HomeMy WebLinkAbout07-16-18 City Commission Packet Materials - C5. NOA to Knife River for Baxter Lane Improvements, Davis to N. 19thCommission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM:Bob Murray, Project Engineer Rick Hixson, City Engineer
SUBJECT:Baxter Lane Improvements Project from Davis Lane to North 19th Avenue
–Notice of Award
MEETING DATE: July 16th, 2018
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Notice of Award to Knife River - Belgrade. for the Project Bid Price in the amount of $4,147,364.00, and final contract
documents once received.
BACKGROUND: Attached is a copy of the Notice of Award for the above referenced project. The project is for the construction of Baxter Lane between North 19th Avenue and Davis Lane. It includes roadway widening and reconstruction, new corridor lighting with LED luminaires, new sidewalk, new storm drain infrastructure, new water main, signalization of the intersection
of Baxter and Davis, and utility adjustments.
Bids for the above-referenced project were opened on June 19, 2018 with 3 bids being submitted. The low bid was submitted by Knife River - Belgrade for the Project Bid Price of $4,147,364.00. Then engineers estimate for the project was $3,727,681.50. As discussed in the attached award recommendation letter from our consultant, this is likely due to the late bid date. Bidding on the
project was delayed while attempting to obtain right of way from the property on the northwest
corner of Baxter and Thomas. Those efforts to date have failed, so we removed the curb and sidewalk along their frontage to allow the project to be bid utilizing the existing right of way. If the right of way can be obtained for this parcel as the project progresses, we can add the curb and sidewalk back in to complete the entire corridor.
The project is budgeted in the Capital Improvement Plan (CIP) at $4,000,000.00. This is the
combination of two projects; SIF055 for the corridor between 19th and Davis, and SIF121 for the Baxter/Davis intersection improvements. Each of the CIP projects are funded through a combination of Arterial and Collector, and Impact Fee funds. After reviewing the bids, a few changes have been identified, that if made will allow the project to move forward within the
existing budget. Revising the road section to use a thicker asphalt section with less gravel,
107
removing the chip seal, and replacing all thermoplastic pavement markings with epoxy paint will
result in an estimated savings of $277,872.00. The alternate section will provide the same structural capacity as what was bid, so the life of the road will not change. The chip seal and thermoplastic striping can be completed in the future as part of the annual street maintenance project. Knowing we will be chip sealing the road in the near future would normally cause the
change in striping that is being recommended to avoid additional costs at the time of chipping.
More detail is provided for each of these items in the attached consultant’s award recommendation letter and a letter from Knife River detailing the specific cost breakdown.
The attached notice of award is for the entire $4,147,364.00 based on the bids received. The changes described above cannot be made until the contract is in place. The reductions will be made in a couple of different ways. The reduction in the cost for the street section will be a
result of changes to the asphalt and gravel quantities on the project. The chip seal unit price item will simply not be used, and the change to the striping item will be made by a change order which will be processed once the contracts are signed and in place.
The Notice of Award, Award Recommendation from our consultant, and Bid Tabulation are
attached.
UNRESOLVED ISSUES: None
ALTERNATIVES: Reject all bids and re-advertise next year.
FISCAL EFFECTS: The project will be paid from the Street Impact Fee Fund, the Arterial and Collector District Fund.
Attachments: Notice of Award, Award Recommendation, Bid Tabulation
Report compiled on: 6/28/18
108
NOTICE OF AWARD
Dated: July 16, 2018
TO: Knife River - Belgrade
ADDRESS: P.O. Box 9
Belgrade, MT 59714
PROJECT: Baxter Lane Improvements Project from Davis Lane to North 19th Ave.
CONTRACT FOR: Project Bid Price
You are notified that your Bid opened on June 19, 2018, for the above Contract has been considered. You are the
apparent Successful Bidder and have been awarded a Contract for the: Baxter Lane Improvements Project from Davis
Lane to North 19th Ave. The Contract Price of your Contract is: Four Million One Hundred Forty Seven Thousand
Three Hundred Sixty Four Dollars ($ 4,147,364.00).
Five (5) copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award. Three
(3) sets of the Drawings will be delivered separately or otherwise made available to you immediately.
You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award,
that is, by July 31, 2018.
1. You must deliver to the OWNER Five (5) fully executed counterparts of the Agreement including all the
Contract Documents and Drawings.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction to
Bidders (Section 24-26), and the General Conditions (paragraph 5.01).
3. List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in the General
Conditions (Article 5) and Supplementary Conditions (paragraphs SC-5.04 and SC-5.06).
Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned, to
annul this Notice of Award, and to declare your Bid Security forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you two fully signed counterpart of
the Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY: ____________________________
(CITY MANAGER) (CITY CLERK)
DATE: _______________________________
109
June 21, 2018
Robert Murray, P.E. City of Bozeman Engineering Department 20 East Olive Street
Bozeman, MT 59715 Subject: Baxter Lane Improvements Project – from Davis Lane to 19th Ave. Recommendation of Award for Construction Dear Mr. Murray, Bids for the Baxter Lane Improvements Project were received and opened on June 19th, 2018. RPA has reviewed those bids, and are furnishing the accompanying Certified Bid Tabulations. RPA has also
conducted an engineering check of the bids for conformance to the Contract Document requirements, including the following:
Mathematical verification of the bid amounts, extensions, and totals. Any mathematical errors are shown or noted on the Bid Tabulations.
Review of bid forms from the apparent low bidder for proper signature and acknowledgments. No irregularities were noted in the low bid.
Acknowledgement of receipt of all Addenda.
Low bidder included the Montana Contractor’s license number and the required executed
certifications in the Official Bid Proposal and a signed Non-Discrimination Affirmation Form.
Review of bid bond from the low bidder. Bid bond appears proper and duly executed. The low bid of $4,147,364 exceeds the City of Bozeman’s budget amount of $4 million. This is likely due
to advertising the project during the summer construction season. There are many other large-scale construction projects currently underway this summer in Bozeman with a limited supply of local Contractors. The summer advertisement was due to the timeline of acquiring right-of-way along the
corridor. The adjacent Baxter Lane project from 19th Ave. to 7th Ave. was advertised in February/March 2018, and the low bid was approximately 20% under budget.
If a budget amendment cannot be obtained for this project, the Contract Documents state the following:
Instructions to Bidders #22. Method of Award. b. If such lowest bid exceeds the budget, the Owner may
reject all bids. However, this project is critical to Bozeman’s street network and provides safety
upgrades, pedestrian and bicycle facilities, and a link to the water distribution network. Re-bidding this project will likely delay the start of construction to the 2019 season.
110
2 | Page
At the request of the City, RPA has investigated potential cost saving measures to consider should award be made by the City. These items may include the following options:
Revise the recommended 37” pavement section (5” asphalt, 8” base course, 24” subbase course) to a 23” section (6” asphalt, 17” base course). The thinner section meets future
traffic conditions, but will likely require additional subexcavation of the poor subgrade if installation is during a rainy period. Subexcavation areas are unknown until they are exposed during construction.
Replace thermoplastic pavement markings with epoxy. (Note: thermoplastic is a City of Bozeman standard requirement).
Eliminate the chip seal, and provide it in the future through a different funding source. (Note: chip seal was part of the original project scope).
Please see the attached letter from Knife River regarding specific cost savings for each item. Based on the review of the Bidder’s documentation, RPA recommends award of the construction contract for the Baxter Lane Improvements Project from Davis Lane to 19th Avenue to the following Contractor, based on them providing the apparent lowest responsible bid, contingent on review and/or concurrence
from the City Attorney: Knife River
PO Box 9, Belgrade, MT 59714 Phone: (406) 388-9612 Email: Josh.Walter@KnifeRiver.com
Montana Contractor’s Registration #: 10089 Bid Amount: $4,147,364.00
Also enclosed is the Official Bid Proposal from the Contractor. Please contact me at (406) 580-4438 with any questions.
Sincerely, ROBERT PECCIA AND ASSOCIATES
Staci Venner, P.E.
Project Manager Enclosures
111
112
113
CERTIFIED BID TABULATIONS (BID DATE: JUNE 19TH,2018)
BAXTER LANE FROM DAVIS LANE TO 19TH AVE.
CITY OF BOZEMAN
Robert Peccia & Associates, Inc.
