HomeMy WebLinkAbout05-07-18 City Commission Packet Materials - C7. Amendment 8 with Morrison-Maierle for N. 7th Improvements
Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: David Fine, Economic Development Specialist SUBJECT: North 7th Avenue Lighting and Sidewalk Project, Engineering Contract Amendment Number 8 with Morrison-Maierle
MEETING DATE: May 7, 2018
AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to sign Contract Amendment No. 8 with Morrison-Maierle. BACKGROUND: For the past several years, the top priority project for the Midtown Urban Renewal Board has been installing sidewalks setback from N. 7th Avenue, new architectural street lights, and enhanced landscaping along the corridor. The aim is to enhance the quality of the built environment and active transportation amenities to attract investment in the corridor. The engineering contract for this work has been extended by amendment. The work included in this task order is multifaceted and covers a variety of modifications to the project based on dividing the project into smaller sections (Mendenhall St. to Beall St. and Beall St. to Durston Rd.), and meeting Montana Department of Transportation (MDT) design modification and clarification requests. It should be noted that without these design changes as requested by MDT, the project could have been completed in a single phase. The Midtown Urban Renewal Board voted at its April 5, 2018 meeting to approve this contract amendment. FISCAL EFFECTS: The engineering work described by Contract Amendment #8 totals $37,820. The Midtown Urban Renewal Board voted at its April 5, 2018 meeting to reallocate unallocated incentive funds already appropriated in its Fiscal Year 2018 Work Plan and Budget to complete this work.
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ATTACHMENT: Morrison-Maierle Contract Amendment #8
LINKS: North 7th Lighting Design and Construction Administration Professional Services Agreement with Morrison-Maierle
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March 29, 2018
City of Bozeman, Economic Development
Attn: David Fine
121 N. Rouse
PO Box 1230
Bozeman, MT 59771-1230
Re: Bozeman – N. 7th Light Design & Construction (Streetscape Project)
Contract Amendment #8 for FY 2018
MMI#: 0417.063
Mr. Fine:
Please find two (2) originals of Amendment #8 to the PSA for the North 7th Lighting Design and
Construction Administration project for FY 2018. This amendment is setup to allow the following
work to be completed, some of which is currently in progress. Details of the amendment are
included.
# Description Budget
Mendenhall to Beall Construction Plans
1 Modification of construction plans and specifications for this specific stretch of North 7th
Avenue. Includes temporary connections at ends of the project and modifications to electrical
design and irrigation to ensure service and future service extensions. Includes updating
permeable paver details for style and color per the previous phase, design of a new non-
Stratavault base section under the pavers with required strength and drainage. Includes
necessary lighting calculations, information and exhibits as necessary for City to modify SILD.
Prepare MDT submittal documents including responses to previous MDT comments.
$10,500
2 Investigate alternative tree species for boulevard areas south of Beall Street as clear zone
distances are reduced through this section. This will include different varieties of trees, multi-
stem varieties, shrubs and planters (<1-foot high) and will be vetted through the forestry
department in regards to acceptable species and the ability to maintain prior to inclusion in the
project design. New tree pit design along this stretch is necessary in-lieu of the Stratavault
system. Update plans and specifications.
$2,400
3 Fiber optic conduit design at the intersection of North 7th Avenue and West Mendenhall Street.
Includes preparation of construction drawings to upgrade the maintenance hole at the
Northeast corner of the intersection and a 220-foot extension of 2-inch conduit to the west,
under North 7th Avenue and to the first alley. The line will terminate at this location with a new
maintenance hole. Bury depth will be a minimum of 30 inches from finished grade. Conduit
shall be installed under North 7th using trenchless technology. Conduit and maintenance hole
specifications will be provided by Owner. Fiber optic network design by others.
$2,000
4 Preparation of Addendum #1 removing Parcel S from contract documents. $2,000
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# Description Budget
Miscellaneous Engineering as requested by City of Bozeman
1 Preparation of clear zone analysis for areas north of Beall Street that have parking lane.
Submittal to City and MDT. Completed August 14th. Approved by MDT.
$1,820
2 Parcel S parking analysis and preparation of two (2) parking exhibits. Completed November
17th, 2017.
$700
3 Preparation of bus stop checklist and exhibit as requested by MDT. Bus Stop
coordination/meeting with City and HRDC/Streamline. Submittal to MDT for review on
December 8, 2017. Approved.
