The URL can be used to link to this page

Home My WebLink About04-23-18 City Commission Minutes �x THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday,April 23,2018 Mayor-Cynthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss: Present Commissioner- I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at Dais:City Manager(CM)Andrea Surratt, City Attorney(CA) Greg Sullivan,Assistant City Manager(ACM) Chuck Winn, Deputy City Clerk Brenda Sweeney A. 06:00:00 PM (00:01:58)Call to Order—6:00 PM-Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:00 PM. B. 06:00:07 PM (00:02:05) Pledge of Allegiance and a Moment of Silence C. 06:00:55 PM (00:02:53)Changes to the Agenda There were no changes to the agenda. D. 06:01:03 PM (00:03:01) FYI • Mayor Andrus stated she is changing the consent calendar and asking CM Surratt to highlight those items that are notable. • Mayor Andrus announced this is National Mayors Challenge for Water Conservation month, and water pledges can be made at www.mywaterpledge.com. • CM Surratt recognized GIS Manager John Henderson who received the Montana Association of Geographic Information Professionals GIS Professional Livability Award for 2018. E. 06:02:43 PM (00:04:41)Commission Disclosures There were no Commission disclosures. F. 06:02:52 PM (00:04:50)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services(LaMeres) - a Page 1 of 9 Bozeman City Commission Meeting Minutes,April23,2018 2. Approval of Depository Bonds and Pledged Securities as of March 31, 2018(Clark) a 3. Authorize the Mayor to Sign an Interlocal Agreement with Bozeman School District 7 for Infrastructure Improvements for the Bozeman Second High School (Rosenberry) - 0 4. Authorize the City Manager to Sign a Notice of Award and Purchase Agreement with Motor Power Equipment Company for One New 2019 Single Axle Dump Truck with Installed Plow and Sander for$150,472.00(Vandelinder) !_a 5. Authorize the City Manager to Sign a Notice of Award and Purchase Agreement with Motor Power Equipment Company for One New 2019 Tandem Axle Dump Truck with Installed Plow and Sander for$175,400.00(Vandelinder) :.a 6. Authorize the City Manager to Sign a Construction Agreement with Mazzella Construction, LLC for Installation of the Sandan Park Picnic Shelter(Poissant) -,_a 7. Authorize the City Manager to Sign a Lease Agreement with Caterpillar Financial Services Corporation (Tractor & Equipment Company) for the Lease of One New Caterpillar Motor Grader for a Total of$244,231.00 Over Five Years (Vandelinder) ~.a 8. Authorize the City Manager to Sign a Professional Services Agreement with Plum Design Lab for Construction Administration Services for the Sandan Park Picnic Shelter(Poissant) 01 a 9. Authorize the City Manager to Sign a Right-of-Way Permit with the Department of the Interior U.S. Fish and Wildlife Service for Construction of the Bicycle and Pedestrian Pathway to the "M" and Drinking Horse Mountain Project(Poissant) - a 10. Authorize the City Manager to Sign Task Order Number 5 with Sanderson Stewart for Fifth Avenue Parking and Sidewalk Improvements(Fine) - p 11. Ratify the City Manager's Signature on Task Order Number 6 with Sanderson Stewart for Midtown and Downtown Sewer Capacity Analysis, Flow Monitoring(Fine) ° a 12. Authorize the City Manager to Sign Amendment Number 1 to the Professional Services Agreement with Peaks to Plains Design, PC for the Parks and Trails District Feasibility Study (Overton) a 13. Ordinance 1998 Final Adoption, Amending the Design Review Board Duties in Section 2.05.3000.8. to Harmonize with the UDC Update as Described in Ordinances 1978 and 1994 and to Remove Conditional Use Permits from the Purview of the Design Review Board (Jadin) _ a 06:02:57 PM (00:04:55) City Manager Overview CM Surratt provided a brief overview of Consent Items 1-13. Parks and Recreation Director Mitch Overton provided an overview of Consent Item 9. 06:07:04 PM (00:09:02) Public Comment There was no public comment. 