HomeMy WebLinkAbout06-11-18 City Commission Packet Materials - MIN. May 2018 Minutes
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Robin Crough, City Clerk Andrea Surratt, City Manager SUBJECT: Approve the Regular Meeting Minutes from May 7, May 14, and May 21, 2018, and User Access to Linked Minutes MEETING DATE: June 11, 2018 AGENDA ITEM TYPE: Minutes NOTE: For PCs, your internet browser must be Internet Explorer Version 10 or higher. Google Chrome, Firefox or Safari all work as well.
To view the video and the minutes of May 7, 2018 that are linked to the video please click here
(minutes are located by clicking on the related documents tab above agenda). To view the video and the minutes of May 14, 2018 that are linked to the video please click here
(minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of May 21, 2018 that are linked to the video please click here (minutes are located by clicking on the related documents tab above agenda). RECOMMENDATION: Approve the Regular City Commission Minutes as submitted.
SUGGESTED MOTION: I move to approve the City Commission minutes from May 7, May 14, and May 21, 2018 as submitted.
BACKGROUND: In 2013, The Clerk’s Office identified goals related to the Commission’s
priority of Improving Technology Utilization and Proficiency. Improvements included:
• Live streaming broadcast of the City Commission Meeting
• Meeting efficiency
• Better access of meeting information for staff and the public
• Time savings
• Streamlined approach to citizen involvement and public comment
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Since August of 2013, the City Commission Minutes have been linked with audio and video using
AV Capture. In addition to the City Commission, many Citizen Advisory Boards utilize the system as well. LOCATION: The AV Capture Archives and Live Streaming of City Commission Minutes and Meetings can be found at www.bozeman.net by choosing the “I want to…” top menu item, and
selecting the bottom right link “Watch a commission or board meeting video.” VIEWING: Using the drop-down menu immediately below the AV Capture icon, select Recorded (all previously recorded meetings), Streaming Live (meetings currently being streamed in real-time), or Upcoming (future meetings that will be streamed live). Selecting a meeting should
automatically start the video. The draft minutes and all associated materials from the meeting are located under the video in the Attached Documents area. Final minutes are available here once formally approved. Users can then can click on each time-stamped hyperlink to find the section that they wish to view from the meeting. If the video does not automatically start at that point, the
user may need to press play on the video itself.
Users are always welcome to contact the City Clerk’s Office at 582-2320 or email agenda@bozeman.net for assistance.
ALTERNATIVES: As suggested by Commission.
UNRESOLVED ISSUES: None. FISCAL EFFECTS: None.
Attachments: Draft Minutes
Report Prepared on June 1, 2018
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Page 1 of 11
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, May 07, 2018
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present
Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, Deputy
City Clerk Brenda Sweeney
A. 05:59:56 PM (00:01:44) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Andrus called the meeting to order at 6:00 PM.
B. 06:00:02 PM (00:01:50) Pledge of Allegiance and a Moment of Silence
C. 06:00:51 PM (00:02:39) Changes to the Agenda
There were no changes to the agenda.
D. 06:00:59 PM (00:02:47) Motion and Vote to authorize the absence of Commissioner Jeff Krauss.
The motion passed 4-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
E. 06:01:16 PM (00:03:04) FYI
• Cr. Pomeroy stated May is mental health wellness month.
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• CM Surratt recognized Public Works Director Craig Woolard who has accepted a position with
MSU as the Department Chair for Civil Engineering. She announced Shawn Kohtz has agreed to
be the interim Public Works Director.
• Mayor Andrus reminded the Commission the Montana League of Cities and Towns Municipal
Summit is on May 21st from 9:00 am – 4:00 pm.
• Pending the budget process, Mayor Andrus proposed to cancel the July 2, 2018 Commission
meeting, and schedule July 30, 2018 instead.
• Cr. Cunningham stated that many of 14 neighborhood associations are conducting their annual
meetings and expressed thanks to the folks who lead each of those neighborhood associations.
F. 06:05:05 PM (00:06:53) Commission Disclosures
• Cr. Cunningham pointed out with regard to Action Items 2 and 3, Mr. Stratton is one of the
applicants and serves on CAHAB along with Cr. Cunningham who is the Commission liaison to
CAHAB. He stated on occasion they have a chance to speak about affordable housing issues but
have not discussed phases 5 and 6 of The Lakes at Valley West.
G. 06:05:44 PM (00:07:32) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Approve the Request for Cash-In-Lieu of Parkland Dedication for the Monarch Site Plan,
Application 17569 (Quasi-Judicial) (Garber)
3. Authorize the City Manager to Sign a Public Access Easement, Sewer and Water Pipeline and
Access Easement and Agreement, and a Public Street and Utility Easement with Bozeman
West Land Development Partners, LLC for the Bozeman West Apartments Project (Kohtz)
4. Authorize the City Manager to Sign a Professional Services Agreement with Think2Perform
for Director Team Leadership Training (Jorgenson)
5. Authorize the City Manager to Sign a Professional Services Agreement and Task Order
Number 1 with StreamlineAM for Contracted Asset Management Services (Henderson)
6. Authorize the City Manager to Sign Amendment Number 1 to the Professional Services
Agreement with Tyler Technologies, Inc. for ExecuTime Time and Attendance Software
Advanced Scheduling Module (Jorgenson)
7. Authorize the City Manager to Sign Amendment Number 8 to the Professional Services
Agreement with Morrison-Maierle, Inc. for the North 7th Avenue Lighting and Sidewalk
Project (Fine)
8. Resolution 4906, Requesting Distribution of Bridge and Road Safety and Accountability
Program Funds Created by House Bill 473 (Donald)
06:06:01 PM (00:07:48) City Manager Overview
CM Surratt provided a brief overview of Consent Items 1-8.
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06:08:17 PM (00:10:05) Public Comment
There was no public comment.
06:08:26 PM (00:10:14) Motion and Vote to approve Consent Items 1-8 as submitted. The motion
passed 4-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
H. 06:08:46 PM (00:10:34) Public Comment
Mayor Andrus opened public comment.
06:09:19 PM (00:11:07) Derek Pomeroy, Public Comment
Mr. Pomeroy spoke about the last election cycle with regard to the number of political signs allowed in
front yards.
06:11:53 PM (00:13:41) Beth Sirr, Public Comment
Ms. Sirr talked about the logging plans for Sourdough and her concerns.
06:13:17 PM (00:15:05) Elizabeth Ledgenberg, Public Comment
Ms. Ledgenberg spoke about why Bozeman should go plastic bag free.
06:16:29 PM (00:18:17) Emma Sirr, Public Comment
Ms. Sirr spoke about the plans for Bozeman High School and exceptions for city code relative to green
space.
I. 06:17:42 PM (00:19:30) Action Items
1. 06:17:44 PM (00:19:32) Resolution 4760, Modification of Special Improvement Lighting
District (SILD) Number 735 for Pine Meadows Subdivision to Include Valley Meadows
Subdivision (Donald)
06:18:01 PM (00:19:49) Staff Presentation
Finance Director Kristin Donald presented the modification of Pine Meadows Subdivision to add one
light, which is an LED fixture. No protests or written comment has been received.
06:18:42 PM (00:20:30) Questions of Staff
There were no questions of staff.