$600
# Description Budget
Villard Intersection Plans – To be completed by end of June 2018 (FY 2018)
1 Villard curb bulb design modifications, including extensions further to the north to allow for
sidewalk and boulevard without having pedestrian access easement. Updates to pedestrian
ramp designs. Updates to pedestrian flashers due to removal of RRFB interim approval.
Preparation of construction plans and specifications for the intersection. Response letter draft
to MDT and BSD #7draft letter of support. Preparation of vehicular turning movement analysis
for the intersection. Submittal of construction plans to the City and MDT for review.
$6,500
2 Preparation of construction plans and specifications for the new and modified storm drain
infrastructure due to the proposed curb bulb. Submittal to the City and MDT.
$2,100
3 MDT response letter and accompanying documentation; including BSD #7 letter of support
and preparation of a vehicular turning movement analysis for the intersection as noted above.
Submittal to MDT in conjunction with Items #1 and #2 above.
$1,200
We would also like to request additional budget for the construction administration for the 2017
Streetscape project. The contractors bid prices and units did not match industry norms and we
diligently worked with the contractor to rectify their bid, ultimately resulting in a reduction in the
overall contract amount of a little over $15,000.00. We also worked quickly with the contractor
to modify the paver specification during shop drawing review to obtain a slightly simpler color
palate that was more readily available. The late fall construction window for this project created
challenges for the contractor that resulted in increased oversight to ensure materials we being
properly installed. The remainder of the construction will start back up this month, after the
winter shutdown. We are requesting an additional $8,000.00 of budget.
The amendment and associated attachments are enclosed. As always, we appreciate the
opportunity to work with you. Please contact me at 922-6823 if you have any questions.
Sincerely,
Kevin Jacobsen, P.E., LEED AP
Senior Civil Engineer
Enclosure(s)
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AMENDMENT NO. 8 TO
PROFESSIONAL SERVICES AGREEMENT
FOR
NORTH 7TH LIGHTING DESIGN AND CONSTRUCTION ADMINISTRATION
MMI. No. 0417.063
THIS IS AN AGREEMENT made as of ____________________________, ____, between THE CITY OF
BOZEMAN, a Municipal Corporation, P.O. Box 1230, Bozeman, Montana, 59771-1230 (OWNER) and Morrison-
Maierle, Inc., P.O. Box 1113, Bozeman, Montana, 59771-1113 (ENGINEER).
WHEREAS the parties previously entered into a Professional Services Agreement dated July 11, 2011, herein
referred to as the Original Agreement, for professional engineering services for the North 7th Lighting Design and
Construction Administration project; and
WHEREAS, the scope of the Original Agreement included preliminary design, final design, bidding and
negotiating services, construction services and miscellaneous services; and
WHEREAS, the scope of Amendment No.1 to the Original Agreement included additional miscellaneous
services; and
WHEREAS, the scope of Amendment No.2 to the Original Agreement included a pre-design investigation
services phase; and
WHEREAS, the scope of Amendment No.3 to the Original Agreement included additional preliminary design,
final design, bidding and negotiating services, construction services and miscellaneous services; and
WHEREAS, the scope of Amendment No.4 to the Original Agreement included additional pre-design
investigation services; and
WHEREAS, the scope of Amendment No.5 to the Original Agreement included additional preliminary design,
final design, bidding and negotiating services, construction services and miscellaneous services for the project.; and
WHEREAS, the scope of Amendment No.6 to the Original Agreement to transfer budget from construction
engineering services to preliminary and final design level engineering services. This transferred budget previously allocated for
construction services between West Villard Street and West Main Street to preliminary and final design services between
Durston Road and West Villard Street. This amendment did not change the total contract amount; and
WHEREAS, the scope of Amendment No.7 to the Original Agreement included additional pre-design
investigation services, final design engineering services, construction services and miscellaneous services for the project.;
and
WHEREAS, the parties desire to amend provisions of the Original Agreement to included additional final
design engineering services, construction services and miscellaneous services for the project.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, the
parties agree as follows:
The conditions and provisions set forth in the attached EXHIBIT C-8 – SCOPE OF SERVICES FOR NORTH 7TH
LIGHTING DESIGN AND CONSTRUCTION ADMINISTRATION and EXHIBIT D-8 – ENGINEERING FEE
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ESTIMATE are hereby incorporated in and made part of this agreement. The Scope of Services and Engineering Fees
are increased per these exhibits.
