HomeMy WebLinkAbout04-16-18 City Commission Packet Materials - A3. Resolution 4852, Formal Adoption of the Bozeman Strategic Plan - SUPPLEMENTAL MATERIALS - DRAFT PLANStrategic Plan
Implementation
16 April 2018
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Table of Contents i16 April, 2018
TABLE OF CONTENTS
VISION STRATEGY 1 ��������������������������������������������������������������3
VISION STRATEGY 2 �����������������������������������������������������������15
VISION STRATEGY 3 �����������������������������������������������������������19
VISION STRATEGY 4 �����������������������������������������������������������33
VISION STRATEGY 5 ������������������������������������������������������������49
VISION STRATEGY 6 ������������������������������������������������������������51
VISION STRATEGY 7 �����������������������������������������������������������59
City of BozemanStrategic PlanAction Plan Worksheets
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Table of Contentsii 16 April, 2018
City of BozemanStrategic PlanAction Plan Worksheets
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316 April, 2018
VISION STRATEGY 1
City of BozemanStrategic PlanAction Plan Worksheets
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Strategy 14 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.1b
OutreachDramatically increase transparency and create access to all city documents.
Hire Administrative Assistant to begin processing work ongoing May 2018 40,000 Y
Develop record retention disposition schedule 6 months July 2018January 2019 Y
Upgrade Laserfiche 12 monthsJanuary 2019December 2019XXX Y
Develop a process for working with departments to ensure document transparency steps are identified8 months March 2019December 2019 Y
Hire a Records Manager ongoing July 2019 60,000 Y
Work to increase the number of documents that can be accessesd onlineongoingJuly 2019 Y
These steps require bringing in several more staff in the Clerk's office. Both positions are asked for in thestaffing plan.
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.1a
OutreachCity Communication Plan and Protocol. Develop, implement, and train for a City-widecommunications protocol and outreach plan.
Identify stakeholders 2 months July 2018 Sept 2018
Research other cities 2 months July 2018 Sept 2018
Work with Director Team and gather input 6 months Sept 2018 Feb 2019
Conduct Outreach to get public input in plan 5 months Oct 2018 Feb 2018
Develop Plan 5 months Oct 2018 Feb 2018
Final Draft of Plan to City Commission 2 months Mar 2019 May 2019 $30,000 Y
Consultant $30,000 N
$30,000 possible cost is a placeholder for materials, meetings, public input resources and outreach. Thisassumes that the new Communications Coordinator leads the effort in its entirety. Some funds will be neededfor graphic design, webpage development and other communication tools. If it is important to go more quickly,then a consultant will be required in order to develop the plan more quickly and efficiently. This may require anadditional $30,000 which is not currently planned for FY19.DRAFT
Strategy 1 516 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.1a
OutreachCity Communication Plan and Protocol. Develop, implement, and train for a City-widecommunications protocol and outreach plan.
Identify stakeholders 2 months July 2018 Sept 2018
Research other cities 2 months July 2018 Sept 2018
Work with Director Team and gather input 6 months Sept 2018 Feb 2019
Conduct Outreach to get public input in plan 5 months Oct 2018 Feb 2018
Develop Plan 5 months Oct 2018 Feb 2018
Final Draft of Plan to City Commission 2 months Mar 2019 May 2019 $30,000 Y
Consultant $30,000 N
$30,000 possible cost is a placeholder for materials, meetings, public input resources and outreach. Thisassumes that the new Communications Coordinator leads the effort in its entirety. Some funds will be neededfor graphic design, webpage development and other communication tools. If it is important to go more quickly,then a consultant will be required in order to develop the plan more quickly and efficiently. This may require anadditional $30,000 which is not currently planned for FY19.DRAFT
Strategy 16 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.2a
Community EngagementEnhance City Committees and Advisory Boards
Review purpose of each Board/Committee 3 months Mar 2018 May 2018
Interview members of Boards/Committees 3 months Mar 2018 May 2018
Interview Liaisons of City Boards/Commissions 3 months Mar 2018 May 2018
Identify areas of opportunity to change 5 months April 2018 Aug 2018
Review those initial areas identified with City Commission 1 month Sept 2018 Sept 2018
Develop plan with recommendations 3 months Sept 2018 Nov 2018
Gather public input 2 months Sept 2018 Nov 2018
Bring Final Draft to City Commission 2 months Dec 2018 Dec 2018
Receive final direction 1 month Dec 2018 Jan 2018
Implementation 6 months Jan 2019 July 2019
$1000 Y
The Mayor's Mentee, Amber Roberts has been working on this project since late February. She will write asummary of her work by May and then City staff will resume working on it per the City Commission's wishes.Costs identified are nominal miscellaneous expenses around public notice, meetings, outreach.
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.2b
Community EngagementCommunity Engagement Plan. Develop a plan to increase community engagement in citydecision- making processes.
Identify Stakeholders 2 months 02/2019 02/2019
Research other cities 2 months 02/2019 04/2019
Work with Director Team 6 months 03/2019 09/2019
Conduct public input 3 months 09/2019 11/2019
Develop Plan 4 months 10/2019 01/2019
Draft for City Commission review 1 month 02/2020 03/2020
Draft for City Commission review 1 month 04/2020 05/2020
Draft for City Commission review ongoing
This work could be combined with the Communication Plan if a consultant was hired to do both projects. Itwould require a similar process to develop each plan. The timeline could be shortened as well. If done inhouse, this work would need to follow after the completion of the Communications Plan in 2019-2020.DRAFT
Strategy 1 716 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.2b
Community EngagementCommunity Engagement Plan. Develop a plan to increase community engagement in citydecision- making processes.
Identify Stakeholders 2 months 02/2019 02/2019
Research other cities 2 months 02/2019 04/2019
Work with Director Team 6 months 03/2019 09/2019
Conduct public input 3 months 09/2019 11/2019
Develop Plan 4 months 10/2019 01/2019
Draft for City Commission review 1 month 02/2020 03/2020
Draft for City Commission review 1 month 04/2020 05/2020
Draft for City Commission review ongoing
This work could be combined with the Communication Plan if a consultant was hired to do both projects. Itwould require a similar process to develop each plan. The timeline could be shortened as well. If done inhouse, this work would need to follow after the completion of the Communications Plan in 2019-2020.DRAFT
Strategy 18 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.2.c
Community Engagement Create a Standard Boards and Commission Onboarding and Education Process. Increaseeducation for boards, advisory boards and the zoning commission.
Use resources identified by Board and Commission study2 months 09/2018 10/2018 0 Y
Research other cities for best practices 4 months 09/2018 12/2018 0 Y
Legal review and input 3 months 11/2018 02/2019 0 Y
Develop materials 4 months 11/2018 03/2019 0 Y
Beta test the materials and revise 2 months 03/2019 04/2019 0 Y
Finalize materials 2 months 04/2019 05/2019 0 Y
Develop process to implement with new members and existing members3 months 05/2019 07/2019 0 Y
This is work that would be done by a team including the Communications Coordinator, Planning staff andLegal.
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.3.a
Public Agencies CollaborationQuarterly City/County Commission Meetings. Establish regularly scheduled meetingsbetween the City of Bozeman and Gallatin County as well as an annual meeting with the City
of Belgrade.
Quarterly Meetings with Gallatin County and the City ongoing 06/2018 Y
Annual Meeting with the City of Belgrade onpoing 10/2018 Y
Ongoing meetings may produce items that require expenditure of funds. No funds have been allocated for thiswork and so would require budget amendments.DRAFT
Strategy 1 916 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.3.a
Public Agencies CollaborationQuarterly City/County Commission Meetings. Establish regularly scheduled meetingsbetween the City of Bozeman and Gallatin County as well as an annual meeting with the City
of Belgrade.
Quarterly Meetings with Gallatin County and the City ongoing 06/2018 Y
Annual Meeting with the City of Belgrade onpoing 10/2018 Y
Ongoing meetings may produce items that require expenditure of funds. No funds have been allocated for thiswork and so would require budget amendments.DRAFT
Strategy 110 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.3.b
Public Agencies CollaborationEnhance our relationship with BSD7.
Identify key shared interests ongoing 06/2018
Attend meetings as necessary
Hold Joint BSD7 and City of Bozeman meetings
Other Special Assignments
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.3..c
Public Agencies CollaborationEnhance MSU Relationship
Identify key shared interests ongoing 05/2018
Attend meetings as necessary
Highlight Existing Partnerships
Other Special Assignments
Ongoing meetings may produce items that require expenditure of funds. No funds have been allocated for thiswork and so would require budget amendments.DRAFT
Strategy 1 1116 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.3..c
Public Agencies CollaborationEnhance MSU Relationship
Identify key shared interests ongoing 05/2018
Attend meetings as necessary
Highlight Existing Partnerships
Other Special Assignments
Ongoing meetings may produce items that require expenditure of funds. No funds have been allocated for thiswork and so would require budget amendments.DRAFT
Strategy 112 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.3d
Public Agencies CollaborationEnhance our relationship with State Agencies
State of Montana ongoing 07/2018
Montana Department of Transportation
Other Agencies
Ongoing meetings may produce items that require expenditure of funds. No funds have been allocated for thiswork and so would require budget amendments.
