HomeMy WebLinkAbout07-16-18 City Commission Packet Materials - MIN. June 2018 Minutes
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Robin Crough, City Clerk Andrea Surratt, City Manager SUBJECT: Approve the Regular Meeting Minutes from June 4, June 11, June 18, and June 25, 2018, and User Access to Linked Minutes MEETING DATE: July 16, 2018 AGENDA ITEM TYPE: Minutes NOTE: For PCs, your internet browser must be Internet Explorer Version 10 or higher. Google Chrome, Firefox or Safari all work as well.
To view the video and the minutes of June 4, 2018 that are linked to the video please click here
(minutes are located by clicking on the related documents tab above agenda). To view the video and the minutes of June 11, 2018 that are linked to the video please click here
(minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of June 18, 2018 that are linked to the video please click here (minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of June 25, 2018 that are linked to the video please click here
(minutes are located by clicking on the related documents tab above agenda). RECOMMENDATION: Approve the Regular City Commission Minutes as submitted. SUGGESTED MOTION: I move to approve the City Commission minutes from June 4, June
11, June 18, and June 25, 2018 as submitted.
BACKGROUND: In 2013, The Clerk’s Office identified goals related to the Commission’s priority of Improving Technology Utilization and Proficiency. Improvements included:
• Live streaming broadcast of the City Commission Meeting
• Meeting efficiency
• Better access of meeting information for staff and the public
• Time savings
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• Streamlined approach to citizen involvement and public comment
Since August of 2013, the City Commission Minutes have been linked with audio and video using AV Capture. In addition to the City Commission, many Citizen Advisory Boards utilize the system as well.
LOCATION: The AV Capture Archives and Live Streaming of City Commission Minutes and Meetings can be found at www.bozeman.net by choosing the “I want to…” top menu item, and selecting the bottom right link “Watch a commission or board meeting video.”
VIEWING: Using the drop-down menu immediately below the AV Capture icon, select
Recorded (all previously recorded meetings), Streaming Live (meetings currently being streamed in real-time), or Upcoming (future meetings that will be streamed live). Selecting a meeting should automatically start the video. The draft minutes and all associated materials from the meeting are located under the video in the Attached Documents area. Final minutes are available here once
formally approved. Users can then can click on each time-stamped hyperlink to find the section
that they wish to view from the meeting. If the video does not automatically start at that point, the user may need to press play on the video itself. Users are always welcome to contact the City Clerk’s Office at 582-2320 or email agenda@bozeman.net for assistance.
ALTERNATIVES: As suggested by Commission. UNRESOLVED ISSUES: None. FISCAL EFFECTS: None. Attachments: Draft Minutes Report Prepared on July 3, 2018
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THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, June 04, 2018
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present
Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, Deputy
City Clerk Brenda Sweeney
A. 05:59:55 PM (00:00:17) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Andrus called the meeting to order at 6:00 PM.
B. 06:00:03 PM (00:00:25) Pledge of Allegiance and a Moment of Silence
C. 06:00:46 PM (00:01:08) Changes to the Agenda
There were no changes to the agenda.
D. Authorize Absence – Commissioner Jeff Krauss
E. 06:00:52 PM (00:01:14) FYI
• Cr. Cunningham announced the Climate Partners Working Group is working on adding electric
transit buses to the transportation plan as well as the energy stretch code. Cr. Cunningham
plans to explore a minimum living wage policy for Bozeman municipal employees.
• Cr. Mehl talked about the hiring of a new city public information officer and having them
produce a calendar of upcoming events.
• Mayor Andrus requested notification of commission vacations by the end of next week. She is in
discussions with CM Surratt about setting a legislative agenda and policy meeting. She
mentioned it is Bike-to-Work Week. She talked about giving CM Surratt feedback since she has
been in her position for six months.
• CM Surratt introduced the new City Communications Coordinator, Melody Mileur.
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F. 06:05:50 PM (00:06:12) Commission Disclosures
There were no Commission disclosures.
G. 06:05:58 PM (00:06:20) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Authorize the Mayor to Sign Two (2) Project Funding and Maintenance Agreements with the
Montana Department of Transportation (MDT) for Transportation Alternatives Program
Projects (Hixson)
3. Authorize the City Manager to Sign an Access Agreement with Baxter Meadows Land Partners,
LLC in Association with the Annexation of 3221 Baxter Lane, Application 17433 (Saunders)
4. Authorize the City Manager to Sign a Construction Agreement with Ingram-Clevenger, Inc. for
the City Hall Administration Office Remodel Project (Gray)
5. Authorize the City Manager to Sign a Maintenance Agreement with the Montana Department
of Transportation (MDT) for the Baxter Lane (U-1218) Corridor, North 19th Avenue to North
7th Avenue (Hixson)
6. Authorize the City Manager to Sign a Professional Services Agreement with BendonAdams,
LLC to Review the Neighborhood Conservation Overlay District (NCOD) and Historic
Preservation Program (Gonzalez)
7. Authorize the City Manager to Sign a Professional Services Agreement with Strategic
Government Resources for the Public Works Director Recruitment (Jorgenson)
8. Authorize the City Manager to Sign a Purchase Agreement with Grondahl Recreation, Inc. for
Play Equipment and a Picnic Shelter at Oak Meadows Neighborhood Park (Poissant)
9. Authorize the City Manager to Sign a Reimbursable Utility Relocation Agreement with
CenturyLink for the Bozeman to Bridger Mountain Trail MT 86 (Path to the M and Drinking
Horse Mountain TOP Bond Project) (Poissant)
10. Authorize the City Manager to Sign a Task Order with Tetra Tech, Inc. for Modification to the
2018 Operation and Maintenance Task Order to Address Recommendations for System
Evaluation at the Bozeman Landfill (Hixson)
11. Authorize the City Manager to Sign Addendum 3 to the Professional Services Agreement with
Solstice Landscaping LLC for Landscaping Services at City Facilities (Gray)
12. South Bozeman Technology District Fiscal Year 2018 (FY18) Annual Update (Fontenot)
13. Midtown Urban Renewal District Fiscal Year 2019 (FY19) Work Plan and Budget (Fine)
14. Tourism Business Improvement District Fiscal Year 2019 (FY19) Work Plan and Budget
(Fontenot/Schliem)
15. Downtown Business Improvement District Fiscal Year 2018 (FY18) Annual Report and Fiscal
Year 2019 (FY19) Work Plan and Budget (Naumann)
16. Downtown Urban Renewal District Fiscal Year 2018 (FY18) Annual Report and Fiscal Year 2019
(FY19) Work Plan and Budget (Naumann)
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17. Northeast Urban Renewal District Fiscal Year 2018 (FY18) Annual Report and Fiscal Year 2019
(FY19) Work Plan and Budget (Fontenot)
18. North Park Urban Renewal District Fiscal Year 2018 (FY18) Annual Report and Fiscal Year 2019
(FY19) Work Plan and Budget (Fontenot)
19. Resolution 4905, 2018 Park Place Zone Annexation of Approximately 70.56 Acres, Application
18056 (Saunders)
20. Resolution 4897, 2018 Park Place Growth Policy Amendment Amending the Future Land Use
Map from Present Rural to Industrial, Application 18055 (Saunders)
21. Resolution 4870, Baxter Meadows Land Partners Annexation, Located at 3221 Baxter Lane,
Application 17433 (Saunders)
22. Resolution 4903, Lot 3 Tract 7 Smith Subdivision Annexation, Located at 525 Valley Drive,
Application 17556 (Pope)
23. Ordinance 2004 Provisional Adoption, 2018 Park Place Zone Map Amendment to Designate
Approximately 70.56 Acres as M-1, Light Manufacturing, Application 18056 (Saunders)
24. Ordinance 1986 Provisional Adoption, Baxter Meadows Land Partners Annexation Zone Map
Amendment Designating 5.036 Acres as B-2, Community Business District, Application 17433
(Saunders)
25. Ordinance 2003 Provisional Adoption, Lot 3 Tract 7 Smith Subdivision Zone Map Amendment
Designating 0.52 Acres as R-1, Residential Single-Household Low Density, Located at 525
Valley Drive, Application 17556 (Pope)
06:06:01 PM (00:06:23) City Manager Overview
CM Surratt provided the highlights of the consent agenda items.
06:08:21 PM (00:08:43) Questions on Consent Items
Cr. Krauss expressed concern over Consent Items 19 and 20 regarding the implication of a “Park Place”
subdivision.
06:10:03 PM (00:10:25) Public Comment
There was no public comment.
06:10:13 PM (00:10:35) Motion and Vote to approve consent Items 1-25 as submitted. The motion
passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
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H. 06:10:40 PM (00:11:02) Public Comment
There was no public comment.
06:11:34 PM (00:11:56) Procedure Change for Presentations
CM Surratt outlined a change in the order of presentations to be given by staff and applicants. Tonight
will be a trial run. The Commission briefly discussed questions and concerns.
I. 06:16:43 PM (00:17:05) Action Items
1. 06:16:55 PM (00:17:17) Catron Crossing Subdivision Preliminary Plat, Located at 2515
Catamount Street, Application 18057 (Quasi-Judicial) (Rosenberg)
06:16:56 PM (00:17:18) Staff Introduction
City Planner Sarah Rosenberg entered the staff report into the record, presented a brief overview of the
application and introduced the applicant for the project.
06:18:11 PM (00:18:33) Applicant Presentation
Don Cape, owner and developer with Spirited Holdings, Inc., presented an overview of the preliminary
plat located in North Bozeman to subdivide 23 acres into 10 commercial lots and one storm water lot in
a B2 Zone District. He presented the phasing plan and talked about issues with the staff’s report. Matt
Ekstrom, civil engineer with Morrison-Maierle, presented information regarding infrastructure
opportunities on the site plan including storm water.
06:28:46 PM (00:29:08) Questions of Applicant
Cr. Cunningham asked about Road “A” still needing to pass through an undeveloped parcel. He asked
about road construction costs.
Cr. Pomeroy asked about sewer lines. She asked about the complications of the project.
Cr. Mehl asked if the applicant has read the staff report and if they agree with the conditions. He asked
about Road “B”. He asked about the traffic situation assuming Phase 2 doesn’t happen at all.
Mayor Andrus asked if Phase 2 does not get built whether the temporary pond would work for storm
water.
06:42:48 PM (00:43:10) Staff Presentation
City Planner Sarah Rosenberg talked about unresolved issues between the staff findings and applicant
requests. She outlined staff recommendations including code corrections in the final plat.
06:48:46 PM (00:49:08) Questions of Staff
Cr. Cunningham asked about development of the street if it were not built to edge of the undeveloped
property. He asked about storm water plans. He asked about infrastructure concerns in the event of
concurrent construction.
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06:51:20 PM (00:51:42) Staff Presentation Continued
Interim Public Works Director Shawn Kohtz covered further points regarding Phase 1 construction and
potentially undeveloped Phase 2 sites.
06:54:43 PM (00:55:05) Questions of Staff Continued
Cr. Cunningham asked CM Surratt for a future presentation regarding when alleys, streets, super alleys,
mini-streets, etc. are called for and what requirements are appropriate for what conditions.
CA Sullivan clarified the definition of “private road”, the concurrent construction policy and further
talked about the curb and gutter SID.
Cr. Pomeroy asked about the sewer line design being 8 inches instead of 10.
Cr. Mehl asked in which fiscal year the lift station will be constructed. He asked whether staff agrees
with the applicant’s road plans. He asked about grid pattern requirements.
Cr. Krauss asked about primary access to properties to the west be accessed by 27th. He asked about
equitability of a variance on the curb and gutter.
CA Sullivan will rely on the planning and engineering staff to talk about where the requirement for curb
and gutter lies in the municipal code.
07:09:12 PM (01:09:34) Clarification by Staff
Interim Public Works Director Shawn Kohtz clarified curb and gutter requirements and the challenges
with this application.
07:10:09 PM (01:10:31) Questions of Staff Continued
Cr. Krauss pointed out staff still has the ability to create an SID. He asked about the risk that the next
PUD won’t be finished.
Mayor Andrus asked what the trigger point is for the future if the applicant is not required to do curb
and gutter here. She further asked whether staff agrees with the storm water plan.
07:16:46 PM (01:17:08) Public Comment
There was no public comment.
07:16:59 PM (01:17:21) Further Clarification by Applicant
Don Cape explained the extension of Road “A” and the timing of curb and gutter are the core issues. He
presented the history of when Valley Center was built regarding the SID.