ARTICLE 1 - ENGINEERING SERVICES
Article 1.1 of the original agreement is modified to include the following:
1.1. The detailed description of the specific project components is described as follows:
Perform final design level engineering services for improvements to North 7th Avenue, between West Mendenhall
Street and Beall Street.
Perform final design level engineering services for improvements to North 7th Avenue at the intersection of West
Villard Street and North Seventh Avenue.
Perform construction administration services for improvements to North 7th Avenue, between Short Street and Peach
Street.
Perform miscellaneous engineering services as requested by the Owner.
ARTICLE 6 - COMPENSATION FOR ENGINEERING SERVICE
Article 6.1 of the original agreement is modified as follows:
6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER
6.1.1 Payment. The OWNER shall for design phase services performed as Basic Engineering Services under
sections 4.1 through 4.3 of this agreement pay a total sum in the amount of $370,816.59 for such services.
6.1.2 Payment Schedule. Total cumulative payments for the design phase engineering services (sections 4.1
through 4.3) shall not exceed the following ceilings:
$62,280.56 (~17% of design fee) until the Pre-Design Investigation Phase report and exhibits have been submitted to
the OWNER.
$144,184.03 (~39% of design fee) until the Preliminary Plans and Specifications have been submitted to the OWNER
and review authorities.
$164,352.00 (~44% of design fee) until the Final Plans and Specifications have been submitted to the OWNER and
review authorities.
6.1.3 General. Engineer shall submit monthly statements for services rendered. The statements shall be based
upon Engineer's estimate of the proportion of the total services actually completed at the time of billing, subject to
any limitations on Payments based on completion of tasks or specific retainage requirements pursuant to the payment
provisions of the Agreement.
6.1.4 Reimbursable Expenses. Only those expenses specifically identified for payment under section 6.2 of this
Agreement are reimbursable. All other design related expenses are included in the Lump Sum Payment for the Basic
services (4.1 through 4.3) and are not separately reimbursable. Additional Services specifically identified under the
scope of design services for payment under 6.1 are not separately reimbursable.
6.2 DIRECT LABOR COST PAYMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER.
Article 6.2 of the original agreement is modified as follows:
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Construction and project documentation services performed as Basic Engineering Services under sections 4.4 through 4.7
including General Administration of Construction Contract, Resident Project Representation, Project Documentation, and
Construction Testing shall be compensated in accordance with the following:
6.2.1 The OWNER shall pay for Construction Phase and Project Documentation Services an amount not to
exceed $ 110,819.00 except as provided under 6.2.1.2 and 6.2.4.
6.2.1.1 Costs Compensation. Compensation for these services shall be based on the ENGINEER's Direct
Labor Cost times a factor of 3.15 for services rendered which shall cover Direct Labor, Direct Labor
Overhead, General & Administrative Overhead and Profit.
6.2.1.2 Notification. At any time during the construction that it becomes apparent that the Construction
Phase and Project Documentation Services rendered under this Agreement will exceed the negotiated
compensation for these services, and prior to performing services in excess of the contract ceiling, the
ENGINEER shall give OWNER written notice thereof. Promptly thereafter OWNER and ENGINEER
shall review the scope and progress of the project work. ENGINEER shall obtain written authorization
from OWNER, prior to any additional costs being incurred under paragraph 6.2.1.3. If it is determined that
due to a change in project scope under paragraph 5.2.1, the ENGINEER is entitled to additional
compensation, OWNER and ENGINEER may negotiate terms as provided under 6.2.1.1. The amount and
terms of any additional compensation under 6.2.1.1 or 6.2.1.3 shall be negotiated and agreed in writing
pursuant to 9.16.
6.2.1.3 Costs Exceeding Estimated Compensation. Except as allowed under 5.2.1, when the total cost of the
original scope Construction Phase and Project Documentation Services exceeds the negotiated
compensation for these services, the OWNER shall pay only for the direct costs incurred in excess of the
estimated compensation. These costs consist of an amount equal to the ENGINEER'S Direct Labor Cost
times a factor of 2.74 for services rendered which shall include Direct Labor, the federally audited
payroll Direct Labor Overhead, and General & Administrative Overhead costs, but shall not include any
allowance for profit.
6.2.2. Reimbursable Expenses, as defined in section 7.4 of this Agreement, for Basic Services and Approved
Additional Services shall be paid to the ENGINEER by the OWNER in the actual amount of the costs incurred up to
an amount not to exceed $ 8,360.00 which includes $ 0.00 for consultants employed by the Engineer and $
8,360.00 for all other reimbursable expenses. The estimated reimbursable expenses are identified in Exhibit "E".