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.3e
Public Agencies CollaborationDevelop and Support a Legislative Agenda
Identify key issues ongoing July 2018
Connect with Stakeholders ongoing Aug 2018
Connect with Stakeholders 2 months Sept 2018 Nov 2018
Hire a Lobbyist 1 month Oct 2018 Nov 2018
Share Legislative Agenda and collaborate with partners on issues6 months Oct 2018 Mar 2019
Go to Helena when in Session 3 months Mar 2019 June 2019
Host a Legislative Reception 1 month Aug 2019 Sept 2019
Connect with Legislators in Washington, DC 1 month Mar 2019 Mar 2019
Ongoing meetings may produce items that require expenditure of funds. No funds have been allocated for thiswork and so would require budget amendments. The Lobbyist would be an expense in the upcoming fiscalyear 2019.DRAFT
Strategy 1 1316 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.3e
Public Agencies CollaborationDevelop and Support a Legislative Agenda
Identify key issues ongoing July 2018
Connect with Stakeholders ongoing Aug 2018
Connect with Stakeholders 2 months Sept 2018 Nov 2018
Hire a Lobbyist 1 month Oct 2018 Nov 2018
Share Legislative Agenda and collaborate with partners on issues6 months Oct 2018 Mar 2019
Go to Helena when in Session 3 months Mar 2019 June 2019
Host a Legislative Reception 1 month Aug 2019 Sept 2019
Connect with Legislators in Washington, DC 1 month Mar 2019 Mar 2019
Ongoing meetings may produce items that require expenditure of funds. No funds have been allocated for thiswork and so would require budget amendments. The Lobbyist would be an expense in the upcoming fiscalyear 2019.DRAFT
Strategy 114 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:1.4
Business and Institutional PartnershipsExplore opportunities for partnerships with key business groups and non-profit organizations.
Identify Partners ongoing
Participate in regular meetings such as Big 5 and EconomicDevelopment meetings with Propsera ongoing
DRAFT
1516 April, 2018
VISION STRATEGY 2
City of BozemanStrategic PlanAction Plan Worksheets
DRAFT
Strategy 116 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:2.2.a
Innovative Economy/Infrastructure Investmentsa) Identify Commercial/Industrial Infrastructure Needs. Identify sites for new orredevelopment in commercial and industrial areas that lack adequate infrastructure and
develop new financing strategies to fund these investments.
Reclassification of ED Specialist to TIF Manager ongoing 7/2018 N/A Unknown Y
FTE (ED Tech/Specialist)ongoing 07/2018 N/A Unknown Y
ED Portal /GIS 3 months 07/2018 10/2018 5000 Y
Consolidation of URD Boards 6 months 07/2018 02/2019 20000 Y
This strategy is all about the Urban Renewal Districts. My proposal to restructure the ED office with a netaddition of one FTE and reclassification of the ed specialist position which allows for more attention and effortput forth in the URDs which are either currently very active or will be soon. Additionally, if selected for anOpportunity Zone designation this will increasing the incentive areas we can work in beyond the boundaries ofthe URDs. Implementing this vision will require the additional human resources listed above and moreinfrastructure planning like what was done in the Midtown (Action Plan) . More GIS resources are needed tocoordinate the mapping required to analyze sites and infrastructure in addition to some marketing of theseareas, some of which can be made more shovel ready. Finally, i want to consolidate the URD boards into oneagency and create consistent programming and processes across the districts we manage. Developmentwithin the URDs offer advantage to both the city and the developer (new system infrastructure, public parking,increased taxable values, modern street-scapes, business development, etc) and we need more intentionaland consistent management of these districts. Costs for much of the project work will be paid by the revenuegenerating URDs but the the structure and management needs some work to function at maximum efficiency.
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:2.4.a
Innovative Economy/Partnerships to Spur Economic Vitalitya) Diversify the use of our tourism funds to attract a greater number of visitors to promoteeconomic development. Consider how tourism funds can be incorporated into economic
development.
Work with the TBID Director, lobbyist and administration12 mths 04/2018 04/2019
to prepare for the legislative session and testify on behalf
of the suggested changes. Most of the cost will be in
the cost of the lobbyist and director and staff time 35000 N
Clarification form Mayor Andrus on this topic indicates that this item will likely be moved under the broaderstrategy dealing with the next legislative agenda. She indicated at the 3-22-18 EDC meeting that her vision isto add the word "infrastructure" to the state statute allowing for the TBID dollars to be spent on infrastructureimpacted by tourism. Chamber CEO and TBID Director Daryl Schliem will be involved in this effort as well. Mayor Andrus also indicated that members of the state-wide Infrastructure Coalition are also interested inpursuing this legislative change.DRAFT
Strategy 1 1716 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
1.
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15.
Notes:
VISION STRATEGY: ITEM:2.4.a
Innovative Economy/Partnerships to Spur Economic Vitalitya) Diversify the use of our tourism funds to attract a greater number of visitors to promoteeconomic development. Consider how tourism funds can be incorporated into economic
development.
Work with the TBID Director, lobbyist and administration12 mths 04/2018 04/2019
to prepare for the legislative session and testify on behalf
of the suggested changes. Most of the cost will be in
the cost of the lobbyist and director and staff time 35000 N
Clarification form Mayor Andrus on this topic indicates that this item will likely be moved under the broaderstrategy dealing with the next legislative agenda. She indicated at the 3-22-18 EDC meeting that her vision isto add the word "infrastructure" to the state statute allowing for the TBID dollars to be spent on infrastructureimpacted by tourism. Chamber CEO and TBID Director Daryl Schliem will be involved in this effort as well. Mayor Andrus also indicated that members of the state-wide Infrastructure Coalition are also interested inpursuing this legislative change.DRAFT
Strategy 218 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:2.4.b
Innovative Economy/Partnerships to Spur Economic Vitalityb) Institute an annual conference with regional partners to better understand workforce andcluster development.
draft RFP/scope 12 mths 04/2018 04/2019
bid project
select consultant/vendor
maintian oversight durring planning of event
execute one day conference
collect data form conference
report out to participants and sponsors 25000 N
This strategy rec'd very little support from the EDC or the Mayor who are in favor of a more action oriented andoutcome based activities like sector development or strategic doing process etc., and will likely be removedfrom the list based on a conversation she is expected to have with Chris Mehl (who added it to the list during acommission hearing). This effort would be completely outsourced form the planning and execution to therecording, data collection and reporting. The EDC members expressed little interest in taking a leadership rolein this effort.DRAFT
1916 April, 2018
VISION STRATEGY 3
City of BozemanStrategic PlanAction Plan Worksheets
DRAFT
Strategy 220 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:3.1 a
a) Develop a Criminal Justice Facility Plan. Continue to work with Gallatin County to develop a joint
City-County facility for law enforcement and criminal justice courts and propose it to voters.
Updated costs and design for public safety complex 60 days 02/2018 04/2018 $20,000 Y
City Commission Decision and Direction (4/23/18) 2 weeks 04/2018 05/2018 $0 Y
2 possible options: joint project or Bzn public safety cntr
Future work plan determined by commission decision
Financial considerations updated after decision 4 weeks 5/1/18 6/1/18 $0
Public Education Effort 6 months 5/1/18 11/12/18 $2,500 N
Election resolution due to County first week in August 2 weeks 7/1/18 7/15/18 $0
November 13, 2018 bond election and/or mill levy vote
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:3.1.B
Improve Emergency Preparedness Programs. Improve our community’s emergency preparedness
by implementing outreach programs to include information and planning to assist residents in self
preparedness.
Deliver 72 hour home preparedness program On-Going July 2018 No end $2,500 Y
Deliver a continuity of operations for business program On-Going July 2018 No end $2,500 Y
National programs already existing for both of these tasks, some minor adjustments may be required to fit the City of
Bozeman. DRAFT
Strategy 2 2116 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
1.
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Notes:
VISION STRATEGY: ITEM:3.1.B
Improve Emergency Preparedness Programs. Improve our community’s emergency preparedness
by implementing outreach programs to include information and planning to assist residents in self
preparedness.
Deliver 72 hour home preparedness program On-Going July 2018 No end $2,500 Y
Deliver a continuity of operations for business program On-Going July 2018 No end $2,500 Y
National programs already existing for both of these tasks, some minor adjustments may be required to fit the City of
Bozeman. DRAFT
Strategy 222 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
1.
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Notes:
VISION STRATEGY: ITEM:3.1.C
Implement the Fire Station Location Plan
Relocate Fire Station 1 24 months Jan 2019 Jan 2021 $6,500,000 Y
Relocate Fire Station 2 24 months July 2022 July 2024 $4,500,000 Y
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:3.1.D
Update Public Safety Technology Systems. Work with Gallatin County to fund and implement
necessary new technology systems for Police and Fire Departments.
Implement new CAD and Records Management System in Dispatch6 months Oct 2018 March 2019 $10,000 Y
Replace Fire Department Mobile Data Terminals 3 months July 2018 Sept 2018 $6,000 Y
Implement Fire Station Alerting Systemase 2 of the 800 Mhz Radio System12 months July 2018 July 2019 $250,000 Y
Implement Phase 2 of the 800 Mhz Radio System 18 months Jan 2019 July 2020
Replace Police Department Mobile Data Terminals 60 months July 2018 July 2023 $45,000 Y
Replacement of Fire Department Mobile Data Terminals could potentially be completed before July 1.
Fire Station alerting is approved in FY-19 Fire and Capital Equipment Fund DRAFT
Strategy 2 2316 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
1.
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Notes:
VISION STRATEGY: ITEM:3.1.D
Update Public Safety Technology Systems. Work with Gallatin County to fund and implement
necessary new technology systems for Police and Fire Departments.
Implement new CAD and Records Management System in Dispatch6 months Oct 2018 March 2019 $10,000 Y
Replace Fire Department Mobile Data Terminals 3 months July 2018 Sept 2018 $6,000 Y
Implement Fire Station Alerting Systemase 2 of the 800 Mhz Radio System12 months July 2018 July 2019 $250,000 Y
Implement Phase 2 of the 800 Mhz Radio System 18 months Jan 2019 July 2020
Replace Police Department Mobile Data Terminals 60 months July 2018 July 2023 $45,000 Y
Replacement of Fire Department Mobile Data Terminals could potentially be completed before July 1.
Fire Station alerting is approved in FY-19 Fire and Capital Equipment Fund DRAFT
Strategy 224 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
1.
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Notes:
VISION STRATEGY: ITEM:3.1.E
Adopt, Fund and Implement Staffing Plan for Police. Augment staffing to improve efficiencies and
police service delivery to the community consistent with the findings of staffing analysis.
