HomeMy WebLinkAbout05-14-18 City Commission Packet Materials - C2. Board of Appeals Rules of Procedure
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Brenda Sweeney, Deputy City Clerk Robin Crough, City Clerk
SUBJECT: Amended Building Board of Appeals Rules of Procedure
MEETING DATE: May 14, 2018
MEETING TYPE: Consent
RECOMMENDEDATION: Approve the Amended Building Board of Appeals Rules of Procedure dated April 5, 2018
BACKGROUND: The Building Board of Appeals was established by Resolution No. 2483,
adopted by the Bozeman City Commission on October 3, 1983, to determine the suitability of
alternate materials and methods of construction and to provide reasonable interpretation of the building, plumbing, mechanical and electrical codes adopted by the City of Bozeman.
The Bozeman Municipal Code provides for the adoption of specified building codes and the
Bozeman City Commission established by resolution the Board of Appeals in accordance with
Section 113 of the International Building Code and Section R112 of the International Residential Code, further mandating that the Board of Appeals “shall adopt reasonable written rules and regulations for conducting its business.”
At the Board’s first annual business meeting on April 5, 2018 the Board reviewed and discussed
the Building Board of Appeals Rules of Procedure which resulted in an amended and refined set of rules. The updated rules were adopted with a unanimous vote of the Board members present. The Bozeman City Commission needs to approve the Board’s Rules of Procedure pursuant to
2.02.160.D, BMC. Please see the attached tracked changes version for the modifications.
The Board of Appeals shall consist of five members appointed by the City Commission, and
serve without compensation, which are qualified by experience and training to pass upon matters
pertaining to building construction. The Building Official shall be an ex officio member and shall act as Secretary of the Board. Appointments are for a period of three years. This Board meets as needed.
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Attachments: Board of Appeals 2018 Rules-Tracked Changes
Board of Appeals Summary Signed Rules of Procedure Building Board of Appeals April 5, 2018 Draft Meeting Minutes
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Bozeman Building Code Board of Appeals
Rules of Procedure
The Bozeman Municipal Code provides for the adoption of specified building codes and the
Bozeman City Commission established by resolution the Board of Appeals in accordance with
Section 113 of the International Building Code and Section R112 of the International Residential
Code, further mandating that the Board of Appeals “shall adopt reasonable written rules and
regulations for conducting its business.” The following Rules of Procedure shall be in effect
upon their adoption by the Board and until such time as they are amended or new rules adopted
in the manner provided for herein. The Board renders quasi-judicial decisions which are
appealable through the court system.
Section 1: Applicability
A. These rules shall govern the conduct of all City of Bozeman boards, commissions, agencies,
and committees (hereinafter “boards”) where a majority of members are appointed by the
City Commission and shall supplement other governing rules of the board.
A. These rules are supplementary to the provision of Title 7, Chpt. 1, Part 41, MCA, Title 7,
Chpt. 5, Parts 41 and 42, MCA, and Title 2, Chpts. 2 and 3, MCA as they relate to procedures
for conducting meets and public hearings before City boards.
B. In accordance with Section 113 of the International Building Code and Section R112 of the
International Residential Code, the Board of Appeals is prohibited from granting variances or
waiving any requirements of the code. Therefore, an application for appeal shall be based on
a claim that the true intent of the code or the rules legally adopted thereunder have been
incorrectly interpreted, the provisions of the code do not fully apply or an equally good or
better form of construction is proposed.
Section 2: Chair and Vice Chair Persons – Powers and Duties
A. During the first meeting of the board each year the board shall appoint by majority vote, a
chairperson and a vice chairperson. If appropriate, they shall also appoint a board secretary.
The recording secretary may be a staff liaison. The chairperson shall be the presiding officer
of the board. During the absence of the chairperson, the vice chairperson shall discharge the
duties and exercise the powers and authority of the chairperson. The presiding officer shall
preserve strict order and decorum at all meetings and confine members in debates to the
question under consideration. The presiding officer may move or second any item of
business then before the board. The presiding officer shall state, or cause to be stated, every
motion coming before the board, announce the decision of the board on all subjects, and
decide all questions of order, subject, however to an appeal to the board, in which event a
majority vote of the board members present shall govern and conclusively determine such
question of order. If any appeal is taken, the question shall be, “Shall the decision of the
Chair be sustained?” The presiding officer shall vote on all questions.
A.B. The Chairperson shall consult annually with the Building Official to review the Board
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roster and to solicit members as required to maintain a membership quorum available to hear
appeals within the time frame stated herein.