6.2.3. Failed Test Expenses. The ENGINEER shall maintain and provide to the OWNER, a record of the costs
associated with failing quality control tests performed for the OWNER during the course of the construction of the
project and recommend an amount the OWNER deduct from the contractor(s) payments.
6.2.4 The OWNER shall pay an amount for Additional Services rendered by the ENGINEER and approved in
writing by the OWNER on the basis of the ENGINEER'S Direct Labor Costs times a factor of 3.15, or an amount
otherwise negotiated at the time such services are requested and approved by the OWNER.
6.3 DIRECT LABOR COST PAYMENT FOR MISCELLANEOUS SERVICES AND EXPENSES OF
ENGINEER.
Article 6.3 of the original agreement is modified as follows:
Task 701, 702 and 703 shall be compensated in accordance with the following:
6.3.1 The OWNER shall pay for Miscellaneous Services an amount not to exceed $78,014.80 except as provided
under 6.3.1.2 and 6.3.3.
6.3.1.1 Costs Compensation. Compensation for these services shall be based on the ENGINEER's Direct
Labor Cost times a factor of 3.15 for services rendered which shall cover Direct Labor, Direct Labor
Overhead, General & Administrative Overhead and Profit.
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6.3.1.2 Notification. At any time during the project that it becomes apparent that the Miscellaneous
Services rendered under this Agreement will exceed the negotiated compensation for these services, and
prior to performing services in excess of the contract ceiling, the ENGINEER shall give OWNER written
notice thereof. Promptly thereafter OWNER and ENGINEER shall review the scope and progress of the
project work. ENGINEER shall obtain written authorization from OWNER, prior to any additional costs
being incurred under paragraph 6.3.1.3. If it is determined that due to a change in project scope under
paragraph 5.2.1, the ENGINEER is entitled to additional compensation, OWNER and ENGINEER may
negotiate terms as provided under 6.3.1.1. The amount and terms of any additional compensation under
6.3.1.1 or 6.3.1.3 shall be negotiated and agreed in writing pursuant to 9.16.
6.3.1.3 Costs Exceeding Estimated Compensation. Except as allowed under 5.2.1, when the total cost of the
original scope Construction Phase and Project Documentation Services exceeds the negotiated
compensation for these services, the OWNER shall pay only for the direct costs incurred in excess of the
estimated compensation. These costs consist of an amount equal to the ENGINEER'S Direct Labor Cost
times a factor of 2.74 for services rendered which shall include Direct Labor, the federally audited
payroll Direct Labor Overhead, and General & Administrative Overhead costs, but shall not include any
allowance for profit.
6.3.2. Reimbursable Expenses, as defined in section 7.4 of this Agreement, for Basic Services and Approved
Additional Services shall be paid to the ENGINEER by the OWNER in the actual amount of the costs incurred up to
an amount not to exceed $ 9,144.80 which includes $ 0.00 for consultants employed by the Engineer and $
9,144.80 for all other reimbursable expenses. The estimated reimbursable expenses are identified in Exhibit "
__".
6.3.3 The OWNER shall pay an amount for Additional Services rendered by the ENGINEER and approved in
writing by the OWNER on the basis of the ENGINEER'S Direct Labor Costs times a factor of 3.15, or an amount
otherwise negotiated at the time such services are requested and approved by the OWNER.
Except as specifically amended herein, the Original Agreement shall remain in full force and effect
and the parties shall be bound by all terms and conditions therein.
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In witness whereof, the Parties hereto do make and execute this Agreement.
CITY OF BOZEMAN, MONTANA MORRISON-MAIERLE, INC.
BY:________________________ BY:__________________________
(City Manager) (Vice-President)
DATE:_____________________ DATE:________________________
ATTEST:
BY:______________________
(City Clerk)
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Exhibit C-8 - Scope of Services for N. 7th Lighting Design and Construction Administration
Mendenhall to Beall Construction Plans, Miscellaneous Engineering as requested by City
of Bozeman, Villard Intersection Plans
March, 2018
Final Design Phase
Includes finalizing construction plans for regulatory review and bidding. Specifically for this
amendment it includes the following.