Add 1 Police Information Specialist - Patrol 5 months 7/1/18 12/1/18 $60,000 Y
2nd Full-time Animal Control Officer fr. part time position 5 months 7/1/18 12/1/18 $45,000 Y
Add 2nd Police Information Specialist - Patrol 5 months 7/1/19 12/1/19 $60,000 TBD
Add 1 Detective - Felony Crimes against persons 8 months 7/1/19 2/1/20 $80,000 TBD
Add 1 Detective - Drug Task Force 8 months 7/1/19 2/1/20 $80,000 TBD
Add 1 School Resource Officer (SRO) Sergeant 8 months 7/1/20 2/1/21 $42,500* TBD
Add 1 Detective - Felony Crimes 8 months 7/1/20 2/1/21 $80,000 TBD
Efficacy of the Police Information Specialist - Patrol positions will influence the timing that additional patrol officer
position(s) may be needed dependent upon growth and call load approximately in FY 21.
*Half of the salary for the SRO Sergeant will be covered by Bozeman School District 7.
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
1.
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Notes:
VISION STRATEGY: ITEM:3.1.F
Obtain Fire Department Accreditation. Pursue Fire Department accreditation through the Center
for Public Safety Excellence (CPSE) Commission on Fire Accreditation International (CFAI).
Become a registered agency via CFAI 1 month 03/2018 Mar 2018 $600 Y
Complete Fire Department Strategic Plan 3 months 03/2018 July 2018
Commission Review and Adopt FD Strategic Plan 3 months 07/2018 Sept 2018
Complete Fire Department Self Assessment 12 months 01/2019 Dec 2019
Complete Community Risk Analysis 12 months 01/2019 Dec 2019
Develop Fire Department Standards of Cover 18 months 01/2019 July 2020
Commission Review and Adopt FD Standards of Cover 3 months 07/2020 Sept 2020
Become a applicant agency via CFAI 1 month 07/2019 July 2019 $7,200 Y
Complete CFAI site visit 1 month 12/2020 Dec 2020 $20,000 YDRAFT
Strategy 2 2516 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
1.
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15.
Notes:
VISION STRATEGY: ITEM:3.1.F
Obtain Fire Department Accreditation. Pursue Fire Department accreditation through the Center
for Public Safety Excellence (CPSE) Commission on Fire Accreditation International (CFAI).
Become a registered agency via CFAI 1 month 03/2018 Mar 2018 $600 Y
Complete Fire Department Strategic Plan 3 months 03/2018 July 2018
Commission Review and Adopt FD Strategic Plan 3 months 07/2018 Sept 2018
Complete Fire Department Self Assessment 12 months 01/2019 Dec 2019
Complete Community Risk Analysis 12 months 01/2019 Dec 2019
Develop Fire Department Standards of Cover 18 months 01/2019 July 2020
Commission Review and Adopt FD Standards of Cover 3 months 07/2020 Sept 2020
Become a applicant agency via CFAI 1 month 07/2019 July 2019 $7,200 Y
Complete CFAI site visit 1 month 12/2020 Dec 2020 $20,000 YDRAFT
Strategy 226 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
1.
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Notes:
VISION STRATEGY: ITEM:3.2.a
Health and Safety Action
Strengthen Community Service Networks. Hire an employee to coordinate and strengthen existing
community networks for those with mental health, substance abuse and addiction, and housing
challenges.
Identify funding source for position and program 6 months 07/2020 January 2021500,000 N
Identify office space and consultation/meeting space requirements6 months 10/2020 March 2021 50,000
Engage other funding partners 6 months 03/2021 September 2021
Engage stakeholders in selection process for employee 2 months 09/2021 November 2021
Engage a consulting firm to assist with developing a job description and program of work for a new employee 2 months 09/2021 November 202125,000
Recruit for employee 3 months 11/2021 February 202280,000
Establish basic ordinances and parameters of work program6 months 01/2022 June 2022
New employee to develop a work plan for Yr 1 3months 04/2022 June 2022
Carry out work plan 12 months 07/2020 June 2023
New employee to develop a work plan for Yr 2 3 months 04/2023 June 2023
Carry out work plan 12 months 07/2023 June 2024
This action item is creating a new department/function of the City of Bozeman. The funding for operations and
personnel would need to be identified as well as space and equipment needs. There is a lot of up front work to
establish the position and what it accomplishes.
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
1.
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Notes:
VISION STRATEGY: ITEM:3.2.b
Health and Safety Action
Perform a Community Risk Assessment. Assess the community's risk for natural, health or human
disasters in order to identify relevant needs for preparedness and recovery.
Fire Dept to hire a Consultant to conduct a Community Risk Assessment9 months 09/2019 May 2020 $60,000 N
Build upon the Resiliency Training and other Emergency Management efforts with ongoing coordination with Sustainability staff9 months 09/2019 May 2020 0
Share the results through outreach efforts 3 months 06/2020 September 2020$5,000 N
This work would be done by a consultant coordinated by the Fire Department, Sustainability and Emergency
Management.DRAFT
Strategy 2 2716 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
1.
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Notes:
VISION STRATEGY: ITEM:3.2.b
Health and Safety Action
Perform a Community Risk Assessment. Assess the community's risk for natural, health or human
disasters in order to identify relevant needs for preparedness and recovery.
Fire Dept to hire a Consultant to conduct a Community Risk Assessment9 months 09/2019 May 2020 $60,000 N
Build upon the Resiliency Training and other Emergency Management efforts with ongoing coordination with Sustainability staff9 months 09/2019 May 2020 0
Share the results through outreach efforts 3 months 06/2020 September 2020$5,000 N
This work would be done by a consultant coordinated by the Fire Department, Sustainability and Emergency
Management.DRAFT
Strategy 228 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
1.
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Notes:
VISION STRATEGY: ITEM:3.2.c
Health and Safety Action
Develop a City/County Social Service Network. Work with Gallatin County and other community
partners to identify needs, develop, and appropriately fund a comprehensive strategy for
addressing mental health, substance abuse and addiction, and housing challenges.
Establish a working committee led by a consultant 24 months 09/2022 September 2024$150,000 N
Work with Gallatin County and other community partners to identify needs, develop, and appropriately fund a comprehensive strategy for addressing mental health8 months 09/2022 April 2023 N
Work with Gallatin County and other community partners to identify needs, develop, and appropriately fund a comprehensive strategy for addressing substance abuse and addiction8 months 05/2023 December 2023 N
Work with Gallatin County and other community partners to identify needs, develop, and appropriately fund a comprehensive strategy for addressing housing challenges. 8 months 01/2024 September 2024 N
This work would include the new Health/Social Service employee, the City-County Health Department, City Fire and
Police Departments and other groups. The City would request partnership with Gallatin County on the cost of a
consultant to lead the joint discussion.
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
1.
2.
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Notes:
VISION STRATEGY: ITEM:3.3a
Friendly Community:
Anticipate, celebrate and incorporate an increasingly diverse population into the community, city
advisory boards, and city staff.
Establish work group/committee 24 months 07/2019 July 2021 $2,000 Y
Identify diversity trends and gaps 6 months 07/2019 January 2020
Research the work of other cities and agencies 6 months 07/2019 January 2020
Develop a tool to seek out level of interest among various groups to participate3 months 01/2020 April 2020 $3,000 Y
Form a plan with actions to increase efforts toward diversity8 months 04/2020 July 2020
Identify ways to periodically highlight or celebrate diversity2 months 08/2020 October 2020
Brainstorm with existing Boards and Commissions about how to increase diversity8 months 01/2020 August 2020
Finalize actions that can be carried out with existing city staff2 months 09/2020 November 2020
Work with Human Resources to promote the diversity recruitment processes being done and assist where possible to increase that type of recruitment6 months 12/2020 July 2021 $2,000 Y
This is a project that the Communications Coordinator can lead. There is time to plan for it in future budgets and the
amount is nominal. Costs include miscellaneous costs to lead the committee, advertising and outreach, a possible
software expense for a survey or other mechanism to gather input, and eventually additional funds to do more
targeted advertising of vacancies with trade organizations that highlight particular populations.DRAFT
Strategy 2 2916 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
1.
2.
3.
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8.
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11.
12.
13.
14.
15.
Notes:
VISION STRATEGY: ITEM:3.3a
Friendly Community:
Anticipate, celebrate and incorporate an increasingly diverse population into the community, city
advisory boards, and city staff.
Establish work group/committee 24 months 07/2019 July 2021 $2,000 Y
Identify diversity trends and gaps 6 months 07/2019 January 2020
Research the work of other cities and agencies 6 months 07/2019 January 2020
Develop a tool to seek out level of interest among various groups to participate3 months 01/2020 April 2020 $3,000 Y
Form a plan with actions to increase efforts toward diversity8 months 04/2020 July 2020
Identify ways to periodically highlight or celebrate diversity2 months 08/2020 October 2020
Brainstorm with existing Boards and Commissions about how to increase diversity8 months 01/2020 August 2020
Finalize actions that can be carried out with existing city staff2 months 09/2020 November 2020
Work with Human Resources to promote the diversity recruitment processes being done and assist where possible to increase that type of recruitment6 months 12/2020 July 2021 $2,000 Y
This is a project that the Communications Coordinator can lead. There is time to plan for it in future budgets and the
amount is nominal. Costs include miscellaneous costs to lead the committee, advertising and outreach, a possible
software expense for a survey or other mechanism to gather input, and eventually additional funds to do more
targeted advertising of vacancies with trade organizations that highlight particular populations.DRAFT
Strategy 230 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
1.
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Notes:
VISION STRATEGY: ITEM:3.3.b
Review feasibility of all city vendors and suppliers to establish and enforce a gender pay equality
policy.
Clarification & commission policy meeting 3 months 01/2020 04/2020 20 hours n/a
Legal research/ drafting based on commission direction 6 months 04/2020 9/2020 120 hours n/a
Adoption by commission (internal policy by resolution or external requirements by ordinance)n3 months 10/2020 12/2020 40 hours n/a
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
1.
