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Home My WebLink About07-16-18 City Commission Packet Materials - A9. TOP Appointments Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Brenda Sweeney, Deputy City Clerk Robin Crough, City Clerk SUBJECT: Appointment(s) to the Trails, Open Space and Parks Committee (TOP) MEETING DATE: July 16, 2018 MEETING TYPE: Action RECOMMENDED MOTION: I move to appoint up to two members to the Trails, Open Space and Parks Committee to the following positions and terms: One Finance position, term ending April 15, 2021, and/or One Recreation and Parks Advisory Board Member position, term ending April 15, 2021. BACKGROUND: The Trails, Open Space and Parks Committee (TOP) has two vacancies due to positions that expired on April 15, 2018. Two current members have reapplied to the following positions: 1. Finance, expiring April 15, 2021. 2. Recreation and Parks Advisory Board Member, expiring April 15, 2021. According to Ordinance No. 1857, Chapter 2, Article 5, Division 19 of the Bozeman Municipal Code this Committee shall be made up of citizens, community leaders and experienced professionals to advise the city commission on parks, trails and open space development possibilities and to assist in the implementation of the city of Bozeman 2012 Parks, Trails and Open Space Bond as adopted by Resolution No. 4386 and approved by the voters on November 6th, 2012. BMC Section 2.05.3010. - Creation; powers, duties and authority; membership. A. Creation; powers, duties and authority. The city commission creates the trails, open space and parks (TOP) committee and authorizes the TOP to exercise the following powers and duties: 1. Assist the commission in the establishment of procedures and guidelines for the evaluation of projects for which funds are proposed to be expended. 571 2. Review and make recommendations to the commission on proposals for the use of parks, trails, and open space bond funds. 3. Adopt bylaws for the operation of the committee, subject to the approval of the commission. 4. The TOP may have such other duties and responsibilities as directed by the city commission. B. Actions advisory only. C. Members; appointments and terms. 1. All appointments to the TOP shall be made by the city commission. 2. One voting member shall be a member of the recreation and parks advisory board (RPAB). The RPAB may make a recommendation on appointment of its member to TOP. 3. The director of the Bozeman Parks and Recreation Department shall serve as an ex-officio member of TOP. 4. There shall be five members of the TOP committee. The terms of the initial five members shall be as follows: One member to serve for one year, two members to serve for two years, and two members to serve for three years from the date of their appointment. After initial terms, TOP members shall serve three year staggered terms. Each member may be reappointed with a three term limitation on the number of reappointments. Vacancies shall be filled in the same manner as original appointments for the balance of the terms. 5. The city commission shall affirm one commissioner to act as liaison between the TOP and city commission. 6. A TOP member shall receive no compensation for the member’s service. TOP members shall be entitled to previously authorized expenses, including travel expenses incurred during the discharge of duties. 7. TOP members shall reside within the city limits of Bozeman and shall have expertise in such areas as finance, real estate, landscape architecture, public health, planning or law. 8. A TOP member may be removed by a majority vote of the commission at any time for any reason. This committee currently has two vacancies. The City Clerk’s Office has received two applications, with their relevant qualifications indicated below. 1. One Finance position, expiring April 15, 2021 | Qualifies: D. Chandler 2. One Recreation and Parks Advisory Board Member position, expiring April 15, 2021 | Qualifies: S. Gray 572 Applicants: Doug Chandler Stephanie Gray Commissioner Jeff Krauss is the City Commission liaison for this committee. TOP appointments are Commission appointments. ALTERNATIVES: As suggested by the City Commission. Attachments: Board Applications 573 From:Brenda Sweeney To:Brenda Sweeney Subject:CAB Application - Doug Chandler Date:Friday, March 23, 2018 11:11:49 AM A new entry to a form/survey has been submitted. Form Name:Citizen Advisory Board Application Date & Time:03/23/2018 9:48 AM Response #:68 Submitter ID:5746 IP address:172.24.96.111 Time to complete:1 min. , 4 sec. Survey Details Page 1 Thank you for applying for a Citizen Advisory Board. The City of Bozeman elected officials and staff believe in the value of public participation and local governance in the process of decision-making. If you are applying for more than one vacancy please submit an individual application for each vacancy. Questions about this process can be directed to the City Clerk's office or phone 406-582-2320. Applicant Information First Name Doug Last Name Chandler Physical Address 2002 Knaab Drive PO Box (if different from physical address) Not answered City Bozeman State Montana Zip Code 59715 Primary Phone (406) 582-0221 Additional Phone Not answered Current Occupation Allied Engineering Employer Allied Engineering Email doug@alliedengineering.com Which position are you applying for? (○) Trails, Open Space, and Parks Committee (TOPs) Do You Live in the City Limits? (Some positions do require you live within Bozeman city limits while others do not.) (○) Yes 574 How long have you lived in the Bozeman Area? (○) 11 years or more Have you ever served on a City or County Board or Commission? (○) Yes (If Yes, where and how long?) Bozeman 5 yrs, Gallatin Co 6 yrs Please explain your relevant qualifications, interests and