# Description
Mendenhall to Beall Construction Plans
1 Modification of construction plans and specifications for this specific stretch of North 7th
Avenue. Includes temporary connections at ends of the project and modifications to electrical
design and irrigation to ensure service and future service extensions. Includes updating
permeable paver details for style and color per the previous phase, design of a new non-
Stratavault base section under the pavers with required strength and drainage. Includes
necessary lighting calculations, information and exhibits as necessary for City to modify SILD.
Prepare MDT submittal documents including responses to previous MDT comments.
2 Investigate alternative tree species for boulevard areas south of Beall Street as clear zone
distances are reduced through this section. This will include different varieties of trees, multi-
stem varieties, shrubs and planters (<1-foot high) and will be vetted through the forestry
department in regards to acceptable species and the ability to maintain prior to inclusion in the
project design. New tree pit design along this stretch is necessary in-lieu of the Stratavault
system. Update plans and specifications.
3 Fiber optic conduit design at the intersection of North 7th Avenue and West Mendenhall Street.
Includes preparation of construction drawings to upgrade the maintenance hole at the
Northeast corner of the intersection and a 220-foot extension of 2-inch conduit to the west,
under North 7th Avenue and to the first alley. The line will terminate at this location with a new
maintenance hole. Bury depth will be a minimum of 30 inches from finished grade. Conduit
shall be installed under North 7th using trenchless technology. Conduit and maintenance hole
specifications will be provided by Owner. Fiber optic network design by others.
4 Preparation of Addendum #1 removing Parcel S from contract documents.
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# Description
Villard Intersection Construction Plans
1 Villard curb bulb design modifications, including extensions further to the north to allow for
sidewalk and boulevard without having pedestrian access easement. Updates to pedestrian
ramp designs. Updates to pedestrian flashers due to removal of RRFB interim approval.
Preparation of construction plans and specifications for the intersection. Response letter draft
to MDT and BSD #7draft letter of support. Preparation of vehicular turning movement analysis
for the intersection. Submittal of construction plans to the City and MDT for review.
2 Preparation of construction plans and specifications for the new and modified storm drain
infrastructure due to the proposed curb bulb. Submittal to the City and MDT.
3 MDT response letter and accompanying documentation; including BSD #7 letter of support
and preparation of a vehicular turning movement analysis for the intersection as noted above.
Submittal to MDT in conjunction with Items #1 and #2 above.
The following sections describe each task as well as identifying the deliverable for each task.
Task 201
Final Plan Set Preparation
Task Description – A review set of construction plans based on comments and changes requested
from the governing reviews and comments, as noted above.
Task deliverable – Plan set for review.
Task 202
Final Specifications
Task Description – A review set of construction specifications. Specifications and contract
documents will be a mix of City of Bozeman standards and MDT standards, as noted above.
Task deliverable – Specifications and bidding documents for review.
Task 203
Final Review/Permitting Coordination /Meetings
Task Description – Final coordination for review and permitting items associated with the
project, as noted above.
Task deliverable – As necessary.
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Task 204
Quality Assurance / Quality Control
Task Description – This task includes effort associated with project quality control and quality
assurance review, and adds a level of QA/QC not originally scoped for the project based on
requirements of MDT.
Task deliverable – N/A
Bidding or Negotiating Phase
The bidding or negotiating phase will proceed following written authorization to proceed from
the owner.
The following sections describe each task as well as identifying the deliverable for each task.
Task 301
Prepare Advertisement, Bid Document Reproduction, Bidders List, Process Deposits
Task Description – Prepare project advertisement and complete all coordination required to
distribute construction documents to bidders.
Task deliverable – Bidders List.
Task 302
Conduct Pre-Bid Conference and Respond to Contractor Requests
Task Description – Conduct pre-bid conference and respond to all Contractor RFI’s prior to
bidding.
Task deliverable – N/A
Task 303
Prepare and Issue Addendum
Task Description – This task provides allowance for issuance of one (1) addendum to the plans
and specifications.
Task deliverable – Addendum No. 1.
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Task 304
Attend Bid Opening, Prepare/Evaluate Bid Tab, Award Recommendation
Task Description – Attend bid opening and subsequently process bid tab and make award
recommendation.
Task deliverable – Bid tab and award recommendation.
Task 305
Award Contract and Contract Documents
Task Description – Facilitate contract award and execute contract documents.
Task deliverable – Two (2) signed originals of all contract documents to City of Bozeman and
one (1) signed original of all contract documents to Contractor.