06:07:18 PM (00:09:16)Motion and Vote to approve Consent Items 1-13 as submitted. The motion passed 5-0. Page 2 of 9 Bozeman City Commission Meeting Minutes,April 23,2018 Commissioner-Jeff Krauss: Motion Commissioner-I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve G. 06:07:42 PM (00:09:40) Public Comment Mayor Andrus opened public comment. 06:08:29 PM (00:10:27)Jim Goetz,Public Comment Mr. Goetz spoke about his concerns regarding the Residential Parking District around the MSU Campus. 06:10:11 PM (00:12:09)Jill Davenport,Public Comment Ms. Davenport spoke about her concerns regarding the time-limited Residential Parking District around the MSU Campus. 06:13:28 PM (00:15:26) Jeff Musselman,Public Comment Mr. Musselman spoke about his concerns regarding the Residential Parking District and MSU students parking by his residence. 06:16:02 PM (00:18:00)Ben Baker Public Comment Mr. Baker spoke about his work as a contractor in one of the time-limited Residential Parking Districts and the amount of parking around the renovations he conducts. 06:18:41 PM (00:20:39) Jenny Stratton, Public Comment Ms.Stratton spoke about the Residential Parking District and number of parking passes she has purchased for her own use. H. 06:19:41 PM (00:21:39)Special Presentation 1. Citizen Advisory Boards, Committees, and Commissions Project Update by Mayoral Mentee Amber Roberts Amber Roberts, Mayoral Mentee, presented a project update on the Citizen Advisory Boards, which is a summary of survey results and recommendations. 06:36:04 PM (00:38:02)Questions of Presenter CM Surratt pointed out Amber is working on 1.2A of the Strategic Plan. Mayor Andrus asked Amber to talk about the timeline of the survey. Cr. Krauss asked about feedback regarding the ethics training provided for and required of board Page 3 of 9 Bozeman City Commission Meeting Minutes,April23,2018 members. I. 06:38:41 PM (00:40:39)Action Items 1. 06:38:49 PM (00:40:47)Special State Fire Assistance Subaward Agreement with the Montana Department of Natural Resources and Conservation (DNRC)for the Sourdough Creek Municipal Watershed Fuels Management Project(Heaston) t� 06:39:07 PM (00:41:05)Staff Presentation Senior Engineer Brian Heaston presented the purpose of the Sourdough Watershed Fuels Management Project,which is to reduce the risk of wildfire in the City's municipal watershed areas and ensure an adequate and reliable water supply. He talked about funding for the subaward agreement. 06:41:54 PM (00:43:52) Questions of Staff Cr. Pomeroy asked about operating expenses and contracting services. Cr. Cunningham asked Mr. Heaston to talk about impacts of the project on the public. Cr. Mehl asked about new road building. Mayor Andrus asked about length of project time from start to finish as well as anticipated results. 06:51:52 PM (00:53:50) Public Comment There was no public comment. 06:52:39 PM (00:54:37)Motion to authorize the City Manager to sign the Special State Fire Assistance Subaward Agreement with the DNRC for the Sourdough Creek Municipal Watershed Fuels Management Project. The motion passed 5-0. Commissioner- I-Ho Pomeroy: Motion Commissioner-Terry Cunningham: 2nd 06:53:21 PM (00:55:19) Discussion Cr. Pomeroy stated one of the fundamentals of public service is providing clean water to our citizens. Cr. Cunningham talked about the concern of wildfires and the Commission's obligation to help mitigate the fuel load. Cr. Mehl will support the motion as it has been a priority of the Commission. Cr. Krauss talked about a healthy forest,watershed and the importance of clean water. Mayor Andrus will support the motion and commented it is part of our resiliency planning. 07:00:22 PM (01:02:20) Vote on the Motion to authorize the City Manager to sign the Special State Fire Assistance Subaward Agreement with the DNRC for the Sourdough Creek Municipal Watershed Fuels Management Project. The motion passed 5-0. Page 4 of 9 Bozeman City Commission Meeting Minutes,April 23,2018 Commissioner- I-Ho Pomeroy: Motion Commissioner-Terry Cunningham:2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 2. 