents, and are further limited and described as follows:
11.1. GENERAL
RPR is ENGINEER's agent at the site, will act as directed by and under the supervision of ENGINEER, and will
confer with ENGINEER regarding RPR's actions. RPR's dealings in matters pertaining to the on-site work shall in
general be with ENGINEER and CONTRACTOR keeping OWNER advised as necessary. RPR's dealings with
subcontractors shall only be through or with the full knowledge and approval of CONTRACTOR. RPR shall generally
communicate with OWNER with the knowledge of and under the direction of ENGINEER.
11.2. DUTIES AND RESPONSIBILITIES OF RPR
11.2.1. Schedules: Review the progress schedule, schedule of Shop Drawing submittals and schedule of values
prepared by CONTRACTOR and consult with ENGINEER concerning acceptability.
11.2.2. Conferences and Meetings: Attend meetings with CONTRACTOR, such as preconstruction
conferences, progress meetings, job conferences and the project-related meetings, and prepare and circulate copies
of minutes thereof.
11.2.3. Liaison:
11.2.3.1. Serve as ENGINEER's liaison with CONTRACTOR, working principally through
CONTRACTOR's superintendent and assist in understanding the intent of the Contract Documents; and assist
ENGINEER in serving as OWNER's liaison with CONTRACTOR.
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11.2.3.2. Assist in obtaining from OWNER additional details or information, when required for proper
execution of the Work.
11.2.4. Shop Drawings and Samples:
11.2.4.1. Record date of receipt of Shop Drawings and samples.
11.2.4.2. Receive samples which are furnished at the site by CONTRACTOR, and notify
ENGINEER of availability of samples for examination.
11.2.4.3. Advise ENGINEER and CONTRACTOR of the commencement of any Work
requiring Shop Drawing or sample if the submittal has not been approved by
ENGINEER.
11.2.5. Review of Work, Rejection of Defective Work, Inspections and Tests:
11.2.5.1. Conduct on-site observations of the Work in progress to assist ENGINEER in determining
if the Work is in general proceeding in accordance with the Contract Documents.
11.2.5.2. Report to ENGINEER whenever RPR believes that any Work is unsatisfactory, faulty or
defective or does not conform to the Contract Documents, or has been damaged, or does not meet
the requirements of any inspection, test or approval required to be made; and advise ENGINEER of
Work that RPR believes should be corrected or rejected or should be uncovered for observation, or
requires special testing, inspection or approval.
11.2.5.3. Verify that tests, equipment and systems startup and operating and maintenance training
are conducted in the presence of appropriate personnel, and the CONTRACTOR maintains adequate
records thereof; and observe, record and report to ENGINEER appropriate details relative to the test
procedures and startup.
11.2.5.4. Accompany visiting inspectors representing public or other agencies having jurisdiction
over the Project, record the results of these inspections and report to ENGINEER.
11.2.6. Interpretation of Contract Documents: Report to ENGINEER when clarifications and
interpretations of the Contract Documents are needed and transmit to CONTRACTOR clarifications and
interpretations as issued by ENGINEER.
11.2.7. Modifications: Consider and evaluate CONTRACTOR's suggestions for modifications in Drawings
or Specifications and report with RPR's recommendations to ENGINEER. Transmit to CONTRACTOR
decisions as issued by ENGINEER.
11.2.8. Records:
11.2.8.1. Maintain at the job site orderly files for correspondence, reports of job conferences, Shop
Drawings and samples, reproductions of original Contract Documents including all Work Directive
Changes, Addenda, Change Orders, Field Orders, additional Drawings issued subsequent to the
execution of the Contract, ENGINEER's clarifications and interpretations of the Contract
Documents, progress reports, and other Project related documents.
11.2.8.2. Keep a detailed and accurate diary or log book, recording CONTRACTOR hours on the
job site, weather conditions, prime and subcontractor daily work force, daily log of equipment onsite
or on standby, data relative to questions of Work Directive Changes, Change Orders or changed
conditions, list of job site visitors, daily activities, decisions, observations in general, and specific
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observations in more detail as in the case of observing test procedures; and send copies to
ENGINEER.
11.2.8.3. Record names, addresses and telephone numbers of all CONTRACTORS, subcontractors
and major suppliers of materials and equipment.
11.2.9. Reports:
11.2.9.1. Furnish ENGINEER periodic reports as required of progress of the Work and of
CONTRACTOR's compliance with the progress schedule and schedule of Shop Drawing and
sample submittals.