Section 3: Parliamentary Authority
A. Unless otherwise specifically provided herein or by ordinance or statute, all meetings and
hearings of the [insert board name here] shall be conducted in accordance with these rules. In
all cases not covered by these rules, the controlling parliamentary authority shall be the latest
edition of Robert's Rules of Order, Newly Revised.
Section 4: Meeting Agendas
A. The chairperson, staff liaison, or another designated board member shall arrange a list of
matters to be brought before the board according to the order of business specified herein,
and furnish each member and the public through the city’s website with a copy of the agenda
and all supporting information no later than 48 hours immediately preceding the meeting for
which that item has been scheduled. All material to be presented to the board for
consideration with an agenda item shall be made available to the public within the above
time frame. Copies of the agenda shall be available from the City Clerk and one copy shall be
posted at the designated posting board in the City Hall for public viewing and made available
on the City’s website. Pursuant to Section 7-1-4135, MCA, the [insert board name here] City
designates as the official posting place for all boards the posting board in the lobby of City
Hall located at 121 North Rouse, Bozeman, Montana.
B. The staff liaison or board chair shall prepare the meeting agenda and may consult with other
board members in preparing the agenda. The chair person or a majority of board members
may add to or remove an item from the agenda. The agenda shall be in substantially the
following form:
i. Call to Order
ii. Roll Call
i.iii. Executive Session (if required) (only necessary if an executive session is being held).
ii.iv. Disclosure of Ex Parte Communication such as comments or information received.
iii.v. Changes to the Agenda.
iv.vi. Public Service Announcement (if scheduled).
v.vii. Approval of Minutes (if required).
vi.viii. Consent items (consent items are those which the staff liaison or board chair considers
that no discussion will be necessary. However, at the beginning of each meeting, any
board member may request item(s) be removed from the consent agenda for the purpose
of discussion) (if necessary).
vii. Public comment on non agenda items (always required). (Limited to any matter within the
jurisdiction of the Board, but not on the Board’s Agenda. Three minute time limit per speaker.)
ix.
viii.x. Special Presentations (if required).
ix. Action items.
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x.xi. FYI/Discussion1.
xi.xii. Adjournment.
Order of the above may be adjusted by the presiding officer.
Section 5: Meetings
All meetings of the board shall be open to the public unless authorized by law. Prior to closing
any meeting of the board the chairperson or staff liaison shall consult with the city attorney.
A. General/Regular Meetings:
i. Boards shall hold a regular meeting once a month or no less than quarterly as directed
in their establishing documents. The Board shall meet annually to review these Rules
of Procedure, refresh members regarding the purpose of the Board and its
responsibilities and limitations on authority under adopted codes.
ii. Any meeting of the board may be adjourned to a later date and time, provided that no
adjournment shall be for a longer period than until the next regular or specially
scheduled meeting.
iii. The presiding officer, staff liaison or majority of the board may cancel a regular
meeting if no business is scheduled for that meeting.
iii.iv. Meetings may be called from time to time by the Chair or by a majority of the
members of the Board, however, a meeting shall be called by the Chair within ten
(10) days of the filing of a written appeal to the Building Official or to conduct other
business as otherwise called by the Chair. The call to meet shall be communicated to
the Building Official who will canvass the members and coordinate the meeting time,
date, place, public notice, etc.
B. Public Hearings:
i. Public Hearings are meetings required of some citizen advisory boards to be held as a
public hearing pursuant to law. The provisions of subsection A of this section apply
to Public Hearings.
ii. Unless prohibited by law, a public hearing may be rescheduled or adjourned to a later
date and time.
C. Executive Sessions: Executive Sessions are meetings of the board with the purpose to discuss
litigation strategy, a matter of individual privacy, or other matters wherein a meeting may be
closed pursuant to law and will be scheduled as needed. Although each Executive Session
will commence as an open public meeting, Executive Sessions may be closed to the public
pursuant to authority and limitations in Title 2, Chpt. 3, Part 2, MCA. An Executive Session
may be called at any time during any meeting if authorized by law.
D. Special Meetings: The presiding officer, a majority of the board or the staff liaison may call
special meetings of the board, upon at least forty eight (48) hours notice to each member
personally served on each member through email or left at the member’s usual place of
1 No action may be taken on items brought up during this section which are not on the agenda. Discussion must be limited to informational items only or to discuss
placing an item on a future agenda; for more substantive or detailed discussion on an item it must be scheduled for an upcoming agenda.
