HomeMy WebLinkAbout05-07-18 City Commission Minutes t
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, May 07,2018
Mayor-Cynthia Andrus: Present
Deputy Mayor-Chris Mehl: Present
Commissioner-Jeff I<rauss:Absent
Commissioner- I-Ho Pomeroy: Present
Commissioner-Terry Cunningham: Present
Staff Present at the Dais:City Manager(CM)Andrea Surratt, City Attorney(CA) Greg Sullivan, Deputy
City Clerk Brenda Sweeney
A. 05:59:56 PM (00:01:44)Call to Order—6:00 PM-Commission Room,City Hall, 121 North Rouse
Mayor Andrus called the meeting to order at 6:00 PM.
B. 06:00:02 PM (00:01:50) Pledge of Allegiance and a Moment of Silence
C. 06:00:51 PM (00:02:39)Changes to the Agenda
There were no changes to the agenda.
D. 06:00:59 PM (00:02:47)Motion and Vote to authorize the absence of Commissioner Jeff Krauss.
The motion passed 4-0.
Deputy Mayor-Chris Mehl: Motion
Commissioner- I-Ho Pomeroy: 2nd
Mayor-Cynthia Andrus:Approve
Deputy Mayor-Chris Mehl:Approve
Commissioner-Jeff Krauss:Absent
Commissioner- I-Ho Pomeroy:Approve
Commissioner-Terry Cunningham:Approve
E. 06:01:16 PM (00:03:04) FYI
• Cr. Pomeroy stated May is mental health wellness month.
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Bozeman City Commission Meeting Minutes,May 7,2018
• CM Surratt recognized Public Works Director Craig Woolard who has accepted a position with
MSU as the Department Chair for Civil Engineering.She announced Shawn Kohtz has agreed to
be the interim Public Works Director.
• Mayor Andrus reminded the Commission the Montana League of Cities and Towns Municipal
Summit is on May 215`from 9:00 am—4:00 pm.
• Pending the budget process, Mayor Andrus proposed to cancel the July 2, 2018 Commission
meeting, and schedule July 30, 2018 instead.
• Cr. Cunningham stated that many of 14 neighborhood associations are conducting their annual
meetings and expressed thanks to the folks who lead each of those neighborhood associations.
F. 06:05:05 PM (00:06:53)Commission Disclosures
• Cr. Cunningham pointed out with regard to Action Items 2 and 3, Mr.Stratton is one of the
applicants and serves on CAHAB along with Cr. Cunningham who is the Commission liaison to
CAHAB. He stated on occasion they have a chance to speak about affordable housing issues but
have not discussed phases 5 and 6 of The Lakes at Valley West.
G. 06:05:44 PM (00:07:32)Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres) a
2. Approve the Request for Cash-In-Lieu of Parkland Dedication for the Monarch Site Plan,
Application 17569 (Quasi-Judicial) (Garber).. a
3. Authorize the City Manager to Sign a Public Access Easement, Sewer and Water Pipeline and
Access Easement and Agreement, and a Public Street and Utility Easement with Bozeman
West Land Development Partners, LLC for the Bozeman West Apartments Project(Kohtz)
a
4. Authorize the City Manager to Sign a Professional Services Agreement with Think2Perform
for Director Team Leadership Training(Jorgenson)'n"' a
5. Authorize the City Manager to Sign a Professional Services Agreement and Task Order
Number 1 with StreamlineAM for Contracted Asset Management Services (Henderson)07 a
6. Authorize the City Manager to Sign Amendment Number 1 to the Professional Services
Agreement with Tyler Technologies, Inc. for ExecuTime Time and Attendance Software
Advanced Scheduling Module (Jorgenson)^ a
7. Authorize the City Manager to Sign Amendment Number 8 to the Professional Services
Agreement with Morrison-Maierle, Inc. for the North 7th Avenue Lighting and Sidewalk
Project (Fine)^ a
8. Resolution 4906, Requesting Distribution of Bridge and Road Safety and Accountability
Program Funds Created by House Bill 473 (Donald) a
06:06:01 PM (00:07:48) City Manager Overview
CM Surratt provided a brief overview of Consent Items 1-8.
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Bozeman City Commission Meeting Minutes,May 7,2018
06:08:17 PM (00:10:05) Public Comment
There was no public comment.
06:08:26 PM (00:10:14)Motion and Vote to approve Consent Items 1-8 as submitted. The motion
passed 4-0.