11.2.9.2. Consult with ENGINEER in advance of scheduled major tests, inspections or start of
important phases of the Work.
11.2.9.3. Draft proposed Change Orders and Work Directive Changes, obtaining backup material
from CONTRACTOR and recommend to ENGINEER Change Orders, Work Directive Changes,
and Field Orders.
11.2.9.4. Report immediately to ENGINEER and OWNER upon the occurrence of any accident.
11.2.10. Payment Requests: Review applications for payment with CONTRACTOR for compliance with
the established procedure for their submission and forward with recommendations to ENGINEER, noting
particularly the relationship of the payment requested to the schedule of values, Work completed and
materials and equipment delivered at the site but not incorporated in the Work.
11.2.11. Certificates, Maintenance and Operation Manuals: During the course of the Work, verify that
certificates, maintenance and operation manuals and other data required to be assembled and furnished by
CONTRACTOR are applicable to the items actually installed and in accordance with the Contract
Documents, and have this material delivered to ENGINEER for review and forwarding to OWNER prior to
final payment for the Work.
11.2.12. Completion:
11.2.12.1. Submit to CONTRACTOR, and ENGINEER a list of observed items requiring
completion or correction before ENGINEER may issue a Certificate of Substantial Completion.
11.2.12.2 Assess completion or correction of items noted under 11.2.12.1, advise ENGINEER on
their status, and make recommendation to Engineer regarding issuance of a Certificate of Substantial
completion.
11.2.12.3. Conduct final inspection in the company of ENGINEER, OWNER, and
CONTRACTOR and prepare a final list of items to be completed or corrected.
11.2.12.4. Observe that all items on final list have been completed or corrected and make
recommendations to ENGINEER concerning final acceptance.
11.3. LIMITATIONS OF AUTHORITY
Resident Project Representative:
11.3.1. Shall not authorize any deviation from the Contract Documents or substitution of materials or
equipments, unless authorized by ENGINEER.
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11.3.2. Shall not exceed limitations of ENGINEER's authority as set forth in the Agreement or the Contract
Documents.
11.3.3. Shall not undertake any of the responsibilities of CONTRACTOR, subcontractors or
CONTRACTOR's superintendent.
11.3.4. Shall not advise on, issue directions relative to or assume control over any aspect of the means,
methods, techniques, sequences or procedures of construction unless such advice or directions are
specifically required by the Contract Documents.
11.3.5. Shall not advise on, issue directions regarding or assume control over safety precautions and
programs in connection with the Work.
11.3.6. Shall not accept Shop Drawing or sample submittals from anyone other than CONTRACTOR.
11.3.7. Shall not authorize OWNER to occupy the Project in whole or in part.
11.3.8. Shall not participate in specialized field or laboratory tests or inspections conducted by others except
as specifically authorized by ENGINEER.
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City of Bozeman: Pear Street Booster Station Rehabilitation Exhibit C - Scope Fee Estimate Summary 1 of 3
City of Bozeman: Pear Street Booster Station Rehabilitation
Phase Task Hours Labor Reimb. TOTAL
Professional Fees and Reimbursable Expenses
010 118 18,008.00$ 500.00$ 18,508.00$
1-1 Budget and Schedule Control 30 4,920$ -$ 4,920$
1-2 Internal Project Team Coordination 50 7,600$ -$ 7,600$
1-3 Contract Management 18 2,448$ -$ 2,448$
1-4 Client Liaison 20 3,040$ 500$ 3,540$
Deliverables
D1-1
D1-2
D1-3
Phase 010 Notes
020 422 61,451.00$ 9,153.00$ 70,604.00$
2-1 Project Kickoff Meeting and Site Visit (Date TBD)7 1,064$ -$ 1,064$