3810 Valley Commons Drive #4, Bozeman, MT 59718
Item Unit
No. Quantity Unit Description
BASE BID
1 1 LS Mobilization, Bonding, and Submittals (5% Max.) $177,509.00 $177,509.00 $200,000.00 $200,000.00 $166,500.00 $166,500.00 $227,000.00 $227,000.00
2 1 LS Construction Surveying, Staking & Testing $70,000.00 $70,000.00 $58,600.00 $58,600.00 $150,000.00 $150,000.00 $40,000.00 $40,000.00
3 1 LS Traffic Control $140,000.00 $140,000.00 $249,000.00 $249,000.00 $200,000.00 $200,000.00 $50,000.00 $50,000.00
4 1 LS Erosion Control & Permits $40,000.00 $40,000.00 $43,000.00 $43,000.00 $30,000.00 $30,000.00 $62,020.00 $62,020.00
5 1 LS Dewatering $50,000.00 $50,000.00 $134,000.00 $134,000.00 $55,000.00 $55,000.00 $100,000.00 $100,000.00
6 200 EA Miscellaneous Work $100.00 $20,000.00 $1.00 $200.00 $1.00 $200.00 $200.00 $40,000.00
7 91 EA Remove Tree $500.00 $45,500.00 $290.00 $26,390.00 $300.00 $27,300.00 $750.00 $68,250.00
8 13 EA Trim Tree $300.00 $3,900.00 $90.00 $1,170.00 $250.00 $3,250.00 $1,000.00 $13,000.00
9 2,780 CY Topsoil‐Strip, Salvage, & Reuse $20.00 $55,600.00 $26.00 $72,280.00 $18.00 $50,040.00 $20.00 $55,600.00
10 485 CY Topsoil‐Imported $30.00 $14,550.00 $28.00 $13,580.00 $30.00 $14,550.00 $42.00 $20,370.00
11 1 LS Remove Drainage $10,000.00 $10,000.00 $2,400.00 $2,400.00 $30,000.00 $30,000.00 $22,234.00 $22,234.00
12 2,760 LF Remove Fence $1.00 $2,760.00 $1.00 $2,760.00 $2.00 $5,520.00 $6.00 $16,560.00
13 226 LF Reset Fence $10.00 $2,260.00 $10.00 $2,260.00 $20.00 $4,520.00 $20.00 $4,520.00
14 16 LF Reset Pipe $125.00 $2,000.00 $800.00 $12,800.00 $200.00 $3,200.00 $150.00 $2,400.00
15 65 LF 12" PVC Storm Pipe $45.00 $2,925.00 $100.00 $6,500.00 $50.00 $3,250.00 $115.00 $7,475.00
16 368 LF 15" PVC Storm Pipe $50.00 $18,400.00 $75.00 $27,600.00 $55.00 $20,240.00 $95.00 $34,960.00
17 56 LF 18" PVC Storm Pipe $65.00 $3,640.00 $85.00 $4,760.00 $65.00 $3,640.00 $98.00 $5,488.00
18 50 LF 12" RCP Class 5 Storm Pipe $65.00 $3,250.00 $88.00 $4,400.00 $120.00 $6,000.00 $175.00 $8,750.00
19 747 LF 15" RCP Class 4 Storm Pipe $75.00 $56,025.00 $70.00 $52,290.00 $75.00 $56,025.00 $85.00 $63,495.00
20 40 LF 36" Equivalent Class 3 RCPA $220.00 $8,800.00 $450.00 $18,000.00 $180.00 $7,200.00 $210.00 $8,400.00
21 624 LF 48" Equivalent Class 3 RCPA $260.00 $162,240.00 $300.00 $187,200.00 $220.00 $137,280.00 $250.00 $156,000.00
22 26 LF 54" Equivalent CMPA $325.00 $8,450.00 $630.00 $16,380.00 $300.00 $7,800.00 $280.00 $7,280.00
23 33 LF Trench Drain $175.00 $5,775.00 $200.00 $6,600.00 $300.00 $9,900.00 $110.00 $3,630.00
24 4 EA 48" Combination Manhole/Inlet $4,200.00 $16,800.00 $4,000.00 $16,000.00 $3,700.00 $14,800.00 $4,500.00 $18,000.00
25 1 EA 84" Combination Manhole/Inlet $8,500.00 $8,500.00 $9,800.00 $9,800.00 $8,000.00 $8,000.00 $7,500.00 $7,500.00
26 1 EA In‐Line Tee Manhole $10,000.00 $10,000.00 $9,400.00 $9,400.00 $7,500.00 $7,500.00 $5,500.00 $5,500.00
27 8 EA Square Storm Drain Inlet $3,250.00 $26,000.00 $3,000.00 $24,000.00 $4,000.00 $32,000.00 $3,500.00 $28,000.00
28 1 EA 24" Riser Inlet $2,500.00 $2,500.00 $1,700.00 $1,700.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00