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Notes:
VISION STRATEGY: ITEM:3.4
Active Recreation:
Facilitate and promote recreational opportunities and active health programs and facilities.
Story Mill Community Center Gymnasium Floor Replacement 3 months 9/2020 11/2020 110,000 Y
Install Splash Pad 2 month 4/2020 6/2020 225,000 Y
Install Outdoor Pickleball Courts 2 months 4/2021 6/2021 90,000 Y
Design Indoor/Outdoor Family Aquatics Center 8 months 1/2021 8/2021 100,000 Y
Install Splash Pad 2 month 4/2022 6/2022 240,000 Y
Construct Indoor/Outdoor Family Aquatics Center 16,500,000 Y
Design and Construct a Community Recreation Center 15,000,000 N
Number 1: Story Mill Community Center Gymnasium Floor Replacement is currently identified in the budget as
unscheduled. We will need to request a move next year to FY20 as noted above.
Number 7: Design and Construct a Community Recreation Center is has been in the CIP budget in the past, however is
not in the current plan which is why it is noted that it does not align with the budget.
The Parks and Recreation Department facilities and promotes recreational opportunities through offering programs
for people of all ages and manages parks, trails, pools, and community buildings.
This an ongoing endeavor that includes programming as well as facility improvements and additions. Each item listed
above (1-7) has it's own set of tasks in order to accomplish but is representative of items that "facilitate and promote
recreational opportunities and active health programs and facilities".DRAFT
Strategy 2 3116 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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VISION STRATEGY: ITEM:3.4
Active Recreation:
Facilitate and promote recreational opportunities and active health programs and facilities.
Story Mill Community Center Gymnasium Floor Replacement 3 months 9/2020 11/2020 110,000 Y
Install Splash Pad 2 month 4/2020 6/2020 225,000 Y
Install Outdoor Pickleball Courts 2 months 4/2021 6/2021 90,000 Y
Design Indoor/Outdoor Family Aquatics Center 8 months 1/2021 8/2021 100,000 Y
Install Splash Pad 2 month 4/2022 6/2022 240,000 Y
Construct Indoor/Outdoor Family Aquatics Center 16,500,000 Y
Design and Construct a Community Recreation Center 15,000,000 N
Number 1: Story Mill Community Center Gymnasium Floor Replacement is currently identified in the budget as
unscheduled. We will need to request a move next year to FY20 as noted above.
Number 7: Design and Construct a Community Recreation Center is has been in the CIP budget in the past, however is
not in the current plan which is why it is noted that it does not align with the budget.
The Parks and Recreation Department facilities and promotes recreational opportunities through offering programs
for people of all ages and manages parks, trails, pools, and community buildings.
This an ongoing endeavor that includes programming as well as facility improvements and additions. Each item listed
above (1-7) has it's own set of tasks in order to accomplish but is representative of items that "facilitate and promote
recreational opportunities and active health programs and facilities".DRAFT
Strategy 232 16 April, 2018DRAFT
3316 April, 2018
VISION STRATEGY 4
City of BozemanStrategic PlanAction Plan Worksheets
DRAFT
Strategy 234 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:4.1.a
Adopt a New Growth Policy Based on Sustainable Growth Principles. Direct and guide sustainable
growth through appropriate planning, annexation, land use, and a streamlined development review
process.
Request for Proposal and contract development 3 months 01/2018 04/2018
Consultant Work concluding with public review draft 10 months 04/2019 02/2019 100,000 Y
Planning Board & Commission Review and Adoption 4 months 02/2019 05/2019
Final draft created and published 1 month 05/2019 06/2019
Additional funds requested in FY 2019 - not approved 50,000
DRAFT
Strategy 2 3516 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:4.1.b
Develop and Align Infill Policies. Develop, adopt and align city policies for infill and redevelopment,
economic development and public infrastructure.
Unclear as to what this would require or who would be responsible for this element. Some of this work is ongoing and has been done with the UDC update
DRAFT
Strategy 236 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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VISION STRATEGY: ITEM:4.1.c
GIS Land Use & Infrastructure Development Tracking. Provide easy-to-use, accurate and informative
tracking of land-use and infrastructure development trends and project-specific progress for use
across the organization to inform strategic infrastructure investments.
This is currently being done and is ongoing. We have several new map layer available and are progressing on the system
DRAFT
Strategy 2 3716 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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VISION STRATEGY: ITEM:4.2.a
Manage Growth Adjacent to City (Donut). Prioritize continuing to allocate resources to address
growth in the greater Bozeman area.
Unclear as to the scope and focus of this item. Some of this work is ongoing with the County and Belgrade through the PCC
DRAFT
Strategy 238 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:4.2.b
Complete Unified Development Code, Phase 2. Once the updated Unified Development Code (UDC)
for growth and infrastructure is adopted by City Commission, begin Phase 2 of UDC to address parking
standards and affordable housing and sign code.
Various Ordinance Changes 12 Mo 1/1/21 12/1/21 Done in house yes
DRAFT
Strategy 2 3916 April, 2018 DRAFT
Strategy 240 16 April, 2018DRAFT
Strategy 2 4116 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:4.2.c
Parking Management by District. Develop a comprehensive, integrated approach to parking
management for the downtown, midtown, university, and other districts. Consider a range of
solutions including both on-street parking and parking garages.
This is an ongoing project in coordination with the Parking division
DRAFT
Strategy 242 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:4.2.d
Update Historic Preservation Guidelines. Update the Neighborhood Conservation Overlay District
(NCOD) guidelines for historic preservation in downtown, midtown, and other commercial districts
and neighborhood centers. Promote continued investment in the city's inventory of historic
structures relative to ongoing infill and redevelopment.
Request for Proposal 1 months 02/2018 03/2018
Consultant Work 6 months 04/2018 10/2018 $60,000 Y
Report Due for City Review 2 months 10/2018 12/2018
Commission Presentation & Adoption 1 month 1/2019 1/2019
Close out Contract 1 month 2/2019 2/2019
DRAFT
Strategy 2 4316 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:4.3a
4.3 Strategic Infrastructure Choices - Prioritize long-term investment and maintenance for existing
and new infrastructure.
a) Develop a Comprehensive Parks Maintenance and Facilities Funding Program.
Determine Level of Service for Parks & Trails District at Commission1 month ~5/7/18 ~10,000 Yes but over budget
Establish method of taxation (ballot or resolution) 2 months 6/1/18 8/1/18
Develop preliminary Staffing and Implementation Plan 3 months
Create Maintenance Management & Performance Plan 6 months
Create and execute Public Education Campaign 6 months
Establish budget priorities & develop line item budget 2 months
Prepare ballot materials (if that is the path determined) 2 months 1/2/19 3/1/19
Prepare, bid, and execute maintenance contracts 3 months
Assume city-wide park maintenance supervision 12 months 7/1/19 6/30/20
Perform program evaluation and adjustments 2 months 7/1/20 8/31/20
Above are examples of tasks to be preformed this not exhaustive, but representative. Many of which involve other
Departments, such as Finance, Legal, GIS and CD.
DRAFT
Strategy 244 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:4.3.b
Increase Capacity of Sewer Pipes to Accommodate Development Projects. Projects include: North
Frontage Road sewer project, Front Street sewer project and Davis Lane.
Design wastewater collection system improvement working with key institutional partners12 months 01/2018 01/2019
Construct collection systems projects 18 months 01/2019 06/2020 12,000,000 Y
These projects are listed in the current CIP. DRAFT
Strategy 2 4516 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:4.3.c
Complete a Downtown Infrastructure Plan. Complete a plan for downtown infrastructure and
prioritize improvements in the various Capital Improvement Programs (CIPs).
Downtown determines what objectives they want to achieve with an infrastructure plan. 12 months 01/2018 01/2019
Solicit RFP for engineering services to meet specified Downtown objectives3 months 01/2019 04/2019 300000 N
Complete Downtown infrastructure plan complete with schedule and costs12 months 04/2019 04/2020
Integrate plan recommendations into CIP 5 years 04/2020 04/2025
Establishing objectives and scope of a Downtown Infrastructure plan is the key first step. Consultants should not be
selected until objectives and scope have been clarified. This consultant cost estimate depends heavily on the scope.
But it assumes a comprehensive plan to address water, sewer, storm and transportation issues downtown. Capital
costs, again depending on scope, could easily be in excess of $10M. DRAFT
Strategy 246 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:4.3.d.
Explore technologies to advance environmental sustainability. Examples include Advanced
Metering Infrastructure, performance management systems also known as community
"dashboards", indoor and outdoor lighting controls, Electric Vehicle (EV) charging infrastructure,
and data analytics.
Coordinate planning efforts 12 months 05/2018 04/2019
Implement pilots 24 months 08/2018 07/2020 $45,000 Y
Evaluate and report 5 months 7/2020 12/2020
Consider code updates 6 months 1/2021 7/2021
A variety of technologies have been identified under this item and each technology will be evaluated according to a
different time line. However, the process and duration outlined above will generally be applicable. Code updates may
not be necessary for each technology described. The budget in FY19 and FY20 includes a request for EV charging
infrastructure. Some funding may be obtained through grants. DRAFT
Strategy 2 4716 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:4.3.e
Annexation of Islands and Critical Adjacent Lands. Investigate the development of new annexation
policies to address long term tax fairness for public services, locations of infrastructure, and
locations for future infill and growth.
Solicit RFP to evaluate required infrastructure needs and costs3 months 01/2020 04/2020 350000
Develop preliminary infrastructure plans and costs for annexations12 months 04/2020 04/2021 Y
Develop financing plan for annexation 12 months 04/2021 04/2022
Integrate annexations and associated projects into the CIP 5 years 04/2022 04/2027
DRAFT
Strategy 248 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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VISION STRATEGY: ITEM:4.3.f
Prepare for Metropolitan Planning Organization Designation. Begin advance planning and
preparation for Bozeman’s anticipated designation as a Metropolitan Planning Organization
(MPO). Coordinate with other regional governments on inter-local agreements, transportation
planning functions, and required development for the City as an MPO.