2-2 Review of Existing Conditions (Record Drawings, Equipment Data, Populations, and Historic Flows - if available)18 2,626$ -$ 2,626$
2-3 As-Built Development 20 3,040$ -$ 3,040$
2-4 Site Survey Sub-Consultant 0 -$ 3,500$ 3,500$
2-5 Hazardous Materials Investigations Report Sub-Consultant 0 -$ 2,200$ 2,200$
2-6 Hydraulic Analysis 0 -$ -$ -$
a) Pump Sizing and Operations Analysis for up to 5 operating scenarios 23 3,496$ -$ 3,496$
b) Surge Anticipation / Transient Analysis 52 7,904$ -$ 7,904$
2-7 Electrical 0 -$ -$ -$
a) Review of existing power supply and standby generator 9 1,176$ -$ 1,176$
b) Scope for new Electrical Gear (MCCs, VFDs)10 1,370$ -$ 1,370$
2-8 Mechanical Sub-Consultant 0 -$ 575$ 575$
2-9 Process 0 -$ -$ -$
a) Valving 12 1,728$ -$ 1,728$
b) Pumps 12 1,728$ -$ 1,728$
2-10 Structural 0 -$ -$ -$
a) Building 4 608$ -$ 608$
2-11 Architectural Sub-Consultant 0 -$ 2,277$ 2,277$
2-12 Engineer's Opinion of Probable Construction Cost (EOPCC)7 1,052$ -$ 1,052$
2-13 Technical Summary with Schematic Drawings 60 8,939$ 200$ 9,139$
2-14 Technical Summary Workshop 12 2,064$ 200$ 2,264$
2-15 I&C Workshop (Includes P&ID Drawings as Follow Up from Meeting)32 4,496$ 100$ 4,596$
2-16 Equipment Procurement Package (Ongoing coordination through other phases)144 20,160$ 101$ 20,261$
Deliverables
D2-1
D2-2
D2-3
D2-4
D2-5
Phase 020 Notes
Equipment Procurement Package (Ongoing coordination through other phases)
Monthly Invoicing
Progress Reports
Meeting Minutes
Engineer's Opinion of Probable Construction Cost (EOPCC)
• AACE's Recommended Practice 18R-97, Estimate Class 3
Technical Summary of Alternatives and Pump Selection with Schematic Drawings
Technical Summary Review Workshop
I&C Review Workshop with P&ID drawings to follow (See Phase 080)
• Hydraulic Analysis does not include constructing or delivering a finished hydraulic model of Pear Street Booster Station or the surrounding pressure zones.
•
Study & Report:
• Hydraulic Analysis includes pump selection, Identification of Operating Parameters, Northeast Zone Backfeed (5130 Zone to 5038 zone) evaluation.
• Process & Electrical labor includes pre-procurement contracts for pumps, hydraulic control valves, and select electrical equipment (such as MCC's). Assumes evaluation of three (3) manufactures.
• Alternatives assume horizontal split-case pumps with three (3) surge suppression strategies
• Structural design considered incidental to facility - no significant Structural Design or expansion is scoped. Mechanical design assuming cast in place floor drains will remain in existing condition.
• Schematic Drawings to be considered approximately 30% design.
• Due to rapid delivery needs, ENGINNER will present the Technical Summary to the City in a sequenced fashion: ENGINEER will submit P&ID drawings following the selection of the preferred alternative.
Exhibit C - Scope & Fee Estimate Summary
Project Development:
Project FEE
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EXHIBIT C
TO AGREEMENT BETWEEN OWNER AND
ENGINEER FOR PROFESSIONAL SERVICES
SCOPE & FEE ESTIMATE SUMMARY for
CITY OF BOZEMAN: PEAR STREET BOOSTER STATION REHABILITATION
208
City of Bozeman: Pear Street Booster Station Rehabilitation Exhibit C - Scope Fee Estimate Summary 2 of 3
Exhibit C - Scope & Fee Estimate Summary (Continued)
Phase Hours Labor Reimb.TOTAL
Professional Fees and Reimbursable Expenses
030 234 31,640.00$ 8,100.00$ 39,740.00$
3-1 Hydraulic Validation 12 1,824$ -$ 1,824$
3-2 Process (P) Preliminary Engineering 31 4,724$ -$ 4,724$
3-3 Mechanical Sub-Consultant Preliminary Engineering 0 -$ 4,600$ 4,600$
3-4 Electrical (E) Preliminary Engineering 56 6,684$ -$ 6,684$
3-5 I&C (IC) Preliminary Engineering 66 7,488$ -$ 7,488$
3-6 Architectural Sub-Consultant Preliminary Engineering 0 -$ 3,500$ -$