Construction Phase
The construction phase includes the general administration of the construction contract for
streetscape construction adjacent to parcels H and I.
The following sections describe each task as well as identifying the deliverable for each task.
Task 401
Conduct Pre-Construction Conference and Notice to Proceed
Task Description – Coordinate pre-construction conference and prepare Notice to Proceed.
Task deliverable – Notice to Proceed.
Task 402
Shop Drawing/Traffic Control/Permit Review and Approval
Task Description – Review and approval of applicable Contractor submittals.
Task deliverable – Approved Contractor submittals.
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Task 403
Construction Layout/Control
Task Description – Provide construction staking services and control points as requested by
Contractor and per project specifications.
Task deliverable – N/A
Task 404
Resident Project Representative (1/4 Time, 1 Month)
Task Description – Complete duties and responsibilities of the Resident Project Representative
(RPR). Estimate effort is based on a one (1) month construction window with the RPR on-site
approximately 25% of the time.
Task deliverable – N/A
Task 405
Construction Management - Coordination, Schedule Progress, Pay Requests
Task Description – Provide construction management services, schedule review and updates,
and preparation/review of Contractor pay requests.
Task deliverable – Weekly progress reports and pay requests.
Task 406
Final and Two Year Warranty Inspection
Task Description – Coordinate final and two-year warranty walk through. Prepare punch list
items and notify City of Bozeman when items are complete.
Task deliverable – Punch lists and completion notifications.
Project Documentation
Project documentation includes preparation of a construction notebook documenting the
construction events that occurred throughout the project.
The following sections describe each task as well as identifying the deliverable for each task.
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Task 501
Progress Reports (Monthly)
Task Description – Preparation and assembly of monthly progress reports based on weekly
progress reports throughout the project.
Task deliverable – Monthly progress reports.
Task 502
Record Drawings and Project Notebook
Task Description – Preparation and assembly of record drawings and project construction
notebook.
Task deliverable – Project construction notebook and Mylar record drawings.
Construction Testing
Construction testing shall include material testing and verification of contract compliance.
The following sections describe each task as well as identifying the deliverable for each task.
Task 601
Concrete Strength, Air, Temp, Slump (Flatwork)
Task Description – Completion of concrete testing of pole bases and flatwork per City of
Bozeman standards
Task deliverable – Testing reports.
Task 602
Subgrade and Base Densities
Task Description – Testing of subgrade and base material densities for impervious surface
improvements. Task includes one (1) soil proctor to determine maximum densities for on-site
backfill material.
Task deliverable – Testing reports.
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Miscellaneous Services
Miscellaneous services as described below.
The following sections describe each task as well as identifying the deliverable for each task.
Task 701
Miscellaneous Services – Additional Requested
Task Description – Task 701 provides for additional effort as directed by Owner. Specifically
for this amendment it includes the following.
# Description
Miscellaneous Engineering as requested by City of Bozeman
1 Preparation of clear zone analysis for areas north of Beall Street that have parking lane.
Submittal to City and MDT. Completed August 14th. Approved by MDT.
2 Parcel S parking analysis and preparation of two (2) parking exhibits. Completed November
17th, 2017.
3 Preparation of bus stop checklist and exhibit as requested by MDT. Bus Stop
coordination/meeting with City and HRDC/Streamline. Submittal to MDT for review on
December 8, 2017. Approved.
Task deliverable – As requested.
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Exhibit D-8 - Engineering Fee Estimate
City of Bozeman, MT - North 7th Lighting Design and Construction Administration
Mendenhall St. to Beall St.