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06:18:54 PM (00:20:42) Public Comment
There was no public comment.
06:19:02 PM (00:20:50) Motion to adopt Resolution 4760, Modification of Special Improvement
Lighting District Number 735 for Pine Meadows Subdivision to Include Valley Meadows Subdivision.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
06:19:23 PM (00:21:11) Discussion
Cr. Cunningham stated special lighting districts are nothing new to the city and appreciates how we can
modify this SILD to further serve the subdivision.
DM Mehl appreciates that we are using dark sky provisions as well as LED lighting thanks to the staff.
06:20:18 PM (00:22:06) Vote on the Motion to adopt Resolution 4760, Modification of Special
Improvement Lighting District Number 735 for Pine Meadows Subdivision to Include Valley Meadows
Subdivision. The motion passed 4-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
2. 06:20:29 PM (00:22:17) The Lakes at Valley West Phase 5 and 6 Preliminary Planned Unit
Development (PUD), Application 18023 (Quasi-Judicial) (Rosenberg)
06:20:48 PM (00:22:36) Staff Presentation
Associate Planner Sarah Rosenberg presented details of PUD and entered the staff report into the
record. She spoke in detail about the development of the phases.
06:27:07 PM (00:28:55) Questions of Staff
Cr. Mehl asked about the process of the PUD approval and next steps. He asked why staff thinks 60%
access for reduced parkland frontage is reasonable. He asked how relaxations have worked so far with
regard to snow removal.
06:29:35 PM (00:31:23) Staff Clarification
City Engineer Shawn Kohtz spoke about snow removal services and issues with city services accessibility.
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06:32:05 PM (00:33:53) Questions of Staff Continued
Cr. Mehl asked about the design manual. He asked that points of a PUD application be listed in the staff
memo going forward.
Cr. Pomeroy asked if some of these units will meet affordable housing requirements.
Cr. Cunningham asked about ADU’s and whether parking is an issue. He further asked if PUD points are
achieved exclusively through open space. He further asked about relaxations.
Mayor Andrus asked Mr. Kohtz about garbage trucks and any consideration to trucks that might work
better in areas like this.
06:38:52 PM (00:40:40) Applicant Presentation
Greg Stratton, Kilday and Stratton, acknowledged his review of the report and understands the issues.
He spoke about development conditions of specific lots.
06:42:05 PM (00:43:53) Questions of Applicant
Cr. Mehl asked the applicant about his understanding of the staff memo. He asked about changes in the
design manual.
Cr. Cunningham asked the applicant for his thoughts about solar for this project, pedestrian and traffic
focused streets, and the integration of the traffic and pedestrian bicycle network.
06:46:37 PM (00:48:25) Public Comment
There was no public comment.
06:47:01 PM (00:48:49) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 18023 and move to approve the preliminary planned unit development with conditions
and subject to all applicable code provisions.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
06:47:20 PM (00:49:08) Discussion
Cr. Mehl is in agreement with the plan review, conditional use permit and application for the PUD
criteria.
Cr. Pomeroy agrees with the staff findings.
Cr. Cunningham talked about requirements of a PUD application and unique concepts in the subdivision.
Mayor Andrus will support the PUD and talked about the relaxations.
06:50:51 PM (00:52:39) Vote on the Motion that having reviewed and considered the application
materials, public comment, and all the information presented, I hereby adopt the findings presented in
the staff report for application 18023 and move to approve the preliminary planned unit development
with conditions and subject to all applicable code provisions. The motion passed 4-0.
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Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
3. 06:51:02 PM (00:52:50) The Lakes at Valley West Phase 5 and 6 Preliminary Plat, Application
18022 (Quasi-Judicial) (Rosenberg)
06:51:21 PM (00:53:08) Staff Presentation
Associate Planner Sarah Rosenberg presented the preliminary plat for The Lakes at Valley West Phases 5
and 6 and entered the staff report into the record.
06:54:48 PM (00:56:36) Questions of Staff
Cr. Pomeroy asked whether it is anticipated these smaller houses might sell for less than the median price
in the Bozeman area.
Cr. Cunningham asked about conditions of approval and how information gets passed on to future home
owners. He asked about the condition notes regarding a high water table in the area.
Cr. Mehl asked a question on behalf of the Planning Board regarding the waiver of right to protest a future
parks maintenance district.
07:00:51 PM (01:02:39) Applicant Presentation
Mr. Stratton addressed the groundwater issue.
07:02:23 PM (01:04:11) Questions of Applicant
Cr. Pomeroy asked how many affordable housing opportunities will be provided among the 79 units.
Cr. Cunningham asked if the applicant has read and understands the staff report including recommended
conditions of approval.
07:04:03 PM (01:05:51) Public Comment
There was no public comment.
07:04:20 PM (01:06:08) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 18022 and move to approve the subdivision with conditions and subject to all
applicable code provisions.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Terry Cunningham: 2nd
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07:04:49 PM (01:06:37) Discussion
Cr. Pomeroy likes what the developer is doing with this project.
Cr. Cunningham agrees with the findings in the staff report and stated the Planning Board recommended
approval as well.
Cr. Mehl supports the project.
Mayor Andrus supports the project as well.
07:06:14 PM (01:08:02) Vote on the Motion that having reviewed and considered the application
materials, public comment, and all the information presented, I hereby adopt the findings presented in
the staff report for application 18022 and move to approve the subdivision with conditions and subject
to all applicable code provisions. The motion passed 4-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
4. 07:06:27 PM (01:08:15) Bozeman School District 7 Second Bozeman High School Site Plan
Application Agency Exemptions, Application 18085 (Johnson)
07:06:41 PM (01:08:29) Staff Presentation
Senior Planner Courtney Johnson presented the site plan application agency exemptions for the second
Bozeman high school.
07:15:20 PM (01:17:08) Questions of Staff
Mayor Andrus asked Ms. Johnson to summarize the focus of public comment.
Cr. Cunningham asked about trees in the public right-of-way and roots.
DM Mehl asked about the location of trees and the annexation agreement relative to expanding.
Mayor Andrus asked about parking and landscaping.
07:21:49 PM (01:23:37) Applicant Presentation
Bob Franzen, CTA Architects and project manager for the site pan, spoke about letters of concern they
had received from the neighbors, and the school board has gone door to door to relieve concerns. He
stated the project is meeting the intent of code. He talked about the required quantity and location of
trees.
07:25:24 PM (01:27:12) Questions of Applicant
DM Mehl asked about the location and growth direction of trees. He talked about city requirements for
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vision triangles. He talked about the calming effect of the trees.
Cr. Cunningham asked about exemptions 5 and 6. He talked about the collaboration between the school
board of trustees and city commission and requested that topic be addressed.
07:36:26 PM (01:38:14) Clarification of Applicant
Rob Watson, Superintendent of Bozeman Public Schools, talked about the help they have received so far
from the City and the opportunities to partner with the City on development of the infrastructure.
07:36:51 PM (01:38:39) Questions of Applicant
Cr. Cunningham talked about the areas of future collaboration such as sports fields and parking.
Mayor Andrus asked about student parking on the site as opposed to the street.
07:40:06 PM (01:41:54) Public Comment
Mayor Andrus opened public comment.