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residence and also notice to the public by, at a minimum, posting the agenda on the City’s
website and posting board.
Section 6: Order of Presentation/Public Participation
A. The order of presentation in which items are presented to the board shall generally be as
follows:
i. The staff liaison shall present the agenda item to the board, if appropriate.
ii. If applicable, the staff liaison may present a background report on the matter for
discussion. Upon conclusion of a staff presentation, board members may ask
questions of staff for the purposes of understanding and clarification. If the agenda
item is a public hearing, the presiding officer will open the public hearing prior to
staff presentation.
iii. If applicable, comments from the applicant, or the applicant’s agent, shall be heard.
The applicant’s presentation/testimony is limited, subject to the discretion of the
presiding officer, to ten (10) minutes.
iv. After being recognized by the presiding officer, a board member may direct questions
to the staff or applicant.
v. Members of the audience or their agent may be invited to present testimony or
evidence. To be recognized, each person desiring to give testimony or evidence shall
step forward and, after being recognized, give their name and address for the record.
The presiding officer may establish a timeframe for each public comment but in no
case shall such timeframe be less than three (3) minutes per speaker. The presiding
officer may lengthen or shorten the time allotted for public testimony.
vi. After being recognized by the presiding officer, a board member may direct questions
to any person so testifying for purposes of clarification.
vii. Following public comment, the staff liaison shall be given the opportunity to
comment on any testimony or other evidence.
viii. Following staff comment and if a public hearing, the applicant will be given the
opportunity to rebut or comment on any testimony or other evidence. The applicant’s
comments and rebuttal is limited, subject to the discretion of the presiding officer, to
five (5) minutes.
ix. If a public hearing, following applicant rebuttal and any further questions, the
presiding officer will close the hearing and bring the agenda item forward for
discussion, motion and vote.
x. The Board shall consider the testimony of the Building Official and the Applicant
and determine whether the Board has authority in this matter per the adopted codes,
i.e., the appeal is based on a claim that the true intent of the code or the rules legally
adopted thereunder have been incorrectly interpreted, the provisions of the code do
not fully apply or an equally good or better form of constriction is proposed. This
Board does not have authority to waive requirements of the code.
a. If Yes – the presiding officer will bring the appeal forward for discussion,
motion and vote.
a.b. If No – the Board shall summarize their findings for the record.
ix.xi. If a public hearing, after being recognized by the presiding officer, a board member
may direct questions limited to the rebuttal testimony and evidence.
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x.xii. The board secretary shall enter into the record all correspondence that has been
received but was not yet provided.
xi.xiii. Unless required to act by a certain date pursuant to law, the board may continue the
discussion to a date certain, close discussion and vote on the matter, or close the
discussion and continue the vote to a date certain.
B. All testimony and evidence shall be directed to the presiding officer. No person, other than a
board member and the person recognized as having the floor shall be permitted to enter into
the discussion. No questions shall be asked of a board member except through the presiding
officer.
C. The board may ask the staff liaison for its recommendation.
D. If a public hearing, in the event the applicant does not appear at the scheduled time and place,
unless the applicant has waived his or her appearance in writing, and which waiver has been
accepted, or unless the matter is submitted as a consent item, the matter shall be continued to
the next available meeting, public hearing date, or other date certain.
E. All testimony and evidence shall be directed to the presiding officer. No person, other than a
board member and the person recognized as having the floor shall be permitted to enter into
the discussion. No questions shall be asked of a board member except through the presiding
officer.
F. For all public hearings involving land use and annexation decisions, the board will wait a
minimum of one week before making a decision whenever requested by a member unless a
decision is required due to a statute, ordinance or other law.
G.E. Board members are urged to state the reasons for their decisions, particularly on land use
issues; the record must reflect findings regarding legal criteria for all quasi-judicial decisions.
H.F. Witnesses may be required to testify under oath.
I.G. The board shall not be bound by the strict rules of evidence and may exclude irrelevant,
immaterial, incompetent or unduly repetitious testimony or evidence.
J.H. The presiding officer shall rule on all questions relating to the admissibility of evidence
with advice from the City Attorney, which ruling may be overruled by a majority vote of the
board.
I. A public hearing which has been formally closed for all public input may not be reopened
and no additional evidence or testimony from the public shall be received or considered
except as provided herein. If additional information is required from the public before a
decision can be made, the board upon motion duly made, seconded and passed, may call for
an additional public hearing which hearing shall be noticed as required by law, specifying
date, time place and subject matter of hearing. This paragraph does not preclude the board,
after the public hearing, from asking questions of staff,or receiving additional evidence from
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staff or, after a hearing held on a preliminary plat, pursuant to Title 76, Chpt. 3, from
consulting the subdivider about conditions or other mitigation required of the subdivider.