Prepared For: David Fine, City of Bozeman Economic Development
Engineering Services
Staff Labor Labor Total
Task or Division Assigned Hours Rate Labor Cost
200 - Final Design Phase
Engineer Intern II 48.00 $105.00 $5,040.00Design Engineer I 26.00 $118.00 $3,068.00Senior Engineer I 16.00 $140.00 $2,240.00DHM DesignScope $0.00 $6,288.00Project Coordinator II 10.00 $77.00 $770.00Engineer Intern II 16.00 $105.00 $1,680.00Design Engineer I 8.00 $118.00 $944.00Senior Engineer I 12.00 $140.00 $1,680.00
203. Final Review/Permitting Coordination Senior Engineer I 20.00 $140.00 $2,800.00204. Quality Assurance/Quality Control Supervising Engineer III 4.00 $188.00 $752.00
160.00 $25,262.00
300, 400, 500, 600 - Construction Administration Phases
300, 400, 500, 600. Construction Administration Not to Exceed Rate Schedule $0.00 $8,000.000.00 $8,000.00700 - Miscellaneous Services
701. Miscellaneous Services-Additional Requested Not to Exceed Rate Schedule $0.00 $3,120.00
0.00 $3,120.00
160.00 $36,382.00
Direct Expenses Charge Rate Total Expense
Technology and Communications $6.00 $960.00
Vehicle (mi)$0.70 $119.00
Soil Proctor $360.00 $0.00
Concrete Strength Testing (Set of 4)$150.00 $0.00
Mylar Record Drawings $200.00 $0.00
Miscellaneous Expense (1.0%)1.0% $363.82
Survey Equipment (day)$210.00 $0.00
$1,442.82
$37,824.82
Rounded down to an even $37,820.00
Subtotal - Construction Administration Phases
$36,382.00
Project Total - Engineering Services
Subtotal - Engineering Services Direct Expenses
Subtotal - Engineering Services Labor Costs
Quantity or Duration
Sets (0)
0
0
0
170
201. Final Plan Set Preparation
160.00
0
202. Final Specifications / Bidding Docs
Subtotal - Final Design Phase
Subtotal - Miscellaneous Services
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DENVER CARBONDALE DURANGO RALEIGH BOZEMAN WWW.DHMDESIGN.COM
201 South Wallace Avenue, Suite A-3 Bozeman, MT 59715 P: 406.219.2012
January 31, 2018
Kevin D. Jacobsen, PE LEED AP
Morrison Maierle
2880 Technology Blvd
Bozeman, MT 59718
Re: North 7th Avenue Streetscape Improvements - Phase 2 CDs
Dear Kevin,
We have enjoyed working with you on the North 7th Avenue corridor project and are extremely excited to see
the first phase of the project under construction and completed this coming spring.
As requested, we have taken a detailed look at the previous 90% construction set dated December 23, 2016 and
our previous scope of services to determine what is necessary to complete 100% construction drawings for the
newly defined project scope – Mendenhall Street to Beall Street on both sides of North 7th Avenue (Phase 2).
The following scope of services is based on our communications on January 26, 2018. In our review, the
following changes to the original design have been identified:
• A meeting to discuss the Community Café / bus stop area (already completed). The design and
construction of this area will be included in a future phase of the project.
• Investigate and select new tree species and redesign streetscape planting to incorporate planters or
potentially shrubs based on MDT comments regarding clear zones. DHM will try to involve Bozeman
Forestry early in the process, as time and scheduling permits.
• Develop an alternative permeable paving detail. No soil cells to be used in this phase
• Changes in paver product, color scheme, and layout, to match the approved Phase 1 construction
project
• Shift in the boundary and extents of project work based on City’s progress on securing easements and
planned MDT street improvements
• Set up/modification of all sheets and layouts based on the new overall project boundary
• Modifications to landscape and site details based on Phase 1 construction changes
• Updates to technical specifications based on design changes to match Phase 1 construction
• Coordinate new tree species selection with City, including meeting with City Forestry
• Design revisions and written responses to comments on Regulatory Review documents
• Preparation of a Cost Estimate for Landscaping & Irrigation portions of the revised design considering
Phase 1 bid information
• Revised take-offs and Measurement and Payment info for Bid package
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Scope of Services:
We have structured our proposal in a similar format to our previous North 7th Street scope of services
agreement.
The goals of this Scope of Services will be to:
• Focus on the corridor from Mendenhall St to Beall St on both the east and west sides of North 7th Ave,
with 100% CD set to reflect this new project boundary
• Address all redesign items in the list above
• Research and design solution that employs planters or smaller stature trees that comply with MDT’s
requirements. DHM will incorporate these changes into the 100% CDs and make one round of revisions
based on comments.
• Incorporate technical changes based on approved submittals from Phase 1 construction
• Prepare a revised cost estimate that reflects the new project boundary and scope of work
We understand the goal is to have this set of documents ready for bid in early March 2018. We anticipate
receiving updated Civil CAD files by February 2nd. DHM will require fifteen (15) working days from notice to
proceed to redesign and produce the Regulatory Review Set. Tasks and deliverables are as follows.