07:40:19 PM (01:42:07) Abigail Brewer, Public Comment
Ms. Brewer talked about her experiences with district exemptions to recommended practices.
Motion: No official motion is required by the City Commission.
07:43:23 PM (01:45:11) Discussion
CM Mehl talked about his support of the project and levels of cooperation but feels efforts could have
been better in developing the same standards to which city businesses are held.
Cr. Pomeroy talked about the time spent on this project and participation from various constituents.
Cr. Cunningham talked about partnership, progress and collaboration.
Mayor Andrus appreciates the collaboration and talked about the difficulty of the tree issue.
07:53:03 PM (01:54:51) Recess
Mayor Andrus called the Commission into recess until 8:00 PM.
07:59:57 PM (02:01:45) Call to Order
Mayor Andrus called the Commission back to order at 8:00 PM.
5. 08:00:18 PM (02:02:06) Consider Placing the Bozeman Public Safety Facility on the November
6, 2018 General Election Ballot (Surratt)
08:00:32 PM (02:02:20) Staff Presentation
CM Surratt provided context of the project for the public. She pointed out this is a priority of the strategic
plan in the way of providing services for a growing, changing Bozeman. CM Surratt presented next steps
in proceeding with the Bozeman Public Safety Facility project. She talked about the general election timing
and deadline for submission of a ballot item. She talked about potential questions on the ballot.
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08:09:25 PM (02:11:13) Questions of Staff
Cr. Cunningham asked about the specific possible ballot question relative to planning for operations in
future budgets.
08:12:42 PM (02:14:30) Staff Clarification
ACM Anna Rosenberry spoke about the issue of funding operations if it is not on the ballot.
08:14:42 PM (02:16:30) Questions of Staff
DM Mehl talked about his understanding of today’s step for timing that there will be a future vote with
more information regarding options for operations if the bond passes.
Cr. Pomeroy asked about cost efficiency of the current building design.
Mayor Andrus asked about other election date choices if this item is not on the November ballot.
DM Mehl asked for clarification that the earliest the election would want to go is November.
08:22:20 PM (02:24:08) Public Comment
There was no public comment.
08:22:35 PM (02:24:23) Motion to direct the City Manager to bring back at an upcoming meeting the
resolution with ballot language and levy amounts for final approval for placement of the Bozeman
Public Safety Facility project on the November 6, 2018 general election ballot.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
08:23:04 PM (02:24:52) Discussion
Cr. Cunningham gave several comments regarding finding the solution that has the highest probability of
being approved by the voters. He will support the Commission’s decision.
Cr. Mehl talked about the Commission’s discussion from two weeks ago. He talked about the need of
addressing the three core facilities right away and why it’s necessary for our future safety.
Cr. Pomeroy talked about the purpose of the building to serve the needs of the citizens.
Mayor Andrus stands committed to vote for a BPSF to meet the needs of our growing community and
educating the public about why that’s the best option.
08:42:20 PM (02:44:08) Vote on the Motion to direct the City Manager to bring back at an upcoming
meeting the resolution with ballot language and levy amounts for final approval for placement of the
Bozeman Public Safety Facility project on the November 6, 2018 general election ballot. The motion
passed 4-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
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Bozeman City Commission DRAFT Meeting Minutes, May 7, 2018
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Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
6. 08:42:35 PM (02:44:23) Appointment to the Recreation and Parks Advisory Board (RPAB)
(Sweeney)
08:42:46 PM (02:44:34) Motion to appoint Steve Roderick to the Recreation and Parks Advisory Board
to a term ending December 31, 2020. Steve Roderick.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
08:42:55 PM (02:44:43) Vote on the Motion to appoint Steve Roderick to the Recreation and Parks
Advisory Board to a term ending December 31, 2020. Steve Roderick. The motion passed 4-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
7. 08:43:05 PM (02:44:53) Approve the City Manager’s Appointment to the Police Commission
(Sweeney)
08:43:12 PM (02:45:00) Motion to approve the City Manager’s appointment of Jim Drummond to the
Police Commission to a term ending April 30, 2021.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
08:43:21 PM (02:45:09) Vote on the Motion to approve the City Manager’s appointment of Jim
Drummond to the Police Commission to a term ending April 30, 2021. The motion passed 4-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
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Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
J. 08:43:33 PM (02:45:21) FYI / Discussion
• Cr. Cunningham addressed the public comment regarding the amount of political signs allowed
to post in their yard and asked for clarification. CA Sullivan addressed the question.
• DM Mehl asked for clarification on where the issue of bounce houses stands relative to the
City’s insurer (MMIA).
• Mayor Andrus reminded the public that next Monday night the Commission will get a report on
affordable housing.
K. 08:47:02 PM (02:48:50) Adjournment
Mayor Andrus adjourned the meeting at 8:47 PM.
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Page 1 of 10
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, May 14, 2018
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present
Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, Assistant
City Manager (ACM) Anna Rosenberry, Finance Director (FD) Kristin Donald, City Clerk Robin Crough
A. 05:59:57 PM (00:04:19) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Andrus called the meeting to order at 6:00 PM.
B. 06:00:14 PM (00:04:36) Pledge of Allegiance and a Moment of Silence
C. 06:00:59 PM (00:05:21) Changes to the Agenda
CM Surratt asked to move Consent Item 3 to the action agenda after Action Item 2.
D. 06:01:41 PM (00:06:03) Mayoral Proclamation
1. Proclamation in Recognition of Police Week
Mayor Andrus read and presented the Police Week proclamation to City of Bozeman Police
Chief Steve Crawford.
E. 06:04:00 PM (00:08:22) FYI
• Cr. Cunningham stated the Historic Preservation Awards at this Saturday at 7:00 PM at the
Story Mansion. The board chair is also stepping down as chair, but will stay on the
committee.
• DM Mehl summarized recent action from the Planning Coordinating Committee.
• Cr. Krauss stated CM Surratt will give the keynote on Friday morning for the Downtown
Association.
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• Mayor Andrus discussed upcoming changes at the downtown parking garage. She also
discussed the veterans’ kiosk at the cemetery.
• CM Surratt stated the City has hired a new Communications Coordinator, Melody Mileur.
F. 06:10:06 PM (00:14:28) Commission Disclosures
There were no Commission disclosures.
G. 06:10:13 PM (00:14:35) Minutes
1. Approve the Regular Meeting Minutes from April 2, April 9, April 16, and April 23, 2018, and
User Access to Linked Minutes
06:10:21 PM (00:14:43) Motion and Vote to approve the City Commission minutes from April 2, April 9,
April 16, and April 23, 2018 as submitted. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
H. 06:10:39 PM (00:15:01) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Approve the Amended Building Board of Appeals Rules of Procedure (Sweeney)
3. Approve the Submittal of a Montana Community Development Block Grant Planning Grant
Application with the Montana Department of Commerce Community Development Division
for $50,000 and Authorize the Mayor to Sign the Application (Madsen) MOVED TO
ACTION ITEMS
4. Authorize the City Manager to Sign a Memorandum of Agreement with the Montana
Department of Transportation for Construction and Maintenance of the Bozeman to Bridger
Mountain Trail Project (Poissant)
5. Authorize the City Manager to Sign a Memorandum of Understanding and Public Access and
Utility Easement with the Robert G. Essig and Sheryl J. Essig Revocable Living Trust for the
North 7th Lighting and Streetscape Project (Fine)
6. Authorize the City Manager to Sign a Professional Services Agreement with Steiner Thuesen,
PLLC for Task Order Number 3.1 and Task Order Number 4.0 for the Bozeman Sports Park
Project (Poissant)
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7. Resolution 4910, Intent to Create Special Improvement Lighting District (SILD) Number 746
for the Willow Springs PUD Subdivision (Clark/Maliske)
8. Resolution 4912, Approving Guaranteed Maximum Price Amendment Number 7 with Dick
Anderson Construction, Inc. for Bozeman Sports Park Additional Paving and Storm Sewer
Extension (Poissant)
06:10:43 PM (00:15:05) City Manager Overview
CM Surratt provided a brief overview of the highlights of Consent Items 1, 2, and 4-8.