Commissioner- I-Ho Pomeroy: Motion
Commissioner-Terry Cunningham: 2nd
Mayor-Cynthia Andrus:Approve
Deputy Mayor-Chris Mehl:Approve
Commissioner-Jeff Krauss:Absent
Commissioner- I-Ho Pomeroy:Approve
Commissioner-Terry Cunningham:Approve
H. 06:08:46 PM (00:10:34) Public Comment
Mayor Andrus opened public comment.
06:09:19 PM (00:11:07)Derek Pomeroy,Public Comment
Mr. Pomeroy spoke about the last election cycle with regard to the number of political signs allowed in
front yards.
06:11:53 PM (00:13:41)Beth Sirr, Public Comment
Ms.Sirr talked about the logging plans for Sourdough and her concerns.
06:13:17 PM (00:15:05)Elizabeth Ledgenberg,Public Comment
Ms. Ledgenberg spoke about why Bozeman should go plastic bag free.
06:16:29 PM (00:18:17)Emma Sirr,Public Comment
Ms.Sirr spoke about the plans for Bozeman High School and exceptions for city code relative to green
space.
I. 06:17:42 PM (00:19:30)Action Items
1. 06:17:44 PM (00:19:32) Resolution 4760, Modification of Special Improvement Lighting
District(SILD) Number 735 for Pine Meadows Subdivision to Include Valley Meadows
Subdivision (Donald)7La
06:18:01 PM (00:19:49)Staff Presentation
Finance Director Kristin Donald presented the modification of Pine Meadows Subdivision to add one
light,which is an LED fixture. No protests or written comment has been received.
06:18:42 PM (00:20:30) Questions of Staff
There were no questions of staff.
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Bozeman City Commission Meeting Minutes,May 7,2018
06:18:54 PM (00:20:42) Public Comment
There was no public comment.
06:19:02 PM (00:20:50)Motion to adopt Resolution 4760, Modification of Special Improvement
Lighting District Number 735 for Pine Meadows Subdivision to Include Valley Meadows Subdivision.
Commissioner-Terry Cunningham: Motion
Deputy Mayor-Chris Mehl: 2nd
06:19:23 PM (00:21:11) Discussion
Cr. Cunningham stated special lighting districts are nothing new to the city and appreciates how we can
modify this SILD to further serve the subdivision.
DM Mehl appreciates that we are using dark sky provisions as well as LED lighting thanks to the staff.
06:20:18 PM (00:22:06) Vote on the Motion to adopt Resolution 4760, Modification of Special
Improvement Lighting District Number 735 for Pine Meadows Subdivision to Include Valley Meadows
Subdivision. The motion passed 4-0.
Commissioner-Terry Cunningham: Motion
Deputy Mayor-Chris Mehl: 2nd
Mayor-Cynthia Andrus: Approve
Deputy Mayor-Chris Mehl:Approve
Commissioner-Jeff Krauss:Absent
Commissioner- I-Ho Pomeroy:Approve
Commissioner-TerrV Cunningham:Approve
2. 06:20:29 PM (00:22:17)The Lakes at Valley West Phase 5 and 6 Preliminary Planned Unit
Development(PUD),Application 18023 (Quasi-Judicial) (Rosenberg) , G
06:20:48 PM (00:22:36) Staff Presentation
Associate Planner Sarah Rosenberg presented details of PUD and entered the staff report into the
record.She spoke in detail about the development of the phases.
06:27:07 PM (00:28:55) Questions of Staff
Cr. Mehl asked about the process of the PUD approval and next steps. He asked why staff thinks 60%
access for reduced parkland frontage is reasonable. He asked how relaxations have worked so far with
regard to snow removal.
06:29:35 PM (00:31:23)Staff Clarification
City Engineer Shawn Kohtz spoke about snow removal services and issues with city services accessibility.
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Bozeman City Commission Meeting Minutes,May 7,2018
06:32:05 PM (00:33:53)Questions of Staff Continued
Cr. Mehl asked about the design manual. He asked that points of a PUD application be listed in the staff
memo going forward.
Cr. Pomeroy asked if some of these units will meet affordable housing requirements.
Cr. Cunningham asked about ADU's and whether parking is an issue. He further asked if PUD points are
achieved exclusively through open space. He further asked about relaxations.
