HomeMy WebLinkAboutEx 6 BPC 6142018 June PPM ReportIDBOTEMAN PARKI NG COM M ¡SSIONPam Manager's RertDate: June 6,2018To: Bozeman Parking CommissionFrom: Ed Meece, Parking Program ManagerAn update of major developments, in May, includes:c T2: The PPM continued to lead implementation of the 2018 parking management and enforcement technologyproject (T2), assisted by numerous other city departments. On 517h8, the T2 system implementation went LIVE'At this time,6/6/L8, allof the LPR, Mobile App, and back-office software and technology has been installed andis operational. Modifications, and training, continue to occur as new parts are utilized for the first time (such asthe monthly permit billing). The Garage/Basement entry gates will be removed upon the placement of newsignage (underway), and after successful testing of the LPR functionality.. Among numerous other project tasks - Luke ll pay stations installed (Facility Mgt.), LPR cameras prepped withconduit and cabling (lT), contract termination letter to Duncan Systems (Legal), staff training and permit data entry(Finance). ln addition, the Parking Enforcement Officers are completing a varíety of additional project-relatedtasks, while maintaining their normal enforcement routes and routines.o The PPM assisted Fire Chief Waldo, by participating in the final interview process for the Deputy Chief (FireMarshall) position; 5 / LO/ t8.o The PPM participated in a workshop on 'Solar Power Transportation' hosted by the City of Bozeman SustainabilityDepartment and US Department of Energy; 5/n/ß.o The PPM attended the Downtown Business Partnership Annual Breakfast; 5/LBh9.o The Parking Services Division assisted the PW-Streets Department by providing 'street Maintenance' enforcementfor several weeks (early morning).o The Parking Services Division assisted WealthVest lnc. with their planning and execution of parking issues relatedto a large, national, conference of their employees held in the Masonic Lodge and Rialto Theater.o The PPM assisted the Airport - Public Safety Department in researching the vendor, and specifications, of citationenvelopes utilized by the Parking Services Division, so they can purchase similar envelopes'Financial UpdateRevenues for the fiscol yedr are ot 778 % (wlTlFD funds).Expenditures for the fiscal year ore at 92% (w/TIFD funds)
Parking Services Fund - Operating (as of 616lL$lMay 2018 - Revenue & Expenditure RepoftREVENUEParking Lot PermitsGarage PermitsGarage- Transient RevenueGarage Validation CouponsResidential Nghbd. PermitsEmployee Ngbhd. PermitsVisitor Ngbhd. PermitsAdmin/Late FeesBoot FeesCitation RevenueMisc. RevenueRents/Roya lties/Otherlnterest lncomeLoan lnterestRefunds & ReimbursementsCollection FeesTransfer Other Funds (TIFD)TOTAL (øTIFD Transfer)TOTAL (w/out TIFD Transfer)EXPENDITUREAdmin - PersonnelAdmin - OperatingAdmin - CapitalEnforcement -- PersonnelEnforcement - OperatingEnforcement - CapitalGarage -- PersonnelGarage - OperatingGarage - CapitalTOTAL (w/admin Capital- TIFD)TOTAL (w/out Admin CaPital-TIFD)'o/o%FY 18 EARNED EXPECTEDACTUAL YTD YTDseg,goo.oo 759% 88%s370,194.00 148% 88%5tol/78Jo 743% 88%S3,52o.oo tt7% 88%s33,682.00 259% 88%54,882.00 244o/o 88%522,135.00 2tl% 88%s46,135.00 t7o% 88%Sgoo.oo 4s% 88%s245,655.00 82o/o 88%S5,s64.oo NA 88%51,837.00 92% 88%S9,27t.oo L236% 88%5761.00 9t% 88%St,z2g.oo o% 88%St7,Ls2.oo 2860/o 88%S25o,ooo.oo 7oo% 88%51,160,495.00 LLg% 88%s910,495.00 124% 88%NOTESNOTESGarage Cameras (unbudgetedS11,000); T2 payment ($75+Z¡in wrong line item.Snow removal, Hazmatcleanings, MonthlY Stairwellcleanings (midyear add),Handrail Project (unbudgeted)FY 18BUDGETs25,000.00S25o,ooo.ooS75,5oo.ooS¡,ooo.oos13,000.00s2,000.00s10,500.00S42,ooo.oos2,ooo.oos300,000.00so.ooS2,ooo.oos7s0.ooS840.ooso.ooS6,ooo.ooS25o,ooo.ooS982,590.00s732,590.00FY 18BUDGETS1oo,127.ooFY 18ACTUALs65,384.00%SPENTYTD65%%EXPECTEDYTD88%s159,232.005250,000.00s202,384.00S49,465.00s1-0,000.0054o,!z2.oos174,093.00S105,794.00s195,382.00s36,417.00so.oo536,791,.00tog%42%97%74o/oN/A92%177%N/A82%96%88%88%88%88%88%88%s156,900.00 s183,982.005o.oo So.oos968,230.00 s797,843.00$718,230.00 s592,049.0088%88%88%88%
