HomeMy WebLinkAboutEx 4 BPC 07122018 July PPM Report1.DBOZEMAN PARKI NG COM M ISSIONParking Program Mr's ReportDate: July 6, 2018To: Bozeman Parking CommissionFrom: Ed Meece, Parking Program ManagerAn update of major developments, in June, includes:c T2z The Garage entry gates have been removed, the basement entry/exit gates remain in place pending finalresolution of technical difficulties related to the Fixed-LPR camera system. A switch-out of the Fixed-LPR camerasis planned for 5/7-9hB which should allow the Fixed-LPR camera system to operate at a high level of effectiveness.The PPM and Finance Department continue to work through minor back-end software/technology issues, andplan for the first renewal of residential parkíng permits (8/2OI8l since the T2 installation.o FY 19 Budeet: The PPM attended several meetings of the Bozeman City Commission, regarding deliberation andapprovalof the FY 19 budget.On6/25/18, the Bozeman City Commission approved a modified version of the CityManager's Recommended Budget (no changes to the Parking Division proposal).o Bus Station/Office Planning: The PPM is working with the Facility Management Division, and City Manage/sOffíce, to plan for the creation of a new office space for the Parking Services Division in the Bridger DowntownParking Garage; this new work space would include all departmental personnel.o Lark 2 Development: The Lark 2 (Lark Hotel expa nsion) received a Certificate of Occupa ncy,6/28/L8, and are nowutilizing (and paying for)an additional2T spaces in the Bridger Park Downtown Garage as a result of their long-term lease agreement (UDC).o "Franks" CIL: The PPM is working with the Legal and Community Development departments to reconcile the non-payment of an outstanding CIL debt, and its relationship, if any, to a new development on the same property.o Webinar: The PPM atterided a webinar training by the lnternational Downtown Association, "How PorkingManogement Can lncrease Tronspottotion Choices ond Leverage Downtown Growth".o On-line Parking PortalTrainins: The PPM trained two commercial monthly/annual parking permit holders on howto create an on-line parking portal account and manage their parking permits accordingly.o New Enforcement Routes: The Parking Services Division has implemented a new enforcement'routes' system forthe Parking Enforcement Officers that takes advantage of the new LPR technology, and divides the communityinto four enforcement districts.o Missoula/MSU Collaboration: The PPM worked with the City of Missoula and Montana State University Parkingdivisions regarding their pending implementation of LPR technology, and security cameras (Missoula), includingdistribution of the Bozeman Parking Commissions'recent LPR and Security Camera policy documents.Financial Update:Revenues for the fiscal yeor are at 779% (w/TIFD funds).Expendîtures for the fiscal yeor ore ot 88/o (w/TIFD funds)
Parking Services Fund - Operating (as of 7 l6l2OL8lJune 2018 - Revenue & Expenditure ReportREVENUEParking Lot PermitsGarage PermitsGarage- Transient RevenueGarage Validation CouponsResidential Nghbd.PermitsEmployee Ngbhd. PermitsNgbhd. Permitsmin/Late FeesBoot FeesCitation RevenueMisc. RevenueRents/Royalties/Otherlnterest lncomeLoan lnterestRefunds & ReimbursementsCollection Feesr Other Funds (TIFD)TOTAL (w/TIFD Transfer)L (w/out TIFD Transfer)EXPENDITUREmin - Personnelin -- OperatingAdmin - CapitalEnforcement -- PersonnelEnforcement -- OperatingEnforcement -- CapitalGarage -- PersonnelGarage - OperatingGarage - CapitalTOTAL (w/ndmin Capital - TIFD)out Admin-TIFFY 18BUDGETS25,ooo.oos250,000.00s75,500.00S3,ooo.ooS13,ooo.oos2,000.00S10,5oo.ooS42,ooo.ooS2,ooo.ooS¡oo,ooo.ooSo.oos2,ooo.ooSTso.oos84o.ooSo.ooS6,ooo,ooFY 18BUDGETS1s6,9oo.ooSo.oo$968,230.00FY 18ACTUALS4o,o75.ooS¡zt,¿to.ooS111,267.00S3,520.ooS:¡,osz.ooS4,882.00S22,135.00S46,135.00Ssoo,oo%%EARNED EXPECTEDYTD YTDL60.3O% 960/ot48.56o/o 960/o147.37% 96%1L7.33% 960/o259.09o/o 960/o244.t0o/o 960/o270.81% 960/oL09.85% 960/o45.00% 960/o8t.87%NA9r.85%96%96%96%96%96%96%96%774.760/045.79%960/o96%NOTESMay and June difficultieswith enforcement due toT2 transitionNOTESGarage Cameras(unbudgeted SlL,ooo); T2payment lÉls+z¡ in wrongline item.Snow removal, Hazmatcleanings, MonthlyStainryell cleanings(midyear add), HandrailProject (unbudgeted)s250,000.00 5250,000.00 Loo.Ùoe/o 96%Sggz,sgo.oo S1,u0,445.00 LLS.LL% 96%5732,590.00 5920,445.00 L25.64o/o 96%o/oSPENT%S245,605.00Sg,oo+,ooS1,837.00FY 18ACTUAT$182,733.00Si.14,486.0o,s215,641.005191,737.005Bs7,s22.ooStt,zgt.oo 1572.L3o/o5761.00 90.60%St,zzg.oo o.oo%5L7,ts2.oo 2Bs.B7%EXPECTEDYTDYTDStoo,tzz.oo Slz,ot+.oo 72.52% 960/oS159,232.00S25o,ooo.ooS202,384.00549,465.00 $39,997.00tO6.55o/o8O.860/o96%96%Slo,ooo.oo$o.oo96%54o,!zz.oo540,314.00 too.4g% 96%5700514L22.2Oo/o 96%N/A 96%88.57% 96%t03.45o/o 96%
