HomeMy WebLinkAbout06-18-18 City Commission Packet Materials - C5. NOA to Treasure State for the 2018 Sidewalk Improvements Project
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Andrew Kerr, Engineering Assistant
Rick Hixson, City Engineer
Shawn Kohtz, Interim Director of Public Works
SUBJECT: Authorize the City Manager to sign the Notice of Award to award the
contract for the 2018 Sidewalk Improvements Project to Treasure State, Inc., Belgrade, MT, in
the amount of $189,058.25, and final contract documents once received.
MEETING DATE: June 18, 2018
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Notice of Award to award the
contract for the 2018 Sidewalk Improvements Project to Treasure State, Inc., Belgrade, MT, in
the amount of $189,058.25, and final contract documents once received.
BACKGROUND: Bids were opened June 5, 2018, for the 2018 Sidewalk Improvements
Project. The project consists of installation of a new concrete sidewalk along W. Graf to
complete a connection of a trail to the intersection of Graf and MacNab (Schedule 1), installation
of street corner pedestrian ramps (Schedule 2), and sidewalk repairs that were ordered at various
locations (Schedule 3). One bid was received for the project, submitted by Treasure State Inc, Belgrade, MT, in the amount of $189,058.25. The bid appears to be reasonable with the bid
being approximately 13% above the construction estimate ($166,855.00). A copy of the
Certified Bid Tabulation is attached. Upon approval and execution, final contract documents will
be available online and retained in the City Clerkâs office.
UNRESOLVED ISSUES: None
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: The cost of Schedule 1 (Graf St sidewalk) and of Schedule 2 (street
corner ramps) has been planned for in the Street Maintenance fund. The cost of Schedule 3
(sidewalk repairs) will be billed to property owners, with some repairs that are the responsibility
of the city funded out of Street Maintenance.
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Attachments: Bid Tabulation
Notice of Award (3)
Project Map
Report compiled on June 6, 2018
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NOTICE OF AWARD
Dated: __________________________
TO: Treasure State, Inc.
ADDRESS: P.O. Box 588, Belgrade, MT 59714
PROJECT: City of Bozeman 2018 Sidewalk Improvements Project
CONTRACT FOR: installation and repair of concrete sidewalks, and installation of street corner
pedestrian ramps (Schedules 1, 2, and 3).
You are notified that your Bid dated June 5, 2018, for the above Contract has been considered. You are the
apparent Successful Bidder and have been awarded a Contract for installation and repair of concrete
sidewalks, and installation of street corner pedestrian ramps
The Contract Price of your Contract is: one hundred eighty nine thousand fifty eight and 25/100 Dollars
($189,058.25).
Three copies of the proposed Contract Documents accompany this Notice of Award.
You must comply with the following conditions precedent within fifteen (15) days of the date of this
Notice of Award, that is, by .
1. You must deliver to the OWNER 3 fully executed counterparts of the Agreement including all the
Contract Documents and Drawings.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the
Instruction to Bidders (page 7), General Conditions (paragraph 5.01) and Supplementary Conditions
(paragraph SC-5.02).
3. List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in
the General Conditions (paragraph 5.03) and Supplementary Conditions (paragraph SC-5.04).
Failure to comply with these conditions within the time specified will entitle OWNER to consider your
Bid abandoned, to annul this Notice of Award, and to declare your Bid Security forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you one fully
signed counterpart of the Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY: ____________________________
(CITY MANAGER) (CITY CLERK)
DATE: _______________________________
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