Act¡ve Projects: Strateg¡c Parking Management PlanJune 2018STRATEGY DESCRIPTIONPROJECTEDCOMPLETIONACTUATCOMPLETIONCOMPLETEDPENDINGHOLD/NOT STARTEDCOMMENTSAdopted by the BPC in8/20L6.Adopted by the BPC in8/20t6.PPM attending DRCmeetings, and offeringdata/comment as staffrevtew.Adopted by the BPC in70/2016.BPC approved Resolution2oI7-03 (6/20171; CitvCommission approvedResolution #4837 on8/L4/17.12Formalize the guiding principlesas policies within the parking andtra nsporation system pla n.Adopt the 85% rule as thestandard for measuringperforma nce of the parkingsupply and triggering specificmanagement strategies.Strengthen the role of theParking Manager and the ParkingServ¡ces Division - to betterintegrate with the CommunityDevelopment and EconomicDevelopment planning.Establish a policy for adjustingrates (on and off-street)Establish a Capital MaintenanceReserve FundRe-evaluate and restructurecurrent cash-in-lieu program.On-GoingJ ul-16TBDAug-16Aug-16On-GoingOct-16CC Approval8/14h73456PPM is working with theComm. Dev. Department;CDD has assigned this a 'fall2018' prioriÇ status; ThePPM is re-assembling anínternal "Parking StrategYTeam" (at instruction ofCity Manager) to develoPstrategies for addressing#6,#7,#8 in a singlecomprehensíve manner,3lrlL8;
7PPM worked with the EDdept on changes to theminimum parking standards(UDC) in the B2M zone,approved by CC9l20t7;PPM actively attending¡nternal DRC meetings tooffe r-gu idaneeonao lieY-issues and prepare 1or2O1,8effort to modify the parkingstandards section of theUDC; The PPM is re-assembling an internal"Parking Strategy Team" (atinstruction of Clty' Manager) to developstrateg¡es for addressing#6,*7,#8 in a singlecomprehensive manner,. 3lLl18iPPM is waiting on theAdmin./Legal Depts. For.: further instruction on thist2l3Ol2OL7 On-goingisue; The PPM is re-assembling an internal"Parking Strategy Team" (atlnstruction of CityManager) to developstratet¡es for addressing#6,#7,#8 in a slnglecomprehensive manner,slLlaBiPPM ls completing researchfor facility mgt. bestpractices, starting to draftFac. Mgt. plan,8lL7;Data collection ocurred,following the Strateg¡cParking Management Plan,Spring and Summer 2017;WTI report (draft) submitted9l2OL7, under staff reviewat this time; F¡nal commentssubmitted to WTI formodif ication, LOl23l L7 ; Thefinal WTI Parking OccupancyReport was released onLlh4lzOI7, analysis isunderway - includingreview/memorandum fromRlck Williams Consulting.ItITBD89Re-evaluate code basedmin¡mum parking requirementsRe-evaluate and clarifo thepurpose and intent of thecurrent code section regardingSpecial lmprovement District #565.lmplement a FacilitiesMaintenance Plan.Develop a reasonable scheduleof data collection to assessperformance, including anaccurate on and off streetinventory (public and private)and an occupancy/utilizationanalysis.10sltlL7 &7lth7