Mayor Andrus asked Mr. Kohtz about garbage trucks and any consideration to trucks that might work
better in areas like this.
06:38:52 PM (00:40:40)Applicant Presentation
Greg Stratton, Kilday and Stratton, acknowledged his review of the report and understands the issues.
He spoke about development conditions of specific lots.
06:42:05 PM (00:43:53)Questions of Applicant
Cr. Mehl asked the applicant about his understanding of the staff memo. He asked about changes in the
design manual.
Cr. Cunningham asked the applicant for his thoughts about solar for this project, pedestrian and traffic
focused streets,and the integration of the traffic and pedestrian bicycle network.
06:46:37 PM (00:48:25) Public Comment
There was no public comment.
06:47:01 PM (00:48:49)Motion that having reviewed and considered the application materials,public
comment, and all the information presented,I hereby adopt the findings presented in the staff report
for application 18023 and move to approve the preliminary planned unit development with conditions
and subject to all applicable code provisions.
Deputy Mayor-Chris Mehl: Motion
Commissioner-I-Ho Pomeroy: 2nd
06:47:20 PM (00:49:08) Discussion
Cr. Mehl is in agreement with the plan review,conditional use permit and application for the PUD
criteria.
Cr. Pomeroy agrees with the staff findings.
Cr.Cunningham talked about requirements of a PUD application and unique concepts in the subdivision.
Mayor Andrus will support the PUD and talked about the relaxations.
06:50:51 PM (00:52:39) Vote on the Motion that having reviewed and considered the application
materials,public comment, and all the information presented,I hereby adopt the findings presented in
the staff report for application 18023 and move to approve the preliminary planned unit development
with conditions and subject to all applicable code provisions. The motion passed 4-0.
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Bozeman City Commission Meeting Minutes,May 7,2018
Deputy MaVor-Chris Mehl: Motion
Commissioner- I-Ho PomeroV: 2nd
Mayor-CVnthia Andrus:Approve
Deputy MaVor-Chris Mehl:Approve
Commissioner-Jeff Krauss:Absent
Commissioner- I-Ho Pomeroy:Approve
Commissioner-Terry Cunningham:Approve
3. 06:51:02 PM (00:52:50)The Lakes at Valley West Phase 5 and 6 Preliminary Plat,Application
18022 (Quasi-Judicial) (Rosenberg)� a
06:51:21 PM (00:53:08)Staff Presentation
Associate Planner Sarah Rosenberg presented the preliminary plat for The Lakes at Valley West Phases 5
and 6 and entered the staff report into the record.
06:54:48 PM (00:56:36) Questions of Staff
Cr.Pomeroy asked whether it is anticipated these smaller houses might sell for less than the median price
in the Bozeman area.
Cr.Cunningham asked about conditions of approval and how information gets passed on to future home
owners. He asked about the condition notes regarding a high water table in the area.
Cr.Mehl asked a question on behalf of the Planning Board regarding the waiver of right to protest a future
parks maintenance district.
07:00:51 PM (01:02:39)Applicant Presentation
Mr. Stratton addressed the groundwater issue.
07:02:23 PM (01:04:11) Questions of Applicant
Cr. Pomeroy asked how many affordable housing opportunities will be provided among the 79 units.
Cr.Cunningham asked if the applicant has read and understands the staff report including recommended
conditions of approval.
07:04:03 PM (01:05:51) Public Comment
There was no public comment.
07:04:20 PM (01:06:08)Motion that having reviewed and considered the application materials,public
comment, and all the information presented, 1 hereby adopt the findings presented in the staff report
for application 18022 and move to approve the subdivision with conditions and subject to all
applicable code provisions.
Commissioner- I-Ho Pomeroy: Motion
Commissioner-TerrV Cunningham: 2nd
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Bozeman City Commission Meeting Minutes,May 7,2018
07:04:49 PM (01:06:37) Discussion
Cr. Pomeroy likes what the developer is doing with this project.
Cr.Cunningham agrees with the findings in the staff report and stated the Planning Board recommended
approval as well.
Cr. Mehl supports the project.
Mayor Andrus supports the project as well.
07:06:14 PM (01:08:02) Vote on the Motion that having reviewed and considered the application
materials,public comment,and all the information presented,I hereby adopt the findings presented in
the staff report for application 18022 and move to approve the subdivision with conditions and subject
to all applicable code provisions. The motion passed 4-0.
