HomeMy WebLinkAbout06-11-18 City Commission Packet Materials - C7. MOU with MDT for Kagy Boulevard, S. 19th to Willson Ave
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Rick Hixson, City Engineer SUBJECT: Authorize the City Manager to execute the Memorandum of Understanding Between City of Bozeman and the Montana
Department of Transportation (MDT) for the Planning and Construction of Kagy Boulevard - South 19th Avenue to Willson Avenue, UPN 8931000 AGENDA ITEM TYPE: Consent
MEETING DATE: June 11, 2018 RECOMMENDATION: Authorize the City Manager to execute the attached Memorandum
of Understanding Between City of Bozeman and the Montana Department of Transportation (MDT) for the Planning and Construction of Kagy Boulevard - South 19th Avenue to Willson Avenue, UPN 8931000, with MDT. BACKGROUND: The City of Bozeman receives an annual allocation of approximately
$1Million per year which may be used to construct or reconstruct streets which are part of the Urban Routes Network. The last project so funded was West College Street between South 19th Avenue and Main Street. Upon completion of that project the Bozeman City Commission, on the recommendation of the Bozeman Master Transportation Plan, Transportation Coordinating Committee and City staff, identified improvements to West Kagy Boulevard between Willson
Avenue and South 19th Avenue as the next project to be constructed using those funds. A series of public meetings was held with stakeholders (Montana State University, Bozeman Health, Museum of the Rockies) and the public to outline the scope and nature of the improvements desired by the community for this important roadway. After months of consideration a recommended design was approved by both the stakeholders and the city commission. The total
estimated cost of the project as approved is $15,051,500.00. Our current Urban Fund balance is approximately $4,300,000.00, and the city has committed the use of $3,000,000.00 in impact fees to the project, leaving us roughly $7.7M short of having the necessary funding.
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MDT also has a policy which allows urban areas to borrow up to 5 years against their annual allocation. Taking all of these factors into account, it will be at least Fiscal Year 2022 before we will have enough funding to build this project. In order for MDT to continue funding of the engineering design in the interim, it is necessary that the City and MDT enter into the attached
agreement. The agreement summarizes the roles of the City and MDT through both the design
and construction phases of the project. The agreement has been exhaustively reviewed by the legal department as well as by the Engineering Division. The responsibilities detailed are identical with activities we are already performing, hence we are recommending entering into this agreement.
UNRESOLVED ISSUES: None. FISCAL EFFECTS: The background section describes the general funding plan for this project. Ultimately all of the funding to be used, as currently understood, will be coming from
the City, either through its annual urban allocation or from impact fees. Page 4 of the agreement
itself also summarizes the breakdown of costs. ALTERNATIVES: As suggested by the City Commission.
Attachments: MOU Between the City and MDT
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