3-7 70% Design Drawings and Specifications 45 6,708$ -$ 6,708$
3-8 70% EOPCC 6 1,032$ -$ 1,032$
3-9 70% Design Submittal QA/QC 10 1,724$ -$ 1,724$
3-10 70% Design Review Workshop 8 1,456$ -$ 1,456$
Deliverables
D3-1
D3-2
D3-3
Phase 030 Notes
040 194 28,772.00$ 20,653.50$ 49,425.50$
4-1 General (GEN) Project Drawings 13 2,096$ -$ 2,096$
4-2 Site Work (SW) Project Drawings 10 1,444$ -$ 1,444$
4-3 Process (P) Project Drawings 21 3,252$ -$ 3,252$
4-4 Mechanical (M) Project Drawings 3 440$ 9,200$ 9,640$
4-5 Electrical (E) Project Drawings 40 5,556$ -$ 5,556$
4-6 I&C (IC) Project Drawings 29 4,194$ -$ 4,194$
4-7 Architectural Sub-Consultants -$ 10,454$ -$
4-8 Project Manual (50 Divisions Format)28 4,034$ -$ 4,034$
4-9 EOPCC 5 712$ -$ 712$
4-10 90% Design Workshop 8 1,456$ -$ 1,456$
4-11 Submission to City of Bozeman Building Department & Revisions as Needed 13 1,906$ -$ 1,906$
4-12 Submission to Montana DEQ & Revisions as Needed 13 1,906$ -$ 1,906$
4-13 Response to City and DEQ Review Comments 12 1,776$ -$ 1,776$
4-14 100% Design Submittal 0 -$ 1,000$ -$
Deliverables
D4-1
D4-2
Phase 040 Notes
e) Table of Contents of anticipated Specifications Sections
• AACE's Recommended Practice 18R-97, Estimate Class 2
1) Yard Piping
2) Electrical Site Plan
3) Mechanical Site Plan
4) Process Piping & Equipment
Technical Specifications (DRAFTS):
EOPCC
• 8.5x11 - 5 copies
70% Design Drawings (11x17) - 5 copies
a) Project Location Map
b) Existing Conditions - (excludes detailed site-work, survey, or exploratory excavation)
c) Hydraulic Profile
d) Demolition Plan - Process Piping & Pumps
e) P&ID Drawings
f) Electrical One-Line Diagram
g) Process Drawings with 3D Model of pumps, piping, and valving
h) Architectural Drawings (Roof Improvements, door, access control)
i) Preliminary Construction Sequence Plan/Schedule
j) Update on pre-procurement contracts
a) Division 00 - Front Ends (Using 2013 EJCDC Construction Series Contract Documents)
b) Division 40 - Process Integration
c) Division 46 - Water & Wastewater Equipment
d) Section 01 12 16 - Work Sequence
90% EOPCC
100% Design Submittal
Sealed Project Drawings
• 11x17 drawings - 5 copies
Sealed Project Manuals
90% Design Submittal
90% Design Drawings (11x17) - 5 copies
90% Technical Specifications:
• Assumes Project Drawings have a total sheet count of 35 sheets or less
• Assumes Project Manuals will be bound in a maximum of 2 volumes
• Submission to City of Bozeman Building Department assumes 4 copies of Project Drawings and 2 copies of Project Manuals in addition to the 5 Deliverable Copies
• Submission to Montana DEQ assumes 4 copies of Project Drawings and 2 Copies of Project Manuals in Addition to the 5 Deliverable Copies
• Exclusions:
• Payment to Newspaper for Advertisement for Bids
• Section 00900 - Funding Agency Special Provisions for Montana Public Facility Projects (Typically Used when SRF is involved).
• More than 1 prime Contract between General Contractor and City of Bozeman
• Payment of fees to Regulatory Agencies or Building Departments (if any) for review.
• Assumes a maximum of 3 Bid Alternates
• Project Delivery for General Contractor to meet Substantial Completion by June 1, 2019 will be heaviliy dependent upon the following:
• City of Bozeman & Building Department Review to provide necessary Building Permits and approvals within a reasonable timeframe.
• Montana DEQ providing construction plan review and approval within a reasonable timeframe.
• Equipment lead times from manufacturers. The Parties agree Engineer has no control over actual lead times, shipping dates, or delivery times from equipment manufacturers.
Preliminary Engineering
Final Design
Project FEE
• Other variables which reasonably fall outside of the Engineer's control.
• Fee for pre-procurement contracts outlined in phase 020, but ongoing through phase 030.