Commissioner- I-Ho Pomeroy: Motion
Commissioner-Terry Cunningham: 2nd
Mayor-Cynthia Andrus:Approve
Deputy Mayor-Chris Mehl:Approve
Commissioner-Jeff Krauss:Absent
Commissioner- I-Ho Pomeroy:Approve
Commissioner-Terry Cunningham:Approve
4. 07:06:27 PM (01:08:15) Bozeman School District 7 Second Bozeman High School Site Plan
Application Agency Exemptions,Application 18085 (Johnson) , a
07:06:41 PM (01:08:29)Staff Presentation
Senior Planner Courtney Johnson presented the site plan application agency exemptions for the second
Bozeman high school.
07:15:20 PM (01:17:08) Questions of Staff
Mayor Andrus asked Ms.Johnson to summarize the focus of public comment.
Cr.Cunningham asked about trees in the public right-of-way and roots.
DM Mehl asked about the location of trees and the annexation agreement relative to expanding.
Mayor Andrus asked about parking and landscaping.
07:21:49 PM (01:23:37)Applicant Presentation
Bob Franzen, CTA Architects and project manager for the site pan,spoke about letters of concern they
had received from the neighbors, and the school board has gone door to door to relieve concerns. He
stated the project is meeting the intent of code. He talked about the required quantity and location of
trees.
07:25:24 PM (01:27:12)Questions of Applicant
DM Mehl asked about the location and growth direction of trees. He talked about city requirements for
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Bozeman City Commission Meeting Minutes,May 7,2018
vision triangles. He talked about the calming effect of the trees.
Cr. Cunningham asked about exemptions 5 and 6. He talked about the collaboration between the school
board of trustees and city commission and requested that topic be addressed.
07:36:26 PM (01:38:14)Clarification of Applicant
Rob Watson,Superintendent of Bozeman Public Schools,talked about the help they have received so far
from the City and the opportunities to partner with the City on development of the infrastructure.
07:36:51 PM (01:38:39) Questions of Applicant
Cr. Cunningham talked about the areas of future collaboration such as sports fields and parking.
Mayor Andrus asked about student parking on the site as opposed to the street.
07:40:06 PM (01:41:54) Public Comment
Mayor Andrus opened public comment.
07:40:19 PM (01:42:07)Abigail Brewer, Public Comment
Ms. Brewer talked about her experiences with district exemptions to recommended practices.
Motion:No official motion is required by the City Commission.
07:43:23 PM (01:45:11) Discussion
CM Mehl talked about his support of the project and levels of cooperation but feels efforts could have
been better in developing the same standards to which city businesses are held.
Cr. Pomeroy talked about the time spent on this project and participation from various constituents.
Cr.Cunningham talked about partnership, progress and collaboration.
Mayor Andrus appreciates the collaboration and talked about the difficulty of the tree issue.
07:53:03 PM (01:54:51) Recess
Mayor Andrus called the Commission into recess until 8:00 PM.
07:59:57 PM (02:01:45) Call to Order
Mayor Andrus called the Commission back to order at 8:00 PM.
5. 08:00:18 PM (02:02:06)Consider Placing the Bozeman Public Safety Facility on the November
6, 2018 General Election Ballot(Surratt).., a
08:00:32 PM (02:02:20)Staff Presentation
CM Surratt provided context of the project for the public.She pointed out this is a priority of the strategic
plan in the way of providing services for a growing, changing Bozeman. CM Surratt presented next steps
in proceeding with the Bozeman Public Safety Facility project.She talked about the general election timing
and deadline for submission of a ballot item. She talked about potential questions on the ballot.
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Bozeman City Commission Meeting Minutes,May 7,2018
08:09:25 PM (02:11:13)Questions of Staff
Cr. Cunningham asked about the specific possible ballot question relative to planning for operations in
future budgets.
08:12:42 PM (02:14:30)Staff Clarification
ACM Anna Rosenberry spoke about the issue of funding operations if it is not on the ballot.
08:14:42 PM (02:16:30)Questions of Staff
DM Mehl talked about his understanding of today's step for timing that there will be a future vote with
more information regarding options for operations if the bond passes.
Cr. Pomeroy asked about cost efficiency of the current building design.
Mayor Andrus asked about other election date choices if this item is not on the November ballot.
DM Mehl asked for clarification that the earliest the election would want to go is November.
08:22:20 PM (02:24:08) Public Comment
There was no public comment.