07:21:06 PM (01:21:28) Questions of Applicant
Cr. Krauss asked the applicant about their willingness to sign a waiver of right to protest the creation of
an SID if granted a variance for conditions on the ground for the curb and gutter.
Cr. Mehl asked whether they already worked out with staff the curb and gutter issue before coming to
the commission. He further asked about opening of the lift station.
CA Sullivan clarified the lift station is a city project for purposes of ensuring it is operational prior to the
opening of the new high school.
Cr. Krauss commented on the timing of the fiscal year of the lift station.
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Cr. Cunningham asked CA Sullivan about the wording of the motion.
07:28:27 PM (01:28:49) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 18057 and move to recommend approval of the subdivision with conditions and subject
to all applicable code provisions.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
07:28:47 PM (01:29:09) Discussion
Cr. Cunningham is interested in discussing the issue of curb and gutter relative to Valley Center to north
of Oak Street.
07:29:53 PM (01:30:15) Amendment to the Motion to remove the requirement for this applicant to put
in curb and gutter but leave in the requirement for the waiver of right to protest.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
07:30:20 PM (01:30:42) Discussion
Cr. Krauss commented on the future potential Valley Center SID, and the developer fulfilling their
obligations.
Cr. Mehl will support the amendment based on public discussion.
CA Sullivan explained the length of time for waivers of right to protest SIDs at the time of subdivision.
Mayor Andrus will support the amendment.
07:33:39 PM (01:34:01) Vote on the Amendment to the Motion to remove the requirement for this
applicant to put in curb and gutter but leave in the requirement for the waiver of right to protest. The
motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
07:34:29 PM (01:34:51) Amendment to the Motion to remove the requirement that Road “A” be
completed to the lot line upon approval of subdivision and be allowed to be developed with Phase 2.
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Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
07:35:30 PM (01:35:52) Discussion
Cr. Krauss talked about lack of reasons for this to be phased in.
Cr. Cunningham has less leeway in this regard than the curb and gutter, and code needs to mean
something.
Cr. Mehl opposes this amendment and thinks staff added conditions for good reason.
Cr. Pomeroy agrees with Cr. Krauss and will support the amendment.
Mayor Andrus will oppose the amendment and thinks building this road out makes sense.
Cr. Krauss pointed out they are not completing this street and will not go through to 27th.
CA Sullivan clarified that the requirement under the motion would be that prior to final plat for Phase 2,
Road “A” needs to be constructed to the western property line with the appropriate associated temporary
gravel turnaround and prior to final plat for Phase 1, it has to be connected to Road “B” with the
appropriate configuration at that intersection.
Cr. Krauss confirmed that is the intent of his motion.
Cr. Mehl talked about the concern that Road “A” connecting to a private road would not be sufficient
even if Phase 1 stood alone.
07:42:03 PM (01:42:25) Vote on the Amendment to the Motion to remove the requirement that Road
“A” be completed to the lot line upon approval of subdivision and be allowed to be developed with
Phase 2. The motion failed 2-3.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Disapprove
Deputy Mayor - Chris Mehl: Disapprove
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Disapprove
07:42:25 PM (01:42:47) Discussion
Cr. Cunningham thinks this is a much needed commercial node.
Cr. Pomeroy agrees with the staff findings thinks this project will fit this area.
Cr. Mehl thinks it’s a good project and supports it.
Cr. Krauss does not accept the staff report and will not support the motion.
Mayor Andrus supports the application.
07:46:54 PM (01:47:16) Vote on the Amended Motion that having reviewed and considered the
application materials, public comment, and all the information presented, I hereby adopt the findings
presented in the staff report for application 18057 and move to recommend approval of the
subdivision with conditions and subject to all applicable code provisions. The requirement for this
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applicant to put in curb and gutter will be removed, but the requirement for the waiver of right to
protest will remain. The motion passed 4-1.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
07:47:05 PM (01:47:27) Recess
Mayor Andrus called the Commission into recess until shortly before 8:00 PM.
07:57:58 PM (01:58:20) Call to Order
Mayor Andrus called the meeting back to order at 7:58 PM.
2. 07:58:02 PM (01:58:24) Bridger Meadows Annexation and Zone Map Amendment,
Annexation of Twelve Acres and Amendment to the City Zoning Map for the Establishment
of a Zoning Designation of R-1, Residential Low Density, Generally Located to the West of
Boylan Road and North of Commercial Drive and the Bridger Center Subdivision, Application
18078
(Saunders)
07:58:32 PM (01:58:54) Staff Introduction
Community Development Director Chris Saunders introduced the application and entered the staff
report into the record.
07:59:47 PM (02:00:09) Presentation of Applicant
Erik Nelson, with Thinktank Design Group, presented the Bridger Meadows Annexation and Zone Map
Amendment request. He reviewed the zoning criteria.
08:03:01 PM (02:03:23) Questions of Applicant
Cr. Pomeroy asked about the relationships with neighbors.
Cr. Mehl asked about R2 Zoning and whether Mr. Nelson is agrees with the staff report.
C. Krauss asked if he can provide necessary infrastructure connections.
Cr. Cunningham asked about primary access through light commercial.
Mayor Andrus asked about R1 versus R2 and how it would affect wetlands if it were R2.
08:10:05 PM (02:10:27) Staff Presentation
Community Development Director Chris Saunders talked about the location of the property. He stated
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staff has evaluated annexation and zoning standards and is recommending favorably on both annexation
and zone map amendment.
08:12:08 PM (02:12:30) Questions of Staff
Cr. Pomeroy asked about accessibility for firefighters and citizens.
Cr. Krauss asked if staff has had discussions with the applicant and is able to adequately connect to city
infrastructure.
Cr. Cunningham asked about proximity to the old city landfill.
CA Sullivan talked about concerns over environmental impacts of the East Gallatin Landfill on the
development of this property.
08:17:47 PM (02:18:09) Public Comment
There was no public comment.
08:17:59 PM (02:18:21) Further Clarification by Applicant
Mr. Nelson clarified “no public comment” is directly related to the R1 zoning.
08:18:52 PM (02:19:14) Motion that having reviewed and considered the staff report, application
materials, public comment, and all information presented, I hereby adopt the findings presented in the
staff report for application 18078 and move to approve the Bridger Meadows Annexation with
recommended terms of annexation, and direct staff to prepare an annexation agreement for
signature by the parties.
Commissioner - I-Ho Pomeroy: Motion
Deputy Mayor - Chris Mehl: 2nd
08:19:29 PM (02:19:51) Discussion
Cr. Pomeroy talked about infill and applicant’s intent to connect to city services upon annexation.
DM Mehl supports the motion and is in agreement with the staff report for the annexation goals.
Cr. Krauss talked about the opportunity this allows to provide key provisions of public safety.
Cr. Cunningham talked about the creativity of the applicant to create a positive outcome of the property.
Mayor Andrus associates with the other Commissioners and will support the motion.
08:23:36 PM (02:23:58) Vote on the Motion that having reviewed and considered the staff report,
application materials, public comment, and all information presented, I hereby adopt the findings
presented in the staff report for application 18078 and move to approve the Bridger Meadows
Annexation with recommended terms of annexation, and direct staff to prepare an annexation
agreement for signature by the parties. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
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Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:23:51 PM (02:24:13) Motion that having reviewed and considered the staff report, application
materials, public comment, recommendation of the Zoning Commission and all information presented,
I hereby adopt the findings presented in the staff report for application 18078 and move to approve
the Bridger Meadows Zone Map Amendment, with contingencies required to complete the application
processing.
Commissioner - I-Ho Pomeroy: Motion
Deputy Mayor - Chris Mehl: 2nd
08:24:23 PM (02:24:45) Discussion
Cr. Pomeroy is looking forward to this project in the way of more housing.
DM Mehl will support the R1 zoning at the request of the applicant.
Cr. Krauss will support this zone map amendment.
Cr. Cunningham will be voting in support of the zone map amendment.
Mayor Andrus will also support this R1 designation.
08:29:08 PM (02:29:30) Vote on the Motion that having reviewed and considered the staff report,
application materials, public comment, recommendation of the Zoning Commission and all
information presented, I hereby adopt the findings presented in the staff report for application 18078
and move to approve the Bridger Meadows Zone Map Amendment, with contingencies required to
complete the application processing. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
3. 08:29:22 PM (02:29:44) Kagy Crossroads Zone Map Amendment to the City Zoning Map for
Two Existing Lots Consisting of 5.07 Acres from B-2 Community Commercial to B-2M
Community Commercial Mixed, Generally Located Northwest of the Intersection of South
19th Avenue and Kagy Boulevard, Application 18132 (Rogers)
08:29:55 PM (02:30:17) Point of Clarification
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Cr. Mehl pointed out there has not previously been a staff memo discussing spot zoning and inquired
whether that affects commission consideration. CA Sullivan explained spot zoning according to case law
and what was outlined in the staff memo.
08:35:35 PM (02:35:57) Staff Introduction
Senior City Planner Tom Rogers entered the staff report, applicant submittal and public comment into the
record. He provided a brief overview of the applicant’s request to change existing zoning from B2 to B2M
on two existing lots consisting of 5.07 acres.
08:37:10 PM (02:37:32) Applicant Presentation
Rob Pertzborn, with Intrinsik Architecture, presented the zone map amendment request. He pointed out
the issues with the project request and the staff recommendation relative to spot zoning.
08:46:47 PM (02:47:09) Questions of Applicant
Cr. Mehl pointed out all public comments received were about parking and asked the applicant to
address that issue. He asked what the applicant needs with B2M versus what current zoning does not
provide. He asked about park requirements.
Cr. Krauss asked about possible uses for the property.
Cr. Cunningham asked why Mr. Pertzborn opted not to go for a CUP. He asked about the differences in
opinion with staff regarding the growth policy.
Mayor Andrus asked about zoning designation and why B2 won’t work. She asked how B2M benefits
the larger community.
Cr. Pomeroy talked about B2M fitting the city’s growth plans. She asked about traffic and parking.
Cr. Krauss asked whether there is any development in the area that is analogous to mixed use.
Cr. Mehl talked about the growth of S. 19th the eventual demand for retail.
09:11:46 PM (03:12:08) Staff Presentation
Senior City Planner Tom Rogers presented the disagreements in findings between the staff and the
applicant. He talked about public comments received and the vote of the Zoning Commission on May
15, 2018 to deny the application as submitted. CA Sullivan inquired of Mr. Rogers that if all four public
comments received mentioned protest whether they were accepted as a protest and count as such
according to code.
09:18:29 PM (03:18:51) Questions of Staff
Cr. Mehl asked about the difficulty of providing adequate park land.
Cr. Krauss asked why staff is opposing this particular B2M.
Cr. Cunningham asked about the benefit of businesses locating to a B2M to aggregate in a node.
Cr. Pomeroy asked whether an apartment building is conditional in B2M.
09:37:16 PM (03:37:38) Public Comment
Mayor Andrus opened public comment.
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09:37:29 PM (03:37:51) Dick Steffani, Public Comment
Mr. Steffani talked about the difficulties of increased traffic and the current inadequacy of the Kagy and
South 19th intersection.
09:41:03 PM (03:41:25) Motion that having reviewed and considered the staff report, application
materials, public comment, all information presented, and recommendation of the Zoning Commission
at the public hearing on May 15, 2018, I hereby adopt the findings presented in the staff report for
application 18132 and move to deny the Kagy Crossroads zone map amendment.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
09:41:42 PM (03:42:04) Discussion
DM Mehl talked about the development of this area and wants to see this area develop commercially.
Cr. Cunningham agrees with the staff findings that the most appropriate zoning designation for this area
remains a B2.
Cr. Pomeroy talked about the need for apartments in the community. She will not support the motion.
Cr. Krauss will not support the motion. He talked about mixed use developments and the vision of the
future for the city.
Mayor Andrus will not support the motion as stated. She thinks B-2M will work here.
Cr. Mehl clarified that B2 allows for residential and B2M may not result in mixed use.