Task 1 – 100% Construction Documents (For Regulatory Review)
Based on the design changes to be incorporated in Phase 2 (Mendenhall Street to Beall Street on both sides of
the 7th Avenue) we will issue 100% CD drawing sheets, specifications, and a cost estimate. This effort will
include reformatting and updating all sheets including plans and details to comply with new project boundary,
design changes, MDT comments, City comments, coordination with civil, coordination with MEP, and design
changes from Phase 1. Our revised documents will be submitted to Morrison Maierle in digital PDF format.
We will prepare a cost estimate based on a template provided by Morrison Maierle and consider Phase 1 bid
and construction information in revising unit prices. DHM Design will perform an internal quality assurance
review prior to the distribution of the 100% Construction Documents to the project team. We understand that
there will only be one round of review and comment on this set (Task 2). It is our understanding that there
will be no changes to the site furnishings from the previous 90% CD set. Our deliverables include:
Deliverables and Meetings
• Complete 100% Landscape Construction Plans, Details, Irrigation Plan and Landscape Specifications
with a focus on the changes listed above and new project boundary from Mendenhall Street to Beall
Street, along North 7th Avenue.
• Prepare a Cost Estimate that reflects the new project boundary of work, materials, and layout
• (1) Meeting with the Community Café and Streamline to discuss bus stop landscape (already
completed). Design of this area to be covered in future scope of work.
• (1) Meeting with City Forestry to discuss tree and plant selection
• (1) Meeting with Morrison Maierle to coordinate changes
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Task 2 – 100% CD Revisions (For Construction Set)
After receiving and responding to comments from MDT and the City on the 100% CD set for Regulatory
Review, we will develop a 100% CD set for bid and construction. This will include landscape and irrigation
sheets, technical specifications, and cost estimate. Our revised documents will be submitted to Morrison
Maierle in digital PDF format. DHM Design will perform an internal quality assurance review prior to the
distribution of the revised 100% Construction Documents to the project team. We anticipate only minor
changes and coordination-related revisions between Tasks 1 and 2. Our deliverables include:
Deliverables and Meetings
• Complete 100% Landscape Construction Plans, Details, Irrigation Plan and Landscape Specifications
• Prepare a Cost Estimate that reflects the new project boundary of work
• (1) Meeting with Morrison Maierle to coordinate changes
Task 3 – Bidding Support
During the bid phase of the project DHM will provide support to Morrison Maierle by reviewing bid unit costs,
providing answers to contractor questions and providing clarification on the landscape design for bidding
purposes. No Addendum, if necessary, is included. There will be no meetings or deliverables in this phase.
Task 4 – Construction Administration Support
The scope for this task was created based Phase 1 construction administration. Once a bidder has been
awarded for the construction of Phase 2, DHM will provide support to Morrison Maierle during the
construction administration process. This will include attending a Pre-construction meeting, up to two onsite
meetings to review progress, and responding to contractor RFIs and Submittals as required. Our deliverables
include:
Deliverables and Meetings
• RFI and Submittal responses for all landscape and irrigation related items
• (1) Pre-Construction Meeting with construction team and client
• (2) Onsite Meetings including a punch-list walkthrough for landscape items. Final punch-list document
to be compiled and issued by Morrison Maierle.
• Up to four hours of additional contractor support/ clarification
Fees
We have provided an hourly breakdown task matrix to provide detail in how we arrived at the fees below. If
there are tasks that are not necessary, we are happy to adjust as needed.
Task 1 – 100% CD set (For Regulatory Review) $4,310
Task 2 – 100% CD set (For Construction) $1,598
Task 3 – Bidding Support $380
Task 4 – Construction Administration Support $3,195
Total $9,483
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Billing
The billing for the work outlined above will be done on a monthly basis for time and materials to the not to
exceed fees as identified above. The top-set number as provided is sufficient for the tasks as we know them at
this time. An itemized statement shall be sent monthly, and payment is due within 45 days of receipt.
Additional Services
Should additional services such as additional schemes, multiple rounds of revisions, additional meeting etc.
become necessary this work will be done on an hourly basis. DHM will notify you prior to completing any
additional services for approval. If this work becomes significant we may, at your request, submit a proposal at
that time which will identify the extent of any additional work prior to commencement of the work. In the spirit
of completing this project efficiently, DHM will use 2016 fees for this scope.
Thank you for the opportunity to submit this additional services proposal. If you find the above described Scope
of Services and resultant fee consistent with your thinking please sign below.
Sincerely,
DHM DESIGN CORPORATION
Charlie Kees
Principal
Accepted by: Mr. Kevin Jacobsen Date
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