08:22:35 PM (02:24:23)Motion to direct the City Manager to bring back at an upcoming meeting the
resolution with ballot language and levy amounts for final approval for placement of the Bozeman
Public Safety Facility project on the November 6,2018 general election ballot.
Commissioner-Terry Cunningham: Motion
Deputy Mayor-Chris Mehl:2nd
08:23:04 PM (02:24:52) Discussion
Cr.Cunningham gave several comments regarding finding the solution that has the highest probability of
being approved by the voters. He will support the Commission's decision.
Cr. Mehl talked about the Commission's discussion from two weeks ago. He talked about the need of
addressing the three core facilities right away and why it's necessary for our future safety.
Cr. Pomeroy talked about the purpose of the building to serve the needs of the citizens.
Mayor Andrus stands committed to vote for a BPSF to meet the needs of our growing community and
educating the public about why that's the best option.
08:42:20 PM (02:44:08) Vote on the Motion to direct the City Manager to bring back at an upcoming
meeting the resolution with ballot language and levy amounts for final approval for placement of the
Bozeman Public Safety Facility project on the November 6,2018 general election ballot. The motion
passed 4-0.
Commissioner-Terry Cunningham: Motion
Deputy Mayor-Chris Mehl:2nd
Mayor-Cynthia Andrus:Approve
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Bozeman City Commission Meeting Minutes,May 7,2018
Deputy Mayor-Chris Mehl:Approve
Commissioner-Jeff Krauss:Absent
Commissioner- I-Ho Pomeroy:Approve
Commissioner-Terry Cunningham:Approve
6. 08:42:35 PM (02:44:23) Appointment to the Recreation and Parks Advisory Board (RPAB)
(Sweeney) - a
08:42:46 PM (02:44:34)Motion to appoint Steve Roderick to the Recreation and Parks Advisory Board
to a term ending December 31,2020. Steve Roderick.
Deputy Mayor-Chris Mehl: Motion
Commissioner- I-Ho Pomeroy: 2nd
08:42:55 PM (02:44:43) Vote on the Motion to appoint Steve Roderick to the Recreation and Parks
Advisory Board to a term ending December 31,2020.Steve Roderick. The motion passed 4-0.
Deputy Mayor-Chris Mehl: Motion
Commissioner- I-Ho Pomeroy: 2nd
Mayor-Cynthia Andrus:Approve
Deputy Mayor-Chris Mehl:Approve
Commissioner-Jeff Krauss:Absent
Commissioner- I-Ho Pomeroy:Approve
Commissioner-Terry Cunningham:Approve
7. 08:43:05 PM (02:44:53)Approve the City Manager's Appointment to the Police Commission
(Sweeney) a
08:43:12 PM (02:45:00)Motion to approve the City Manager's appointment of Jim Drummond to the
Police Commission to a term ending April 30,2021.
Deputy Mayor-Chris Mehl: Motion
Commissioner- 1-Ho Pomeroy: 2nd
08:43:21 PM (02:45:09) Vote on the Motion to approve the City Manager's appointment of Jim
Drummond to the Police Commission to a term ending April 30,2021. The motion passed 4-0.
Deputy Mayor-Chris Mehl: Motion
Commissioner- 1-Ho Pomeroy: 2nd
Mayor-Cynthia Andrus:Approve
Deputy Mayor-Chris Mehl:Approve
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Bozeman City Commission Meeting Minutes,May 7,2018
Commissioner-Jeff Krauss:Absent
Commissioner-I-Ho Pomeroy:Approve
Commissioner-Terry Cunningham:Approve
J. 08:43:33 PM (02:45:21) FYI/Discussion
• Cr. Cunningham addressed the public comment regarding the amount of political signs allowed
to post in their yard and asked for clarification. CA Sullivan addressed the question.
• DM Mehl asked for clarification on where the issue of bounce houses stands relative to the
City's insurer(MMIA).
• Mayor Andrus reminded the public that next Monday night the Commission will get a report on
affordable housing.
K. 08:47:02 PM (02:48:50)Adjournment
Mayor Andrus adjourned the meeting at 8:47 PM.
rhia Andrus
Mayor
ATTEST:
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' - •Z� Robin Crough
1883
Cj9TIN CO 1`��� .
City Clerk
PREPARED BY:
Brenda Sweeney
Deputy City Clerk
Approved on: 11��( —^In\
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