10:00:06 PM (04:00:28) Meeting Extension
Mayor Andrus extended the meeting until 10:10 PM
10:06:04 PM (04:06:26) Vote on the Motion that having reviewed and considered the staff report,
application materials, public comment, all information presented, and recommendation of the Zoning
Commission at the public hearing on May 15, 2018, I hereby adopt the findings presented in the staff
report for application 18132 and move to deny the Kagy Crossroads zone map amendment. The
motion failed 2-3.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Disapprove
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Disapprove
Commissioner - Terry Cunningham: Approve
10:06:54 PM (04:07:16) Motion that having reviewed and considered the staff report, application
materials, public comment, all information presented, and recommendation of the Zoning Commission
at the public hearing on May 15, 2018, I find that the application does meet the growth policy and
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other conditions for rezoning, that is does not meet the spot zoning criteria, and move to approve the
Kagy Crossroad Zone Map Amendment.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
10:07:40 PM (04:08:02) Discussion
Cr. Krauss feels it does not just benefit a small area but surrounding businesses and the general public.
Cr. Pomeroy stated B2M is more adequate than B2.
DM Mehl talked about mixed use and B2 zoning is more likely to result in mixed use.
Cr. Cunningham talked about mixed uses already in the area, changes in culture and shopping patterns.
Cr. Krauss finds the protests are insufficient to require a 4-1 vote.
Mayor Andrus will support the motion and thinks B2M allows more flexibility.
10:18:52 PM (04:19:14) Vote on the Motion that having reviewed and considered the staff report,
application materials, public comment, all information presented, and recommendation of the Zoning
Commission at the public hearing on May 15, 2018, I find that the application does meet the growth
policy and other conditions for rezoning, that is does not meet the spot zoning criteria, and move to
approve the Kagy Crossroad Zone Map Amendment. The motion passed 3-2.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Disapprove
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Disapprove
4. 10:19:06 PM (04:19:28) MOVED TO 6/18 - Fiscal Year 2019 (FY19) Budget Work Session –
Enterprise and Internal Service Funds (Donald)
Consider the motion: No motion is required.
5. 10:19:46 PM (04:20:08) Resolution 4914, Amending the City's Annual Budget for Solid Waste
Fund Appropriations in the Amount of $84,000 for the Fiscal Year Ending June 30, 2018
(FY18) (Donald)
10:20:04 PM (04:20:26) Staff Presentation
Finance Director Kristin Donald presented the budget amendment for three items totaling $84,000; 1)
tractor for approximately $45,000, 2) rental truck for $9,000 and 3) tank attachment for approximately
$30,000.
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10:20:44 PM (04:21:06) Questions of Staff
Cr. Mehl asked about the arrival of the new truck.
Cr. Cunningham asked about necessary certification and training for removing leech materials from the
landfill remediation system.
Cr. Pomeroy asked about the arrival of the new truck and another month’s payment on the rental
10:23:29 PM (04:23:51) Public Comment
There was no public comment.
10:23:38 PM (04:24:00) Motion to adopt Resolution 4914, Amending the City's Annual Budget for Solid
Waste Fund Appropriations in the Amount of $84,000 for the Fiscal Year Ending June 30, 2018.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
10:24:04 PM (04:24:26) Discussion
There was no discussion.
10:24:15 PM (04:24:37) Vote on the Motion to adopt Resolution 4914, Amending the City's Annual
Budget for Solid Waste Fund Appropriations in the Amount of $84,000 for the Fiscal Year Ending June
30, 2018. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
J. 10:24:25 PM (04:24:47) FYI / Discussion
• Cr. Krauss asked for clarity regarding one commissioner independently working with staff to
develop a legislative agenda not otherwise adopted by three other members of the Commission
• Mayor Andrus clarified that there would be a policy discussion about the legislative agenda.
• Mayor Andrus talked about the NCOD passing in consent and tentatively the first public reach
out would be on July 19th.
• Mayor Andrus expressed interest in having the chairs of each of the TIF, Urban Renewal District,
and TBID boards present their financial reports as part of the budget work session in the future.
• Cr. Krauss commented on the opportunity the board presentations would allow for evaluation
of the TIFs.
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K. 10:28:32 PM (04:28:54) Adjournment
Mayor Andrus adjourned the meeting at 10:28 PM.
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Page 1 of 13
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, June 11, 2018
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, City Clerk
(CC) Robin Crough, Assistant City Manager (ACM) Anna Rosenberry), Finance Director (FD) Kristin Donald
A. 05:59:59 PM (00:03:11) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Andrus called the meeting to order at 6:00 PM.
B. 06:00:09 PM (00:03:21) Pledge of Allegiance and a Moment of Silence
C. 06:01:10 PM (00:04:22) Changes to the Agenda
CM Surratt requested to pull items 3 and 12 on the Consent Agenda.
D. 06:01:29 PM (00:04:41) FYI
• Mayor Andrus introduced CM Surratt’s daughter Claire.
• Cr. Pomeroy thanked ACM Rosenberry and FD Donald for their work making an understandable
budget document.
• Cr. Cunningham asked for the minimum wage topic to be put on a future agenda. The majority
of the Commission expressed interest in putting it on a future agenda.
• Mayor Andrus reminded the Commission to keep questions germane to the agenda. She
provided a list of upcoming events the Commission may be at.
• DM Mehl stated the Planning Coordinating Committee will be meeting tomorrow at 3:00 PM in
the City Commission Room.
E. 06:07:05 PM (00:10:17) Commission Disclosures
There were no Commission disclosures.
F. 06:07:08 PM (00:10:20) Minutes
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Page 2 of 13
1. Approve the Regular Meeting Minutes from May 7, May 14, and May 21, 2018, and User
Access to Linked Minutes (Crough)
06:07:14 PM (00:10:26) Motion and Vote to approve the City Commission minutes from May 7, May
14, and May 21, 2018 as submitted. The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
G. 06:07:30 PM (00:10:42) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Approve an On-Premise Beer and Wine Restaurant License for Montana Provisions of
Bozeman, Montana to Sell Beer and Wine at 326 East Mendenhall Street for Calendar Year
2018 (Portnell)
3. Authorize the City Manager to Sign a Notice of Award to Knife River - Belgrade for Schedules
1 through 4 and Bid Alternates A101 and A102 for the Reconstruction of East Tamarack Street
within the Northeast Urban Renewal District for an Approved Project Using Northeast Urban
Renewal District Bond Proceeds and for a Portion of the Front Street Interceptor Project
(WWIF11) Located under East Tamarack Street and Financed with a Loan from the State
Revolving Loan Fund (SRF) (Fontenot) MOVED TO ACTION AGENDA
4. Authorize the City Manager to Sign a Sewer and Water Pipeline and Access Easement and
Agreement with Emerald Tamarack, LLC for Improvements Related to the Front Street
Interceptor Sewer Project (WWIF11) to be Completed While Reconstructing East Tamarack
Street as Part of the Northeast Urban Renewal District Bonded and Approved Projects
(Fontenot)
5. Authorize the City Manager to Sign a Public Street and Utility Easement with BarTimCo
Properties, LLC for Nelson Road as Part of the Park Place 2018 Annexation, Application 18056
(Saunders)
6. Authorize the City Manager to Sign a Master Service Agreement with CenturyLink
Communications, LLC for a Phone Line Services Change to Session Initiation Protocol Trunks
(McMahan)
7. Authorize the City Manager to Sign a Memorandum of Understanding with the Montana
Department of Transportation (MDT) for the Planning and Construction of Kagy Boulevard,
South 19th Avenue to Willson Avenue, UPN 8931000 (Hixson)
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Page 3 of 13
8. Authorize the City Manager to Sign a Loan Agreement with First Security Bank for the
Bozeman Sports Park (Donald)
9. Authorize the City Manager to Sign an Agreement with the Bozeman Sports Parks Foundation,
Inc. for Management, Operation, and Use of the Bozeman Sports Parks (Rosenberry)
10. Authorize the City Manager to Sign a Debt Repayment Agreement with the Bozeman Sports
Parks Foundation, Inc. for the Bozeman Sports Park (Rosenberry)
11. Authorize the City Manager to Sign a Purchase Agreement and Construction Agreement with
FieldTurf USA, Inc. for the Bozeman Sports Park (Poissant)
12. Authorize the City Manager to Sign a Professional Services Agreement with Alpine Reflections
Inc. for the Installation of a Drought Tolerant Demonstration Garden at the Museum of the
Rockies (Ahlstrom) MOVED TO ACTION AGENDA
13. Authorize the City Manager to Sign a Professional Services Agreement with the Clean Slate
Group, LLC for Graffiti Removal Services (Kohtz)
14. Authorize the City Manager to Sign Addendum Number 3 to the Professional Services
Agreement with Dust Bunnies Cleaning Services for Janitorial Services at City Facilities (Gray)
15. Authorize the City Manager to Sign Addendum Number 3 to the Professional Services
Agreement with Montana Building Maintenance Inc. for Janitorial Services at the City Shops
Complex and Laurel Glen (Gray)
16. Ratify the City Manager's Signature on a Professional Services Agreement with The Nest
Collective for Development of Public Education Materials for the Bozeman Public Safety
Facility (Winn)
06:07:35 PM (00:10:47) City Manager Overview
CM Surratt provided the highlights of the consent agenda.
06:09:15 PM (00:12:27) Public Comment
There was no public comment.
06:10:06 PM (00:13:18) Motion and Vote to approve Consent Items 1, 2, 4-11, and 13-16 as submitted.
The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
H. 06:10:55 PM (00:14:07) Public Comment
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Page 4 of 13
Mayor Andrus opened public comment.
06:11:32 PM (00:14:44) Kelsey Douville, Public Comment
Ms. Douville, Field Manager from Forward Montana, spoke in favor of a minimum wage increase for City
employees.
06:13:22 PM (00:16:34) Erica Coyle, Public Comment
Ms. Coyle, Executive Director of HAVEN, discussed domestic violence in Bozeman and a request for
funding in the FY19 budget.
06:15:14 PM (00:18:26) Ben Hahn, Public Comment
Mr. Hahn discussed the minimum wage increase proposal and the issue of affordable housing.
06:16:44 PM (00:19:56) Andy Boyd, Public Comment
Mr. Boyd spoke in support of the minimum wage proposal and Bozeman’s current livable wage.
06:18:36 PM (00:21:48) Ed Stone, Public Comment
Mr. Stone spoke in support of increasing the minimum wage in Bozeman.
06:19:29 PM (00:22:41) Jessi Klein, Public Comment
Ms. Klein spoke of difficulty in affording to live in Bozeman as a young person.
06:20:38 PM (00:23:50) Mark Egge, Public Comment
Mr. Egge discussed active transportation and its importance. He suggested actions to make Bozeman a
more walkable city, including biking on sidewalks.
06:23:43 PM (00:26:55) Matt Saporito, Public Comment
Mr. Saporito spoke in support of the minimum wage increase as well as anecdote about the danger of
biking in Bozeman. He also spoke about intrusive street lighting.
I. 06:25:20 PM (00:28:32) Special Presentation
1. Bozeman Fire Department 2017 Annual Report (Waldo)
06:25:36 PM (00:28:48) Staff Presentation
Fire Chief Josh Waldo discussed the 2017 response rates, which includes a continued increase. He
discussed a number of accomplishments in 2017. Chief Waldo discussed statistics including trading
hours, inspections, and events. He discussed future projects and priorities of the department.
06:34:08 PM (00:37:20) Questions of Staff
Mayor Andrus asked about the importance of the ISO rating.
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Page 5 of 13
DM Mehl asked if moving a fire station would drop response times.
Cr. Pomeroy asked about ISO’s impact on insurance rates, and if there are any further steps the City can
do to lower rates.
Cr. Cunningham asked about the incident rate growth. He asked about the infrastructure status of Fire
Station 1. He asked about the story of the dog on the cover of the report.
J. 06:42:43 PM (00:45:55) Action Items
Consent Item 12. 06:43:12 PM (00:46:24) Authorize the City Manager to Sign a Professional
Services Agreement with Alpine Reflections Inc. for the Installation of a Drought Tolerant
Demonstration Garden at the Museum of the Rockies (Ahlstrom)
06:43:39 PM (00:46:51) Public Comment
There was no public comment.