Active Projects: Strategic Parking Management PlanJune 2018COMPLETEDPENDINGPROJECTEDACTUALSTRATEGY DESCRIPTION COMPLETION COMPTETION COMMENTSFormalize the guiding principlesas policies within the parking andtransporation system plan.Adopt the 85% rule as thestandard for measuringperformance of the parkingsupply and trigger¡ng specificmanagement strateg¡es.1234Strengthen the role of theParking Manager and the ParkingServices Division - to betterintegrate with the CommunityDevelopment and EconomicDevelopment planning.Establish a policy for adjustingrates (on and off-street)Establish a Capital MaintenanceReserve FundRe-evaluate and restructurecurrent cash-in-lieu program.On-GoingJul-16Adopted by the BPC in8/2016.Adopted by the BPC in8/2016.PPM attending DRCmeetings, and offeringdata/comment as staffrevtew.Adopted by the BPC in70/20t6.BPC approved Resolution20t7-Q3 (612017l,; citttCommission approvedResolution #4837 on8/r4h7.PPM is working with theComm. Dev. Departmen!CDD has assigned this a 'fall2017' priority status; ACMWinn is re-assembling aninternal "Parking StrategyTeam" (at instruction of CityManager); lnternal'ParkingStrategy Team' is operat¡ng,strateg¡es regarding #6,7,8are expected to beforthcoming (6/20181; BPCadopted Resolution 2018-03 recommending Cltincrease to 525000(6/2018),to be forwardedto CC for act¡on.55TBD
7Re-evaluate code basedminimum parking requirementsRe-evaluate and clarify thepurpose and ¡ntent of thecurrent code section regardingSpecial lmprovement D¡strict #565,lmplement a FacilitiesMalntenance Plan.PPM worked with the EDdept on changes to themin¡mum parking standards(UDÇ) ¡n the B2M zone,approved bV CC9/2017;PPM actively attendinginternal DRC meetings tooffer guidance on policyissues and prepare for 2018effort to modify the parkingstandards section of theUDC; ACM winn is re-assembling an internal"Parking Strategy Team" (atinstruction of City Manager),3/t/t9; lnternal'ParkingStrategy Team' is operating,strategies regarding f6,7,8are expected to beforthcoming 16120ßlPPM is waiting on theAdmin./Legal Depts. Forfurther instruction on thisisue; ACM Winn is re-assembling an internal"Parking Strategy Team" (at¡nstruct¡on of CiÇ Manager),3/I/L8; Internal'ParkingStrategy Team' is operating,strateg¡es regarding #6,7,8are expected to beforthcoming 16120f,8lPPM is completing researchfor facility mgt. bestpractices, starting to draftFac. Mgt. plan,8/t7;89TBDtzl30l2Ùt7
1011t213Develop a reasonable scheduleof data collection to assessperformance, including anaccurate on and off streetinventory (public and private)and an occupancy/utilizationanalysis.ldentify street shared useopportunities based on datafrom strategy 9. Establish goalsfor transitloning employees,begin outreach to opportunitysites, negot¡ate agreements, andassign employees to facilitles.Complete the 2008 ParkingDistrict ldentifi cationSignage/Branding PlanClarify current on-street parklngsignage, partlcularly in areaswhere unlimited parking isallowed. Consider ¡ncorporat¡ngthe current City parklng logo intoon-street s¡gnage.Rename all publicly owned lotsand garages by address.5lut7 &7h/77Data collection ocurred,following the StrategicParking Management Plan,Spring and Summer 2017;WTI report (draft) submitted9/2077 , under staff reviewat this time; F¡nal commentssubmitted to WTI formodif ication, LO / 23 h7 ; f hefinal WTI Parking OccupancyReport was released on. t7lL4/20I7, analysis isundenaray - including,- review/memorandum fromRlck Williams Consulting.lst shared use agreementnegotiated and approvedwith BIE Sky Western Bank(June 2017); Completlon ofthe I ParkingOccupancyStudy on LLlt4ltT isexpected to demonstrateareas where new sharedspace agfeements will bemost ctlve; Shared UseAgreement and GlS layercomplete 6/1/18.No actlvity at this time.No act¡v¡ty at th¡s t¡me.On-GoingFordiscussionet7l20t;8BPCmeet¡ng.Fordiscussionet7l20t8BPCmeet¡ng.Fordiscussionat7l20t8BPCet¡nt.Fordlscussioner7l20t8BPCmeet¡ng.L4No activity at this time.
