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HomeMy WebLinkAboutEx 1 BPC 6142018 May MinutesA.Parking Comrnission MeetingBOZEMAN PARKING COMMISSIONMinutesThursday, May 10,2018, 7:30 AMCall to Order - 7:30 AM -City Commission Chamber, City Hall, 121 North RouseMavor - Cvnthia Andrus: PresentCommittee Member - Chris Naumann: PresentCommittee Member - James Ness: PresentCommittee Member - Shasta Winston: PresentStaff - Chuck Winn: AbsentStaff - Ed Meece: PresentChanqes to the Aqendac.Approval of April 2018 minutesttachment Exhibit 1B.See AICommissioner Bryan offered one correction to the minutes, changing the word static to statistic.Committee Member - Shasta Winston: 2ndMavor - Cvnthia Andrus: AporoveStaff - Chuck Winn: N\AStaff - Ed Meece: N\AD. Public Comment - Members of the audience or their agent maybe invited to present testimony or evidence. To be recognized, eachperson desiring to give testimony or ev¡dence shall step forward and, afterbeing recogn¡zed, give their name and address for the record. The presiding officer ntay establish a time frame for each public comment but inno case shall such timeframe be /ess than three (3) minutes per speaker.The presiding officer may lengthen or shorlen the time allotted for publictestimony.Brian Caldwell,32l N Montana Ave. Mr. Caldwell expressed his concern about the process toacquire a long term lease agreement (parking) he has been working on for an adjoining propertyto the north of the Blackmore Apartment Building. The structure and language of the agreementwas prepared by City staff, and reviewed by the City Attorney. Now, it appears the PlanningDirector may not sign the lease. Mr. Caldwell is bringing this to the attention of the ParkingCommission for potential action.E.Action ltems1. Discuss/Approve/Deny approval of Professional ServicesAgreement with Bozeman Downtown Bozeman Business lmprovementDistrict for janitorial services at the Bridger Park Downtown Garage.Commissioner Naumann recused himself ftom this item, as a result of his position with theDowntown Business Partnership. Commissioner Bryan chaired the meeting for this discussion.Parkíng Manager Mr. Meece explained this agreement does demonstrate a cost íncrease, from theprevious year, and they have done a good job. Previous efforts to solicit additional bids have notbeen successful.Committee Member - James Ness: Motioneelnmittee Member - Kellv Wiseman : ApproveCommitteeMember - Ben Ilovd'AnnrovcCnmmiflooMember -l^ hricNeltmAnnAnnrovc1¡mmittee MemharNcçç'AnnrnveStaff - Chuck Winn: N\AStaff - Ed Meece: N\A2. Discuss/Approve/Deny Bozeman Parking Commission Resolution #2018-03 - A resolution of the Parking Commission of the City of Bozeman,Montana, adopting a policy for the use of an automated license plate reader for parking enforcement and statistical data-gathering purposes. (SeeAttachment Exhibit 3)Mr. Meece explained that this policy follows state law, and has been reviewed by the CityAttorney's office This policy allows us to use the LPR for parking enforcement and gatheringstatistical data only.Commissioner Naumann reiterated that the additional changes from the City Attorney, distributedthis morning, are just touch ups from the original packet.Commissioner Lloyd asked if we are the first to use it in the state. Mr. Meece stated that hebelieves we are.Commissioner Wiseman asked about using LPR for law enforcement. Mr. Meece confirmed thatat this time we are allowed to use the LPR system for parking enforcement and statistical dataonly. The data we collect is kept anonymous unless it is used for a parking citation. The PoliceDepartment would need to enact a separale policy, in conformity with state law, to utilize thesystem for law enforcement purposes.Commissioner Ness pointed out that there are other cameras in the Parking Garage for securitypurposes; this policy covers the use of the LPR cameras only.Mayer Andrus commented that it would be good for the Parking Commission to know if in thefuture the data is used for other purposes.Commissioner Ness asked about capturing pictures of license plates vs occupants- Mr. Meececonfirms the intent is only to read license plates on vehicles. The cameras are directed to plateheight.-KeWiseman: MCommittee Chair - Pamela Brvan: AooroveCnmmittpp Mpmhpr -Chris NaumannAnnroveCommittee Member -Winston: AooroveStaff - Chuck Winn: N\AStaff - Ed Meece: N\AParking Manager Meece points out that Parking Department lntern Daniel Rosinsky-Larson did alot of the research and gathering of information for this policy project.F. Parking Program Manager Report (See Attachment Exhibit 4)Mr. Meece worked with the City Attorney's office on amendments to the Etha Hotel agreements,for both garage parking and use of the Armory Lot, which provided a time extension for the completion of construction. The Etha has deadlines that expire at the end of May Assuming theymeet the specific building permit requirements they will have possession of the Armory Lot untilNovember of 2019. They will continue to pay their parking lease agreement until final occupancyof the hotel, at which time they will acquire additional permits in the basement of the ParkingGarage.Mr. Meece pointed out that the T2 project is in full swing He thanked everyone who came outand played an ambassador role with citizens at the parking garage. Commissioner Bryan askedabout the signage for the new system. Mr. Meece described the new signage, and commentedon how easy the new system was to use. Commissioner Naumann asked about the instruction onthe welcome screen and directions at the actual pay station and if they are easily navigated.Mr. Meece congratulated Daniel Rosinsky-Larson on graduating with his Master's Degree inPublic Administration from Montana State University.On the financial report, Mr. Meece pointed out the high expenditures in the garage this year dueto the high level of snow removal and multiple hazmat removal expenditures.Commissioner Naumann recognized the leadership of Mr. Meece in implementing the T2 system.G. New Business.Commissioner Bryan questioned when, as a Parking Commission, will we address and consider asolution for the displacement of parking because of development. Commissioner Naumannsuggested that facilitating shared public/private parking in the downtown, and collecting data onboth is important.Commissioner Naumann stated that the pocket park design at the Black Lot is almost final. Hecommented that the egress will need to be moved. The plan currently being worked on is doingthe whole project at once including the egress and street improvements. This will require anadditional $30,000 from the Parking Fund. Mr. Meece is working to find those funds, and getapproval from the Administration.Commissioner Naumann suggested that we update the price tag of Cash ln Lieu - top be morerealistic number for today's costs. Commissioner Naumann would like io revisit this in the Junemeeting.Mayor Andrus stated that she would like to see the Parking Commission have a proactivediscussion of the need for a future Parking Garage. Commissioner Naumann confirmed that workis underway to identify potential solutions. A new parking structure at the Library is beingconsidered, as well as other locations. The Economic Development Department is involved inthese efforts as well.Chuck Winn, Assistant City Manager, commented on the Thinktank agreement, discussed by Mr.Caldwell, and the fact that there was no identifiable term to that agreement. He also agrees thatthe cost of the Cash ln Lieu spaces must be updated. Mr. Winn mentioned that the City Managerhas requested that he reinstate the "Parking Team". This team brings together multiple Citydepaftments to address parking issues as a team.H.Adiournment. The next Bozeman Parking Commission meeting will be held June 14,2018,7:30 am, at City Hall.Bozeman Parking Commission meetings are open to all members ofthe public. lf you have a disability that requires assistance pleasecontact our ADA Coordinator, Chuck Winn 582-2307.