06:11:40 PM (00:16:02) Public Comment
There was no public comment.
06:12:01 PM (00:16:23) Motion and Vote to approve Consent Items 1, 2, 4-8 as submitted. The motion
passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
I. 06:12:17 PM (00:16:39) Public Comment
Mayor Andrus opened public comment.
06:13:35 PM (00:17:57) Jan Strout, Public Comment
Ms. Strout spoke of women’s and mothers’ health, and why red was being worn. She discussed a
proposed Convention on the Elimination of All Forms of Discrimination against Women (CEDAW)
resolution.
06:16:32 PM (00:20:54) Marilyn Lockhart, Public Comment
Ms. Lockhart discussed the process for Bozeman becoming a CEDAW city. She discussed a Gallatin
County analysis.
06:19:30 PM (00:23:52) Lauren Getty-King, Public Comment
Ms. Getty-King shared the proposed draft resolution for the city becoming a CEDAW city.
06:22:13 PM (00:26:35) Nick Holm, Public Comment
Mr. Holm continued reading the draft resolution.
06:25:02 PM (00:29:24) Brooke Anderson, Public Comment
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Ms. Anderson discussed her daughter, the workforce, and equal pay. She discussed an example with
Salesforce.
06:27:44 PM (00:32:06) Melissa Heron, Public Comment
Ms. Heron spoke in support of the CEDAW resolution on behalf of the Bozeman Professional Women
group.
06:30:11 PM (00:34:33) Jane Arneson-Schumaker, Public Comment
Ms. Arneson-Schumaker, Executive Director of Childcare Connections, discussed the status of childcare
and salary loss in Montana.
06:33:21 PM (00:37:43) Asia Desmon, Public Comment
Ms. Desmon, Program Director with HAVEN, discussed the commonality of domestic abuse and gender
inequality.
06:35:56 PM (00:40:18) Kelsey Douville, Public Comment
Ms. Douville, Forward Montana Field Manager, discussed the civic engagement work done by her
organization.
06:36:50 PM (00:41:12) Franke Wilmer, Public Comment
Ms. Wilmer discussed local politics and the potential impact of CEDAW.
06:40:01 PM (00:44:23) Reverend Valerie Webster, Public Comment
Ms. Webster discussed the two Bozemans she experiences, one good, and one undercurrent. On behalf
of the Gallatin Valley Interfaith Association, she read a letter.
06:43:07 PM (00:47:29) Stephanie McDowell, Public Comment
Ms. McDowell, Bridgercare Director, stated change can be made at a local level.
06:44:46 PM (00:49:08) Clark Sherman, Public Comment
Mr. Sherman, a local pastor, spoke of the power of empowerment, justice, and equality.
06:47:11 PM (00:51:33) Dan Laurie, Public Comment
Mr. Laurie discussed gender equality and changing the world. He also discussed domestic violence.
06:50:33 PM (00:54:55) Ann Shrader, Public Comment
Ms. Shrader supports the resolution. She discussed statistics of the 60+ year old Montana women
demographic.
06:53:16 PM (00:57:38) Jess Wilkerson, Public Comment
Ms. Wilkerson read a letter she wrote to the Bozeman Daily Chronicle regarding domestic violence and
recent homicides.
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06:55:12 PM (00:59:34) Kelly Simmons, Public Comment
Ms. Simmons discussed the negative statistics heard this evening.
06:57:16 PM (01:01:38) Emma Serr, Public Comment
Ms. Serr discussed Bozeman setting an example for the rest of Montana.
07:00:44 PM (01:05:06) Laurie Morgan, Public Comment
Ms. Morgan spoke about the impact of income disparity on women, and shared her experience.
07:03:52 PM (01:08:14) Mikah McFeeley, Public Comment
Ms. McFeeley, with Forward Montana, thanked the Commission and citizens for sharing. She spoke of
the six mill levy November ballot issue on affordable education.
07:05:47 PM (01:10:09) Isabelle Lohse, Public Comment
Ms. Lohse, also a six mill levy ambassador, spoke of the affordability of Montana’s universities.
07:06:57 PM (01:11:19) Judy McKenna, Public Comment
Ms. McKenna spoke of the human dignity clause in the Montana constitution. She supports CEDAW but
is frustrated there is still such a problem.
07:10:09 PM (01:14:31) Andrew Leider, Public Comment
Mr. Leider discussed pay equity and his support of CEDAW.
07:12:13 PM (01:16:35) Beth Serr, Public Comment
Ms. Serr discussed the necessity of mental health care in Bozeman.
07:14:32 PM (01:18:54) Recess
Mayor Andrus called the Commission into recess for 5 minutes.
07:20:26 PM (01:24:48) Call to Order
Mayor Andrus called the meeting back to order.
J. 07:20:28 PM (01:24:50) Special Presentation
1. Quarterly Financial Report (Rosenberry)
Assistant City Manager Anna Rosenberry provided an update of the third quarter FY18 budget.
07:26:39 PM (01:31:01) Questions of Staff
Cr. Cunningham asked about street maintenance fund overtime due to snow.
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K. 07:27:39 PM (01:32:01) Action Items
1. 07:27:46 PM (01:32:08) Introduction of the Fiscal Year 2019 City Manager's Recommended
Budget (Surratt)
CM Surratt introduced the budget, assuming growth, and discussed alignment with the strategic plan.
ACM Rosenberry discussed the budget development process, CM Surratt discussed strategic plan
priorities, ACM Rosenberry discussed historical expenditures, FY19 estimated expenditures and revenue,
and staffing additions.
07:52:25 PM (01:56:47) General Fund
ACM Rosenberry discussed the General Fund, including estimated beginning and ending balance of the
general fund, the reserve, revenue, and appropriations.
07:59:25 PM (02:03:47) Assessments and Rate Studies
ACM Rosenberry discussed the street maintenance district, arterial and collector district, tree
maintenance district, stormwater fund, and water and wastewater funds.
08:04:47 PM (02:09:09) Estimated Tax Levy
ACM Rosenberry detailed the levy information for FY19.
08:08:33 PM (02:12:55) Questions of Staff
Cr. Pomeroy asked about the beginning and ending balance, and the $9 million cushion. She asked
about property tax values, as well as the average increase per homeowner.