06:43:51 PM (00:47:03) Motion and Vote to authorize the city manager to sign a professional services
agreement with Alpine Reflections Inc. for the installation of a drought tolerant demonstration garden
at the Museum of the Rockies. The motion passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
Consent Item 3. 06:44:17 PM (00:47:29) Authorize the City Manager to Sign a Notice of Award
to Knife River - Belgrade for Schedules 1 through 4 and Bid Alternates A101 and A102 for the
Reconstruction of East Tamarack Street within the Northeast Urban Renewal District for an
Approved Project Using Northeast Urban Renewal District Bond Proceeds and for a Portion
of the Front Street Interceptor Project (WWIF11) Located under East Tamarack Street and
Financed with a Loan from the State Revolving Loan Fund (SRF) (Fontenot)
06:45:21 PM (00:48:33) Questions of Staff
Mayor Andrus asked for a synopsis of the project and the work, as she had a concern about sidewalks.
DM Mehl asked if this will could be resolved internally before work begins.
Cr. Krauss asked if this was a public works project.
Cr. Cunningham asked if there was an issue regarding public notice. The Commission discussed in detail.
ACM Rosenberry stated the consulting engineer does not believe there is a right-of-way issue in this
case.
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Page 6 of 13
06:53:40 PM (00:56:52) Public Comment
There was no public comment.
06:54:06 PM (00:57:18) Motion to approve Consent Item 3 authorizing the city manager to sign a
notice of Award for reconstruction of East Tamarack Street within the Northeast Urban Renewal
District for an approved project using the TIF money and for a portion of the front street interceptor,
giving the award to Knife River [– Belgrade].
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
06:54:35 PM (00:57:47) Discussion
Cr. Krauss discussed the public notice that has been given for the project.
Cr. Pomeroy is the liaison to the Urban Renewal Board and thinks this is a good idea.
Mayor Andrus supports the motion as her questions were answered.
06:58:22 PM (01:01:34) Vote on the Motion to approve Consent Item 3 authorizing the city manager to
sign a notice of Award for reconstruction of East Tamarack Street within the Northeast Urban Renewal
District for an approved project using the TIF money and for a portion of the front street interceptor,
giving the award to Knife River [– Belgrade]. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
1. 06:58:41 PM (01:01:53) Resolution 4916 and Ordinance 2006 Provisional Adoption, the 2018
City of Bozeman North Rouse Avenue Annexation and Zone Map Amendment, Annexation of
1.0444 Acres and Amendment to the City Zoning Map for the Establishment of a Zoning
Designation of PLI “Public Land and Institutions,” Generally Located at the Far Northern End
of North Rouse Avenue, Application 18221 (Saunders)
06:59:19 PM (01:02:31) Staff Presentation
Community Development Manager discussed the small parcel that is being proposed for annexation, as
it was missed in prior annexations. He stated requirements for annexation have been satisfied. The Zone
Map Amendment is found favorable, and the Zoning Commission recommends approval. There has bene
no public comment.
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Page 7 of 13
07:02:19 PM (01:05:31) Questions of Staff
Cr. Pomeroy asked for clarification in how the City annexes its own property.
DM Mehl asked if this annexation assists with the land swap with Northwestern Energy at Bozeman
Beach.
Cr. Krauss asked how puts out fires in this district.
07:05:27 PM (01:08:39) Public Comment
There was no public comment.
07:05:33 PM (01:08:45) Motion that having reviewed and considered the staff report, application
materials, and all information presented, I hereby adopt the findings presented in the staff report for
application 18221 and move to adopt Resolution 4916, the 2018 City of Bozeman North Rouse Avenue
Annexation.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Terry Cunningham: 2nd
07:06:09 PM (01:09:21) Discussion
Cr. Pomeroy agrees with staff findings.
Cr. Cunningham discussed and agreed with staff findings.
Cr. Krauss discussed his support for fire service reasons.
Mayor Andrus stated this is in line with the growth policy.
07:07:56 PM (01:11:08) Vote on the Motion that having reviewed and considered the staff report,
application materials, and all information presented, I hereby adopt the findings presented in the staff
report for application 18221 and move to adopt Resolution 4916, the 2018 City of Bozeman North
Rouse Avenue Annexation. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
07:08:07 PM (01:11:19) Motion that having reviewed and considered the staff report, application
materials, recommendation of the Zoning Commission and all information presented, I hereby adopt
the findings presented in the staff report for application 18221 and move to provisionally adopt
Ordinance 2006, the 2018 City of Bozeman North Rouse Avenue Zone Map Amendment.
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Commissioner - I-Ho Pomeroy: Motion
Commissioner - Terry Cunningham: 2nd
07:08:40 PM (01:11:52) Discussion
Cr. Pomeroy agrees with the motion.
Cr. Cunningham agrees with the zoning designation.
Cr. Krauss votes no on PLI designations.
07:10:29 PM (01:13:41) Vote on the Motion that having reviewed and considered the staff report,
application materials, recommendation of the Zoning Commission and all information presented, I
hereby adopt the findings presented in the staff report for application 18221 and move to
provisionally adopt Ordinance 2006, the 2018 City of Bozeman North Rouse Avenue Zone Map
Amendment. The motion passed 4-1.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
2. 07:10:43 PM (01:13:55) Resolution 4911, Creation of Special Improvement Lighting District
(SILD) Number 746 for the Willow Springs PUD Subdivision (Donald)
07:11:01 PM (01:14:13) Staff Presentation
FD Donald discussed the one light addition in the district, and the method and cost of assessment. No
protests were received.
07:11:44 PM (01:14:56) Questions of Staff
DM Mehl asked about the style of light. Interim Public Works Director Shawn Kohtz discussed the light
to be installed.
Mayor Andrus asked about the previous public comment’s concern about light shielding.
07:14:17 PM (01:17:29) Public Comment
There was no public comment.
07:14:29 PM (01:17:41) Motion to adopt Resolution 4911, Creation of Special Improvement Lighting
District Number 746 for the Willow Springs PUD Subdivision.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
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07:14:41 PM (01:17:53) Discussion
DM Mehl supports the motion but is curious about which light was actually proposed.
Cr. Krauss discussed the problem of light trespass.
Mayor Andrus agrees that we need to actively prevent trespass but still create a safe environment.
07:17:50 PM (01:21:02) Vote on the Motion to adopt Resolution 4911, Creation of Special
Improvement Lighting District Number 746 for the Willow Springs PUD Subdivision. The motion passed
5-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
07:18:00 PM (01:21:12) Recess
Mayor Andrus called the Commission into recess until 7:28 PM.
07:30:00 PM (01:33:12) Call to Order
Mayor Andrus called the meeting back to order at 7:30 PM.
3. 07:30:08 PM (01:33:20) Fiscal Year 2019 (FY19) Budget Work Session - General Fund and
Community Development Fund (Rosenberry/Donald)
07:30:21 PM (01:33:33) Staff Presentation
ACM Rosenberry discussed the percentages of General Fund budget expenditures. She discussed the
City’s salary and benefits and pay philosophy.
07:34:09 PM (01:37:21) Questions of Staff / Discussion
Mayor Andrus asked about improvements in salaries and benefits from last year’s discussion.
Cr. Krauss discussed market adjustments and general raises.
ACM Rosenberry discussed the importance of the new staffing plan. Human Resources Director Bethany
Jorgenson described the process in detail.
Cr. Krauss discussed strategic pay adjustments and raises outside of the budget cycle, including
disclosing to the Commission. He discussed criteria for adjustments. He also discussed union
negotiations and raises and benefit rates.
07:48:30 PM (01:51:42) Staff Presentation Continued
ACM Rosenberry discussed personnel factors in the General Fund.
07:51:38 PM (01:54:50) General Fund – City Commission
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ACM Rosenberry discussed strategic plan ties including Commission Room technology improvements.
07:53:26 PM (01:56:38) Questions of Staff / Discussion
DM Mehl asked what the debt service was. He asked about where City Clerk payroll fell.
Cr. Pomeroy discussed the small amount of debt service.
07:55:43 PM (01:58:55) General Fund – City Clerk, Sustainability
ACM Rosenberry discussed strategic plan ties, specifically regarding “Engaged Community” and “A
Sustainable Environment.”
07:56:40 PM (01:59:52) Questions of Staff / Discussion
DM Mehl asked what tools were being given for outreach.
Cr. Cunningham discussed a neighborhood-based notification system.
08:03:20 PM (02:06:32) General Fund – City Attorney
ACM Rosenberry discussed the budget, which is primarily personnel.
08:03:39 PM (02:06:51) Questions of Staff
Mayor Andrus asked what happened to the money budgeted for Marsy’s Law implementation.
Cr. Cunningham asked about managing public records.
08:06:33 PM (02:09:45) General Fund – Finance
ACM Rosenberry tied the budget to the strategic plan and FD Donald noted some increases and
reductions. There were no questions.
08:07:47 PM (02:10:59) General Fund – Facilities Management
ACM Rosenberry noted some large remodels. FD Donald noted a number of budget items tied to the
CIP.
08:09:20 PM (02:12:32) Questions of Staff
Cr. Krauss asked about the line item detail increases.
08:09:54 PM (02:13:06) General Fund – Information Technology
ACM Rosenberry discussed the addition of a FTE Systems Administrator. FD Donald discussed a number
of increases.
08:10:50 PM (02:14:02) Questions of Staff
Cr. Cunningham asked what the Systems Administrator would do. IT Director Scott McMahan answered
in detail.
08:13:18 PM (02:16:30) General Fund – Human Resources
ACM Rosenberry discussed the addition of a FTE Generalist. FD Donald discussed the proposed learning
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Page 11 of 13
management software.
08:15:23 PM (02:18:35) Questions of Staff
Cr. Cunningham asked what a HR Generalist does.
08:16:16 PM (02:19:28) General Fund – Police
ACM Rosenberry discussed FTE additions.
08:17:09 PM (02:20:21) Questions of Staff
DM Mehl asked what the plan to address additional needed FTE positions. Police Chief Steve Crawford
discussed in detail.
Cr. Cunningham asked about making the Animal Control Officer full-time.
ACM Rosenberry discussed the method and implementation of the staffing plan.
08:23:16 PM (02:26:28) General Fund – Police Continued
ACM Rosenberry discussed the police radio replacements. FD Donald stated the budget is primarily
personnel, with some additional CIP items.
08:24:08 PM (02:27:20) Questions of Staff
Cr. Cunningham asked about the lack of money in a domestic violence grant. CA Sullivan and Chief
Crawford discussed in detail.
08:30:11 PM (02:33:23) General Fund – Fire
ACM Rosenberry discussed department training, and FD Donald stated the budget is primarily
personnel. There were no questions.
08:31:10 PM (02:34:22) General Fund – Cemetery
Capital and personnel are the primary budget items. There were no questions.
08:31:56 PM (02:35:08) General Fund – Parks
ACM Rosenberry discussed a number of strategic plan items related to the parks budget. FD Donald
stated most of the budget is personnel and operations.
08:33:03 PM (02:36:15) Questions of Staff
Cr. Cunningham asked why there wasn’t an FTE increase in parks based on acreage increases.
Cr. Krauss asked if the Commission gave parks an FTE that the City Manager didn’t ask for last year.
08:35:27 PM (02:38:39) General Fund – Recreation
FD Donald discussed items related to the Story Mill Community Center and swim-related facilities.
08:36:07 PM (02:39:19) Questions of Staff
Cr. Cunningham asked about the recreation class meetings. Parks and Recreation Director Mitch
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Overton and Recreation Manager Jamie Saitta discussed in detail.
08:38:14 PM (02:41:26) General Fund – Library
FD Donald discussed some increases to software.
08:38:37 PM (02:41:49) Questions of Staff
Cr. Cunningham asked what happened to a marketing request from the Library.
08:39:31 PM (02:42:43) Economic Development
FD Donald discussed personnel and operation costs. There were no questions.
08:39:46 PM (02:42:58) General Fund – Non-Departmental
ACM Rosenberry discussed strategic plan items pertaining to affordable housing and the Streamline bus.
08:40:44 PM (02:43:56) Questions of Staff / Discussion
DM Mehl asked why Streamline has been omitted from the budget.
Mayor Andrus asked outside entities to bring proposals in February next year.
Cr. Krauss asked about the one-time transfer from the settlement fund for affordable housing. He
proposed levying a different number of mills for affordable housing.
08:51:12 PM (02:54:24) Questions of Staff / Discussion – Final General Fund
Cr. Pomeroy asked about the percentages used for growth and inflation. She asked if it was healthy to
be spending more than our revenues.
Cr. Cunningham asked about the mill value estimates in the future, and how do we manage the
difference in taxable values. He asked about the currently unknown water rates in determining
revenues.
Cr. Krauss asked if we sometimes reduce the levy, and asked about the 4% carryover.
