HomeMy WebLinkAbout06-18-18 City Commission Packet Materials - C6. NOA to VerTex Electric for the Lyman Spring Junction Box Project
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Brian Heaston, Project Engineer
Shawn Kohtz, Interim Director of Public Works
SUBJECT: Authorize the City Manager to sign a Notice of Award to VerTex Electric Inc. for
the Lyman Spring Junction Box Monitoring and Controls Project as well as Final Contract Documents Once Received.
MEETING DATE: June 18, 2018
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign a Notice of Award to VerTex
Electric Inc. for the Lyman Spring Junction Box Monitoring and Controls Project as well as
Final Contract Documents Once Received.
BACKGROUND: Bids were opened on May 30, 2018 for the Lyman Spring Junction Box and
Controls Project. Two bids were received, with the low bidder, VerTex Electric Inc., presenting
a bid price of $130,000 for the work. The bid tabulation is attached to this memo. The low bid
was reviewed by design engineer, AE2S. Upon review of the bid AE2S recommends award as
provided in the attached award recommendation letter.
The project will construct instrumentation and controls necessary to remotely sense the
instantaneous flow of water entering the Lyman Spring Junction Box. This remote sensing
capability will tie into the City’s SCADA system to allow for remote operation by operators at
the Sourdough water treatment plant of a flow control valve at the Lyman Tank which controls the amount of water entering the tank.
A Notice of Award is attached to this memo for signature by the City Manager. Final contract
documents will be presented to the City Manager for signature once they are prepared by the
Contractor and deemed adequate by the City. The fully executed contract documents will be available online with a copy retained in the office of the City Clerk.
FISCAL EFFECTS: Water Fund CIP Project W67, funded at $260,000 in the adopted water
treatment plant FY18 budget, will fund the construction costs. There is adequate funding in
place to cover all project expenses.
ALTERNATIVES: As suggested by the Commission.
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ATTACHMENTS: Bid Tabulation
Award Recommendation Letter
Notice of Award
Report compiled on: June 7, 2018
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June 5, 2018
Mr. Brian Heaston
City of Bozeman
P.O. Box 1230
Bozeman, MT 59771-1230
Re: Recommendation to Award the Lyman Spring Junction Box Monitoring and Controls Improvements
Dear Mr. Heaston:
AE2S recommends awarding the Lyman Spring Junction Box Monitoring and Controls Improvements to Vertex
Electric Incorporated.
Summary of Bids:
The Invitation for Construction Bids for the Livingston WRF Upgrade project was advertised on May 6th,
2018 in the Bozeman Chronicle and on QuestCDN for broader national exposure and for the convenience of Bidder
accessibility to the Project Manual and issued Addendums. Sealed Bids for the Contract were opened publicly on
May 30th, 2018 in the City Hall Commission Room.
Two bids were received. The results of the bids are outlined in the attached Bid Tabulation. Vertex Electric
Incorporated is the low bidder. Their total price of $130,000 includes their $81,980 base bid (solar array, battery
pack, PLC, radios and antennae, etc) and $48,020 total unit price ($9.80 per LF) for burial of the approximately
4,900 feet of 4-20 mA armored cable.
If acceptable and approved by the City Commission, AE2S will work with City of Bozeman to complete
the list of action items required to execute the Agreement. Upon the Issuance of the Notice to Proceed,
the Contractor will be allowed to begin construction.
If you have any questions concerning the information included herein, please contact me at 406-219-2633, on my
cell at 406-570-5184, or by e-mail at Scott.Buecker@ae2s.com.
Submitted in Service,
AE2S
Scott Buecker, PE
Senior Project Manager
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EJCDC® C-510, Notice of Award.
Prepared and published 2013 by the Engineers Joint Contract Documents Committee.
Page 1 of 1
NOTICE OF AWARD
Date of Issuance: June 7, 2018
Owner: City of Bozeman, Montana Owner’s Contract No.:
Engineer: Advanced Engineering &
Environmental Services, Inc. (AE2S) Engineer's Project No.: P05097-2014-004
Project: Lyman Spring Junction Box Monitoring
and Controls Improvements Contract Name: General Construction
Bidder: Vertex Electric Incorporated
Bidder’s Address: 903 Happy Ln Belgrade, MT 59714
TO BIDDER:
You are notified that Owner has accepted your Bid dated [_____5/30/2018______] for the above Contract,
and that you are the Successful Bidder and are awarded a Contract for:
Lyman Spring Junction Box Monitoring and Controls Improvements
The Work covered by the Agreement found in Section 00 52 13 of the Contract Documents of the Lyman Spring
Junction Box Monitoring and Controls Improvements. The Work generally consists of furnishing all labor, skill,
equipment, and construction materials to complete Lyman Spring Junction Box Monitoring and Controls
Improvements in accordance with the Contract Drawings and Specifications.
The Contract Price of the awarded Contract is: $ __130,000_
[ 5 ] unexecuted counterparts of the Agreement, one copy of the Contract Documents, and one set of
Contract Drawings will be transmitted to the Bidder following the delivery of this Notice of Award.
You must comply with the following conditions precedent within 15 days of the date of receipt of this Notice
of Award:
1. Deliver to Owner [ 5 ] counterparts of the Agreement, fully executed by Bidder.
2. Deliver with the executed Agreement(s) the Contract security [e.g., performance and payment bonds]
and insurance documentation as specified in the Instructions to Bidders and General Conditions,
Articles 2 and 6.
3. Other conditions precedent (if any): None
Failure to comply with these conditions within the time specified will entitle Owner to consider you in default,
annul this Notice of Award, and declare your Bid security forfeited.
Within ten days after you comply with the above conditions, Owner will return to you one fully executed
counterpart of the Agreement, together with any additional copies of the Contract Documents as indicated in
Paragraph 2.02 of the General Conditions.
Owner: The City of Bozeman, Montana
Authorized Signature
By:
Title:
Copy: Engineer
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