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Home My WebLink About08-06-18 City Commission Packet Materials - C11. TO 8 with Sanderson Stewart for Midtown Peach St. Fiber Design Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: David Fine, Economic Development Specialist SUBJECT: Authorize City Manager’s signature on Task Order Number 8 with Sanderson Stewart for Midtown Peach St. Fiber Conduit Design MEETING DATE: August 6, 2018 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to sign the Task Order. BACKGROUND: The Midtown Urban Renewal Board (MURB) is continuing the expansion of its conduit infrastructure project. The project allows the MURB to plan more comprehensively for fiber optic infrastructure throughout the district to facilitate blight remediation by means of enhanced infrastructure that may attract new businesses and support existing businesses. The District installed conduit for lease to broadband companies in FY16 and continued expansion of the system in FY17. At this point, two, private, competitive broadband providers are licensing conduit from the City. This expansion of the conduit network includes parcels along the north side of Peach Street and specifically provides public infrastructure to support three proposed new construction projects in the District. UNRESOLVED ISSUES: None. FISCAL EFFECTS: Funding for Task Order 8 would come from Professional Services funds included in the FY19 Work Plan and Budget for the Midtown Urban Renewal District. The work will be billed in a lump sum basis with a project total of $11,300. ATTACHMENTS: Task Order No. 8 –Peach Street Fiber Conduit Design 132 Task Order Number 08 Issued under the authority of Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services in the Bozeman Midtown Urban Renewal District Term Contract 2015-2019. This Task Order is dated , 20____ between City of Bozeman (City) and Sanderson Stewart (Contractor). The following representatives have been designated for the work performed under this Task Order: City: David Fine, Economic Development Specialist Contractor: Danielle Scharf, Associate Principal SCOPE OF WORK: The scope for Task Order No. 8 is detailed in the attached Midtown Urban Renewal District Scope of Work – Task Order No. 8 7/18/2018. COMPENSATION: Sanderson Stewart will bill for its services on a lump sum basis with a project total of $11,300. Sanderson Stewart shall submit invoices to the Client for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the “percentage of completion method” whereby Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished during the invoicing period. The provisions of the Professional Services Agreement shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order: City of Bozeman Contractor By: By: Title: Title: Date: Date: 133 Midtown Urban Renewal District Scope of Work – Task Order No. 8 – Peach Street Fiber Conduit Design 7/18/18 Sanderson Stewart is pleased to provide this scope of work for design services for the installation of fiber conduit on Peach Street from North 5th Avenue to North 3rd Avenue. This work is to be done as a part of the Midtown Urban Renewal District term contract for architectural and engineering services. Fiber design assistance will be provided by CTC Technology and Energy as shown by the attached scope/fee. We understand the project generally includes fiber conduit and associated communications boxes along the south side of Peach Street. It will begin at the existing communications box at the southwest corner of the intersection of North 5th Avenue and Peach Street, running east to the southwest corner of North 3rd Avenue and Peach Street, for a total of approximately 800 LF of new conduit. A detailed list of assumptions and scope of services for the project are outlined below. Scope of Work: Phase 1 - Project Initiation This phase of the project will include project initiation and planning tasks, including scoping, contract preparation, and meetings with the City of Bozeman. All project management tasks and client meetings beyond project initiation will be allocated to the remaining project phases. Phase 2 - Topographic Survey and Base Mapping A detailed topographic survey of the project area will be conducted, including pre-survey utility locates, setting control as needed, and a corner search to establish right-of-way. Measure downs will be conducted on water main valves, sewer and storm drain manholes for the purposes of identifying any potential conflicts with proposed fiber crossings. Base drawings will be prepared in Autocad format following the completion of the topographic survey, and additional pick-up topo will be conducted as needed throughout the duration of the project. Public and private utilities will be located prior to the survey via one-call for inclusion in the base drawings. Phase 3 –Preliminary Design Design tasks for this phase of the project will include layout of the conduit runs in plan view along with the communications box locations. The level of detail provided on the plans will be consistent with the 2016 Downtown and North 7th Fiber Conduit project. The plans will also include various details as needed for proper installation. Public and private utilities will be shown for coordination and identification of conflicts. Sanderson Stewart, with assistance from CTC, will prepare special provisions and a specifications manual 134 including the templates for bid documents. The engineer’s opinion of probable cost will also be provided with this review submittal. Phase 4 – Final Design Sanderson Stewart will address all review comments received from the City of Bozeman and prepare final plans, specifications and engineer’s opinion of probable cost. The final deliverable will include electronic copies of all submittal documents, as well as up to six hard copies. The following items are not expected to be needed for this project and are therefore specifically excluded from this scope of work: • Landscape restoration and irrigation plans (by special provision only) • Construction administration, bidding and inspection services • Construction staking • Lighting and traffic signal design • Stormwater calculations and report • Stormwater Pollution Prevention Plan (SWPPP) permit • Right-of-way coordination • Wetland permitting and mitigation • Erosion control plans If needed, these items will be added as a separate task order or contract amendment. Fees and Billing Arrangements: Phase Fee 1. Project Initiation $600 2. Topographic Survey and Base Mapping $3,400 3. Preliminary Design $5,400 4. Final Design $1,900 Total $11,300 Sanderson Stewart will bill for its services on a lump sum basis with a project total of $11,300. Sanderson Stewart shall submit invoices to the Client for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the “percentage of completion method” whereby Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished during the invoicing period. Project Schedule: The anticipated schedule for this project consists of the final design deliverable within 2 months of notice to proceed. 135 March 29, 2018 Danielle Scharf, P.E., P.T.O.E Principal Bozeman Regional Manager Sanderson Stewart Via email: dscharf@sandersonstewart.com Subject: Assistance in Peach Street Conduit Design Dear Danielle: CTC Technology & Energy (CTC) is pleased to present this proposal to Sanderson Stewart to support the design of communications conduit in Peach Street. CTC will utilize the maps received from the City of the existing conduit network, and will take into account the requirements for increased accessibility as requested by the City. CTC will provide Sanderson Stewart with a potential routing and handhole layout using Google Earth or a comparable format. Sanderson Stewart will conduct fieldwork and design locates to verify the route and create CAD drawings. CTC will review and approve the CAD drawings. Cost We will perform tasks above for a flat fee of $1440. Additional work will be provided at the below rates, which are inclusive of all expenses: Labor Category Rate (Hour) Director of Engineering $180 Director of Business Consulting $180 Principal Engineer $170 Telecommunications Engineer III $155 Telecommunications Engineer II $135 Telecommunications Engineer I $120 Principal Analyst $170 136 CTC Proposal Page 2 Analyst III $155 Analyst II $135 Analyst I $120 Telecommunications Technician $95 We look forward to the opportunity to support Sanderson Stewart and the City of Bozeman. Please do not hesitate to contact me if I can provide any additional information about our proposal. Sincerely, Andrew Afflerbach, Ph.D., P.E. CEO & Director of Engineering 137