Mayor Andrus proposed that GIS becomes an individual department for asset management.
09:10:50 PM (03:14:02) Staff Presentation – Community Development Fund
ACM Rosenberry discussed strategic plan items including the Growth Policy Update, NCOD update and
historic inventory, City/County regional planning efforts, and an FTE Administrative Assistant and Code
Compliance position. She discussed revenues in the department.
09:13:39 PM (03:16:51) Questions of Staff
DM Mehl asked for clarification on the cost of the Professional Building remodel.
09:15:31 PM (03:18:43) Staff Presentation – Community Development Fund Continued
FD Donald discussed personnel and capital expenditures.
09:16:24 PM (03:19:36) Questions of Staff / Discussion
Cr. Pomeroy asked if the mill value is higher, if it’s possible to give the money to HRDC for a homeless
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Bozeman City Commission Meeting DRAFT MINUTES, June 11, 2018
Page 13 of 13
shelter or also help the Hope House.
Cr. Cunningham asked about the Affordable Housing Manager’s salary’s fund location.
Cr. Krauss discussed using High Performing Organization to justify an increased budget, and he wants to
see increased accountability and performance.
09:23:34 PM (03:26:46) Public Comment
There was no public comment.
K. 09:24:01 PM (03:27:13) FYI/Discussion
• Cr. Krauss asked Engineering to get back to the Commission regarding light trespassing
standards, and the need for a coherent lighting policy in the city.
L. 09:25:06 PM (03:28:18) Adjournment
Mayor Andrus adjourned the meeting at 9:25 PM.
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Page 1 of 13
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, June 18, 2018
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present
Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, Deputy
City Clerk Brenda Sweeney
A. 05:59:56 PM (00:01:43) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Andrus called the meeting to order at 6:00 PM.
B. 06:00:07 PM (00:01:54) Pledge of Allegiance and a Moment of Silence
C. 06:00:53 PM (00:02:40) Changes to the Agenda
There were no changes to the agenda.
D. 06:01:00 PM (00:02:47) FYI
• Cr. Cunningham pointed out Wednesday is the Library Board of Trustees meeting and the final
meeting for Judy Mathre with a total service of 10 years.
• Mayor Andrus reminded the Commission of the plan to give feedback to the city manager in the
form of a 360 review and they will see an e-mail later this week with details.
• CM Surratt pointed out this is the week for Design Day for Kaboom and the all-day playground-
build at the Bozeman Sports Park.
E. 06:02:40 PM (00:04:27) Commission Disclosures
There were no Commission disclosures.
F. 06:02:49 PM (00:04:36) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
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2. Approve the West Winds SW Subdivision Preliminary Plat Findings of Fact and Order,
Application 17583 (Quasi-Judicial) (Saunders)
3. Approve the West Winds SW Preliminary Planned Unit Development Findings of Fact and
Order, Application 17584 (Quasi-Judicial) (Saunders)
4. Approve the Graf Street - Yellowstone Theological Institute Impact fee Credit Request, IFCR-
1803 in the Amount of $461,350.93 (Saunders)
5. Authorize the City Manager to Sign a Notice of Award to Treasure State, Inc. for the 2018
Sidewalk Improvements Project as well as Final Contract Documents Once Received (Kerr)
6. Authorize the City Manager to Sign a Notice of Award to VerTex Electric Inc. for the Lyman
Spring Junction Box Monitoring and Controls Project as well as Final Contract Documents
Once Received (Heaston)
7. Authorize the City Manager to Sign a Professional Services Agreement with the Downtown
Business Partnership, LLC for the Administration and Management of the Downtown
Bozeman Urban Renewal District (Rosenberry)
8. Authorize the City Manager to Sign a Professional Services Agreement with Morrison-Maierle,
Inc. for the 2018 Capital Improvement Projects Field Survey (Gamradt)
9. Ratify the City Manager's Signature on a Professional Services Agreement with Rocky
Mountain Security Service, Inc. for Municipal Court Security (Crawford)
10. Authorize the City Manager to Sign Amendment Number 1 to the Professional Services
Agreement with Land Solutions LLC for Development Review Services (Saunders)
11. Authorize the City Manager to Sign Amendment Number 2 to the Professional Services
Agreement with Advanced Engineering and Environmental Services, Inc. (AE2S) for the Lyman
Creek Water System Project (Heaston)
12. Ordinance 1986 Final Adoption, the Baxter Meadows Land Partners Annexation Zone Map
Amendment Designating 5.036 Acres as B-2, Community Business District, Located at 3221
Baxter Lane, Application 17433 (Saunders)
13. Ordinance 2003 Final Adoption, Lot 3 Tract 7 Smith Subdivision Zone Map Amendment
Designating 0.52 Acres as R-1, Residential Single-Household Low Density, Located at 525
Valley Drive, Application 17556 (Pope)
14. Ordinance 2004 Final Adoption, the Park Place Zone Map Amendment Designating
Approximately 70.56 Acres as M-1, Light Manufacturing, Located at the Northwest Corner of
the Intersection of Nelson Road and Interstate 90 Frontage Road, Application 18056
(Saunders)
06:02:53 PM (00:04:40) City Manager Overview
CM Surrat provided the highlights of the consent agenda.
06:04:07 PM (00:05:54) Public Comment
There was no public comment.
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06:04:18 PM (00:06:05) Motion and Vote to approve Consent Items 1-14 as submitted. The motion
passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
G. 06:04:38 PM (00:06:25) Public Comment
Mayor Andrus opened public comment.
06:05:18 PM (00:07:05) Zeth Stone, Public Comment
Mr. Stone spoke on behalf of the Bozeman Chapter of the Democratic Socialists of America in support
of the $15.00 minimum wage for city employees.
06:06:08 PM (00:07:55) Andy Boyd, Public Comment
Mr. Boyd represents the Gallatin Progressive Action Network and spoke about his support of the
$15.00 minimum wage for city employees.
06:07:17 PM (00:09:04) Jessi Klein, Public Comment
Ms. Klein talked about people in the city who are not making a living wage and stressed the urgency
of the issue.
06:08:28 PM (00:10:15) Patrick Ryan, Public Comment
Mr. Ryan spoke of his difficult affordable living situation despite his employment with the same
company for several years.
H. 06:09:19 PM (00:11:06) Action Items
1. 06:09:22 PM (00:11:09) Fiscal Year 2019 (FY19) Budget Work Session - Enterprise and
Internal Service Funds, and General Budget Discussion (Donald/Rosenberry)
06:09:35 PM (00:11:22) Staff Presentation
ACM Anna Rosenberry and Finance Director Kristin Donald reviewed each enterprise and internal
service fund for the FY19 proposed budget. The purpose of tonight’s work session is to allow for general
discussion prior to the final hearing next Monday night.
06:10:40 PM (00:12:27) Internal Service Fund - Public Works
ACM Rosenberry reviewed positions recommended to be added according to Public Works Department
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Page 4 of 13
staffing plans which tie to the strategic plan. She talked about the capital investment to replace the GIS
hardware.
06:12:58 PM (00:14:45) Internal Service Fund – Water Fund
ACM Rosenberry talked about areas of the strategic plan that directly relate to the Water Fund. She talked
about the recommendation in the department staffing plan to add a Controls Integrator Technician.
06:14:32 PM (00:16:19) Questions of Staff / Discussion
Cr. Cunningham asked for a description of the Controls Integrated Position for Public Works.
06:16:31 PM (00:18:18) Internal Service Fund - Water Impact Fee
Finance Director Donald pointed out this fund was approved as part of the Capital Improvement Plan in
December and includes larger projects.
06:17:14 PM (00:19:01) Internal Service Fund – Wastewater
ACM Rosenberry talked about strategic plan ties related to projects in the fund. She talked about
staffing plans for the department,
06:19:21 PM (00:21:08) Questions of Staff / Discussion
Cr. Cunningham asked about the Wastewater Fund balance.
DM Mehl asked about the increase in impact fees.
Cr. Pomeroy asked about 2019 revenue from water rates.
06:25:00 PM (00:26:47) Internal Service Fund – Storm Water
Finance Director Donald talked about the percentages of operating categories as well as trends in utility
charges.
06:27:22 PM (00:29:09) Questions of Staff / Discussion
Cr. Mehl asked Storm Water Coordinator Kyle Mehrens about the increase at less than inflation and any
concern about capital projects that are not happening as a result.
Cr. Pomeroy asked about 2019 expenses being higher than revenues.
06:31:17 PM (00:33:04) Internal Service Fund – Solid Waste
Finance Director Donald talked about the percentages of operating categories. Staff is recommending no
rate increase this year. ACM Rosenberry talked about strong customer growth.
06:33:30 PM (00:35:17) Questions of Staff / Discussion
Cr. Cunningham asked about the trial program with regard to the recycling rate.
Cr. Mehl talked about the June 4 decision by the Chinese not to accept recycling and the lack of an
overseas market for it.
Cr. Pomeroy asked about Solid Waste Fund revenues.
Cr. Krauss recognized the Solid Waste staff for their work.
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06:39:17 PM (00:41:04) Internal Service Fund – Parking
ACM Rosenberry called out areas of the strategic plan which relate to a comprehensive, integrated
approach to parking management and a range of solutions. Finance Director Donald outlined the
percentages of operating categories in the fund.
06:42:57 PM (00:44:44) Internal Service Fund – Annual Cost Adjustments
Finance Director Donald talked about the typical city residential property annual cost adjustments for
FY19. She recapped the timeline of completed budget work sessions to date.
06:43:48 PM (00:45:35) Questions of Staff / Discussion
Cr. Krauss asked if we solved our hole in the parking budget using fines and forfeitures.
Cr. Cunningham commented on the cross-functioning team culture.
DM Mehl talked about rate studies the difficulty of keeping skilled workers in utilities.
Mayor Andrus talked about more cross cultural training in GIS and asset management.
Cr. Krauss talked about separating operational needs for increasing rates versus money spent on gardens.
He asked about cross cultural teams and budget cuts.
CM Surrat stated she is comfortable with her recommendations.
Mayor Andrus commented on the practice of making budget cuts and adds.
DM Mehl talked about making the GIS Department centralized and available across all departments.
Consider the motion: No motion is required.
2. 06:57:52 PM (00:59:39) Gran Cielo Subdivision, a Preliminary Plat Application for a Proposed
48.754 Acre Major Subdivision to Create 124 Residential Townhouse Lots, 3 Open Space
Lots, 2 Parks and the Associated Right-of-Way, Located Northwest of the Intersection of
South 27th Avenue and Graf Street and Legally Described as Tracts 3 and 4 of Certificate of
Survey 2725, Located in Section 23, Township 2 South Range 5 East, Application 17522
(Quasi-Judicial) (Saunders)
06:58:39 PM (01:00:26) Staff Presentation
Community Development Director Chris Saunders entered the staff report and public comment into the
record. He presented the application, which is a residential subdivision. He noted this is one of the first
projects going through the subdivision process fully since the affordable housing requirements have
kicked in.
06:59:23 PM (01:01:10) Presentation Procedures Clarification
Mayor Andrus informed the Commission the order of presentations will go back to the previous method
until the new method is further vetted.
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07:06:19 PM (01:08:06) Questions of Staff
Mayor Andrus asked for clarification on the number of phases in the subdivision.
Cr. Cunningham asked whether the property is actively cultivated agricultural land. He asked about the
shared use path. He asked about the right-of-way and off-leash dog parks.
Cr. Mehl asked for map details of the commercial radius locations.
Cr. Pomeroy asked about a redundant water connection mentioned in the staff report.
Mayor Andrus asked about the current status of the groundwater and water pressure in that area. She
asked about drought tolerant plants.
Cr. Krauss asked whether water temperature and pressure would be able to put out fires.
07:24:54 PM (01:26:41) Presentation of Applicant
Brianna Baker, with Madison Engineering, presented details of the subdivision structure. She then turned
the presentation over to Greg Allen, with Cadius Partners, who is representing the applicant and reviewed
further details of the subdivision. He stated he is a proponent of condominiums for sale not apartments
for rent. He talked about the size of the units and attainability for home ownership.
07:32:53 PM (01:34:40) Questions of Applicant
Cr. Mehl asked if the applicant had questions or concerns with the staff report.
Cr. Pomeroy talked about concept of use of land. She asked about adequate parking spaces.
07:34:10 PM (01:35:57) Public Comment
Mayor Andrus opened public comment.