29 1 EA Double Curb Inlet $4,000.00 $4,000.00 $5,000.00 $5,000.00 $8,500.00 $8,500.00 $5,500.00 $5,500.00
30 1 EA Sump Inlet $2,500.00 $2,500.00 $3,800.00 $3,800.00 $3,500.00 $3,500.00 $6,500.00 $6,500.00
31 2 EA Outlet Control Structure $4,300.00 $8,600.00 $3,700.00 $7,400.00 $4,000.00 $8,000.00 $7,500.00 $15,000.00
32 2,200 SY Drainage Geotextile $3.00 $6,600.00 $3.50 $7,700.00 $3.00 $6,600.00 $3.00 $6,600.00
33 335 CY Bedding Type 2 $30.00 $10,050.00 $40.00 $13,400.00 $32.00 $10,720.00 $50.00 $16,750.00
34 50 CY Riprap $85.00 $4,250.00 $75.00 $3,750.00 $100.00 $5,000.00 $75.00 $3,750.00
35 16 EA Adjust Manhole $1,500.00 $24,000.00 $370.00 $5,920.00 $1,400.00 $22,400.00 $700.00 $11,200.00
36 13 EA Adjust Water Valve $300.00 $3,900.00 $360.00 $4,680.00 $400.00 $5,200.00 $400.00 $5,200.00
37 3 EA Remove & Reset Hydrant Assembly $3,000.00 $9,000.00 $4,700.00 $14,100.00 $3,500.00 $10,500.00 $2,500.00 $7,500.00
38 91 LF 6" DI Class 51 Water Main $70.00 $6,370.00 $62.00 $5,642.00 $85.00 $7,735.00 $105.00 $9,555.00
39 199 LF 8" DI Class 51 Water Main $85.00 $16,915.00 $185.00 $36,815.00 $95.00 $18,905.00 $104.00 $20,696.00
40 1,963 LF 12" DI Class 51 Water Main $90.00 $176,670.00 $97.00 $190,411.00 $110.00 $215,930.00 $98.00 $192,374.00
41 7 EA 6" Gate Valve $1,500.00 $10,500.00 $2,100.00 $14,700.00 $1,800.00 $12,600.00 $1,350.00 $9,450.00
42 5 EA 8" Gate Valve $2,250.00 $11,250.00 $2,400.00 $12,000.00 $2,000.00 $10,000.00 $2,250.00 $11,250.00
43 10 EA 12" Gate Valve $3,500.00 $35,000.00 $3,400.00 $34,000.00 $3,000.00 $30,000.00 $3,000.00 $30,000.00
44 4 EA Fire Hydrant Assembly $5,500.00 $22,000.00 $6,800.00 $27,200.00 $9,500.00 $38,000.00 $6,500.00 $26,000.00
45 2 CY Flowable Fill $115.00 $230.00 $220.00 $440.00 $600.00 $1,200.00 $550.00 $1,100.00
46 240 SF Rigid Board Insulation $10.00 $2,400.00 $10.00 $2,400.00 $8.00 $1,920.00 $35.00 $8,400.00
47 17,520 CY Street Excavation (Above Subgrade)$16.00 $280,320.00 $18.00 $315,360.00 $20.00 $350,400.00 $40.00 $700,800.00
48 900 CY Subexcavation & Replacement Below Subgrade (Imported
Materials)
$40.00 $36,000.00 $41.00 $36,900.00 $60.00 $54,000.00 $66.00 $59,400.00
49 20,172 SY Separation Geotextile $2.00 $40,344.00 $1.00 $20,172.00 $3.00 $60,516.00 $3.00 $60,516.00
50 1,340 SY Geosynthetic $5.00 $6,700.00 $2.50 $3,350.00 $5.00 $6,700.00 $4.00 $5,360.00
51 12,679 CY Sub‐Base Course (3" Minus)$23.50 $297,956.50 $28.00 $355,012.00 $26.00 $329,654.00 $36.00 $456,444.00
52 4,430 CY Crushed Base Course (1.5" Minus)$27.50 $121,825.00 $32.00 $141,760.00 $30.00 $132,900.00 $43.00 $190,490.00
53 4,812 TON Asphalt Concrete Pavement, PG 58‐28 $70.00 $336,840.00 $70.00 $336,840.00 $70.00 $336,840.00 $66.00 $317,592.00
54 272 SY Portland Cement Concrete Pavement 9" Thick $150.00 $40,800.00 $110.00 $29,920.00 $155.00 $42,160.00 $142.00 $38,624.00
55 29,920 SY Asphalt Seal and Chip Coat $2.25 $67,320.00 $2.00 $59,840.00 $2.50 $74,800.00 $3.00 $89,760.00
56 4,023 SY Concrete Sidewalk 6" Thick (with 3" thick gravel base)$55.00 $221,265.00 $51.00 $205,173.00 $55.00 $221,265.00 $55.00 $221,265.00
57 24.5 SY Detectable Warning Panels $400.00 $9,800.00 $340.00 $8,330.00 $450.00 $11,025.00 $400.00 $9,800.00
