HomeMy WebLinkAboutYCK 2018 Bozeman Tourism Business Improvement District
BOZEMAN TBID GRANT APPLICATION INFORMATION
The Bozeman TBID is seeking to partner with organizations interested in developing new or growing events,
conventions, rallies,festivals and tournaments(to be called "the event"hereafter)that have a proven orqualified
ability to generate hotel-motel room nights in the city of Bozeman.
The mission of the Bozeman TBID is"to enhance the economic vitality of Bozeman by generating room nights for
the cities lodging facilities through effective sales and marketing strategies,building collaborative partnerships
and promoting Bozeman as a year round visitor,convention and event destination.".
The Bozeman TBID is funded by a flat fee of$2 per room night on individuals staying at lodging facilities within the
Bozeman City limits.The Business Improvement District Law, Montana Code Annotated 2007,7-12-1101through
7-12-1144 as amended,for funding of all uses and projects for tourism promotion within Bozeman as specified by
the Bozeman Tourism Business improvement District budget.
Criteria
A. Requirements
The following criteria are required prior to any funding by theTB(D.
(1) The event must have a proven or qualified ability to generate hotel-motel room nights in the Cityof
Bozeman.
(2) The Bozeman TBID resources are available.
(3) The entire event must be deemed appropriate by the Bozeman TBID(no political candidate promotion,
no adult style entertainment,other exclusions may apply at the discretion of the Bozeman Area Chamber
of Commerce and Bozeman TBID).
(4) The Bozeman Tourism Business Improvement District and the Bozeman Area Chamber of Commerce
must be listed as additional insured on your event insurance policy.
B. Advertising
The Bozeman TBID will,in some cases,consider underwriting advertising efforts to help publicize an event that
has a direct correlation to increased hotel/motel occupancy in Bozeman's lodging facilities. If approved,the
following advertising criteria must be followed.
(1) The words Bozeman, Montana shall appear on all printed materials.
(2) The website bozemanchamber.com shall appear on all printed materials
(3) Acknowledgment of grant on collateral:"Produced with the support of Bozeman TBID funds."
(4) Target Audiences must be a minimum of 150 miles away from Bozeman,MT.
(5) Copies of all advertisements must be supplied to the Bozeman TBID.
C. Event Funding
The Bozeman TBID will, in some cases,consider subsidizing costs that would otherwise make anevent
infeasible to have in Bozeman. In these cases the following criteria must befol(owed.
(1) No direct cash subsidy will be given to the organization.Cash subsidies maybe used for rental assistance,
transportation assistance,facility rental or other expenditures deemed appropriate by the Bozeman TBID.
(2) The Bozeman TBID shall be included in the bidding and planning of the event in an effort to maximize the
number of overnight stays created and insure that all aspects are deemed appropriate.
Bozeman Tourism Business Improvement District
D. Other
(1) Award money will not be retroactive.(The TBID will not pay for advertising/promotions/obligations/other
contracted services for the event prior to the grant being awarded)
(2) Other rules,regulations, policies,and procedures pertaining to this grant are at the sole discretion of the
Bozeman TBID.
(3) Grant/Award winner must provide a wrap-up report and samples of produced advertisements to the TBID
upon completion (within ten day of event closure). 20%of awarded funds will be withheld untilthis
report is received.
Recommendations
While the Bozeman TBID will took at all events that create overnight stays,the following characteristics will
improve grant consideration.
A. The event occurs during the ten months that currently have lower occupancy in the Bozeman lodging
facilities.July and August are the two highest occupancy months for Bozeman Hoteliers.
B. The event is large in size.
C. The event brings a large number of people from 100+miles away.
D. The event is multiday.
E. The event is new to Bozeman and/or has significant potential for growth.
F. The event is not weather dependent.
G. The event organization requesting funds is non-profit.
Process
A. Submit one copy of the following:1)grant application 2)projected budget that includes all
income and expenses and 3)supporting documents(business plan,marketing plan,ad materials,
etc.).
B. Grant application will be reviewed by the Gallatin Valley Tournament Committee and Bozeman
TBID. It will take a minimum of 45 days for grant application results.
C. Failure to comply with any of the criteria listed may require full repayment of TBID monies from the
awarded organization to the Bozeman TBID.
D. Applicant must complete a follow up report within 45 days of the event being held.
Acknowledgment of Criteria: Please sign below acknowledging that you have read and understand the above
criteria:
Name of Organization Requesting Grant 2 2-
Signature ice/ Print Name DQ A� �1•c^l���-,
Position Date / / /�—
Bozeman Tourism Business Improvement District
BOZEMAN TBID GRANT APPLICATION
1. GENERAL INFORMATION
Name of Organization:
Biitzz FC
Address:
PO Box 4349 Bozeman
MT. 59772
Phone:
406-600-8146
Email:
blitzzsoccer
yahoo.com
Name of Contact:
Doug Robertson
Position of Contact:
Program Director
Phone:406-599-7251
Email:programdirector@blitzzfc.org
Title of Event: Yellowstone Kick-off Classic
Proposed Dates of Event:
September V and 2"d
Location of Event:
Montana State University
Amount of funding requested $ 12.S00.00 Applicants Match (if applicable)$ NA
Total Budget$ 54,043.42
Bozeman Tourism Business Improvement District
(If using an email version of this document,please expand spacing when necessary to fit all information.If using a hard copy,
attach additional pages.)
2. SUMMARY OF EVENT
Please describe the event in detail and what it is that you wish to accomplish.