07:34:22 PM (01:36:09) Andrew Hill, Public Comment
Mr. Hill expressed his excitement regarding the thought about making something walkable in the area.
07:35:08 PM (01:36:55) Further Questions of Staff
CA Sullivan asked Mr. Saunders about the condition of approval in the code requirements that the
entire cross section of S. 27th be constructed prior to final plat for Phase 1.
07:39:58 PM (01:41:45) Clarification by Applicant
The applicant clarified their understanding of the condition of approval.
07:41:22 PM (01:43:09) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 17522 and move to approve the subdivision with conditions and subject to all
applicable code provisions.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
07:41:43 PM (01:43:30) Discussion
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Cr. Cunningham recognized the work of staff and the applicant on the preliminary plat based on the length
of the report. He agrees with the staff findings.
DM Mehl will support the motion and explicitly expressed his seconding the motion is also based on
legislative history of this hearing.
Cr. Pomeroy talked about the demand for more housing in this community. She will support the motion.
Cr. Krauss talked about the importance of growth this direction.
Mayor Andrus will support the application for all reasons mentioned plus building next to a major
employer.
07:52:13 PM (01:54:00) Vote on the Motion that having reviewed and considered the application
materials, public comment, and all the information presented, I hereby adopt the findings presented in
the staff report for application 17522 and move to approve the subdivision with conditions and subject
to all applicable code provisions. The motion passed 5-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
07:52:24 PM (01:54:11) Recess
Mayor Andrus called the Commission into recess until 8:00 PM.
08:00:18 PM (02:02:05) Call to Order
Mayor Andrus called the meeting back to order at 8:00 PM.
3. 08:00:28 PM (02:02:15) 1803 Bridger Drive Annexation and Initial Zone Map Amendment of
Approximately 0.742 Acres with a Zoning Designation of R-1, Residential Single-Household
Low Density, Application 18143 (Garber)
08:00:48 PM (02:02:35) Staff Presentation
Assistant City Planner Danielle Garber entered the staff report into the record. She presented the
annexation and zone map amendment for 1803 Bridger Drive. No public comment was received, and
staff recommends approval.
08:02:55 PM (02:04:42) Discussion
Cr. Mehl asked about laws regarding failed septic.
Cr. Krauss asked whether a single household was recently annexed for a disabled veteran.
Cr. Cunningham asked which side of the street the Path to the M will take. He asked about a
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requirement to build a sidewalk at this time.
CA Sullivan made an observation relative the Park Maintenance District and the creation of an SID.
08:07:14 PM (02:09:01) Applicant Presentation
Robert Ballard, owner of the property, talked about the changes on Bridger Drive over the years and his
reasons for requesting the annexation.
08:08:05 PM (02:09:52) Questions of Applicant
Cr. Mehl asked if the applicant had seen the staff report.
Cr. Cunningham asked whether he did the application himself.
08:09:21 PM (02:11:08) Public Comment
There was no public comment.
08:09:50 PM (02:11:37) Staff Clarification
Assistant City Planner Garber confirmed that Community Development supports R1 and it fits the
current development pattern in density in the surrounding area.
08:10:43 PM (02:12:30) Motion that having reviewed and considered the staff report, application
materials, public comment, and all information presented, I hereby adopt the findings presented in the
staff report for application 18143 and move to approve the 1803 Bridger Drive Annexation with
recommended terms of annexation, and direct staff to prepare an annexation agreement for
signature by the parties.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
08:11:11 PM (02:12:58) Discussion
Cr. Mehl is in agreement with the staff report.
Cr. Pomeroy agrees with the staff findings.
Cr. Krauss thanked applicant for working with staff and welcomed them to the city.
Cr. Cunningham thanked the applicant for the ability to fill out the application guided by Community
Development. He adopts the findings of the staff report.
Mayor Andrus will support the motion and appreciates the work from staff and the applicant.
08:13:50 PM (02:15:37) Vote on the Motion that having reviewed and considered the staff report,
application materials, public comment, and all information presented, I hereby adopt the findings
presented in the staff report for application 18143 and move to approve the 1803 Bridger Drive
Annexation with recommended terms of annexation, and direct staff to prepare an annexation
agreement for signature by the parties. The motion passed 5-0.
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08:14:03 PM (02:15:50) Motion that having reviewed and considered the staff report, application
materials, public comment, recommendation of the Zoning Commission and all information presented,
I hereby adopt the findings presented in the staff report for application 18143 and move to approve
the 1803 Bridge Drive Zone Map Amendment, with contingencies required to complete the application
processing.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
08:14:30 PM (02:16:17) Discussion
CM Mehl is in agreement with the staff report.
Cr. Pomeroy welcomed the applicant to the city.
Cr. Krauss talked about R1 being our least dense and is appropriate.
Cr. Cunningham agrees.
08:16:03 PM (02:17:50) Vote on the Motion that having reviewed and considered the staff report,
application materials, public comment, recommendation of the Zoning Commission and all
information presented, I hereby adopt the findings presented in the staff report for application 18143
and move to approve the 1803 Bridge Drive Zone Map Amendment, with contingencies required to
complete the application processing. The motion passed 5-0.
4. 08:16:17 PM (02:18:04) The Farmer's Daughter at the RSVP Motel Conditional Use Permit
for Alcohol Sales for On-Premises Consumption, Located at 510 North 7th Avenue,
Application 18193 (Quasi-Judicial) (Jadin)
08:16:35 PM (02:18:22) Staff Presentation
Associate Planner Adi Jadin entered the staff report into the public record. She presented details of the
CUP. Community Development received no public comment, and staff recommends approval.
08:20:58 PM (02:22:45) Questions of Staff
Mayor Andrus asked for clarification of the purpose of the CUP if not for sale of alcohol from the lobby.
DM Mehl asked if this is under consideration because this was implied when the application was discussed
a few months ago.
Cr. Pomeroy asked about adequate parking for customers.
Cr. Cunningham asked about the hours of operation of the restaurant.
08:25:19 PM (02:27:06) Applicant Presentation
Lindsay Shack, with Loveshack Architects, the applicant’s representative, talked about the floor plans and
how service will happen within the Farmer’s Daughter.
08:28:02 PM (02:29:49) Questions of Applicant
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DM Mehl asked Ms. Loveshack if she read the staff report and any concerns.
Mayor Andrus talked about hotel guests having the ability to purchase beer and wine between particular
hours and asked if the public can do the same.
08:29:10 PM (02:30:57) Public Comment
There was no public comment.
08:29:19 PM (02:31:06) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 18193 and move to approve the conditional use permit with conditions and subject to
all applicable code provisions.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
08:29:46 PM (02:31:33) Discussion
Cr. Pomeroy commented the CUP is consistent with the redevelopment of midtown.
Cr. Krauss thanked the applicant for their investment in midtown.
Cr. Cunningham associates with the comments of his colleagues.
DM Mehl supports the findings in the staff report.
Mayor Andrus will support the application.
08:32:54 PM (02:34:41) Vote on the Motion that having reviewed and considered the application
materials, public comment, and all the information presented, I hereby adopt the findings presented in
the staff report for application 18193 and move to approve the conditional use permit with conditions
and subject to all applicable code provisions. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
5. 08:33:11 PM (02:34:58) Public Hearing on Protests Regarding Dissolution of Special
Improvement District (SID) Number 740 and Adoption of Resolution 4908, a Resolution of
the Bozeman City Commission Dissolving SID 740 for North Ferguson Avenue and West Oak
Street (Sullivan)
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08:33:29 PM (02:35:16) Staff Presentation
CA Sullivan outlined the two actions before the Commission regarding SID 740, which are to conduct a
public hearing on protests regarding dissolution and adopt the resolution of dissolution. He stated no
formal protests were received regarding the dissolution of SID 740. CA Sullivan presented the
background of SID 740.
08:38:23 PM (02:40:10) Questions of Staff
Cr. Krauss asked whether there is anything we surrender if we dissolve SID 740 and create 745.
DM Mehl asked if it had gone through we would return the money if a project came in under budget.
08:40:31 PM (02:42:18) Public Comment
There was no public comment.
08:40:41 PM (02:42:28) Motion that having received no protests to the dissolution of SID 740, I hereby
move to adopt Resolution 4908 dissolving Special Improvement District Number 740.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
08:41:03 PM (02:42:50) Discussion
Cr. Krauss sees no reason why we would not do this aside from timing issues.
Cr. Cunningham supports the motion.
Cr. Mehl supports the motion.
Cr. Pomeroy supports the motion.
Mayor Andrus supports the motion.
08:42:10 PM (02:43:57) Vote on the Motion that having received no protests to the dissolution of SID
740, I hereby move to adopt Resolution 4908 dissolving Special Improvement District Number 740. The
motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
6. 08:42:21 PM (02:44:08) Public Hearing on Protests Regarding Creation of Special
Improvement District (SID) Number 745 and Adoption of Resolution 4893, a Resolution of
the Bozeman City Commission Creating SID 745 for North Ferguson Avenue and West Oak
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Page 12 of 13
Street (Sullivan)
08:42:39 PM (02:44:26) Staff Presentation
CA Sullivan outlined the process and options for creating SID 745. He stated there was a protest filed by
the sole property owner in the proposed district. He pointed out the need to have a public hearing on the
protest. He talked about the process allowed in State law.
08:50:13 PM (02:52:00) Questions of Staff
Mayor Andrus asked about the timing of property taxes.
08:51:50 PM (02:53:37) Public Comment
There was no public comment.
08:52:06 PM (02:53:53) Motion to direct the mayor and city manager, or their assigns, to engage in
discussions with Gallatin County regarding its protest against creation of SID 745 and to adjourn and
continue the hearing on protests and this agenda item until the August 6, 2018 Commission meeting.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
08:52:39 PM (02:54:26) Discussion
Cr. Cunningham thinks this motion is consistent with the amendment when this issue was previously
discussed by the Commission.
DM Mehl supports the motion. He talked about fairness of the SID.
Cr. Pomeroy would like to continue having discussions with the county.
Cr. Krauss talked about the waiver of right to protest signed by the county. He talked about accountability
of the county.
Mayor Andrus will support the motion and looks forward to a frank discussion with the county.
09:03:27 PM (03:05:14) Vote on the Motion to direct the mayor and city manager to engage in
discussions with Gallatin County regarding its protest against creation of SID 745 and to adjourn and
continue the hearing on protests and this agenda item until the August 6, 2018 Commission meeting.
The motion passed 4-1.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
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I. 09:03:41 PM (03:05:28) FYI / Discussion
There was no FYI.
J. 09:04:01 PM (03:05:48) Adjournment
Mayor Andrus adjourned the meeting at 9:04 PM.
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Page 1 of 19
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, June 25, 2018
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present
Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, City Clerk
Robin Crough, Assistant City Manager (ACM) Anna Rosenberry, Finance Director (FD) Kristin Donald
A. 05:59:58 PM (00:03:48) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Andrus called the meeting to order at 6:00 PM.
B. 06:00:05 PM (00:03:55) Pledge of Allegiance and a Moment of Silence
C. 06:00:52 PM (00:04:42) Changes to the Agenda
CM Surratt requested to move Consent Item 4 to the Consent II agenda.
D. 06:01:15 PM (00:05:05) Public Service Announcements
1. 06:01:17 PM (00:05:07) No City Commission Meeting on July 2, 2018 and Closure of City
Offices on July 4, 2018 (Crough)
City Clerk Crough noted there is no meeting on July 2, City offices are closed on July 4, and
garbage and recycling services for Wednesday and Thursday is moved back one day next
week.
2. 06:01:47 PM (00:05:37) Independence Day Fireworks Safety Requirements and Regulations
(Crawford)
Police Chief Steve Crawford discussed fireworks regulations and restrictions for the
upcoming holiday.
E. 06:04:46 PM (00:08:36) FYI
• DM Mehl stated that the Planning Coordinating Committee is meeting tomorrow.
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Page 2 of 19
• CM Surratt recognized ACM Anna Rosenberry who was elected to serve as chair of the
MMIA Board this year.
F. 06:05:38 PM (00:09:28) Commission Disclosures
There were no Commission disclosures.