07:00:38 PM (01:02:36) Presentation of Refined Options and Pricing;Joint Project with Gallatin County for Law Enforcement Building and a Bozeman Public Safety Facility(BPSF)on City-Owned Property on Rouse Avenue (Winn) �a 07:01:09 PM (01:03:07)Staff Presentation ACM Chuck Winn discussed the background of options presented previously for the joint project. He talked about shared efficiencies and partnership opportunities with both projects. He talked about the basis for the Bozeman Public Safety Facility(BPSF), including funding and total costs. He talked about the joint law enforcement building project including funding for the construction. 07:34:56 PM (01:36:54) Recess Mayor Andrus called the Commission into recess until 7:45 PM. 07:45:11 PM (01:47:09)Call to Order Mayor Andrus called the Commission back to order at 7:45 PM. 07:45:39 PM (01:47:37) Questions of Staff Cr.Cunningham asked ACM Winn about the option of renovating the current Law Justice Center for future use. He asked about project costs as well as current working conditions. Cr. Mehl asked ACM Winn about room to expand. He asked about trends in co-location practices in similar sized towns. Cr. Krauss asked about costs of relocating district courts. He asked about efficiencies of all joint locations as well as vacated space. Cr. Pomeroy asked about costs of both projects and whether they are the same for tax payers.She asked about operational costs for the BPSF. Mayor Andrus asked about cost estimates.She asked Fire Chief Josh Waldo about efficiencies with police and fire co-located in the same facility. Cr. Krauss asked whether the county shares our commitment to a complete streets policy. He asked about the county's willingness to sign off on our non-discrimination policies. 08:38:18 PM (02:40:16) Public Comment Mayor Andrus opened public comment. Page 5 of 9 Bozeman City Commission Meeting Minutes,April23,2018 08:38:24 PM (02:40:22)Judge Colleen Harrington, Public Comment Judge Harrington talked about the support of the county for the BPSF. 08:41:25 PM (02:43:23)Laurita Green Public Comment Ms. Green talked about the public comment a-mails she sent out last week regarding open land she proposed for the joint project. 08:45:13 PM (02:47:11)Motion that after listening to the presentations and taking public comment,I move to direct the City Manager to work with Gallatin County to finalize a joint law enforcement project on the Law and Justice Center site and bring back to the City Commission draft mill levy ballot funding language for a November 2018 election. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd 08:45:49 PM (02:47:47) Discussion Cr. Cunningham supports the will of the Commission regardless of the chosen option keeping in mind what we're trying to accomplish with this project. He talked about everything learned and all the needs identified as well as challenges ahead. Cr. Mehl talked about the goals of maintaining a safe city through safer facilities. He talked about cost efficiency long-term. He talked about the long-term history with the county. Cr. Krauss will vote no and talked about the difference in values between city and county government. Cr. Pomeory talked about the difficulties of the decision. Mayor Andrus talked about the current goals of building new facilities and feels the current motion does not support those needs. She talked about the cooperation with the county. Cr. Mehl talked about addressing other opportunities to enlarge our cooperation with the county. Cr. Krauss talked about adding an intersection into the courts facility and doesn't want to confuse the issues. 09:23:51 PM (03:25:49) Vote on the Motion that after listening to the presentations and taking public comment, 1 move to direct the City Manager to work with Gallatin County to finalize a joint law enforcement project on the Law and Justice Center site and bring back to the City Commission draft mill levy ballot funding language for a November 2018 election. The motion failed 4-1. Commissioner-TerryCunningham: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus: Disapprove Deputy Mayor-Chris Mehl: Disapprove Commissioner-Jeff Krauss: Disapprove Commissioner-I-Ho Pomeroy: Disapprove Commissioner-Terry Cunningham:Approve Page 6 of 9 Bozeman City Commission Meeting Minutes,April23,2018 09:24:11 PM (03:26:09)Motion that after listening to