experiences: Business founder and president - Allied Engineering Services - 25 years Consulting Civil Engineer - 33 years Bozeman Sunrise Rotary Club - Community Service Committee Chair, President, Board Member - 23 years Long History of Donating Engineering Services to Park and Trails projects including GVLT trails, parking lots and bridges; Regional Park amphitheater and sledding hill; Dinosaur Park engineering; Over $60,000 donated services on EGRA alone; Sports Park cash and services donor. References: Please provide name, phone, and email contact information for two references. Reference 1 Mitch Godfrey, Fellow Bozeman Sunrise Rotary Club Member (406) 949-1111 EBOXE1@AOL.COM Reference 2 Bob Frey, Current Bozeman Sunrise Rotary Community Service Chair (406) 585-9235 bobpatfrey@msn.com The Bozeman City Charter, voted in by the citizens of Bozeman in 2008, requires yearly ethics training. If appointed, do you understand you will be expected to take online and in person ethics trainings? (○) Yes How did you hear about this board or vacancy? Brenda Sweeney email notice Is there any other information that you feel we need to know? Although the current TOP Bond projects and disbursements are winding down, I believe my experience on the board and my knowledge of the current projects and process will be useful in wrapping up the current projects and potentially funding one or more additional small projects. Since the TOP Bond has nearly completed the flagship projects that it was created for, I would be excited and I believe well-qualified to consider possibilities for the remaining funds if there are any. I would appreciate the opportunity to finish this work by remaining on the TOP Board. If you have a disability that requires assistance or need accommodations, please contact our Interim ADA Coordinator, Chuck Winn, at 582-2307 (TDD 582-2301). 575 Please note that for most Citizen Advisory Boards, materials are distributed electronically for each meeting. Your application and all information submitted is considered a public record. All applications are included in the City Commission’s Meeting materials for consideration which are electronically archived and available to the public. Thank you, City Of Bozeman This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email. 576 From:Brenda Sweeney To:Brenda Sweeney Subject:CAB Application - Stephanie Gray Date:Thursday, February 01, 2018 8:03:27 AM A new entry to a form/survey has been submitted. Form Name:Citizen Advisory Board Application Date & Time:01/31/2018 7:12 PM Response #:55 Submitter ID:3873 IP address:172.24.96.111 Time to complete:22 min. , 56 sec. Survey Details Page 1 Thank you for applying for a Citizen Advisory Board. The City of Bozeman elected officials and staff believe in the value of public participation and local governance in the process of decision-making. If you are applying for more than one vacancy please submit an individual application for each vacancy. Questions about this process can be directed to the City Clerk's office or phone 406-582-2320. Applicant Information First Name Stephanie Last Name Gray Physical Address 1050 Boylan Rd. PO Box (if different from physical address) #12 City Bozeman State Montana Zip Code 59715 Primary Phone (406) 586-3380 Additional Phone (406) 586-3380 Current Occupation Manager Employer Gallatin College Email stephgraymt@hotmail.com Which position are you applying for? (○) Recreation and Parks Advisory Board (RPAB) Do You Live in the City Limits? (Some positions do require you live within Bozeman city limits while others do not.) (○) Yes 577 How long have you lived in the Bozeman Area? (○) 11 years or more Have you ever served on a City or County Board or Commission? (○) Yes (If Yes, where and how long?) four years. Please explain your relevant qualifications, interests and experiences: I am currently on the Recreation and Parks Advisory Board and the TOPS committee in order to maintain those volunteer positions I am required to complete another application. My professional experience includes the following: -Grant Management -14 yrs. of non-profit management at HRDC (budgeting, HR, program development) -5 yrs. higher ed. administration (strategic planning, policy and program planning,, research) -TOPS Committee 2 yrs. -Alcohol and Drug Services of Gallatin Valley Board of Directors 7 years. I believe its important to give back to your community and provide a citizen's perspective on city issues. I understand that one of Bozeman's strongest assets are the outdoor activities, trails, and parks. References: Please provide name, phone, and email contact information for two references. Reference 1 Bob Hietala, 406-994-5523, robert.hietala@montana.edu Reference 2 Charlynn Malcom, 406-599-1060, charlynn.malcom@montana.edu The Bozeman City Charter, voted in by the citizens of Bozeman in 2008, requires yearly ethics training. If appointed, do you understand you will be expected to take online and in person ethics trainings? (○) Yes How did you hear about this board or vacancy? I've been on the board for 4 yrs. Is there any other information that you feel we need to know? Not answered If you have a disability that requires assistance or need accommodations, please contact our Interim ADA Coordinator, Chuck Winn, at 582-2307 (TDD 582-2301). Please note that for most Citizen Advisory Boards, materials are distributed electronically for each meeting. Your application and all information submitted is considered a public record. All applications are included in the City Commission’s Meeting materials for consideration which are electronically archived and available to the public. 578 Thank you, City Of Bozeman This is an automated message generated by the Vision Content Management System™. Please do not reply directly to this email. 579