G. 06:05:49 PM (00:09:39) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Authorize the Write-Off of Stale-Dated Accounts Payable Checks from the City's General
Accounting Ledger (LaMeres)
3. Formal Cancellation of the July 2, 2018 City Commission Meeting (Crough)
4. Approve the Findings of Fact and Order for the Catron Crossing Subdivision Preliminary Plat,
Application 18057 (Quasi-Judicial) (Rosenberg) MOVED TO CONSENT II
5. Approve the Final Plat for the Amended Plat of Lot 7A, Block 41, Northern Pacific Addition
Minor Subdivision, Application 18145 (Quasi-Judicial) (Jadin)
6. Approve the Final Plat for the Opportunity Subdivision, a Major Subdivision for the Creation
of Six Lots Located at 2525 North 19th Avenue, Application 17559 (Quasi-Judicial) (Pope)
7. Authorize the City Manager to Sign a Memorandum of Agreement, Storm Drain Easement,
and the Waiver Valuation with Christ the King Lutheran Church of Bozeman, Montana for
Construction of Improvements to the Durston Road and Ferguson Avenue Intersection
(Kohtz)
8. Authorize the City Manager to Sign an Application Programming Interface (API) License
Agreement with Neptune Technology Group, Inc. to Support the Development of a
Customized Web-Based Water Customer Presentment and Software Package (Ahlstrom)
9. Authorize the City Manager to Sign a Professional Services Agreement with HydroLogistics
Irrigation for Irrigation Services for City Facilities (Gray)
10. Ratify the Assistant City Attorney's Signature on the Settlement Agreement in City of Bozeman
v. McAlvain Civil Contractors, et al., and McAlvain v. Wymont Construction, Inc. et al.
(Cooper)
11. Resolution 4918, Supporting the Application to the Big Sky Economic Development Trust Fund
Program Administered by the Montana Department of Commerce, on Behalf of Free Agent
(Fine)
12. Resolution 4919, Certification of Delinquent City Assessments to Gallatin County (Clark)
13. Ordinance 1990 Provisional Adoption, the West Babcock Zone Map Amendment to Rezone
Fifteen Lots Totaling Approximately 9.9 Gross Acres/431,069 Square Feet from R-O,
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Residential Office, and B-2, Community Business, to B-2M, Community Business District –
Mixed, Application 18120 (Jadin)
06:05:52 PM (00:09:42) City Manager Overview
CM Surratt discussed some highlights of the consent agenda.
06:07:32 PM (00:11:22) Public Comment
There was no public comment.
06:07:52 PM (00:11:42) Motion and Vote to approve Consent Items 1-3, and 5-13 as submitted. The
motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
H. 06:08:12 PM (00:12:02) Consent II: Items Acted Upon Without Prior Unanimous Vote
1. 06:08:19 PM (00:12:09) Ordinance 2006 Final Adoption, the 2018 City of Bozeman North
Rouse Avenue Annexation Zone Map Amendment to Designate Approximately 1.044 Acres
as PLI, Public Lands and Institutions, Application 18221 (Saunders)
06:08:53 PM (00:12:43) Public Comment
There was no public comment.
06:09:01 PM (00:12:51) Motion and Vote to adopt Ordinance 2006, establishing Public Lands and
Institutions district for approximately 1.044 acres as part of application 18221. The motion passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
Consent Item 4. 06:09:25 PM (00:13:15) Approve the Findings of Fact and Order for the Catron
Crossing Subdivision Preliminary Plat, Application 18057 (Quasi-Judicial) (Rosenberg)
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06:09:42 PM (00:13:32) Public Comment
There was no public comment.
06:09:52 PM (00:13:42) Motion and Vote to approve the Findings of Fact and Order for the Catron
Crossing Subdivision Preliminary Plat, Application 18057. The motion passed 4-1.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
I. 06:10:26 PM (00:14:16) Public Comment
Mayor Andrus opened public comment.
06:11:19 PM (00:15:09) Ed Stone, Public Comment
Mr. Stone discussed the cost of living in Bozeman, and the need for a higher minimum wage.
06:13:00 PM (00:16:50) Jessi Klein, Public Comment
Ms. Klein discussed the budget and that that can increase, but that the minimum wage issue isn’t
considered as important.
06:15:29 PM (00:19:19) Erica Coyle, Public Comment
Ms. Coyle thanked the Commission for considering HAVEN’s funding request in tonight’s budget.
06:18:09 PM (00:21:59) Andy Boyd, Public Comment
Mr. Boyd requested the Commission appropriate funds in the budget for a $15.00 minimum wage.
06:20:01 PM (00:23:51) Sue Frasier, Public Comment
Ms. Frasier supports the $15.00 living wage proposal.
06:21:48 PM (00:25:38) Dulany Collins, Public Comment
Ms. Collings, member of CAHAB, discussed the connection between a living wage and affordable
housing.
06:23:30 PM (00:27:20) David Purucker, Public Comment
Mr. Purucker spoke of the problem with current wages and the need for an increase, and Montana’s
economic ranking.
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06:25:11 PM (00:29:01) Nick Payton, Public Comment
Mr. Payton spoke in support of a minimum wage increase, stating a number of reasons.
06:27:02 PM (00:30:52) Ryan Matsen, Public Comment
Mr. Matsen, with the Gallatin Mental Health Center, discussed a budget request submitted to the
Commission for Hope House.
06:29:36 PM (00:33:26) Mark Egge, Public Comment
Mr. Egge discussed some steps the Commission can take to increase walkability in the city.
06:32:40 PM (00:36:30) William Johnson, Public Comment
Mr. Johnson asked the Commission to support a living wage for city employees so they can live in the
city they work in.
06:33:25 PM (00:37:15) Julia Theibis, Public Comment
Ms. Theibis spoke of the lack of affordable housing in the city, and how can city employees not be
making a livable wage.
J. 06:36:03 PM (00:39:53) Action Items
1. 06:36:07 PM (00:39:57) Ruggiero Rooftop Modification/Amendment and Historic
Neighborhood Certificate of Appropriateness (MOD/NCOA) Plus Deviation, Located at 720
East Orange Street, Application 18157 (Quasi-Judicial) (Pope)
06:36:30 PM (00:40:20) Staff Presentation
Planner Melissa Pope entered her staff report into the record, provided the history of the application
(which was originally approved by the Commission), and recapped the information provided in the
packet materials. Ms. Pope summarized that the rooftop sunroom was approved but not built. She
discussed the deviation criteria, public notice, public comment, and the neutral recommendation of
staff.
06:42:30 PM (00:46:20) Questions of Staff
DM Mehl asked if the criteria for deviation needs to be in the motion.
Cr. Cunningham asked about the zoning of adjacent areas and mass and scale. He also asked about
materials used in the area. He asked about the original application and approval.
Cr. Pomeroy asked about the entitlement period for the 2007 approval, and neighborhood character.
06:50:21 PM (00:54:11) Applicant Presentation
Mr. Ruggiero discussed his history of the application, and the work he’s done on the property. He spoke
of conformance to the neighborhood.
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06:57:26 PM (01:01:16) Questions of Applicant
Cr. Pomeroy asked if any other houses in Bozeman have green roofs, and what his intention of the room
is.
DM Mehl asked if the applicant has seen and has any issues with the staff report.
Cr. Cunningham asked if he intends to take care of an overgrown tree. Mr. Ruggiero also discussed his
floor to area ratio.
Mayor Andrus clarified if he would remove vegetation per conditions of the report.
07:01:59 PM (01:05:49) Public Comment
Mayor Andrus opened public comment.
07:02:03 PM (01:05:53) Jay Pape, Public Comment
Mr. Pape is an adjacent property owner and spoke in favor of the project. He also spoke in favor of the
contested tree.
07:04:44 PM (01:08:34) Chris Nixon, Public Comment
Mr. Nixon spoke positively of the addition. He asked the Commission to encourage rooftop gardens.
07:06:38 PM (01:10:28) Questions of Staff
Cr. Krauss asked if the tree is in fact on City right-of-way. City Forester Alex Nordquest responded that
they are on private property and staff is not overly concerned.
07:07:55 PM (01:11:45) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby find [state positive findings for criteria in
Section 6] for application 18157 and move to approve the Ruggiero Rooftop application for a
Modification/Amendment and Historic Neighborhood Certificate of Appropriateness application and
deviation request to allow the construction of a third story addition within the current zoning
regulations required front setback, subject to all applicable code provisions.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
07:08:57 PM (01:12:47) Discussion
Cr. Krauss found the historical character of the neighborhood and this project contributes. He discussed
the wide application of building materials in the neighborhood.
DM Mehl stated the materials are a positive and keeping with the neighborhood. He found the project
respects neighborhood character. He found the mass and scale was positive in the neighborhood. He
agreed with the met criteria in the staff report.
Cr. Cunningham associated with previous comments, and found favorable criteria 1. a, b, c, d, and e,
and f does not apply. He found 2 will have minimal effects, and there would be no problems with 3. He
finds the project appropriate.
Mayor Andrus finds the project meets the criteria given the neighborhood character.
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07:20:19 PM (01:24:09) Vote on the Motion that having reviewed and considered the application
materials, public comment, and all the information presented, I hereby find [findings stated in
discussion] for application 18157 and move to approve the Ruggiero Rooftop application for a
Modification/Amendment and Historic Neighborhood Certificate of Appropriateness application and
deviation request to allow the construction of a third story addition within the current zoning
regulations required front setback, subject to all applicable code provisions. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
2. 07:20:35 PM (01:24:25) Appointment to the Bozeman Area Bicycle Advisory Board (BABAB)
(Sweeney)
07:20:43 PM (01:24:33) Motion and Vote [to appoint Jason Karp to the Bozeman Area Bicycle Advisory
Board to a term ending December 31, 2019.] The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
3. 07:21:08 PM (01:24:58) Appointment to the Recreation and Parks Advisory Board (RPAB)
(Sweeney)
07:21:13 PM (01:25:03) Motion and Vote [to appoint Thomas Moe to the Recreation and Parks
Advisory Board to a term ending December 31, 2020.] The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
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Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
07:21:57 PM (01:25:47) Recess
Mayor Andrus called the Commission into recess until 7:30 PM.
07:30:39 PM (01:34:29) Call to Order
Mayor Andrus called the meeting back to order at 7:30 PM.
4. 07:30:45 PM (01:34:35) Resolution 4900, Appropriating Funds for Various Budget Units, and
Further Estimating Revenue Necessary to Operate and Maintain Services of Municipal
Government for the Fiscal Year Ending June 30, 2019 (Donald/Rosenberry)
07:31:07 PM (01:34:57) Staff Presentation
CM Surratt stated this is a balanced budget, and addressed a number of strategic plan items. She
discussed deciding an approach to dealing with outside agency funding requests. ACM Rosenberry
discussed the timelines of discussion, and how to make changes this evening. She noted some
recommended General Fund reductions and additions. She discussed other fund recommendations from
the City Manager. She discussed the final typical residential property annual cost adjustments.
07:39:32 PM (01:43:22) Questions of Staff
DM Mehl asked about the cost increase and the percent of the value of the mill. He asked for
clarification on the money available for the stump grinder.
Cr. Pomeroy asked for clarification as to the $2 million increase from the recommended budget to
tonight’s budget resolution. FD Donald stated the TIF and BID amounts have been incorporated. She
asked about the discrepancy of anticipated revenues and budgeted appropriations. She asked if there
are years that revenue is higher than expenditures, and the annual impact on a typical property owner.
Cr. Krauss asked if one of the TIFs or BIDs was particularly high.
07:49:54 PM (01:53:44) Public Comment
Mayor Andrus opened public comment.
07:50:09 PM (01:53:59) Marilee Brown, Public Comment
Ms. Brown, volunteer coordinator for the Bozeman Pedestrian Public Safety Plan, discussed a planned
campaign, specific to distracted driving, in late August and a need for resources.
07:53:10 PM (01:57:00) Questions of Public
Cr. Cunningham asked if there was an expectation of funds when this was developed.
DM Mehl asked Police Chief Crawford where the department stands on this request.
Mayor Andrus asked about the involvement of the Communications Coordinator.
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07:58:50 PM (02:02:40) Motion to adopt Resolution 4900, appropriating funds for various budget
units, and further estimating revenue necessary to operate and maintain services of municipal
government for the fiscal year ending June 30th, 2019.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
07:59:20 PM (02:03:10) Discussion
Cr. Krauss wants to support the budget, and he’s not sure if the strategic plan has reprioritized
spending.
08:00:40 PM (02:04:30) Amendment to the Motion to adopt the changes as recommended by the city
manager, both the deductions and additions.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
08:01:13 PM (02:05:03) Discussion
DM Mehl agrees with the motion and explained the changes, and asked about the municipal court
security cost.