15Upgrade the access/revenuecontrol system at the BridgerGarage.lnstall a vehicle counter systemat Bridger Garage and at theSurface lots.sltl20t8RFP Selection Comm¡ttee ¡sin final stages of awardreccomendation, as of9 17 | L7. Following 9 12017bid award, staff is engagedin final contract negotiat¡onsand project planning;Scope of Work signedLO 127 I L7 ; Project lau nchexpected by t2lL/t7:P@ect kick off call heldLU LO I 17, data conversionand preliminary stafftràin¡ng unden¡vay; Dataconversion is nearingcompletion of second datae)ftraction, staff training isunderuray, trans¡t¡onplanning on-going;estimated GOLIVE of4128/!8;T2Soiware andall technology linc. LPR)installed; contlnuing tomake operational tweaks,asof 6l2lt8.RFP Selection Committee isin final stages of awardreccomendation, as of9 17 I L7. Following 9/2017bid award, staff is engagedin final contract negotiat¡onsand project planning;Contracts siCned t0l L6l L7 -Scope of Work signedLOl27 | L7 ; Project launchexpected bv L2lLlLT;Project kick off call heldttl LO I L7, data conversionand preliminary stafftraìning undenray; Dataconversion is nearingcompletion of second dataextraction, staff tra¡n¡ng ¡sundenrvay, transit¡onplanning on-going;estimated GOLIVE of41 28 h8.T2 Sofware and alltechnology (inc. tPR)lnstalled; corit¡nu¡ng tomake operational tweaks,asoÍ 6l2lla.166130/2017
77181920Establish best practice protocolsand performance metrics forexisting enforcement personnaland support enforcement withappropr¡ate technology.Expand bike parkingnetwork to createconnect¡ons betweenparking and thedowntown to encourageemployee bike commutetrips and draw customersto sowntown businesses.Explore changes toexisting residential onstreet permit programsand evaluate potent¡allyimplement new residentialparking permit districts inthe neighborhood northand south of the downtowncommercial district.Evaluate on street pricingin high occupancy areas.Explore expanding accesscapacity with ñew parkingsupply and/or transitDevelop cost forecasts forpreferred parking supplyand shuttle options.Explore and developfunding opt¡ons.Explore theimplementation of onstreet pricing.On-goingOn-goingCourt/Appeals Packet(4/17); Uniform Policy(8/17); Enhanced SafetyProcedures; SecurityCamera Policy; LPR Policy;PPM met with city's'bike/pedestrian' consultantto open the door forpotential new partnerships;follow up planned for Fall20187lt l20t8On-goingCity Commission requested(ltl20h7l that this effortbe complete, withrecommendation to them,by late Spring/Early Summer2018. PPM will providepreliminary repor to BPC on3/8178, final report onal Pl 18; Presentation toCity Commission onalßl t8; Post-CC report,the PPM cont¡nues to workon revised code changesand RPPD determinationsfor eventual resubmittal toCC,7l20t8¡2L222324No activity at th¡s time.No activity at this time.No activ¡ty at this timeNo activity at this time.No act¡vity at this time.
2526Consider consolidatingcurrent users oftheCarnegie Lot into theBridger Garage. Sell theCarnegie Lot to fundacquisition of lbetterlocated parking parcelsand/or construction of aparking garage.lnitiate new capacityexpansion.No act¡vity at this time.The PPM is participating in:'"iïiï::liil::lü:would create new publicpa rking facilitie s 17 / 20781.