HomeMy WebLinkAbout18- Amendment 1 to PSA - Peaks to Plains Design, PC - Parks and Trails District Feasibility Study ATTACHMENT A
Amendment No. 1 to Professional Services Agreement with Peaks to Plains Consulting, PC
for the
Parks and Trails District Feasibility Study
THIS AGREEMENT is made as of this_q7�—day of , 2018, between
THE CITY OF BOZEMAN, a Municipal Corporation, P.O. Box 1 30 Bozeman, Montana,
59771-1230 (CITY) and Peaks to Plains Design, PC, whose address is 404 N. 3 1" Street, Suite
405, Billings, MT 59101 (CONSULTANT).
WHEREAS, the parties have entered into a Professional Services Agreement dated March
20, 2017, for preparation of the Parks and Trails District Feasibility Study ("Study"); and
WHEREAS, revisions to the scope of services are necessary to complete the Study as
directed Commission; and
WHEREAS, the parties desire to amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
The conditions and provisions set forth in the attached Amendment No. 1 to Scope of Services
for Parks and Trails District ("Exhibits A and B") are hereby incorporated in and made part of
this agreement.
Section 4—Payment:
Section 4 of the original agreement is modified to include $30,000 (initial contract)plus
$13,061 (overages and Phase I Task I —Additional Level of Service Options) for total
contract not to exceed$43,061.
Except as specifically amended herein, the original agreement shall remain in full force and effect
and the Parties shall be bound by all terms and conditions therein.
I
IN WITNESS WHEREOF, the parties hereto do make and execute this Agreement.
CITY OF BOZEMAN PEAKS TO PLAINS DESIGN, PC
BY: B�Ptho"rized
reaSurratt S natCity Manager � t ldr' -ecl,
Printed Name, Title
DATE: 5 4 ' t8 DATE:
ATTEST:
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BY:
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Peaks to Plains Design(
LANDSCAPE ARCHITECTURE / PLANNING / CIVIL ENGINEERING
EXHIBIT A
March 26, 2018
Mitch Overton, Director
City of Bozeman Parks & Recreation Department
814 North Bozeman
Bozeman, Montana 59715
RE: Parks and Trails Special District Feasibility Study
Additional Services
Dear Mitch:
I am presenting to you our time spent on the above referenced project due to client-initiated
changes to the original scope of work study. The hours cover the time period between January
1, 2018 and March 15, 2018.
Data Entry: Time spent reevaluating different scenarios and adjusting the operations,
maintenance and life cycle replacement data.
Gordon Lemmel: 1 1.5 hours @ $115.00/hour $1,322.50
Jolene Rieck: 3.0 hours @ $130.00/hour $ 390.00
Meetings & Correspondence: Client and team coordination calls and meetings.
Gordon Lemmel: 5.5 hours @ $1 15.00/hour $ 632.50
Jolene Rieck: 12.0 hours @ $130.00/hour $1,560.00
Public Meetings: City Commission meetings and preparation.
Jolene Rieck: 9.5 hours @ $130.00/hour $1,235.00
Travel reimbursable expenses: $ 120.00
Report Editing: Revising the report to reflect the new strategy.
Jolene Rieck: 28.5 hours @ $130.00/hour $3,705.00
PROS Consulting: Additional services and meeting attendance (includes travel costs).
Michael Svetz: $2,500.00
TOTAL ADDITIONAL SERVICES: $10,061.00
Thank you for your consideration.
Sincerely,
JJolene Rieck, PLA
Principal Landscape Architect
Cc: Carolyn Poissant
404 North 31 Street. Suite 40S Billings, Montana S9101 Phone: 0. • . ....
Peaks to Plains Design,
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EXHIBIT B
April 3, 2018
Mitch Overton, Director
City of Bozeman Parks & Recreation Department
814 North Bozeman
Bozeman, Montana 59715
RE: Parks and Trails Special District Feasibility Study— Expanded Scope of Services
Dear Mitch:
As per our discussion in early March regarding the next steps to the district study, Peaks to Plains
Design and PROS Consulting have identified five tasks in order to complete the Park and Trail District
Feasibility Study and develop a maintenance and staffing strategy for the parks division.
Phase 1
Task 1: Additional Level of Service Costing Options. Develop two additional level of service costing
options for the City of Bozeman to consider for the implementation of a Park and Trails Special District
and update the final feasibility study report.
Phase 2
Task 1: Maintenance Team Workshop. The project team will facilitate a workshop with the
maintenance team on maintenance practices and principles for the desired outcomes required to
support positive recreation use and support efficient use of resources.
Task 2: Maintenance Strategies and Performance Measures. Building upon the existing foundation
of the division, we will evaluate and update the maintenance strategies and performance measures to
support the desired outcomes expected in the parks system.
Task 3: Organizational Design and Implementation. The team will develop the organizational
structure and implementation plan to support the outcomes and requirements outlined in the
maintenance management plan. The organizational structure and staffing requirements will be
developed around best practices that focus on operational efficiencies policy development, process
improvements, system and technology, marketing and communication capabilities and how to
program the parks to maximize their use and value to the community.
Task 4: Final Report and Briefing. Present the finding to staff, boards and City Commission, as
required, on the operating requirements needed to create a financially sustainable parks system.
The fee for the above scope of services is as follows:
• Phase 1: $3,000. The fee does not include trips to Bozeman
• Phase 2: $20,720. The fee includes three trips to Bozeman for the project team.
The schedule for completion is approximately six to eight weeks.
Sincerely,
Jolene Rieck, PLA
Principal Landscape Architect Cc: Carolyn Poissant
404 North1 • 1 • 406.294.9499
www.peakstoplains.com