Cr. Cunningham agrees with the reductions and additions.
Cr. Pomeroy supports the motion.
Mayor Andrus supports the motion.
08:06:13 PM (02:10:03) Vote on the Amendment to the Motion to adopt the changes as recommended
by the city manager, both the deductions and additions. The amendment passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:06:24 PM (02:10:14) Amendment to the Motion to add $26,000 in budget funding authorization for
a stump grinder purchase.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
08:06:43 PM (02:10:33) Discussion
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DM Mehl discussed the need and available funding.
08:07:06 PM (02:10:56) Recusal
Cr. Krauss recused himself for the stump grinder vote as he has a relative working in the division.
08:07:39 PM (02:11:29) Vote on the Amendment to the Motion to add $26,000 in budget funding
authorization for a stump grinder purchase. The amendment passed 4-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Abstain
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:07:50 PM (02:11:40) Amendment to the Motion to take recommendation number 4 from the staff
memo, which would provide for annexation studies.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
08:08:26 PM (02:12:16) Discussion
DM Mehl and Mayor Andrus discussed their support of the motion.
08:08:59 PM (02:12:49) Vote on the Amendment to the Motion to take recommendation number 4
from the staff memo, which would provide for annexation studies. The amendment passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:10:12 PM (02:14:02) Amendment to the Motion to provide one-time funding for HAVEN for
$30,000.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
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08:10:23 PM (02:14:13) Discussion
DM Mehl stated the situation has gotten worse in the last few years, and now the time is to help
support.
Cr. Cunningham discussed that it falls upon the City to fund agencies that lose funding, but we can help
to provide emergency triage.
Cr. Pomeroy stated support of agencies like these helps save taxpayers money.
Cr. Krauss will be voting no as he doesn’t support using taxpayer funds to give to organizations.
Mayor Andrus supports the amendment, as she doesn’t see an alternative.
08:19:44 PM (02:23:34) Vote on the Amendment to the Motion to provide one-time funding for HAVEN
for $30,000. The amendment passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:19:58 PM (02:23:48) Amendment to the Motion to set aside $10,000 for a protest vote for a parks
maintenance district.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
08:20:25 PM (02:24:15) Discussion
DM Mehl stated this is a priority.
Cr. Cunningham reiterated this is a strategic plan priority.
Cr. Pomeroy supports the motion.
Cr. Krauss does not support an additional way of taxing folks.
Mayor Andrus also supports the motion since it’s in the strategic plan.
08:23:54 PM (02:27:44) Vote on the Amendment to the Motion to set aside $10,000 for a protest vote
for a parks maintenance district. The amendment passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
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Commissioner - Terry Cunningham: Approve
08:24:06 PM (02:27:56) Amendment to the Motion to eliminate the $30,000 in additional cost for the
parks maintenance and instead increase staffing for parks by 2 FTEs at $90,000.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
08:24:28 PM (02:28:18) Discussion
DM Mehl discussed the reasons for reprioritizing the parks spending.
Cr. Cunningham stated he was surprised there was no staff added with the increased park space.
Cr. Pomeroy agrees with the importance of maintaining parks.
Cr. Krauss discussed selling the mansion to get General Fund money.
Mayor Andrus supports the motion and believes this is a necessary move in the right direction.
Cr. Krauss pointed out that two FTEs will cost $90,000, and that the City does pay its employees.
DM Mehl clarified the amount in the motion.
08:32:47 PM (02:36:37) Amendment to Amendment to the Motion that the funding amount stays the
same but there can be flexibility for the hiring of the parks workers.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
08:32:59 PM (02:36:49) Discussion
DM Mehl favors flexibility.
08:33:14 PM (02:37:04) Vote on the Amendment to the Amendment to the Motion that the funding
amount stays the same but there can be flexibility for the hiring of the parks workers. The amendment
to the amendment passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:33:30 PM (02:37:20) Vote on the Amendment to the Motion as Amended to eliminate the $30,000
in additional cost for the parks maintenance and instead increase staffing for parks by 2 FTEs at
$90,000, but there can be flexibility for the hiring of the parks workers. The amendment passed 4-1.
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Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:33:58 PM (02:37:48) Amendment to the Motion to increase the custodian services at the library
from a .5 FTE to a full FTE.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
08:34:14 PM (02:38:04) Discussion
DM Mehl discussed the custodial needs at the library.
Mayor Andrus discussed the contribution a custodian could make.
Cr. Krauss discussed the amount of money an FTE costs, and that it is a livable wage.
08:38:57 PM (02:42:47) Vote on the Amendment to the Motion to increase the custodian services at
the library from a .5 FTE to a full FTE. The amendment passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:39:11 PM (02:43:01) Amendment to the Motion to provide $4,300 for a lease for a vehicle for the
library.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
08:39:23 PM (02:43:13) Discussion
DM Mehl stated that librarians are driving their own cars.
Mayor Andrus asked if there is a motor pool that the library could use.
08:42:28 PM (02:46:18) Vote on the Amendment to the Motion to provide $4,300 for a lease for a
vehicle for the library. The amendment passed 3-2.
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Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Disapprove
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:42:43 PM (02:46:33) Amendment to the Motion to reduce the one-time deposit into the Affordable
Housing Fund by $50,300.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
08:43:36 PM (02:47:26) Discussion
DM Mehl discussed this is to off-set one-time costs.
08:44:40 PM (02:48:30) Point of Clarification
Cr. Krauss asked if the municipal court security cost was one-time.
08:45:41 PM (02:49:31) Discussion Continued
DM Mehl explained the rationale of the reduction because of expected cash-in-lieu.
08:46:31 PM (02:50:21) Amendment to the Amendment and Vote to not include the $6,000 for the
courts security funding. The amendment to the amendment passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:47:18 PM (02:51:08) Discussion Continued
DM Mehl further explained the current $44,300 reduction.
Cr. Pomeroy asked for clarification from the Deputy Mayor.
08:50:26 PM (02:54:16) Amendment to the Motion as Amended to reduce the one-time deposit into
the Affordable Housing Fund by $50,300 $44,300. The amendment passed 4-1.
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Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:50:39 PM (02:54:29) Discussion
DM Mehl discussed the allocation of the affordable housing money
08:52:56 PM (02:56:46) Amendment to the Motion to ensure the full amount recommended by the city
manager to the affordable housing fund by the end of the fiscal year.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
08:53:21 PM (02:57:11) Discussion
Cr. Cunningham discussed being proactive in assigning money for affordable housing.
Cr. Pomeroy supports the motion as it’s important to increase the affordable housing fund.
Cr. Krauss stated it is important to protect the mills opposed to motions like this.
DM Mehl discussed the traditional rollover of funds to build up an affordable housing reserve.
Cr. Krauss stated there will be more money in the future.
Cr. Pomeroy agrees with Cr. Krauss that this may be more appropriate in the future.
09:02:15 PM (03:06:05) Vote on the Amendment to the Motion to ensure the full amount
recommended by the city manager to the affordable housing fund by the end of the fiscal year. The
amendment passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:02:32 PM (03:06:22) Amendment to the Motion to allocate $20,000 as a reserve to use for
minimum wage increases for full-time and year-round part-time employees of the City of Bozeman.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
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09:02:54 PM (03:06:44) Discussion
Cr. Cunningham stated that preliminary estimates are incorporated in the motion for an increase to
$13.00/hour as a phased approach.
Cr. Pomeroy supports a phased approach.
DM Mehl asked what would happen if staff needs more flexibility to implement this.
Cr. Cunningham stated the intentionality of the number after speaking with City staff.
Mayor Andrus supports the motion, but committed that there will be a conversation in the future.
09:08:16 PM (03:12:06) Vote on the Amendment to the Motion to allocate $20,000 as a reserve to use
for minimum wage increases for full-time and year-round part-time employees of the City of Bozeman.
The amendment passed 4-1.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:08:30 PM (03:12:20) Amendment to the Motion to allocate $8,000 to the Bozeman Community
Transportation Safety Plan Communication Implementation Plan presented via email and verbal
public comment.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
09:08:52 PM (03:12:42) Discussion
Cr. Cunningham discussed the implementation and funding expected from the Montana Department of
Transportation.
Cr. Pomeroy supports the motion.
Cr. Krauss stated this is a fairly good idea but would like to see this focused on contractors and outside
the city limits.
DM Mehl if everything will be on the table in August with the mill levy valuation.
Mayor Andrus supports the motion, but the money should go to the Communications Manager or the
Police Chief.
09:18:28 PM (03:22:18) Vote on the Amendment to the Motion to allocate $8,000 to the Bozeman
Community Transportation Safety Plan Communication Implementation Plan presented via email and
verbal public comment. The amendment passed 5-0.
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Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:18:46 PM (03:22:36) Amendment to the Motion to allocate $18,000 to the Hope House.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Terry Cunningham: 2nd
09:19:05 PM (03:22:55) Discussion
Cr. Pomeroy discussed the need to help non-profits.
Cr. Cunningham discussed the difficulty of last minute requests, but does support the motion.
DM Mehl knows the need but the Hope House hasn’t been the same type of partner as HRDC and
HAVEN. He’d rather consider this in August.
Mayor Andrus discussed a potential different process for bringing forward requests. She agreed a little
more time may be helpful.
09:26:27 PM (03:30:17) Amendment to the Amendment to the Motion to address and explore the issue
in the future when there is more information on revenue and specific information on allocation of
funds.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
09:26:44 PM (03:30:34) Point of Order
Cr. Krauss asked if the amendment truly amends the motion and expressed concern that there are two
conflicting intents of the amendment.
09:28:19 PM (03:32:09) Vote on the Amendment to the Amendment to the Motion to address and
explore the issue in the future when there is more information on revenue and specific information on
allocation of funds. The amendment passed 4-1.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
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Bozeman City Commission Meeting DRAFT MINUTES, June 25, 2018
Page 18 of 19
Commissioner - Terry Cunningham: Approve
09:28:31 PM (03:32:21) Vote on the Amendment to the Motion as Amended to allocate $18,000 to the
Hope House, but to address and explore the issue in the future when there is more information on
revenue and specific information on allocation of funds. The amendment passed 3-2.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Disapprove
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:29:32 PM (03:33:22) Point of Order
The Commission discussed the conflicting amendments.
09:31:02 PM (03:34:52) Discussion
Mayor Andrus asked for an update for GIS staffing/role. CM Surratt discussed the plan to move forward
in the next year.
DM Mehl is also interested in asset management.
09:35:06 PM (03:38:56) Amendment to the Motion to raise the appropriate percentage of a mill to
cover the $60,000 change that has come about from amendments.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
09:35:19 PM (03:39:09) Discussion
DM Mehl explained the rationale for increasing the mill.
Cr. Krauss does not support this motion as it is not thoughtful to the taxpayers.
Mayor Andrus supports the motion as the answer is growth.
09:41:06 PM (03:44:56) Vote on the Amendment to the Motion to raise the appropriate percentage of
a mill to cover the $60,000 change that has come about from amendments. The amendment passed 4-
1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
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Bozeman City Commission Meeting DRAFT MINUTES, June 25, 2018
Page 19 of 19
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:41:21 PM (03:45:11) Discussion
Cr. Krauss wants to support the budget since it’s the City Manager’s budget, but the Commission has
changed it to their budget, which he does not support.
DM Mehl supports the budget, and summarized the specifics.
Cr. Cunningham discussed the teamwork involved to get here. He discussed growth and investment, and
the limited tools we have to work with.
Cr. Pomeroy spoke of helping non-profits as a responsibility.
09:58:49 PM (04:02:39) Meeting Extended
Mayor Andrus extended the meeting to 10:15 PM.
09:58:53 PM (04:02:43) Discussion Continued
Mayor Andrus supports the budget as it reflects the strategic plan. She discussed the role of community
support.
10:01:39 PM (04:05:29) Vote on the Main Motion as Amended to adopt Resolution 4900,
appropriating funds for various budget units, and further estimating revenue necessary to operate
and maintain services of municipal government for the fiscal year ending June 30th, 2019. The motion
passed 4-1.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
K. 10:01:52 PM (04:05:42) FYI / Discussion
There was no FYI.
L. 10:02:01 PM (04:05:51) Adjournment
Mayor Andrus adjourned the meeting at 10:02 PM.
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