ldentify-off+treets ha red-use-opportunities based on datafrom strategy 9. Establish goalsfor transitioning employees,begin outreach to opportunitysites, negot¡ate agreements, and11 assign employees to facilities.Complete the 2008 ParkingDistrict ldent¡f¡cationL2 Signage/Branding PlanClarify current on-street parkingsignage, particularly in areaswhere unlimited parking isallowed. Consider ¡ncorporatingthe current City parking logo intoon-street signage.Rename all publicly owned lotsand garages by address.On-Going1st shared use agreement.negotiated and approvedwith Big Sky Western Bank(June 2017); Completion ofthe WTI Parking OccupancyStudy on tlh4lLT isexpected to demonstratearcac wherc new qharpdspace agreements will bemost effective; PPMworking with Comm Devand GIS to develop'shareduse agreement'layer onGIS maps.No activity at this time.No activity at this time.No act¡vity ai this time.RFP Selection Committee isin final stages of awardreccomendation, as of917 lt7. Following 9/2017bid award, staff is engagedin final contract negotiat¡onsand project planning;Contracts signed IO I L6l t7 -Scope of Work signedLO 127 | L7 ; Project lau nchexpected bV L2lLlLT:Project kick off call heldILI LOI t7, data conversionand preliminary stafftra¡ning undenaray; Dataconversion is nearingcompletion of second dataextraction, staff tra ining isundenuay, transitionplanning on-going;estimated GOLIVE ofql28h8; T2 Software andall technology (inc. tPR)lnstalled; contlnuing tomake operational tweaks,asoI6l2lt8.13t4Upgrade the access/revenuecontrol system at the BridgerGarage.15slLl2Ûts
167718lnstall a vehicle counter systemat Bridger Garage and at theSurface lots.Establish best practice protocolsand performance metrics forexistinB enforcement personnaland support enforcement witha ppropriate technology,Expand bike parkingnetwork to createconnections betweenparking and thedowntown to encourageemployee bike commutetrips and draw customersto sowntown businesses.Explore changes toexisting residential onstreet permit programsand evaluate potentiallyimplement new res¡dent¡alparking perm¡t districts inthe neighborhood northand south of the downtowncommercial district.6/30/2077On-GoingOn-goingOn-goingRFP Selection Committee isin final stages of awardreccomendation, as of9/7 /77. Following 912017bid award, staff is engagedin final contract negotiationsand project planning;Contracts signed 10/16/17 -Scope of Work signedt0127 /17 i Project launchexpected by t2/7/L7;Project kick off call heldtlho h7, data conversionand preliminary stafftraining underway; Dataconversion is nearingcompletion of second dataextract¡on, staff training isunderway, transit¡onplanning on-going;estimated GOLIVE of4/28/78.T2 Software and alltechnology (inc. tPR!installed; cont¡nuing tomake operational tweaks,asoÍ 6l2lt8.Court/Appeals Packet(4/17); Uniform Policy(8/17); Enhanced SafeÇProcedures; SecurityCamera Policy; tPR Policy;PPM met with City's'bike/pedestrian' consulta ntto open the door forpotent¡al new partnerships;follow up planned for Fall2018City Comm¡ssion requested(17/20 / !71 that rhis effortbe complete, withrecommendat¡on to them,by late Spring/Early Summer2018. PPM will providepreliminary repor to BPC on3/8/!8, final report on4/ !2h8; P resentation toCity Commission on4/23/L8.197lLlzotgOn-going
222324202t2526Evaluate on street pricingin high occupancy areas.Explore expanding accesscapacity with new parkingsupply and/or trans¡tDevelop cost forecasts forpreferred pa rking supplyand shuttle options.Explore and developfunding options.Explore theimplementation of onstreet pricing.Consider consolidatingcurrent users of theCarnegie Lot into theBridger Garage. Sell theCarnegie Lot to fundacquisition of lbetterlocated parking parcelsand/or construction of aparking garage.lnitiate new capacityexpansion.No activity at this time.No activity at th¡s time.No activity at this time.No activ¡ty at this time.No activity at th¡s t¡meNo activ¡ty at this time.The PPM is participating intr¡rro separate economicdevelopment projects thatcould potentially createnew covered parkingfac¡l¡t¡es.
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