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City of Bozeman: Pear Street Booster Station Rehabilitation Exhibit C - Scope Fee Estimate Summary 3 of 3
Exhibit C - Scope & Fee Estimate Summary (Continued)
Phase Hours Labor Reimb.TOTAL
Professional Fees and Reimbursable Expenses
050 151 21,290.00$ 3,849.25$ 25,139.25$
5-1 Tracking Bidder Questions 32 4,384$ 750 5,134$
5-2 Bid Addendums 48 6,612$ 0 6,612$
5-3 Pre-Bid Conference & Site-Walk 8 1,336$ 0 1,336$
5-4 Bid Opening 4 728$ 0 728$
5-5 Bid Evaluation & Recommendation of Award 7 1,124$ 0 1,124$
5-6 Conformed Construction Contract Documents 36 4,962$ 0 4,962$
5-7 Routing and Processing Construction Contract Documents for Execution 16 2,144$ 0 2,144$
5-8 Architectural Sub-Consultant 0 -$ 1,374 1,374$
5-9 Mechanical Sub-Consultant 0 -$ 1,725 1,725$
Deliverables
D5-1
D5-2
D5-3
D5-4
D5-5
Phase 050 Notes
060 16 33,696.00$ 10,624.85$ 44,320.85$
6-1 Preconstruction & Progress Meetings 16 2,504$ -$ 2,504$
6-2 Submittal Reviews (x 25 submittals, up to 2 reviews / submittal)0 4,144$ -$ 4,144$
6-3 RFI Response 0 3,360$ -$ 3,360$
6-4 Proposed Change Review 0 4,856$ -$ 4,856$
6-5 Change Orders 0 1,520$ -$ 1,520$
6-6 Pay Applications 0 608$ -$ 608$
6-7 Onsite RPR Services (Approx. 12 hrs/week)0 16,704$ -$ 16,704$
6-8 Mechanical Sub-Consultants 0 -$ 8,050$ 8,050$
6-9 Architectural Sub Consultant 0 -$ 2,575$ 2,575$
Deliverables
D6-1
Phase 060 Notes
070 84 8,712.00$ 1,150.00$ 9,862.00$
7-1 Record Drawings / Project Closeout / Warranty Review & Coordination 84 8,712$ -$ 8,712$
7-2 Mechanical Sub Consultant 0 -$ 1,150$ -$
7-3 Architectural Sub Consultant 0 -$ -$ -$
Deliverables
D7-1
D7-2
Phase 070 Notes
080 64 7,936.00$ -$ 7,936.00$
8-1 PLC Programming 8 992$ -$ 992$
8-2 HMI-SCADA Programming/Integration 20 2,480$ -$ -$
8-3 Project Start-up 36 4,464$ -$ -$
Deliverables
D8-1
Phase 080 Notes
• Process Control Narrative Assumes 6 page limit and will consider up to 3 alternatives architectures before finalization.
Project Delivery Scope & Fee Overall Notes
• AE2S (Contractor) and City of Bozeman (Owner) to negotiate changes in scope and fee as required.
Total Professional Fees & Reimbursable Expenses 1,283 211,505.00$ 54,030.60$ 265,535.60$
TOTAL REIMBURSABLE EXPENSES 2,851.00$
TOTAL SUB-CONSULTANT EXPENSES 51,179.60$
•
Construction Administration Records
Bid Package Addendums (Assumes total of 4)
Bid Evaluation and Recommendation of Award
Commission Meeting Attendance
Conformed Construction Documents (Project Manuals and Project Drawings)
a) PDF: 11"x17" Drawings; 8.5"x11" Project Manuals
b) Hard Copies: 11" x 17" Drawings (15 copies total); 8.5"x11" Project Manuals (15 Copies total)
Fully Executed and Bound Construction Contract Documents - Up to 8 copies
Project FEE
Project Bidding / Negotiations
• Total Number of Project Manuals, Project Drawings, and Contract Documents assumes Engineer will retain 7 sets of Project Drawings and Manuals, and 2 sets of Contract Documents.
• Full Sized Project Drawings (22"x34") are not included as a project deliverable for any party and may be produced at cost of time and materials as an additional "Reimbursable Expense."
Instrumentation, Controls, & SCADA
Post-Construction
Construction
•
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EXHIBIT D
TO AGREEMENT BETWEEN OWNER AND
ENGINEER FOR PROFESSIONAL SERVICES
ENGINEER'S MAXIMUM BILLABLE DIRECT LABOR COSTS
for
CITY OF BOZEMAN: PEAR STREET BOOSTER STATION REHABILITATION
1 of 1C:\Users\bviall\OneDrive - AE2S\Bozeman Office\[5] Marketing\Pear Street Booster Station\Pear
Street Direct Costs\Exhibit D - Engineer's Maximum Billable Direct Labor Costs.pdf211