Upon decision by the presiding officer or upon a duly adopted motion of the board to reopen
the public hearing prior to close of the agenda item in which the hearing was held, the
requirement to provide public notice does not apply; the public hearing may be reopened and
the additional input provided prior to a final decision on the item.
K.J. In the case of each appeal, the Board shall render its decision in writing to the Building
Official within ten (10) days of the decision and the Building Official shall provide a copy to
the applicant. The written decision shall include the Boards Findings of Fact on which the
decision is based.
Section 7: Quorum and Voting
A. Unless otherwise provided by law, a quorum shall consist of a majority (3) of existing
appointed voting board members. If a quorum is not present, those in attendance shall be
named and the board shall adjourn to a later time. The board secretary shall reduce motions
to writing and, upon request shall read a motion prior to the vote. Vote may be by roll call as
determined by the Chair. Upon every vote, the outcome shall be stated and recorded. A
board member has an obligation to vote unless there is a conflict of interest. Email,
telephonic, or proxy voting shall be prohibited.
B. In the event of a tie in votes on any motion, the motion shall be considered lost.
C. An affirmative vote of a majority of the voting members present shall be required to pass any
motion before the Board.
A. The Building Official is an ex-officio member of the Board and shall attend all meetings of
the Board unless excused by the Board. The Building Official may make recommendations
and shall have the right to participate in all discussions of the Board, but shall not have a
vote.
Section 8: Rules of Debate/Reconsideration/Conflict of Interest
A. Every board member desiring to speak shall address the presiding officer and upon
recognition by the presiding officer, shall confine discussion to the question under debate,
avoiding all personalities and indecorous language.
B. A board member, once recognized, shall not be interrupted when speaking unless the
member is to be called to order, or as herein otherwise provided. If a board member, while
speaking is called to order, they shall cease speaking until the question of order be
determined, and, if in order shall be permitted to proceed.
C. Order of rotation in matters of debate or discussion shall be at the discretion of the presiding
officer.
D. A motion to reconsider any action taken by the board must be made on the day such action
was taken. It must be made either immediately during the same session, or at a recessed and
reconvened session thereof. Such motion shall be made by one of the prevailing side, but
may be seconded by any member, and may be made at any time and have precedence over all
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other motions or while a board member has the floor. It shall be debatable. Nothing herein
shall be construed to prevent any board member from making or remaking the same or any
other motion at a subsequent meeting of the board, but the matter must be duly scheduled as
an agenda item.
E. Pursuant to the City’s Code of Ethics, a board member may seek the advice of the City
Attorney as to whether the member has a conflict of interest pursuant to law. If the board
member is advised there is a conflict of interest, the member shall recuse himself/herself, step
away from the meeting table, and refrain from discussion and vote on the matter.
F. After a motion, duly made and seconded, by the board, no person shall address the board
without first securing the permission of the presiding officer.
Section 9: Open Meetings and Email
A. Except for properly-called executive sessions as permitted by state law, all meetings of the
board shall be open to the public and media, freely subject to recording by radio, television
and photography at any time, provided that such arrangements do not interfere with the
orderly conduct of the meetings. Notice of meetings shall be published in accordance with
the current open meeting notification process adopted by the City of Bozeman.
B. A majority of the board shall not conduct synchronized email discussions involving a matter
over which the board has supervision, control, jurisdiction, or advisory power. Synchronized
email discussions are email exchanges among a majority of board members within minutes
of each other that create the quality of simultaneity similar to instant messaging or chat room
discussions. Such discussions are characterized as an active exchange of information rather
than the passive receipt of information. An example of synchronized email discussion would
be a majority of board members sitting at their computers and instantly exchanging emails
concerning board business, whereas a passive receipt of information is where a board
member receives an email and responds in the normal course of time similar to responding
by letter received in the mail. The board shall not view emails or other electronic
communication mechanisms concerning any matter on the agenda during a board meeting
unless the submission is part of a specifically approved and adopted electronic public
testimony program. Electronic communication mechanisms include text messaging or any
other emerging technology that violates the spirit of open meeting laws. This does not
preclude viewing emails or electronic communication mechanisms that were received prior
to the board meeting. Emails received by board members concerning an agenda item shall be
forwarded to the staff liaison or board secretary and retained in accordance with the City’s
retention policy.