Coordinate with other goverments 18 months 01/2018 06/2019
Hire MPO coordinator 3 months 06/2019 09/2019 100,000 N
DRAFT
4916 April, 2018
VISION STRATEGY 5
City of BozemanStrategic PlanAction Plan Worksheets
DRAFT
Strategy 250 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:5.1a
5.1 Civic and Cultural Infrastructure. a) Library Expansion Planning. Ensure Library services and facilities meet the demands ofthe city.
Explore partnership in new BHS Library/west side 12 month 07/2018 06/2019
Establish staff /materials costs & timeline for BHS location 7 months 07/2019 02/2020 95,000 Y
Ex: Commission Review and Adoption 2 months 04/2020 06/2020
Explore expansion needs for Main St location 24 month 06/2019 06/2021
Develop fundraising plan/campaign 18 month 01/2020 06/2021
DRAFT
5116 April, 2018
VISION STRATEGY 6
City of BozemanStrategic PlanAction Plan Worksheets
DRAFT
Strategy 252 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:6.1.a
Watershed Management. Develop and implement a regional watershed approach to manage
water quantity and quality.
Work cooperatively with agricultural users to develop mitigation strategies for future water use5 years 01/2018 01/2023
Develop nutrient trading strategies outside the City limits to improve regional water qualtiy5 years 01/2018 01/2023
Develop addition water sources, including conservation, for muncipal usee5 years 01/2018 01/2023
Develop watershed models to more accurately predict source water supply and quality5 years 01/2018 01/2023
What is critical strategically is to recognize that solving Bozeman's future water supply and quality issues will require
that rate payer funds be spent outside the City limits (i.e., in the County). DRAFT
Strategy 2 5316 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:6.2.a
Protect local air quality by applying for state funding for a study to monitor air quality.
Coordinate with City-County Board of Health to request a year-long air quality study in Bozeman4 months 1/2019 5/2019
Implement air quality study 20 months 6/2019 2/2021
Evaluate and identify next steps 2 months 2/2021 4/2021
Initial coordination with the County may begin sooner if there is an opportunity. There is no grant available from the
DEQ; we just need to persuade them to use their limited state-wide resources to conduct a study in Bozeman. The goal
of this item is to establish permanent long-term air quality monitoring for Bozeman. DRAFT
Strategy 254 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:6.3.a
Update the Climate Action Plan and revisit greenhouse gas emissions inventories, review
reduction targets, and explore a voluntary energy efficiency incentive program or stretch code to
encourage new residential and commercial construction to exceed the performance standards of
the currently adopted building energy code.
Research stretch code opportunities in Montana 6 months 3/2018 9/2018
Establish a permanent structure for the Bozeman Climate Partners Working Group7 months 3/2018 10/2018
Develop and issue a RFP for the Climate Action & Resiliency Plan4 months 7/2018 11/2018 $85,000 Y
Select and refine public input process with consultant 2 months 11/2018 1/2019
Update Climate Action and Resiliency Plan 12 months 1/2019 12/2019
Adopt Climate Action and Resiliency Plan 3 months 12/2019 3/2020
Propose and adopt a stretch code 2 months 2/2020 4/2020 Unknown
Stretch code budget, if any, will be requested in FY20 and FY21. DRAFT
Strategy 2 5516 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:6.3.b
Increase Solid Waste Recycling Services. Adopt incentive programs to increase the public’s
utilization of city recycling and solid waste services.
Navigate volatile commodities market and modify recycling program accordingly 5 years 01/2018 01/2023
Develop incentive program to improve market share 1 year 07/2018 07/2019 100,000 Y
DRAFT
Strategy 256 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:6.3.c
Review three-year data from NorthWestern Energy's Community Solar Installation to inform
planning and policies.
Coordinate with NWE on publication of solar & metering data5 3/2018 8/2018
Coordinate with NWE on development of a community solar rate6 months 8/2018 2/2019
Evaluate options for long-term agreement with NWE 12 months 3/2019 2/2020
Execute updated agreement with NWE 30 monthss2/2020 8/2022 TBD
In 2022, the lease agreement with NorthWestern Energy expires. At this point, we should review options, such as
requiring a fair-market payment for lease of the land or be prepared to purchase the solar infrastructure. Given that
rate studies can take several years for implementation of a community solar project, we should begin negotiations by
2019.
Editing note, this project should be referred to as the Bozeman Solar Project. It is not (yet) a community solar project. DRAFT
Strategy 2 5716 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:6.4
Climate Change Adaptation and Mitigation-Increase the community's resiliency and preparedness
in response to climate change.
Climate Vulnerability Assessment and Resiliency Strategy 8 months 2/2018 12/2018 $35,000 Y
Climate Action and Resiliency Plan 12 months 1/2019 12/2019 $85,000 Y
Note the $85,000 is already referenced under 6.3.a. Additional efforts are underway to ensure that the Resiliency
Strategy is integrated into other plans beyond the Climate Action and Resiliency Plan, such as the updated Hazard
Mitigation Plan, Community Plan update, and other master planning efforts. DRAFT
Strategy 258 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:6.5.a.
6.5 Parks, Trails & Open Space - Support the maintenance and expansion of an interconnected
system of parks, trails and open space.
a) Update Parks & Recreation Strategic Plan. Develop the next iteration of the Bozeman Parks &
Recreation Strategic Plan (PROST). Use this plan to help inform the other City departmental
planning
Prepare Request for Proposal 2 months 5/1/18 7/1/18 Y
Issue RFP; conduct interviews; execute contract 2 months 7/1/18 9/1/18 Y
-Develop and conduct initial public input sessions 4 months 9/1/18 1/2/19 Y
--Set up Steering Committee
--Hold public meetings in various locations
-Draft initial recommendations 1 month 1/3/19 2/3/19
--Conduct public review of recommendations 3 months 2/3/19 5/1/19
-Prepare draft PROST Plan revision document 1 month 5/1/19 6/1/19
-Present for public comment to RPAB and Commission 1 month 6/1/19 7/1/19
--Make revisions per RPAB, CC and public feedback 2 months 7/1/19 9/1/19
-Prepare final PROST Plan 1 month 9/1/19 10/1/19
-Present final PROST Plan to RPAB and Commission 1 month 10/1/19 11/1/19
With on-going input from Community Development staff & RPAB sub-committee
DRAFT
5916 April, 2018
VISION STRATEGY 7
City of BozemanStrategic PlanAction Plan Worksheets
DRAFT
Strategy 260 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:7.1.a
High Performance Organization/Values Driven Culture
a) Develop a Cross-Functional Team Culture. Use cross-functional teams to meet Bozeman’s future
opportunities and challenges.
Establish appropriate teams based on projects Ongoing 8/2018 none none Y
Encourage cross-functional teams at all levels in the organizationOngoing 12/2018 none none Y
DRAFT
Strategy 2 6116 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:7.1.b
High Performance Organization/Values Driven Culture
b) Create a culture of innovation.
Define Innovation in Local Government: use cross-functional leadership team to establish parameters3 months 9/2018 12/2018 staff time Y
Utilize work sessions to encourage brainstorming creative outcomes in a risk-free environment - apply this methodology to large projects as well as ongoing processes. Work sessions could involve cross-functional teams at various levels in the organizationOngoing 1/2019 none staff time Y
DRAFT
Strategy 262 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:7.2.a
High Performance Organization/Employee Excellence
a) Be a “Best in Class” Employer. Enhance the attractiveness of the City as a place to work through
salary and benefit packages, workplace amenities and facilities, as well as professional
development.
Continue work with market-based pay - using 3rd party consultant6 months 01/2020 07/2020 20,000 Y
Create professional development opportunities, including training for high-potential employees that prepares them for next steps in the organizationOngoing 4/2019 none staff and staff timeY
Create and implement non-wage incentives for employees (tuition reimbursement, housing allowance, etc.)6 months to implement7/2019 1/2020 $50,000 ?
Move forward with L&J Project 2 years 1/2019 1/2021 $50-60 M Y
DRAFT
Strategy 2 6316 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:7.2.b
High Performance Organization/Employee Excellence
b) Develop and Implement an Innovative Onboarding Program for New Employees. Work with
partners to develop new tools to recruit and provide assistance to new employees so they feel
welcome and prepared.
Purchase Employee Self-Service software with onboarding module (paperwork efficiency)3 months to implement07/2020 10/2020 $20,000 Y
Design onboarding program (orientation, training, socialization within the organization, scheduled check-ins, feedback loop)6 months to implement01/2019 07/2019 staff time Y
Purchase COB branded items for new hires ongoing 07/2018 none $1,000 Y
DRAFT
Strategy 264 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:7.2.c
High Performance Organization/Employee Excellence
c) Implement an Employee Excellence Recognition Program.
Solicit bids from service/excellence award companies and make selection3 months 07/2019 10/2019 Y
Create service award program for employees who work 5, 10, 15, 20+ years for the CityOngoing 01/2020 none 5,000 Y
Create a leadership-nominated excellence award program - given to one employee annuallyOngoing 12/2019 none 300 Y
Continue service retirement gifts for 20+ years of service Ongoing 03/2018 none 4,000 Y
DRAFT
Strategy 2 6516 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:7.2.d
High Performance Organization/Employee Excellence
d) Set Diversity Goals. Define the type of diversity the City seeks to achieve as an organization (e.g.
reflecting the community-at-large) and develop a program to achieve these goals.
Select consultant to assess current state and provide guidance for diversity goals3 months 10/2018 01/201/2018 15,000 N
Set overall goals for diversity as well as department goals 3 months 01/2019 04/2019 Staff time Y
Increase advertising for all open positions Ongoing 07/2018 none 5,000 Y
Check effectiveness and report to City Manager Quarterly or annually07/2018 none staff time Y
DRAFT
Strategy 266 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:7.3.a
High Performance Organization/Best Practices, Creativity & Foresight
a) Implement Department Staffing Plans. Compile departmental staffing plans and create a system
to implement the plans to address current and future work load.