the presentations and taking public comment,I move to direct the City Manager to finalize plans for a Bozeman Public Safety Facility on city-owned property on Rouse Avenue and return to the Commission with draft mill levy and bond information for a future election. Commissioner-Jeff Krauss: Motion Commissioner-I-Ho Pomeroy: 2nd 09:24:27 PM (03:26:25) Discussion Cr. Krauss talked about the location benefits of the BPSF. Cr. Pomeroy support Cr. Krauss'comments.She will support the motion. Cr. Cunningham will vote no. He does not believe this will be supported by the public. Cr. Mehl talked about maintaining our high level of safety. He will support the motion. Mayor Andrus will support the motion and believes it meets the pressing needs in the community. Cr. Krauss talked about accountability. 09:50:03 PM (03:52:01) Vote on the Motion that after listening to the presentations and taking public comment,I move to direct the City Manager to finalize plans for a Bozeman Public Safety Facility on city-owned property on Rouse Avenue and return to the Commission with draft mill levy and bond information for a future election. The motion passed 4-1. Commissioner-Jeff Krauss: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-TerrV Cunningham: Disapprove 3. 09:50:19 PM (03:52:17) Municipal Code Modifications Regarding the Creation,Operation, Expansion, and Dissolution of Residential Parking Permit Districts; and Consideration of Whether New Residential Parking Permit Districts Should be Created Along the Northern and Southern Boundaries of the Downtown B-3 Area (Meece) a 09:50:55 PM (03:52:53)Staff Presentation Parking Manager Ed Meece talked about the framework of parking permits and the need for residential parking permit districts. He talked about recommendations for changes to the existing municipal code. 10:00:44 PM (04:02:42) Meeting Extension Mayor Andrus extended the Commission meeting until 10:20 PM, Page 7 of 9 Bozeman City Commission Meeting Minutes,April23,2018 10:02:16 PM (04:04:14)Questions of Staff Mayor Andrus asked about the procedure should the Commission direct CM Surratt to draft an ordinance. Cr. Mehl asked about the action of the motion. He asked for clarification of new language in the staff memo. Mayor Andrus suggested this discussion be continued to the next available date. 10:17:34 PM (04:19:32)Motion to continue discussion of Action Item 3 to the next available date. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd 10:17:46 PM (04:19:44) Discussion Cr. Cunningham commented this is not normally how data is presented and is not able to respond. Cr. Mehl is open to getting additional information from staff. 10:18:36 PM (04:20:34) Vote on the Motion to continue discussion of Action Item 3 to the next available date. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 4. 10:18:50 PM (04:20:48) Reappointment(s)to the Downtown Area Urban Renewal District Board (DURB) (Sweeney) 'a 10:18:59 PM (04:20:57)Motion to reappoint Bill Stoddard to the non-voting position with a term ending June 30,2018 and reappoint Tony Renslow to the voting position with a term ending June 30, 2020 to the Downtown Area Urban Renewal District Board Commissioner-Jeff Krauss: Motion Commissioner-I-Ho Pomeroy: 2nd 10:19:23 PM (04:21:21) Vote on the Motion to reappoint Bill Stoddard to the non-voting position with a term ending June 30,2018 and reappoint Tony Renslow to the voting position with a term ending June 30,2020 to the Downtown Area Urban Renewal District Board. The motion passed 5-0. Page 8 of 9 Bozeman City Commission Meeting Minutes,April 23,2018 Commissioner-Jeff Krauss: Motion Commissioner- 1-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-TerrV Cunningham:Approve J. 10:19:34 PM (04:21:32) FYI/Discussion • Cr. Krauss stated Vision Zero Montana Department of Transportation has released their list of projects. K. 10:20:20 PM (04:22:18)Adjournment Mayor Andrus adjourned the meeting at 10:20 PM. nthiL.Andrus rus ayor ATTEST: , F B O2 • ♦ a e G r Robin Crough e _ ;�=' • • __ • ;��•♦ 1883 City Clerk �Zjltir Cp •ti1�� . PREPARED BY: Brenda eeney Deputy City Clerk Approved on: Page 9 of 9