Section 10: Decorum
A. While the board is in a session, board members must preserve order and decorum, and a
member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the
peace of the board nor disturb any member while speaking or refuse to obey the orders of the
board or its presiding officer.
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B. Any person making personal, impertinent or slanderous remarks or who shall become
boisterous while addressing the board may be denied further audience with the board by the
presiding officer, unless permission to continue is granted by a majority vote of the board.
C. The board shall not debate, in a heated or argumentative manner, with a member of the
public presenting testimony during a meeting.
D. Speakers shall only address the agenda item before the board. Any person speaking on an
agenda item not before the board may be called out of order.
Section 11: Recording of Meetings and Minutes
A. The board secretary shall prepare a summary of all meetings to be known as the “Minutes”
and to be approved by the board. It shall not be necessary to formally read out loud the
Minutes prior to approval. Such Minutes may be revised by the staff liaison or board
secretary to correct spelling, numbering, and other technical defects. Prior to approval, any
board member may request the privilege of amending or correcting the Minutes to accurately
reflect the substance of the prior meeting. If objection is made by any board member to such
amendment or correction, a majority vote of the board shall be necessary for adoption of the
correction or amendment. Due to the intermittent schedule of the Board’s meetings, minutes
shall be circulated to each Board member for approval and signature within three (3) weeks
after each meeting. The minutes shall be forwarded to the City Clerk’s office for posting
within three months of the meeting.
B. Executive session minutes shall be taken and prepared by the board secretary. The board
shall approve the minutes of an executive session in open meeting; provided, however that
any discussion concerning the contents of the minutes, prior to approval, shall be conducted
in executive session. The staff liaison or board secretary will distribute the draft executive
session minutes to the members in a manner that ensures and retains confidentiality. The
board shall follow the provision 2.02.130, BMC related to dissemination of executive session
minutes.
C. Televising, broadcasting or audio recording of meetings: At the discretion of the board and
City Clerk’s office, meetings may be televised, broadcast or an audio recording made. If
recorded, audio recordings shall be made available to the public unless required to be kept
confidential by law.
Section 12: Attendance at Meetings/Removal by City Commission/Terms
A. All board members are expected to contribute the time necessary to fulfill their fiduciary
obligations to the board. All board members are required if they are to be absent from a
meeting to contact the presiding officer and the staff liaison prior to the meeting. If prior
contact is made, the absence will be determined excused. If the board member fails to contact
the presiding officer or staff liaison prior to the meeting, the absence will be considered
unexcused. The City Commission will be notified by the staff liaison of any board member
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with three or more unexcused absences in any calendar year. The board, via motion and vote,
may forward to the City Commission the name of any board member having three or more
excused absences, or a combination of excused and unexcused absences. As provided by law,
the City Commission may remove a board member for excessive absences. A board
member’s term may be extended for up to 30 days after term expiration on a case by case
basis by the Deputy City Clerk if the board member has reapplied for a subsequent term but
the application process has not yet been heard by the City Commission.
Section 13: Compliance with City Code of Ethics
A. All board members are required to follow State ethics laws regarding appointed officials and
the city of Bozeman Code of Ethics. New board members will receive the City of Bozeman
ethics handbook and must sign a form acknowledging receipt of the handbook, take an oath
they will uphold the state and city ethics codes. Board members are also required to take an
initial ethics training within two months after appointment. Each year board members are
required to attend city sponsored ethics training. Non-compliance with the City Code of
Ethics and training requirements may result in removal of a board member. See the City
Code of Ethics for more details.
Section 14: Compliance with City Purchasing Policy
A. All boards are subject to the City purchasing policy (Administrative Order 2009-06), as
revised, unless specified by law. City staff liaisons shall handle financial transactions unless
specific arrangements have been made in writing through the City controller.
Section 15: Compliance with State Records Retention Policy
A. All City boards are subject to the State of Montana records retention policy.
B. The City Clerk will handle retention of all agendas, minutes and board resolutions once they
have been forwarded to the clerk’s office.
C. E-mails, websites and social networking sites are subject to adopted records retention
schedules. For social media and websites please refer to the current Information Technology
Social Media Use Policy for further guidelines.
Section 16: Amendment of these Rules
A. These Rules of Procedure may be amended or new rules adopted by a majority vote (3) of
all voting members of the Board (5).
These Rules of Procedure are adopted by the Board on __________________.