Create 3-year, organization-wide staffing plan annually 01/2018 none staff time Y
Analyze workload indicators, look for org efficiencies (realigning work, combining position requests, etc.)annually 04/2018 none staff time Y
Implement staffing plans as appropriate for managing work and expectationsannually 07/2018 none ~$500,000 Y
DRAFT
Strategy 2 6716 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:7.4.a
High Performance Organization/Performance Metrics
a) Develop Data Analysis Tools. Develop more sophisticated analytical tools to access, monitor,
measure, and analyze data to inform decision making.
Determine types of analysis desired by departments 3 Months
Purchase and deploy Tableau or Similar Analytics Toolset 6 Months 20000 YR ?DRAFT
Strategy 268 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:7.3.b
High Performance Organization/Best Practices, Creativity & Foresight
b) System Integration. Identify key systems that if integrated would improve efficiency and
effectiveness.
Sportsman-Tie payments back to sungard 4 Months 15000 ?
EPLAN-Planning module for eplan?8 Months 50000 ?DRAFT
Strategy 2 6916 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:7.3.c
High Performance Organization/Best Practices, Creativity & Foresight
c) Improve Departmental Collaboration. Identify opportunities to improve collaboration between
City departments and create subgroups on communications, community interactions, long-range
planning, and other matters of common concern.
Conduct HPO and Other Employee Brainstorming on Collaboration 1 months 8/2018 9/2018
Develop Subgroups, assign Leaders, decide tasks 2 months 10/2018 12/2018
Let the Subgroups meet and perform 10 months 1/2019 10/2019
Subgroups report back on performance & continuation 1 month 11/2019
*cost will be staff time! Not sure how to show that here. DRAFT
Strategy 270 16 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:7.3.d
High Performance Organization/Best Practices, Creativity & Foresight
d) Update Departmental Plans. Proceed with updates of the next generation of departmental
plans scheduled for review and update during the 5-year timeframe of this strategic plan.
Identify Department Plans in question 2 months 7/2018 9/2018
Work with Directors to develop a timeframe for update 2 months 10/2018 12/2018
Budget for consulting work to update specific plans, according to timeframe5 years 1/2019 1/2024 $25,000 ea?N
DRAFT
Strategy 2 7116 April, 2018
Strategic Plan
Action Plan Worksheet
INSTRUCTIONS:
This worksheet will inform the Strategic Plan implementation and projections. Please review the Strategic Item
shown below and list the necessary actions items necessary to achieve this goal. This includes the action item
description, its duration (with start and end dates) and its estimated cost.
*If a listed task has an associated cost it must align with previous budget requests.
PLEASE RETURN ALL COMPLETED WORKSHEETS BY MARCH 23, 2018
NO. ACTION ITEM/TASK ESTIMATED DURATION ESTIMATED DATE ESTIMATED COST *ALIGNS WITH BUDGET?START END
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Notes:
VISION STRATEGY: ITEM:7.3.e
High Performance Organization/Best Practices, Creativity & Foresight
e) High-level Policy Conversations. Develop a structure to foster regular, ongoing dialogue on
innovative ideas and information to assist the Commission with high level policy deliberation and
decisions.
Establish this Team, inside and outside the organization 1 month 8/1/2018 9/1/2018
Team works to develop method for Innovation In Policy conversations3 months 10/2018 1/2019
Team and Commission deploy the method by having one conversation each quarterongoing 2/2019 ...DRAFT
121 North Rouse Ave
Bozeman, MT 59771
www.bozeman.net
Community DevelopmentDRAFT
ID Task NumberTask NameDuration Start Finish0Strategic Plan Implementation Projection119.52 mo?1/2/177/15/2711.0An Engage Community57.65 mo2/9/183/13/2321.1Outreach - Continue to strengthen and innovate in how we deliver information to the community and our partners.36 mo2/9/184/13/2131.1.aCity Communication Plan and Protocol. Develop, implement, and train for, a City-wide communications protocol and outreach plan.13.96 mo2/9/185/3/194Identify stakeholders2 mo7/2/189/3/185Research other cities2 mo7/2/189/3/186Work with Director Team and gather input6 mo9/4/183/14/197Conduct Outreach to get public input in plan5 mo10/1/183/8/198Develop Plan5 mo10/1/183/8/199Final Draft of Plan to City Commission2 mo3/1/195/3/1910Consultant1 mo2/9/183/13/18111.1.bDramtically increase transparency and create access to all city documents.36 mo2/9/184/13/2112Purchase Clear Gov or Tableau for Transparency6 mo6/1/1812/11/1813Create Document Portal on website for Easier Access/Searching of documents18 mo6/1/181/1/2014 a. Create the portal interface on the website3 mo6/1/189/5/1815 b. Determine Files that need to be accessed3 mo9/6/1812/11/1816 c. Get Laserfiche files organized-Upgrade Laserfiche12 mo12/12/181/1/20170.04 mo?2/9/182/9/1818Hire Administrative Assistant to begin processing work1 mo2/9/183/13/1819Develop record retention disposition schedule6 mo2/9/188/21/1820Upgrade Laserfiche12 mo2/9/183/1/1921Develop a process for working with departments to ensure document transparency steps are identified8 mo2/9/1810/24/1822Hire a Records Manager36 mo2/9/184/13/2123Work to increase the number of documents that can be accessesd online36 mo2/9/184/13/21241.2Community Engagement - Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders.29.39 mo2/9/189/11/20251.2.aEnhance City Committees and Advisory Boards. Restructure or combine City boards and committees to more effectively advise the City and engage the public. 6 mo2/9/188/21/1826Review purpose of each Board/Committee3 mo2/9/185/16/1827Interview members of Boards/Committees3 mo2/9/185/16/1828Interview Liaisons of City Boards/Commissions3 mo2/9/185/16/1829Identify areas of opportunity to change5 mo2/9/187/19/1830Review those initial areas identified with City Commission1 mo2/9/183/13/1831Develop plan with recommendations3 mo2/9/185/16/1832Gather public input2 mo2/9/184/13/1833Bring Final Draft to City Commission2 mo2/9/184/13/1834Receive final direction1 mo2/9/183/13/1835Implementation6 mo2/9/188/21/18361.2.bCommunity Engagement Plan. Develop a plan to increase community engagement in city decision-making processes.18.22 mo2/5/199/11/2037Identify stakeholders2 mo2/5/194/9/1938Research other cities2 mo2/5/194/9/1939Work with Director Team and gather input6 mo3/5/199/12/1940Conduct public input3 mo9/5/1912/10/1941Develop Plan4 mo10/7/192/11/2042Draft for City Commission review1 mo2/12/203/13/2043Final approval for City Commission review1 mo4/6/205/6/2044Implementation4 mo5/7/209/11/20451.2.cCreate a Standard Boards and Commission Onboarding and Education Process. Increase education for boards, advisory boards and the zoning commission.12.87 mo9/5/1810/23/1946Use resources identified by Board and Commission study2 mo9/5/1811/7/1847Research other cities for best practices4 mo9/5/181/10/1948Legal review and input3 mo11/5/182/7/1949Develop materials4 mo11/5/183/12/1950Beta test the materials and revise2 mo3/13/195/15/1951Finalize materials2 mo5/16/197/18/1952Develop process to implement with new members and existing members3 mo7/19/1910/23/19531.3Public Agencies Collaboration - Foster successful collaboration with other public agencies and build on these successes. 55 mo5/7/183/13/23541.3.aQuarterly City/County Commission Meetings. Establish regularly scheduled meetings between the City of Bozeman and Gallatin County Commission as well as an annual meeting with the City of Belgrade. 53.91 mo6/11/183/13/2355Quarterly City/County Commission Meetings53.91 mo6/11/183/13/2376Annual Meeting with City of Belgrade45.35 mo10/5/1810/5/22821.3.b.Enhance our relationship with BSD7.10.43 mo6/5/185/6/1983Identify key shared interests3 mo6/5/189/7/1884Attend meetings as necessary12 mo6/5/186/25/1985Hold Joint BSD7 and City of Bozeman meetings12 mo6/5/186/25/1986Other Special Assignments12 mo6/5/186/25/19871.3.c.Enhance our relationship with Montana State University.36 mo5/7/187/7/2188Identify key shared interests36 mo5/7/187/7/2189Attend meetings as necessary36 mo5/7/187/7/21Identify stakeholdersResearch other citiesWork with Director Team and gather inputConduct Outreach to get public input in planDevelop PlanFinal Draft of Plan to City CommissionConsultantPurchase Clear Gov or Tableau for Transparency a. Create the portal interface on the website b. Determine Files that need to be accessed c. Get Laserfiche files organized-Upgrade LaserficheHire Administrative Assistant to begin processing workDevelop record retention disposition scheduleUpgrade LaserficheDevelop a process for working with departments to ensure document transparency steps are identifiedHire a Records ManagerWork to increase the number of documents that can be accessesd onlineReview purpose of each Board/CommitteeInterview members of Boards/CommitteesInterview Liaisons of City Boards/CommissionsIdentify areas of opportunity to changeReview those initial areas identified with City CommissionDevelop plan with recommendationsGather public inputBring Final Draft to City CommissionReceive final directionImplementationIdentify stakeholdersResearch other citiesWork with Director Team and gather inputConduct public inputDevelop PlanDraft for City Commission reviewFinal approval for City Commission reviewImplementationUse resources identified by Board and Commission studyResearch other cities for best practicesLegal review and inputDevelop materialsBeta test the materials and reviseFinalize materialsDevelop process to implement with new members and existing membersIdentify key shared interestsAttend meetings as necessaryHold Joint BSD7 and City of Bozeman meetingsOther Special AssignmentsIdentify key shared interestsAttend meetings as necessaryQ3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q32018201920202021202220232024Page 1DRAFT