Cr. Cunningham asked about using the arterial and collector money for tax reimbursement, as well as
the possibility for a tourist tax. He asked if there were more FTEs requested than recommended. He
asked about the possibility of cutting further mills, as well as options for increasing funds for affordable
housing. He asked about various staffing. He asked about an additional library location.
Cr. Krauss asked about the value of growth. He asked about public works pay strategy. He asked about
the reserve spending. He asked about a landfill transfer.
Mayor Andrus asked about the rate study. She discussed that GIS should be prioritized.
Cr. Pomeroy stated she would like to see an increase to the affordable housing fund, and if the City
wants to help build a homeless shelter, where can we find the funds.
08:47:43 PM (02:52:05) Recess
Mayor Andrus called the meeting into recess until 8:55 PM.
08:55:02 PM (02:59:24) Call to Order
Mayor Andrus called the meeting back to order at 8:55 PM.
08:55:15 PM (02:59:37) Public Comment
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There was no public comment.
2. 08:55:39 PM (03:00:01) Affordable Housing Program Update and Approval of Work Plan and
Timeline for the Next Six to Twelve Months of Work in the Affordable Housing Program
(Madsen)
08:55:49 PM (03:00:11) Staff Presentation
CM Surratt provided a brief introduction of the current status of affordable housing in the city.
Affordable Housing Manager Matt Madsen discussed the context of public health. He discussed some
affordable housing successes, specific projects, HRDC’s role, community conversations, relation to the
strategic plan, median home sales prices in Bozeman, rentals, percentages of monthly income, and
residential construction trends. He discussed some updates with the program itself as well as some
future considerations for the ordinance. He discussed the short-term work plan, specifically addressing
CAHAB and a comprehensive needs assessment. He discussed long-term goals.
09:23:33 PM (03:27:55) Questions of Staff
Cr. Cunningham asked if the grant wasn’t funded, what would happen. Staff responded with further
information regarding the needs assessment. He asked about workforce housing as a priority.
Cr. Krauss asked if anything was being done for rentals, which was discussed in detail.
DM Mehl asked about the comprehensiveness of the workplan and needs assessment. He asked if
homelessness should be included.
Cr. Pomeroy asked what “all unit types” includes.
09:59:58 PM (04:04:20) Meeting Extended
Mayor Andrus extended the meeting to 10:30 PM.
10:00:36 PM (04:04:58) Public Comment
Mayor Andrus opened public comment.
10:00:51 PM (04:05:13) Kevin Thane, Public Comment
Mr. Thane stated this is just more study, not action, and that the affordable housing ordinance needs to
be updated.
10:04:10 PM (04:08:32) Dave Magistrelli, Public Comment
Mr. Magistrelli with Habitat for Humanity stated that his organization wants to be a part of the process.
10:05:53 PM (04:10:15) Daryl Schliem, Public Comment
Mr. Schliem, Director of the Chamber of Commerce, stated this is a good holistic approach, and wants to
see a long-term strategy.
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10:08:02 PM (04:12:24) Ellen Beck, Public Comment
Ms. Beck with the Gallatin Association of Realtors, discussed different definitions of housing, and that
this should involve the community.
10:10:32 PM (04:14:54) Motion to approve the Affordable Housing Work Plan.
Commissioner - Terry Cunningham: Motion
Commissioner - Jeff Krauss: 2nd
10:10:40 PM (04:15:02) Discussion
Cr. Cunningham discussed the cost in waiting. He discussed what he’d like to see in a revised workplan.
Cr. Krauss is going to support this as these are the priorities written. He discussed the tie to
infrastructure.
DM Mehl supports a comprehensive needs assessment, but he thinks the plan needs further work.
Cr. Pomeroy strongly supports the plan.
10:29:40 PM (04:34:02) Meeting Extended
Mayor Andrus extended to 10:45 PM.
10:29:58 PM (04:34:20) Discussion Continued
Mayor Andrus discussed the importance of the needs assessment and to work towards this plan.
Cr. Krauss discussed the article that Cr. Cunningham brought up.
10:33:33 PM (04:37:55) Vote on the Motion to approve the Affordable Housing Work Plan.
Commissioner - Terry Cunningham: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
10:33:51 PM (04:38:13) Consent Item 3. Approve the Submittal of a Montana Community
Development Block Grant Planning Grant Application with the Montana Department of
Commerce Community Development Division for $50,000 and Authorize the Mayor to Sign the
Application (Madsen)
10:34:15 PM (04:38:37) Staff Presentation
Affordable Housing Program Manager Matt Madsen discussed the nature of the grant application.
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10:35:05 PM (04:39:27) Public Comment
There was no public comment.
10:35:20 PM (04:39:42) Discussion
DM Mehl explained changes he’d like to see in the grant.
10:36:34 PM (04:40:55) Motion to approve the [submittal of the] application [with the Montana
Department of Commerce Community Development Division for $50,000] and authorize the mayor to
sign the grant application for the State of Montana Community Development Block Grant Planning
Grant per Commission discussion.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
10:36:50 PM (04:41:12) Vote on the Motion to approve the [submittal of the] application [with the
Montana Department of Commerce Community Development Division for $50,000] and authorize the
mayor to sign the grant application for the State of Montana Community Development Block Grant
Planning Grant per Commission discussion. The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
3. 10:37:09 PM (04:41:31) Appointment(s) to the Economic Development Council (Sweeney)
10:37:12 PM (04:41:34) Motion and Vote to appoint Scott Mizner, Kris Kumlien, and Jackie Haines to
the Economic Development Council [to positions with terms ending February 1, 2021]. The motion
passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
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4. 10:37:35 PM (04:41:57) Appointment to the Fire Code Board of Appeals (Sweeney)
10:37:40 PM (04:42:02) Motion and Vote to appoint Josh Wanago [to the Fire Code Board of Appeals
with a term ending December 31, 2020]. The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
L. 10:38:00 PM (04:42:22) FYI/Discussion
• Cr. Krauss and Cr. Pomeroy will be absent next week.
M. 10:38:33 PM (04:42:55) Adjournment
Mayor Andrus adjourned the meeting at 10:38 PM.
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Page 1 of 13
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, May 21, 2018
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Absent
Commissioner - Terry Cunningham: Present Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, City Clerk
Robin Crough, Assistant City Manager (ACM) Anna Rosenberry, Finance Director (FD) Kristin Donald
A. 06:00:00 PM (00:03:44) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Andrus called the meeting to order at 6:00 PM.
B. 06:00:12 PM (00:03:56) Pledge of Allegiance and a Moment of Silence
C. 06:01:01 PM (00:04:45) Changes to the Agenda
There were no changes to the agenda.
D. 06:01:05 PM (00:04:49) Authorize Absence - Commissioner Jeff Krauss, Commissioner I-Ho
Pomeroy
Motion and Vote to authorize the absence of Commissioner Krauss and Commissioner Pomeroy. The
motion passed 3-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Absent
Commissioner - Terry Cunningham: Approve
E. 06:01:22 PM (00:05:06) Public Service Announcements
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Page 2 of 13
1. No City Commission Meeting on May 28, 2018 and Closure of City Offices (Crough)
City Clerk Crough stated there would be no commission meeting next week, city offices will
be closed, and solid waste and recycling services will be pushed back one day.
