HomeMy WebLinkAboutApr 5 notes
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Unapproved minutes from April 5, 2018 special board meeting
held at the City Hall, Madison Room
TO DO List:
Everyone attend May 3 board meeting
In attendance: Terry Cunningham, David Fine, Brit Fontenot, Austin Rector, Scott
Hedglin, Carl Solvie, Kevin Cook, Bill Fogarty, Susan Fraser
A. Call to Order – Scott called the meeting to order at 4:30pm.
B. Changes to Agenda
Scott added election board officers
C. Public Comment
None
D. Approve Minutes from December, January and February meetings
David did not have February minutes in packet, so Kevin motioned approval of December
and January minutes as presented; Bill seconded. All in favor.
E.1. Action Item – Midtown Streetscape Project Bids for Mendenhall to Beall
Kevin Jacobsen with Morrison-Maierle reported receiving two bids: Knife River ~$610K
and Treasure State ~$690K. Now awaiting MDT approval on plans; just received their first
comments this morning on documents submitted five weeks ago.
Discussion. Bill motioned acceptance of the lowest responsible bidder pending MDT
approval; Kevin seconded. All in favor.
E.2. Action Item – Contract Amendment 8 w/Morrison-Maierle
(see Attachment A) Total $23K reallocation from other budgeted monies. Kevin noted the
Villard intersection will be used as example during MDT’s site visit on April 27.
Discussion.
Carl motioned approval of amendment as presented; Kevin seconded. All in favor.
E.3. Action Item - Task order 5 w/Sanderson Stewart for angle parking on 5th Street
at BMX Park
(see Attachment B) Danielle joined the table for discussion. David reminded all that
monies ere approved in the Fall so feeling good about design work coming in at $31K.
Discussion. Kevin motioned approval of Task order 5 as presented; Carl seconded. All in
favor.
E.4. Action Item – Task order 6 with Sanderson Stewart for sewer capacity monitors
(see Attachment C) David noted current construction projects are overstressing existing
sewer system. Adding 4 sewer capacity monitors in Midtown will help capture expected
spring rain events, giving a better view to the city as to problem areas. Sanderson Stewart
is handling the rental of all expensive monitors with the majority of them being installed in
downtown area. David went on to suggest that next year’s budget include the next step in
monitoring.
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Discussion. Kevin motioned approval or Task order 6 as presented; Carl seconded. All in
favor.
E.5. Action Item - Fiscal Year 2019 work plan and budget
David said the forecasted budget would include getting Mendenhall to Beall section done.
Wanting to wait on MDT’s approval to see if can still get done this season before working
on alternative budget and work plan. He wanted direction from the board.
Discussion. Carl motioned to leave this action item open and continued; Bill seconded. All
in favor.
E.6. Action Item – Bozeman Strategic Plan
Scott wanted to discuss with staff as to how Midtown was represented in the process. Brit
responded that the new strat plan is a streamlined plan – Midtown’s specific plan and
others stand as the detailed plans. In the city strategic plan all urban renewal plans will
take top ranking in proposed project considerations.
Terry added City Commission streamlined the document, eliminating already-funded
projects as the ‘Christmas tree was about to fall over due to all of the ornaments’. Kevin
said it made since as must prioritize due to only having so many actual dollars. Terry
added the Commission is supportive of Midtown.
Scott thanked everyone for their answers.
E. 7. Action Item- MOU/Administrative Agreement with Essigs
David reported meeting with the Essigs, along with Tony Gaddo who joined the table for
this discussion. Shook hands on term of $10K for right-of-way on Parcel S of
lighting/sidewalk project.
Kevin motioned approval; Carl seconded. Bill opposed. Motion passes with majority
approval.
FYI
1. Website – David will email the link to everyone.
2. Conference Center study draft should be out soon, David added.
3. Upcoming private projects – Midtown apartment should be starting soon, etc.
4. Scott brought up recent fiscal responsibility and ethic training requirements for
board, with both items having a May 1 deadline.
5. Board officers – Andrew was nominated for chair. Scott will chat with him about
possibility.
Adjournment
Scott adjourned at 5:58pm.
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Attachment A
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Attachment B
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Attachment C