Blitzz FC is proud to host our fifth annual Yellowstone Kick-Off Classic Tournament in Bozeman MT on
September 1st-2nd 2018. In 2017 we had 97 teams from around the region participate in this event;
this represents a 37%(26 team) increase between our 2016 tournament and 2017 tournament.This
year we are focusing on continuing to grow the tournament to roughly 125 teams. Most of the teams
participating are "stay and play" families who will spend on average 2 to 3 nights during the course of
this tournament. We estimate that 1500 to 1750 players will participate in the tournament throughout
Labor Day Weekend.The revenue produced from the Yellowstone Kick-Off Classic is used to help offset
Blitzz FC registration costs and operation costs,as well as to provide scholarships to players in need
throughout our community. Blitzz FC provides more than $15,000 in scholarships to youth athletes in
our communities each year.
3. GRANT REQUEST PURPOSE
Please provide a one paragraph summary of the purpose of the funding request and what itwill
subsidize. Please focus on the specific element for which you are requestingfunding.
This funding request will help offset costs related to the tournament. We use this grant money to help
offset costs of our certified referee pool costs. Without the generous support of the TBID we would
struggle to be able to provided certified referees for all games during the tournament.
4. LODGING FACILITY IMPACT
Explain how this event will bring people from out of town to fill hotel rooms and list the towns,states
Bozeman Tourism Business Improvement District
and/or regions you expect the participants to travel from. Explain your room night goals and howthey
will be measured.
We anticipate between 1500 and 1750 rooms will be needed for this event. Blitzz FC currently has room
rates and blocks of rooms setup up with local hotels.Additionally, soccer clubs from South Dakota, Idaho,
Wyoming,Washington and elsewhere in Montana will be blocking rooms for each team that attends the
Yellowstone Kick-Off Classic.The measurement mechanism that we will use to identify if the night goal is
achieved will again be by tracking the number of rooms reserved for this event.
S. ORGANIZATION OVERVIEW
Please give a brief history of your organization.
Blitzz FC is a local non-profit soccer club with nearly 2000 players from age 4 to 19. Blitzz FC encompasses
roughly 10 percent of our current population in the Gallatin Valley and Big Sky. Blitzz FC has been
established since 1985 and focuses on providing youth soccer educational programs to our community. Our
programs include recreational soccer, academy training, competitive travel teams,winter indoor training
and play, and our signature Yellowstone Kickoff Classic tournament.
6. AVAILABLE RESOURCES
What alternatives to TBID funding have been explored? Do you envision this grant as seed money? Will
this event become self-sustaining in the future?
We continue to actively pursue corporate sponsorships in the community to help offset the rest of our
expenses for the Yellowstone Kick-off ClassicTournament.The Yellowstone Kick-Off Classic tournament
continues to lay the groundwork for additional tournaments in the community.With the Bozeman
Sports Park phase 1 being completed in the fall of 2018, Blitzz FC will be able to bid in 2019 for the
Montana Youth Soccer Association State Cup (ages 13-18)and State Showcase(ages 10-12)
tournaments that take place in June of each year. Blitzz FC will also be able to further grow the number
of teams in 2019 and beyond for the Yellowstone Kick-off Classic once the Sports Park fields are
operational. It is a reasonable goal of Blitzz FC to make the Yellowstone Kick-off Classic self-sustaining at
that point.
7. PROJECT BUDGET TIMELINE
Please indicate when you will need the funds from the TBID. Be aware that once fundingis
Bozeman Tourism Business Improvement District
recommended, a contract will need to be executed by the Bozeman TBID.A detailed budget is required
to be submitted with the application. If this is the second year of funding please provide a Profit and
Loss from the previous year.
We would like funding by August V, 2018.
Attached is our budget for the 2018 tournament along with a detail P& L from our 2017 Tournament.
8. CHALLENGES
What are the primary challenges your organization faces with regards to this event?
Primary Challenges continue to be finding a primary sponsor for the tournament, hotel space to
accommodate 100 plus teams on labor-day weekend, and field space. We have been lucky to have the
support of MSU over the past 5 years to help offset some costs associated with the fields and work with us
on field space every year. However, as MSU has grown this has continued to be a challenge for both them
and our club.
Bozeman Tourism Business Improvement District
9. ADDITIONAL COMMENTS
Please provide any other comments that should be considered.
The Yellowstone Kick-off Classic tournament allows Bozeman and surrounding communities to showcase
what we have to offer relative hotels, restaurants,tourist activities and,of course,soccer in our
community.The requested funding of$12,500 will allow Blitzz FC to ensure the Gallatin Valley continues
to attract these athletic events and remains one of the Pacific Northwest premier venues for soccer.The
continued support of Bozeman Tourism Business Improvement District for the Yellowstone Kick-Off
Classic Soccer tournament is essential for us to continue to grow soccer in the Gallatin Valley and
Montana.As the Gallatin Valley continues to grow it is our goal to see more soccer tournaments and
programs come to the Gallatin Valley.This means more business and tourism for Bozeman and
surrounding areas in the future.
10. QUESTIONAIRE
How many volunteers are required? 100
Has this event been in Bozeman before? Yes No
If yes,when?September 2014,201S,2016,and
2017.
Has this event been in Montana before?Yes No
If yes,when? September 2014,201S,2016,and
2017.
Could this event cancel on the same day due to inclement weather?Yes No
If yes,explain: Lightening and poor air quality could delay games or cancel
tournament day of.
Could this event cancel a month or less before its intended date for any reason?Yes No
If yes,explain:
What, if any, entities will proceed from this event?
Are you a Member in good standing with the Bozeman Area Chamber of Commerce? Yes No
Bozeman Tourism Business Improvement District
Please sign below stating that the above information is accurate
Name of Organization Requesting Grantl
Signature e� „�c � Print Name—OLW-- 24f::fI --,
Position Date