F. 06:01:42 PM (00:05:26) FYI
• Cr. Cunningham discussed a safety issue on Sourdough discussed at the Pedestrian and
Traffic Safety Committee.
• CM Surratt informed the Commission that city staff will be participating in the Community
Conversation Number 3 sponsored by Bozeman Health.
• Mayor Andrus reminded the Commission of the NRMEDD forum on June 20th. She provided
an update of the Mansfield Water Summit that she attended. Bozeman also recently won
“best tasting drinking water” in the state.
G. 06:05:15 PM (00:08:59) Commission Disclosures
Cr. Cunningham stated he works closely with Gallatin County for Run Dog Run. CA Sullivan stated
there is no conflict.
H. 06:06:17 PM (00:10:01) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Approve a Beer and Wine License for Dotty's #183 of Bozeman, Montana to Sell Beer and
Wine at 2107 North 7th Avenue for Calendar Year 2018 (Maas)
3. Formal Cancellation of the May 28, 2018 City Commission Meeting (Crough)
4. Approve the Request for Improvements-in-Lieu of Parkland Dedication for the Bozeman West
Apartments Site Plan, Located at 2235 Tschache Lane, Site Plan Application 17108 (Quasi-
Judicial) (Rogers)
5. Authorize the Mayor to Sign the Findings of Fact for the Lakes at Valley West Phase 5 and 6
Planned Unit Development, Application 18023 (Quasi-Judicial) (Rosenberg)
6. Authorize the Mayor to Sign the Findings of Fact for the Lakes at Valley West Phase 5 and 6
Preliminary Plat, Application 18022 (Quasi-Judicial) (Rosenberg)
7. Authorize the City Manager to Sign the Notice of Award to Knife River - Belgrade for the 2018
Street Improvements Project (Kerr)
8. Authorize the City Manager to Sign an Agreement with Montana Rail Link, Inc. for Installation
of a Concrete Crossing Surface (Broadway Crossing) (Kerr)
9. Authorize the City Manager to Sign a Construction Agreement with Ramsey Hardwood Floors,
Inc. for the Beall Park Recreation Center Floor Replacement (Saitta)
10. Authorize the City Manager to Sign a Construction and Maintenance Agreement with the
Montana Department of Transportation for the Urban Pavement Preservation Project
Maintenance of Oak Street, Durston Road and Peach Street, Highland Boulevard, and Kagy
Boulevard (Hixson)
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Page 3 of 13
11. Authorize the City Manager to Sign a Memorandum of Agreement and Waiver Valuation with
L & S Properties, LLC for Construction of Improvements to Cottonwood Road and Oak Street
(Kohtz)
12. Authorize the City Manager to Sign a Memorandum of Agreement with the Montana
Department of Transportation for Maintenance of Sidewalk, Landscaping, and Irrigation
Equipment Installed as Part of the Blackmore Bend Development Project on East Main Street
(Hixson)
13. Authorize the City Manager to Sign a Memorandum of Agreement with Montana State
University for the Installation of a Drought Tolerant Demonstration Garden at the Museum of
the Rockies (Ahlstrom)
14. Authorize the City Manager to Sign a Memorandum of Understanding with the National
Institute of Standards and Technology for Technical Assistance Using the Community
Resiliency Planning Guide for Buildings and Infrastructure Systems (Meyer)
15. Authorize the City Manager to Sign a Professional Services Agreement with the Brendle Group
for a Climate Vulnerability Assessment and Resiliency Strategy (Meyer)
16. Authorize the City Manager to Sign a Professional Services Agreement with Allied Engineering
Services Inc. for Engineering Services for the Library Site Improvement Project (Gray)
17. Authorize the City Manager to Sign a Professional Services Agreement with Logan Simpson
Design Inc. dba Logan Simpson for Professional Services in Support of the Growth Policy
Update (Rogers)
18. Authorize the City Manager to Sign Amendment Number 3 to the Professional Services
Agreement with TD&H Engineering for Development Review Services (Kohtz)
19. Resolution 4913, Supporting the Application to the Big Sky Economic Development Trust Fund
Program Administered by the Montana Department of Commerce, on Behalf of the Profitable
Ideas Exchange (PIE) (Fontenot)
06:06:20 PM (00:10:04) City Manager Overview
CM Surratt provided the highlights of the consent agenda.
06:08:46 PM (00:12:30) Public Comment
There was no public comment.
06:08:58 PM (00:12:42) Motion and Vote to approve Consent Items 1-19 as submitted. The motion
passed 3-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
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Page 4 of 13
Commissioner - I-Ho Pomeroy: Absent
Commissioner - Terry Cunningham: Approve
I. 06:09:12 PM (00:12:56) Public Comment
Mayor Andrus opened public comment.
06:09:49 PM (00:13:33) Ralph Zimmer, Public Comment
Mr. Zimmer, on behalf of the Pedestrian Traffic and Safety Committee discussed updating the
community transportation safety plan in the FY19 budget, and asked for $7,500. Mr. Zimmer also
discussed the board appointment later this evening, and spoke highly of the applicant.
06:11:56 PM (00:15:40) Marilee Brown, Public Comment
Ms. Brown, on behalf of Safer Bozeman, also encouraged the Commission to get the community
transportation safety plan off the shelf. She also stated pathways need much more budget allocation.
She also spoke to more staff dedicated to multi-modal transportation initiatives.
06:14:11 PM (00:17:55) Dave Kumlien, Public Comment
Mr. Kumlien requested the Commission reclaim the Icon Apartments at Ferguson. He objects to the
parking requirements, stating it will not be sufficient.
J. 06:16:55 PM (00:20:39) Action Items
1. 06:16:59 PM (00:20:43) West Winds SW Planned Unit Development (PUD) Modification, a
Major Modification to a Previously Approved Planned Unit Development (PUD) Application in
Association with a 72 Lot Residential Subdivision, Relaxations Approved with the Original PUD
Approval Will Continue with this Application and Three Further Relaxations are Proposed to
Sections 38.24.050, 38.24.080, and 38.24.090.B of the Bozeman Municipal Code for an
Alternative Alley Section, Located at 3270 Breeze Lane, and 1345 and 1553 Windward Avenue,
Application 17584 (Quasi-Judicial) (Saunders)
06:17:17 PM (00:21:01) Staff Presentation
Community Development Director Marty Matsen discussed the major modification to a previously
approved West Winds PUD. He discussed the timeline of the PUD/development, location, open space,
and alleys. There was no public comment and staff recommends approval.
06:22:25 PM (00:26:09) Questions of Staff
DM Mehl asked what happens to the “super alleys” in the future, and if there will be a problem for
traffic. City Development Review Engineer Shawn Kohtz responded. He asked why there wasn’t a waiver
of a parks district creation.
Cr. Cunningham asked about the proposed “super alley” and what currently exists. He asked about
fence height and consistency. The alleys were discussed in detail.
Mayor Andrus asked what the city gains with this PUD.
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Page 5 of 13
06:41:30 PM (00:45:14) Application Presentation
Trevor McSpadden with Haystack Development, on behalf of the applicant, provided more information
on the “super alleys.” The applicant agrees with all conditions and approval, and he agrees with the
staff’s findings and analysis.
06:44:47 PM (00:48:31) Questions of Applicant
DM Mehl reviewed the conditions with the applicant.
