HomeMy WebLinkAboutBozeman Baseball - Application for TBID Funding 2018Bozeman Tourism Business Improvement District
BOZEMAN TBID GRANT APPLICATION INFORMATION
The Bozeman TBID is seeking to partner with organizations interested in developing new or growing events,
conventions, rallies, festivals and tournaments ( to be called “the event” hereafter) that have a proven or qualified
ability to generate hotel‐motel room nights in the city of Bozeman.
The mission of the Bozeman TBID is “to enhance the economic vitality of Bozeman by generating room nights for
the cities lodging facilities through effective sales and marketing strategies, building collaborative partnerships
and promoting Bozeman as a year round visitor, convention and event destination.”.
The Bozeman TBID is funded by a flat fee of $2 per room night on individuals staying at lodging facilities within the
Bozeman City limits. The Business Improvement District Law, Montana Code Annotated 2007, 7‐12‐1101 through
7‐12‐1144 as amended, for funding of all uses and projects for tourism promotion within Bozeman as specified by
the Bozeman Tourism Business Improvement District budget.
Criteria
A.Requirements
The following criteria are required prior to any funding by the TBID.
(1)The event must have a proven or qualified ability to generate hotel‐motel room nights in the City of
Bozeman.
(2)The Bozeman TBID resources are available.
(3)The entire event must be deemed appropriate by the Bozeman TBID (no political candidate promotion,
no adult style entertainment, other exclusions may apply at the discretion of the Bozeman Area Chamber
of Commerce and Bozeman TBID).
(4)The Bozeman Tourism Business Improvement District and the Bozeman Area Chamber of Commerce
must be listed as additional insured on your event insurance policy.
B.Advertising
The Bozeman TBID will, in some cases, consider underwriting advertising efforts to help publicize an event that
has a direct correlation to increased hotel/motel occupancy in Bozeman’s lodging facilities. If approved, the
following advertising criteria must be followed.
(1)The words Bozeman, Montana shall appear on all printed materials.
(2)The website bozemanchamber.com shall appear on all printed materials
(3)Acknowledgment of grant on collateral: “Produced with the support of Bozeman TBID funds.”
(4)Target Audiences must be a minimum of 150 miles away from Bozeman, MT.
(5)Copies of all advertisements must be supplied to the Bozeman TBID.
C.Event Funding
The Bozeman TBID will, in some cases, consider subsidizing costs that would otherwise make an event
infeasible to have in Bozeman. In these cases the following criteria must be followed.
(1)No direct cash subsidy will be given to the organization. Cash subsidies may be used for rental assistance,
transportation assistance, facility rental or other expenditures deemed appropriate by the Bozeman TBID.
(2)The Bozeman TBID shall be included in the bidding and planning of the event in an effort to maximize the
number of overnight stays created and insure that all aspects are deemed appropriate.
Bozeman Tourism Business Improvement District
BOZEMAN TBID GRANT APPLICATION
1.GENERAL INFORMATION
Name of Organization: Bozeman Baseball Inc (Youth)
Address: PO Box 1746 Bozeman, MT 59771
Phone: 406-570-6349
Email: bozemanbaseball@gmail.com
Applicants Match (if applicable) $
Name of Contact: Doug Hammell
Position of Contact: President, Bozeman Baseball
Phone: 406-570-6349
Email: dhammell@northstarconsulting.net
Title of Event: Bozeman Battin' In The Bridgers Baseball
Tourney Proposed Dates of Event: June 8 - 10, 2018
Location of Event: Bozeman, MT - Christie & Aasheim Fields
Amount of funding requested $ 6,000
Total Budget $ 13,525
Bozeman Tourism Business Improvement District
(If using an email version of this document, please expand spacing when necessary to fit all information. If using a hard copy,
attach additional pages.)
2.SUMMARY OF EVENT
Please describe the event in detail and what it is that you wish to accomplish.
Bozeman Baseball runs a youth baseball tournament involving 24-36 teams from 9-13 years of
age. The tournament will be held at up to 3 city park areas (Christie Fields, Kirk Park, and Aasheim
Field).
We are looking to off-set as many expenses as possible in order to maximize the program's
fundraising potential, our group puts many volunteer hours and investments of $20k + each year
into the quality of these fields which benefits the overall experience for the kids in our area. A
large percentage of the tournament budget is umpire fees and field supplies, $6,000+.
3.GRANT REQUEST PURPOSE
Please provide a one paragraph summary of the purpose of the funding request and what it will
subsidize. Please focus on the specific element for which you are requesting funding.
We are specifically requesting the funds to offset umpire fees & field supplies of over $6,000.
This is based on over 60 games played with average umpire fees of $60 (each game has 2
umpires). Providing quality umpiring for this tournament helps improve the overall experience
for participants and keeps teams coming back year after year for what we hope continues to be
an annual tournament held here in Bozeman. Additionally, we are working on a major initiative
for Fall 2018 to excavate and "skin" 4 fields at the West Babcock Field Complex. We expect this
to cost over $30k even with discounted services provided. Completion of this project will allow
us to host a 9 year old division in 2019, expanding the number of teams traveling to Bozeman
for the event.
4.LODGING FACILITY IMPACT
Explain how this event will bring people from out of town to fill hotel rooms and list the towns, states
and/or regions you expect the participants to travel from. Explain your room night goals and how they
will be measured.
This is a full 3 day event requiring many teams (greater than 100 miles away) to stay for 3 nights.
Teams typically come from Helena, Butte, Missoula, Kalispell, Miles City, Billings, Cody WY, Dillon,
Lewiston & Idaho Falls, ID. Essentially this is the whole tournament field, beyond any teams from
Belgrade or potentially Livingston. A conservative estimate of 19 teams X 10 rooms/team would yield
475-570 potential room nights. Most teams would need to stay either Thursday night to arrive in time
for games early Friday...and some teams may choose to stay Sunday night as well based on an
afternoon championship game and long travel distance home.
Bozeman Tourism Business Improvement District
5.ORGANIZATION OVERVIEW
Please give a brief history of your organization.
Bozeman Baseball is a long standing non-profit youth baseball program. Our organization is 100%
volunteer run and we aim to promote the game of baseball to youth in our community ages 7-15,
providing both recreational and competitive experiences to our players while instilling the merits of teamwork and sportsmanship.
6.AVAILABLE RESOURCES
What alternatives to TBID funding have been explored? Do you envision this grant as seed money? Will
this event become self‐sustaining in the future?
We ask for team entry fees and are exploring tournament sponsorships from local businesses. This
grant money has helped us to cover a large portion of the umpire fees, thus allowing the event to
become a fundraising event for our program, which ultimately helps to improve the youth baseball
experience for a growing number of the kids in our community.
7.PROJECT BUDGET TIMELINE
Please indicate when you will need the funds from the TBID. Be aware that once funding is
recommended, a contract will need to be executed by the Bozeman TBID. A detailed budget is required
to be submitted with the application. If this is the second year of funding please provide a Profit and
Loss from the previous year.
Ideally, funds would be available prior to the start of the event so they could be paid out to umpires in a
timely fashion following the tournament. (June 8 is the first day of the tournament this year) See
attached P&L along with budget projections for 2018.
8.CHALLENGES
What are the primary challenges your organization faces with regards to this event?
Continuing to make the tournament a yearly "event" and a worthwhile fundraiser for our program
with increasing costs of umpire fees, organizing/staffing volunteers and other details related to
putting on a successful tournament. Expanding the tournament with a 9 year old division also adds to the logistical challenges involved.