ID Task NumberTask NameDuration Start Finish90Highlight Existing Partnerships36 mo5/7/187/7/2191Other Special Assignments36 mo5/7/187/7/21921.3.d.Enhance our relationship with State Agencies.36 mo7/5/189/6/2193State of Montana36 mo7/5/189/6/2194Montana Department of Transportation36 mo7/5/189/6/2195Other Agencies36 mo7/5/189/6/21961.3.e.Develop and support a legislative agenda.37.87 mo5/7/189/6/2197Identify key issues36 mo7/5/189/6/2198Connect with Stakeholders36 mo5/7/187/7/2199Connect with Stakeholders2 mo9/5/1811/7/18100Hire a Lobbyist1 mo10/5/1811/6/18101Share Legislative Agenda and collaborate with partners on issues6 mo10/5/184/16/19102Go to Helena when in Session3 mo3/5/196/7/19103Host a Legislative Reception1 mo8/5/199/4/19104Connect with Legislators in Washington, DC1 mo3/5/194/4/191051.4Business and Institutional Partnerships - Explore opportunities for partnerships with key business groups and non-profit organizations.36 mo2/9/184/13/211061.4.aBusiness and Institutional Partnerships - Explore opportunities for partnerships with key business groups and non-profit organizations.36 mo2/9/184/13/21107Identify Partners36 mo2/9/184/13/21108Participate in regular meetings such as Big 5 and Economic Development meetings with Propsera36 mo2/9/184/13/211091102.0An Innovative Economy40.52 mo2/9/189/6/211112.1 Business Growth - Support retention and growth of both the traded and local business sectors while welcoming and encouraging new and existing businesses.1 mo2/9/183/13/181121 mo2/9/183/13/181132.2 Infrastructure Investments - Strategically invest in infrastructure as a mechanism to encourage economic development.36 mo7/5/189/6/211142.2.a.Identify Commercial/Industrial Infrastructure Needs. Identify sites for new or redevelopment in commercial and industrial areas that lack adequate infrastructure and develop new financing strategies to fund these investments36 mo7/5/189/6/21115Reclassification of ED Specialist to TIF Manager36 mo7/5/189/6/21116FTE (ED Tech/Specialist)36 mo7/5/189/6/21117ED Portal /GIS3 mo7/5/1810/9/18118Consolidation of URD Boards6 mo7/5/181/14/191192.3Workforce Development - Support education and workforce development initiatives to improve the skills of our citizens.1 mo2/9/183/13/181201 mo2/9/183/13/181212.4Partnerships to Spur Economic Vitality - Pursue opportunities that connect creativity, innovation, and the economic development, governance, and education to improve the quality of life and enhance the business climate in Bozeman.13 mo4/2/185/23/191222.4.a.Diversify the use of our tourism funds to attract a greater number of visitors to promote economic development. Consider how tourism funds can be incorporated into economic development12 mo4/2/184/22/19123Work with the TBID Dirthe cost of the lobbyist and director and staff timeector, lobbyist and administration to prepare for the legislative session and testify on behalfof the suggested changes. Most of the cost will be in the cost of the lobbyist andd12 mo4/2/184/22/19124Prepare for Legislative Session6 mo4/2/1810/10/18125Testify on Behalf of Suggested Changes6 mo10/11/184/22/191262.4.b.Institute an annual conference with regional partners to better understand workforce and cluster development 13 mo4/2/185/23/19127Draft RFP/scope1 mo4/2/185/2/18128Bid Project1 mo5/3/186/4/18129Select Consultant/Vendor1 mo6/5/187/5/18130maintian oversight durring planning of event6 mo7/6/181/15/19131execute one day conference0 mo1/15/191/15/19132collect data form conference1 mo1/16/192/15/19133Report out to participants and sponsors3 mo2/18/195/23/191341353.0A Safe Welcoming Community102.39 mo2/2/182/11/271363.1Public Safety - Support high quality public safety programs, emergency preparedness, facilities, and leadership.68.39 mo2/2/182/13/241373.1.aDevelop a Criminal Justice Facility Plan. Continue to work with Gallatin County to develop a joint City-County facility for law enforcement and criminal justice courts and propose it to voters. 8.78 mo2/2/1811/13/18138Updated costs and design for public safety complex2 mo2/2/184/6/18139City Commission Decision and Direction (4/23/18)0 mo4/6/184/6/18140Two possible options: joint project or Bzn Public Safety Center0 mo4/6/184/6/18141Future work plan determined by commission decision0 mo4/6/184/6/18142Financial considerations updated after decision1 mo5/1/185/31/18143Public Education Effort2 mo6/1/188/3/18144Election resolution due to County first week in August1 mo8/6/189/5/18145November 13, 2018 bond election and/or mill levy vote0 mo11/13/1811/13/181463.1.b.Improve Emergency Preparedness Programs. Improve our community’s emergency preparedness by implementing outreach programs to include information and planning to assist residents inself preparedness. 36 mo7/2/189/1/21147Deliver 72 hour home preparedness program36 mo7/2/189/1/21148Deliver a continuity of operations for business program36 mo7/2/189/1/21Highlight Existing PartnershipsOther Special AssignmentsState of MontanaMontana Department of TransportationOther AgenciesIdentify key issuesConnect with StakeholdersConnect with StakeholdersHire a LobbyistShare Legislative Agenda and collaborate with partners on issuesGo to Helena when in SessionHost a Legislative ReceptionConnect with Legislators in Washington, DCIdentify PartnersParticipate in regular meetings such as Big 5 and Economic Development meetings with PropseraReclassification of ED Specialist to TIF ManagerFTE (ED Tech/Specialist)ED Portal /GISConsolidation of URD BoardsWork with the TBID Dirthe cost of the lobbyist and director and staff timeector, lobbyist and administration to prepare for the legislative session and testify on behalfof the suggested changes. Most of the cost will be in the cost of the lobbyist and dPrepare for Legislative SessionTestify on Behalf of Suggested ChangesDraft RFP/scopeBid ProjectSelect Consultant/Vendormaintian oversight durring planning of event1/15collect data form conferenceReport out to participants and sponsorsUpdated costs and design for public safety complex4/64/64/6Financial considerations updated after decisionPublic Education EffortElection resolution due to County first week in August11/13Deliver 72 hour home preparedness programDeliver a continuity of operations for business programQ3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q32018201920202021202220232024Page 2DRAFT
ID Task NumberTask NameDuration Start Finish1493.1.c.Implement the Fire Station Location Plan. 58.09 mo1/1/192/13/24150Relocate Fire Station 124 mo1/1/192/10/21151Relocate Fire Station 224 mo1/3/222/13/241523.1.d.Update Public Safety Technology Systems. Work with Gallatin County to fund and implement necessary new technology systems for Police and Fire Departments. 60 mo2/9/185/25/23153Implement new CAD and Records Management System in Dispatch6 mo2/9/188/21/18154Replace Fire Department Mobile Data Terminals3 mo2/9/185/16/18155Implement Fire Station Alerting Systemase 2 of the 800 Mhz Radio System12 mo2/9/183/1/19156Implement Phase 2 of the 800 Mhz Radio System18 mo2/9/189/11/19157Replace Police Department Mobile Data Terminals60 mo2/9/185/25/231583.1.e.Adopt, Fund and Implement Staffing Plan for Police. Augment staffing to improve efficiencies and police service delivery to the community consistent with the findings of staffing analysis30.7 mo7/2/183/15/21159Add 1 Police Information Specialist - Patrol 5 mo7/2/1812/7/181602nd Full-time Animal Control Officer fr. part time position 5 mo7/2/1812/7/18161Add 2nd Police Information Specialist - Patrol 5 mo7/1/1912/6/19162Add 1 Detective - Felony Crimes against persons8 mo7/1/193/12/20163Add 1 Detective - Drug Task Force8 mo7/1/193/12/20164Add 1 School Resource Officer (SRO) Sergeant8 mo7/1/203/15/21165Add 1 Detective - Felony Crimes8 mo7/1/203/15/211663.1.f.Obtain Fire Department Accreditation. Pursue Fire Department accreditation through the Center for Public Safety Excellence (CPSE) Commission on Fire Accreditation International (CFAI)32.22 mo3/1/1812/31/20167Become a registered agency via CFAI1 mo3/1/184/2/18168Complete Fire Department Strategic Plan2 mo3/1/185/3/18169Commission Review and Adopt FD Strategic Plan 2 mo7/5/189/6/18170Complete Fire Department Self Assessment 12 mo1/7/191/27/20171Complete Community Risk Analysis12 mo1/7/191/27/20172Develop Fire Department Standards of Cover18 mo1/7/198/6/20173Commission Review and Adopt FD Standards of Cover3 mo7/1/2010/5/20174Become a applicant agency via CFAI1 mo7/1/197/31/19175Complete CFAI site visit1 mo12/1/2012/31/201763.2Health & Safety Action - Work with our partners to improve education, public awareness, and to coordinate programs concerning emergency services, criminal justice, and important social services.58 mo9/5/1910/15/241773.2.a.Strengthen Community Service Networks. Hire an employee to coordinate and strengthen existing community networks for those with mental health, substance abuse and addiction, and housing challenges.46 mo7/6/207/24/24178Identify funding source for position and program6 mo7/6/201/13/21179Identify office space and consultation/meeting space requirements6 mo10/5/204/14/21180Engage other funding partners6 mo3/5/219/14/21181Engage stakeholders in selection process for employee2 mo9/6/2111/8/21182Engage a consulting firm to assist with developing a job description and program of work for a new employee 2 mo9/6/2111/8/21183Recruit for employee3 mo11/5/212/9/22184Establish basic ordinances and parameters of work program6 mo1/5/227/15/22185New employee to develop a work plan for Yr 13 mo4/5/227/8/22186Carry out work plan12 mo7/11/227/31/23187New employee to develop a work plan for Yr 23 mo4/5/237/10/23188Carry out work plan12 mo7/5/237/24/241893.2.b.Perform a Community Risk Assessment. Assess the community’s risk for natural, health or human disasters in order to identify relevant needs for preparedness and recovery.11.52 mo9/5/199/9/20190Fire Dept to hire a Consultant to conduct a Community Risk Assessment9 mo9/5/196/19/20191Build upon the Resiliency Training and other Emergency Management efforts with ongoing coordination with Sustainability staff9 mo9/5/196/19/20192Share the results through outreach efforts3 mo6/5/209/9/201933.2.c.Develop a City/County Social Service Network. Work with Gallatin County and other community partners to identify needs, develop, and appropriately fund a comprehensive strategy for addressing mental health, substance abuse and addiction, and housing chall24 mo9/5/2210/15/24194Establish a working committee led by a consultant24 mo9/5/2210/15/24195Work with Gallatin County and other community partners to identify needs, develop, and appropriately fund a comprehensive strategy for addressing mental health8 mo9/5/225/18/23196Work with Gallatin County and other community partners to identify needs, develop, and appropriately fund a comprehensive strategy for addressing substance abuse and addiction8 mo5/5/231/17/24197Work with Gallatin County and other community partners to identify needs, develop, and appropriately fund a comprehensive strategy for addressing housing challenges. 