Cr. Cunningham asked about alley configuration and parking.
06:48:35 PM (00:52:19) Public Comment
There was no public comment.
06:48:47 PM (00:52:31) Clarifications from Staff
Mr. Kohtz further clarified the alley/street question.
06:49:38 PM (00:53:22) Questions of Staff
Cr. Cunningham asked if this was primary access, how it wasn’t a street.
DM Mehl asked about parking in the alleys.
06:55:02 PM (00:58:46) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 17584 and move to approve the Planned Unit Development, including the three
requested relaxations, with conditions and subject to all applicable code provisions.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
06:55:22 PM (00:59:06) Discussion
DM Mehl clarified that the commission is approving the analysis in the staff report. He spoke favorably
of the project.
Cr. Cunningham supports the project and accepts the staff’s findings.
Mayor Andrus supports the modifications and the project.
06:59:06 PM (01:02:50) Vote on the Motion that having reviewed and considered the application
materials, public comment, and all the information presented, I hereby adopt the findings presented in
the staff report for application 17584 and move to approve the Planned Unit Development, including
the three requested relaxations, with conditions and subject to all applicable code provisions. The
motion passed 3-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
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Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Absent
Commissioner - Terry Cunningham: Approve
2. 06:59:18 PM (01:03:02) West Winds SW Subdivision, Preliminary Plat Application for a Major
Subdivision to Create 72 Residential Lots, One Open Space Lot and the Associated Right-of-
Way; the Subdivision is Associated with an Existing and Amended Preliminary Planned Unit
Development (PUD) Application Requesting Three Additional Relaxations Regarding Street
Standards, Located at 3270 Breeze Lane, and 1345 and 1553 Windward Avenue, Application
17583 (Quasi-Judicial) (Saunders)
06:59:40 PM (01:03:24) Staff Presentation
Community Development Director Marty Matsen discussed the preliminary plat major subdivision. He
discussed the lot configuration and park requirements. There was no public comment and recommends
approval.
07:04:39 PM (01:08:23) Questions of Staff
Cr. Cunningham asked about a discrepancy in the parkland dedication numbers.
DM Mehl discussed the parks calculation.
Mayor Andrus asked about super alleys.
07:10:20 PM (01:14:04) Application Presentation
Mr. McSpadden stated the applicant agrees with conditions and findings. He discussed the parkland
dedication and original park plan.
07:13:15 PM (01:16:59) Questions of Staff
Cr. Cunningham asked if there would be a connector trail or tot lot.
07:15:25 PM (01:19:09) Public Comment
There was no public comment.
07:15:45 PM (01:19:29) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 17583 and move to approve the subdivision with conditions and subject to all
applicable code provisions.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
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07:16:05 PM (01:19:49) Discussion
Cr. Cunningham discussed the conditions, which he agreed were all yes or neutral.
DM Mehl agrees with the staff report and conditions. He stated cash-in-lieu could be used for a trail and
a tot lot.
Mayor Andrus also supports the application.
07:18:08 PM (01:21:52) Vote on the Motion that having reviewed and considered the application
materials, public comment, and all the information presented, I hereby adopt the findings presented in
the staff report for application 17583 and move to approve the subdivision with conditions and subject
to all applicable code provisions. The motion passed 3-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Absent
Commissioner - Terry Cunningham: Approve
3. 07:18:23 PM (01:22:07) West Babcock Zone Map Amendment Requesting Amendment of the
City Zoning Map to Rezone 9.9 Gross Acres / 431,069 Square Feet from R-O Residential Office
and B-2 Community Business to B-2M Community Business District - Mixed as Allowed by
Section 38.260.100 of the Bozeman Municipal Code, Generally Located North and South of
West Babcock Street to the North and West of the Intersection of South 15th Avenue and
West Babcock Street, Application 18120 (Jadin)
07:18:52 PM (01:22:36) Staff Presentation
Planner Addi Jadin discussed the West Babcock Zone Map Amendment, which is proposed B-2M. She
discussed the planned future use and criteria of evaluation. There was no public comment and approval
is recommended.
07:25:28 PM (01:29:12) Questions of Staff
DM Mehl asked if there was concern of the small omitted parcel, and how many landowners are
involved in the application. He asked about the impact on Babcock.
Cr. Cunningham asked about the continuation of 15th in the capital improvement plan. He asked what
the intent of B-2M in this area would be. He asked if this would be more walkable.
Mayor Andrus asked about the maximum allowable height and zoning boundaries.
07:34:25 PM (01:38:09) Applicant Presentation
Marjorie Hennessy with Intrinsik Architecture discussed the parcels and current various use, as well as
opportunity for improvement and redevelopment.
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07:37:17 PM (01:41:01) Questions of Applicant
DM Mehl asked when B2 is more appropriate than B-2M, as well as street improvements.
Cr. Cunningham asked about development pending street improvements.
Mayor Andrus asked about parking in the area to the south.
07:43:18 PM (01:47:02) Public Comment
There was no public comment.
07:43:31 PM (01:47:15) Motion that having reviewed and considered the staff report, application
materials, public comment, Zoning Commission recommendation, and all information presented, I
hereby adopt the findings presented in the staff report for application 18120 and move to approve the
West Babcock zone map amendment, with contingencies required to complete the application
processing.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
07:43:49 PM (01:47:33) Discussion
DM Mehl supports the project and the zoning is appropriate.
Cr. Cunningham adopted the findings in the staff report and supports the application.
Mayor Andrus also supports the application but is a little concerned about parking.
07:47:17 PM (01:51:01) Vote on the Motion that having reviewed and considered the staff report,
application materials, public comment, Zoning Commission recommendation, and all information
presented, I hereby adopt the findings presented in the staff report for application 18120 and move to
approve the West Babcock zone map amendment, with contingencies required to complete the
application processing. The motion passed 3-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Absent
Commissioner - Terry Cunningham: Approve
07:47:28 PM (01:51:12) Recess
Mayor Andrus called the Commission into recess until 8:00 PM.
07:58:38 PM (02:02:22) Call to Order
Mayor Andrus called the meeting back to order at 7:58 PM.
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4. 07:58:43 PM (02:02:27) Fiscal Year 2019 (FY19) Budget Work Session - Special Revenue Funds:
Street Maintenance Fund, Arterial and Collector District Fund, Street Impact Fee Fund, Tree
Maintenance (Forestry) Fund, Building Inspection Fund, Workforce Housing Fund (Donald)
07:59:15 PM (02:02:59) Staff Presentation
ACM Anna Rosenberry presented the six special revenue funds to be presented this evening. She
discussed projects that relate to the strategic plan. She discussed FY17 actual spending, FY18 budget,
and FY19 budget.
08:04:07 PM (02:07:51) Street Maintenance District
Staff recommends a 5% increase for FY19.
08:08:24 PM (02:12:08) Questions of Staff
Cr. Cunningham asked about the anticipated adjusted CIP and anticipated projects.
08:12:22 PM (02:16:06) Arterial & Collector District
Staff recommends a 28% decrease for FY19. She discussed how the gas tax contributes.
08:13:51 PM (02:17:35) Questions of Staff
Cr. Cunningham asked about future gas tax revenue assumptions.
Mayor Andrus asked if all gas tax money goes to this fund in the future.