58 5,394 LF Concrete Curb & Gutter $15.00 $80,910.00 $13.50 $72,819.00 $17.00 $91,698.00 $16.00 $86,304.00
59 932 SF Concrete Double Gutter $11.00 $10,252.00 $10.00 $9,320.00 $10.00 $9,320.00 $9.00 $8,388.00
60 6 EA Remove & New Mailbox $400.00 $2,400.00 $490.00 $2,940.00 $200.00 $1,200.00 $375.00 $2,250.00
61 2 EA Monument Box $1,200.00 $2,400.00 $600.00 $1,200.00 $1,500.00 $3,000.00 $1,800.00 $3,600.00
62 1 LS Buried Electrical (Foundation, Conduit, Boring, Pull Box, Cable,
Wire, Conductor)$250,500.00 $250,500.00
$211,000.00 $211,000.00 $225,000.00 $225,000.00 $200,500.00 $200,500.00
63 35 EA Colored Luminaire Standard $3,300.00 $115,500.00 $3,900.00 $136,500.00 $3,800.00 $133,000.00 $3,400.00 $119,000.00
64 38 EA Colored LED Assembly (Signal & Luminaire)$700.00 $26,600.00 $1,000.00 $38,000.00 $1,000.00 $38,000.00 $975.00 $37,050.00
65 2 EA Service Assembly (30 AMP & 60 AMP)$2,250.00 $4,500.00 $4,000.00 $8,000.00 $3,800.00 $7,600.00 $3,500.00 $7,000.00
66 22 EA Signal Indication (Traffic & Pedestrian)$965.00 $21,230.00 $1,900.00 $41,800.00 $2,000.00 $44,000.00 $1,675.00 $36,850.00
67 1 EA Controller, Cabinet & Concrete Pedestal $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $43,500.00 $43,500.00
68 10 EA Colored Signal Standard (Traffic & Pedestrian)$5,500.00 $55,000.00 $9,300.00 $93,000.00 $9,000.00 $90,000.00 $8,100.00 $81,000.00
69 4 EA Radar Detector $8,500.00 $34,000.00 $10,600.00 $42,400.00 $10,000.00 $40,000.00 $9,250.00 $37,000.00
70 8 EA Push Button/Pedestrian ‐ Tactile $1,500.00 $12,000.00 $1,700.00 $13,600.00 $2,000.00 $16,000.00 $1,520.00 $12,160.00
71 1 EA Yagi Antenna $1,600.00 $1,600.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $3,550.00 $3,550.00
72 1 LS Remove, Salvage & Reset Electrical $5,000.00 $5,000.00 $6,200.00 $6,200.00 $6,000.00 $6,000.00 $5,450.00 $5,450.00
73 1 EA Remove & Reset Decorative Sign $2,000.00 $2,000.00 $7,500.00 $7,500.00 $3,000.00 $3,000.00 $940.00 $940.00
74 1 LS Signing $40,000.00 $40,000.00 $34,000.00 $34,000.00 $35,000.00 $35,000.00 $29,750.00 $29,750.00
75 1 LS Pavement Markings $150,000.00 $150,000.00 $204,000.00 $204,000.00 $220,000.00 $220,000.00 $172,200.00 $172,200.00
76 1 LS Temporary Pavement Markings $20,000.00 $20,000.00 $15,600.00 $15,600.00 $15,000.00 $15,000.00 $13,000.00 $13,000.00
77 1 LS Seeding, Fertilizer & Compost $50,000.00 $50,000.00 $25,500.00 $25,500.00 $22,000.00 $22,000.00 $16,200.00 $16,200.00
78 2 EA Adjust Sprinkler System $2,000.00 $4,000.00 $7,200.00 $14,400.00 $1,500.00 $3,000.00 $2,500.00 $5,000.00
79 300 CY Imported Trench Backfill $30.00 $9,000.00 $35.00 $10,500.00 $40.00 $12,000.00 $40.00 $12,000.00
$3,727,681.50 $4,147,364.00 $4,161,503.00 $4,548,000.00
$3,727,681.50 $4,147,364.00 $4,161,503.00 $4,548,000.00
Staci Venner, P.E.
Robert Peccia & Associates
6/19/2018
Unit Price Unit PriceUnit Price
DLM Contracting
Bozeman, MT
CMG Constructon
Bozeman, MT
Total PriceTotal Price
TOTAL BASE BID CALCULATED:
Engineer's Estimate
Knife River
Belgrade, MT
Total PriceTotal Price Unit Price
TOTAL BASE BID WRITTEN IN BID BOOK:
Page 1 of 1114
115
116
117
118
119
120
121
122
123
124
125
126
127