____________________________ ______________________________
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Board Chair Attest/Building Official
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Summary – Building Code Board of Appeals 2018
Lashaway – inaugural board member General The Bozeman Municipal Code provides for the adoption of specified building codes. In general, it is the
Chief Building Official’s (CBO) responsibility to administer and interpret the various building codes to
protect the health and safety of the community. In addition to plan review, inspection and enforcement, the CBO also assists customers in developing solutions that satisfy the intent of the codes when problems
arise. Occasionally, under unique circumstances, the CBO and a customer might reach impasse on some
proposed alternative means to attempt to satisfy a code provision or on the CBO’s interpretation of a
specific code provision. Consequently, to assure that adequate administrative recourse exists to review
and judge decisions made by the CBO, the code provides for the establishment of a Board of Appeals.
The Building Code Board of Appeals (originally authorized by the Uniform Building Code and
subsequently continued under the current International Residential Code) was established under
Commission Resolution 2483, adopted October 3, 1983, and is authorized to,”….determine the suitability
of alternative materials and methods of construction and to provide reasonable interpretation of the Building, Plumbing, Mechanical and Electrical Codes adopted by the City of Bozeman.”
The Board comprises five (5) voting members (appointed by the City Commission) who are qualified by
experience and training to pass upon matters pertaining to building construction. The five voting members
of the Board serve staggered, three-year terms. The CBO is an ex officio, non-voting member of the Board and acts as secretary. A City Commissioner is appointed to be liaison to the Board.
In accordance with Section R112 of the International Residential Code (IRC), the Board is expressly
prohibited from granting variances or waiving any requirements of the code. Therefore, an appeal must
be based on a claim that the true intent of the code or the rules legally adopted thereunder have been incorrectly interpreted, the provisions of the code do not fully apply or an equally good or better form of construction is proposed.
Decisions by the Board represent the final administrative appeal. This board is quasi-judicial, with its
decisions appealed to the District Court (not the City Commission). The Board of Appeals meets at least once per year to maintain administrative effectiveness and at other
times only as necessary to conduct hearings and render decisions for appeals filed through the Bozeman
Building Division.
Activity History Other than to maintain administrative effectiveness as noted above, the Board of Appeals has met
infrequently in response to rare calls to discharge its unique and essential responsibilities.
In review, the Board of Appeals has met only 6 times, over the past 35 years, to hear appeals. It should be obvious then, that the Board of Appeals has effectively functioned as – and should function as – the administrative, problem-adjudication mechanism of last resort, i.e., to address issues that just cannot be
resolved through the diligent, good-faith efforts of all the parties involved. This lack of appeals is
primarily a reflection of the dedicated, professional, collaborative working relationship maintained by the
Building Division and its customers.
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It should also be recognized that the Bozeman Fire Code Board of Appeals, established in 1997, has never
had occasion to meet to hear an appeal. Again, the absence of appeals is primarily a reflection of the dedicated, professional, collaborative working relationship maintained by the Fire Dept and its customers.
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Bozeman Building Code Board of Appeals
Meeting Minutes
April 5, 2018
I. Call to order
Bob Lashaway called to order the regular meeting of the Board of Appeals at 10:00am on April 5, 2018 at
City of Bozeman, Stiff Professional Building.
II. Roll call
This was the first meeting of this group, no previous meeting notes to approve. conducted a roll call. The
following persons were present: Bob Risk, Ted Connover, Jason Martel, Christie Tate. The following persons
not present; I-Ho Pomeroy and David Wright.
III. Approval of minutes from last meeting
This was the first meeting of this group, no previous meeting notes to approve.
IV. Open issues
a) Public Comment is open for any items not on agenda with a maximum of 3 minutes talking time
per person.
b) Elect Board Members. Bob Lashaway was nominated as Chair by Jason Martel; Jason Martel
was nominated at Vice Chair by Ted Connover. All in favor with aye votes.
c) Review Summary Building Code Board of Appeals. Bob Lashaway to make a modification on
“Activity History”. File to be emailed to Bob Risk and then uploaded to City of Bozeman website.
d) Review the Boards Rule and Procedure. Bob Lashaway will make a few modifications to the
rules. All members agreed on the changes and a motion to adopt was voted on and approved.
Once the document is update, Bob Lashaway will email to Bob Risk. Bob Risk will uploaded to
the website.
e) Meetings to occur annually, next meeting should occur January 2019.
V. New business
a) Ethics Training to be completed by all members by May 1, 2018.
VI. Adjournment
Bob Lashaway adjourned the meeting at 11:40am.
Minutes submitted by: Akrista Aslin
Note: Minutes to be formally approved by the board during the next annual business meeting.
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