08:15:25 PM (02:19:09) Street Impact Fee
The impact fee study is currently underway. Expenditures tie directly to the CIP.
08:16:07 PM (02:19:51) Tree Maintenance District
Staff recommends a 5% increase to implement the urban forestry plan and capital replacement.
08:17:38 PM (02:21:22) Questions of Staff
Cr. Cunningham asked about the plan to fiscally anticipate an emerald ash borer incident, and what it
would cost.
08:19:27 PM (02:23:11) Building Inspection Fund
ACM Rosenberry discussed the relationship to the strategic plan in building adequate facilities. Finance
Director Donald discussed staffing and capital.
08:21:11 PM (02:24:55) Questions of Staff
DM Mehl asked about contract plan review costs.
08:22:19 PM (02:26:03) Community Housing Fund
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Bozeman City Commission Meeting DRAFT MINUTES, May 21, 2018
Page 10 of 13
ACM Rosenberry discussed affordable housing in the strategic plan, and the City Manager’s request of a
71% increase. She discussed workforce housing, cash-in-lieu of affordable housing money, and
administrative approval of down payment assistance for impact fee credits.
08:26:57 PM (02:30:41) Questions of Staff
Cr. Cunningham asked if CAHAB would be involved in the administrative approval proposal, and if we
have a history of these requests.
DM Mehl asked if the administrative change would come back in front of the Commission. He asked
about the grouping of impact fee assistance in the table. He asked if the $30,000 for the Affordable
Housing Action Plan update is sufficient if we don’t get a grant.
CM Surratt clarified that the $200,000 budgeted is a modest amount to start with.
Mayor Andrus asked if the three mills is reliable and broad-based. She agreed with administrative
approval.
08:38:57 PM (02:42:41) Summary
FD Donald discussed the adjusted annual costs and upcoming schedule.
08:40:19 PM (02:44:03) Discussion
Cr. Cunningham discussed the need for an alternate funding source, and success of the gas tax. He
discussed affordable housing funding.
Mayor Andrus reiterated the importance of GIS.
5. 08:45:01 PM (02:48:45) Resolution 4907, a Resolution of Intent of the Bozeman City
Commission to Dissolve Special Improvement District (SID) Number 740 for North Ferguson
Avenue and West Oak Street (Sullivan)
08:45:41 PM (02:49:25) Staff Presentation
City Attorney Sullivan discussed the need to dissolve SID 740 and create SID 745. He discussed the
discrepancy in estimated and actual construction costs. He discussed unresolved issues and alternatives,
as well as next steps.
08:50:08 PM (02:53:52) Questions of Staff
DM Mehl asked if the property owner would pay the final cost regardless of which SID was in place. He
asked about the methodology for assessment.
Mayor Andrus asked if the action tonight is the intention to dissolve and create.
08:54:06 PM (02:57:50) Public Comment
There was no public comment.
08:54:14 PM (02:57:58) Motion to adopt Resolution 4907 declaring it to be the City's intention to
dissolve Special Improvement District Number 740.
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Bozeman City Commission Meeting DRAFT MINUTES, May 21, 2018
Page 11 of 13
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
08:54:26 PM (02:58:10) Discussion
The commission briefly discussed their support.
08:54:44 PM (02:58:28) Vote on the Motion to adopt Resolution 4907 declaring it to be the City's
intention to dissolve Special Improvement District Number 740. The motion passed 3-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Absent
Commissioner - Terry Cunningham: Approve
6. 08:54:54 PM (02:58:38) Resolution 4892, a Resolution of Intent of the Bozeman City
Commission to Create Special Improvement District (SID) 745 for North Ferguson Avenue and
West Oak Street (Hixson)
08:55:12 PM (02:58:56) Staff Presentation
City Engineer Rick Hixson discussed the resolution of intent to create the SID. He discussed the cost of
improvements and method of assessment. He spoke of the public benefit of the improvements.
09:00:01 PM (03:03:45) Questions of Staff
DM Mehl asked about the lot area assessment method.
Cr. Cunningham asked how frequently the city does one property-owner SIDs, and why we couldn’t do a
payback district. He asked why adjoining properties were not being assessed in this district.
Mayor Andrus how payment works.
DM Mehl asked if the School District and private sector also gets three years.
09:10:51 PM (03:14:35) Public Comment
There was no public comment.
09:11:02 PM (03:14:46) Motion to adopt Resolution 4892 declaring it to be the City's intention to
create Special Improvement District Number 745.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
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Bozeman City Commission Meeting DRAFT MINUTES, May 21, 2018
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09:11:14 PM (03:14:58) Discussion
DM Mehl supports the motion and believes it is fair and needed.
09:14:40 PM (03:18:24) Amendment to the Motion that prior to the assessment of the construction
costs associated with SID 745 to the district, the City of Bozeman will seek to resolve any outstanding
issues with Gallatin County via a working group with equal representation from both entities.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
09:15:08 PM (03:18:52) Discussion
Cr. Cunningham discussed the perception of lack of cooperation.
DM Mehl stated this has been happening for years, but he would support this through the summer.
Cr. Cunningham discussed that this wasn’t competitively bid.
Mayor Andrus is happy to have further discussion within a timeframe.
09:25:13 PM (03:28:57) Vote on the Amendment to the Motion that prior to the assessment of the
construction costs associated with SID 745 to the district, the City of Bozeman will seek to resolve any
outstanding issues with Gallatin County via a working group with equal representation from both
entities. The amendment passed 3-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Absent
Commissioner - Terry Cunningham: Approve
09:25:23 PM (03:29:07) Discussion
CA Sullivan clarified that the amendment has no effect on the creation or resolution of intent. The
Commission discussed timing.
09:28:01 PM (03:31:45) Vote on the Motion to adopt Resolution 4892 declaring it to be the City's
intention to create Special Improvement District Number 745. The motion passed 3-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
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Bozeman City Commission Meeting DRAFT MINUTES, May 21, 2018
Page 13 of 13
Commissioner - I-Ho Pomeroy: Absent
Commissioner - Terry Cunningham: Approve
7. 09:28:11 PM (03:31:55) Appointment to the Pedestrian and Traffic Safety Committee
(Sweeney)
09:28:20 PM (03:32:04) Motion to appoint Danielle Scharf to the City Appointee (Voting) position on
the Pedestrian and Traffic Safety Committee to a term ending December 31, 2019.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
09:28:45 PM (03:32:29) Discussion
Cr. Cunningham spoke highly of Ms. Scharf’s previous appointment on the board.
09:29:05 PM (03:32:49) Vote on the Motion to appoint Danielle Scharf to the City Appointee (Voting)
position on the Pedestrian and Traffic Safety Committee to a term ending December 31, 2019. The
motion passed 3-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Absent
Commissioner - Terry Cunningham: Approve
K. 09:29:13 PM (03:32:57) FYI/Discussion
• Mayor Andrus asked the Commission to let her know if anyone was interested in putting the
Icon Apartments reclaim on an upcoming agenda.
• CA Sullivan discussed a hearing on the ACLU bathroom bill held in Great Falls earlier today.
L. 09:30:34 PM (03:34:18) Adjournment
Mayor Andrus adjourned the meeting at 9:30 PM.
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