8 mo1/5/249/18/241983.3Friendly Community - Ensure Bozeman continues to welcome diversity through policies and public awareness.24 mo7/5/198/16/211993.3.a.Anticipate, celebrate, and incorporate an increasingly diverse population into the community, city advisory boards, and city staff.24 mo7/5/198/16/21200Establish work group/committee24 mo7/5/198/16/21201Identify diversity trends and gaps6 mo7/5/191/14/20202Research the work of other cities and agencies6 mo7/5/191/14/20203Develop a tool to seek out level of interest among various groups to participate3 mo1/6/204/9/20Relocate Fire Station 1Relocate Fire Station 2Implement new CAD and Records Management System in DispatchReplace Fire Department Mobile Data TerminalsImplement Fire Station Alerting Systemase 2 of the 800 Mhz Radio SystemImplement Phase 2 of the 800 Mhz Radio SystemReplace Police Department Mobile Data TerminalsAdd 1 Police Information Specialist - Patrol 2nd Full-time Animal Control Officer fr. part time position Add 2nd Police Information Specialist - Patrol Add 1 Detective - Felony Crimes against personsAdd 1 Detective - Drug Task ForceAdd 1 School Resource Officer (SRO) SergeantAdd 1 Detective - Felony CrimesBecome a registered agency via CFAIComplete Fire Department Strategic PlanCommission Review and Adopt FD Strategic Plan Complete Fire Department Self Assessment Complete Community Risk AnalysisDevelop Fire Department Standards of CoverCommission Review and Adopt FD Standards of CoverBecome a applicant agency via CFAIComplete CFAI site visitIdentify funding source for position and programIdentify office space and consultation/meeting space requirementsEngage other funding partnersEngage stakeholders in selection process for employeeEngage a consulting firm to assist with developing a job description and program of work for a new employee Recruit for employeeEstablish basic ordinances and parameters of work programNew employee to develop a work plan for Yr 1Carry out work planNew employee to develop a work plan for Yr 2Carry out work planFire Dept to hire a Consultant to conduct a Community Risk AssessmentBuild upon the Resiliency Training and other Emergency Management efforts with ongoing coordination with Sustainability staffShare the results through outreach effortsEstablish a working committee led by a consultantWork with Gallatin County and other community partners to identify needs, develop, and appropriately fund a comprehensive strategy for addressing mental healthWork with Gallatin County and other community partners to identify needs, develop, and appropriately fund a comprehensive strategy for addressing substance abuse and addictionWork with Gallatin County and other community partners to identify needs, develop, and appropriately fund a comprehensive strategy for addressing housing challenges. Establish work group/committeeIdentify diversity trends and gapsResearch the work of other cities and agenciesDevelop a tool to seek out level of interest among various groups to participateQ3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q32018201920202021202220232024Page 3DRAFT
ID Task NumberTask NameDuration Start Finish204Form a plan with actions to increase efforts toward diversity8 mo4/6/2012/17/20205Identify ways to periodically highlight or celebrate diversity2 mo8/5/2010/7/20206Brainstorm with existing Boards and Commissions about how to increase diversity8 mo1/6/209/17/20207Finalize actions that can be carried out with existing city staff2 mo9/7/2011/9/20208Work with Human Resources to promote the diversity recruitment processes being done and assist where possible to increase that type of recruitment6 mo12/7/206/16/212093.3.b.Review the feasibility of all city vendors and suppliers to establish and enforce a gender pay equality policy. 11.48 mo12/24/1912/25/20210Clarification & commission policy meeting3 mo12/24/193/27/20211Legal research/ drafting based on commission direction 6 mo3/11/209/18/20212Adoption by commission (internal policy by resolution or external requirements by ordinance)n3 mo9/22/2012/25/202133.4Active Recreation – Facilitate and promote recreational opportunities and active health programs and facilities.77.91 mo4/1/202/11/272143.4.aActive Recreation: Facilitate and promote recreational opportunities and active health programs and facilities. 77.91 mo4/1/202/11/27215Story Mill Community Center Gymnasium Floor Replacement 3 mo9/1/2012/4/20216Install Splash Pad2 mo4/1/206/3/20217Install Outdoor Pickleball Courts 2 mo4/1/216/3/21218Design Indoor/Outdoor Family Aquatics Center 8 mo7/1/203/15/21219Install Splash Pad 2 mo4/1/226/3/22220Construct Indoor/Outdoor Family Aquatics Center 20 mo7/1/214/5/23221Design and Construct a Community Recreation Center 24 mo1/1/252/11/272222234.0A Well Planned City119.52 mo?1/2/177/15/272244.1Informed Conversation on Growth - Continue developing an in-depth understanding of how Bozeman is growing and changing and proactively address change in a balanced and coordinated manner.37.26 mo1/1/184/13/212254.1.aAdopt a New Growth Policy Based on Sustainable Growth Principles.Direct and guide sustainable growth through appropriate planning, annexation, land use, and a streamlined development review process.24.13 mo1/1/182/14/20226Request for Proposal and contract development3 mo1/1/184/5/18227Consultant Work concluding with public review draft10 mo4/1/192/14/20228Planning Board & Commission Review and Adoption4 mo2/1/196/10/19229Final draft created and published1 mo5/1/195/31/19230Additional funds requested in FY 2019 - not approved1 mo1/1/181/31/182314.1.bDevelop and Align Infill Policies. Develop, adopt and align city policies for infill and redevelopment, economic development and public infrastructure.1 mo2/9/183/13/18232Unclear as to what this would require or who would be responsible for this element. Some of this work is ongoing and has been done with the UDC update1 mo2/9/183/13/182334.1.cGIS Land Use & Infrastructure Development Tracking. Provide easy-to-use, accurate and informative tracking of land-use and infrastructure development trends and project-specific progress for use across the organization to inform strategic infrastructure i36 mo2/9/184/13/21234This is currently being done and is ongoing. We have several new map layer available and are progressing on the system36 mo2/9/184/13/212354.2High Quality Urban Approach - Continue to support high-quality planning, ranging from building design to neighborhood layouts, while pursuing urban approaches to issues such as multimodal transportation, infill, density, connected trails and parks, and wa89.22 mo1/2/1711/12/242364.2.aManage Growth Adjacent to City (Donut). Prioritize continuing to allocate resources to address growth in the greater Bozeman area.36 mo2/9/184/13/21237Unclear as to the scope and focus of this item. Some of this work is ongoing with the County and Belgrade through the PCC36 mo2/9/184/13/212384.2.bComplete Unified Development Code, Phase 2. Once the updated Unified Development Code (UDC) for growth and infrastructure is adopted by City Commission, begin Phase 2 of UDC to address parking standards and affordable housing and sign code.12 mo1/1/211/21/22239Various Ordinance Changes12 mo1/1/211/21/222404.2.cParking Management by District. Develop a comprehensive, integrated approach to parking management for the downtown, midtown, university, and other districts. Consider a range of solutions including both on-street parking and parking garages. 89.22 mo1/2/1711/12/24241Strengthen the role of the Parking Manager (#3)36 mo1/2/173/4/20242Re-Evaluate/restructureCash-In-Lieu Program (#6)7 mo4/1/2011/11/20243Re-evaluate Code Based Parking Minimums (#7)2 mo10/1/2012/3/20244Re-Evaluate and clarify purpose of SID 565 (#8)1 mo1/2/172/1/17245Implement a Parking Facilities Maintenance Plan (#9)8 mo12/1/178/15/18246Develop Better data collection system (#10)24 mo1/2/172/12/19247Identify off-street shared use opportunities (#11)36 mo2/1/174/3/20248Complete the 2009 Parking Signage Plan (#12)6 mo1/2/177/12/17249Clarify on-street Parking Signage/Wayfinding (#13)6 mo8/1/182/8/19250Upgrade the Access/Revenue Eqpt. at Garage (#15)12 mo5/1/175/21/18251Install vehicle counters at garage/lots (#16)4 mo9/3/181/8/19252Establish best practices for Enforcement (#17)36 mo1/2/173/4/20253Expand Bike Parking Network (#18)36 mo7/1/198/31/22254Explore changes to Resid. Parking Dist's. (#19)9 mo11/1/178/16/18255Evaluate on-street pricing in high occupancy areas (#20)12 mo1/1/201/20/21256Explore new parking supply and transit capacity (#21)6 mo1/1/207/10/20Form a plan with actions to increase efforts toward diversityIdentify ways to periodically highlight or celebrate diversityBrainstorm with existing Boards and Commissions about how to increase diversityFinalize actions that can be carried out with existing city staffWork with Human Resources to promote the diversity recruitment processes being done and assist where possible to increase that type of recruitmentClarification & commission policy meetingLegal research/ drafting based on commission direction Adoption by commission (internal policy by resolution or external requirements by ordinance)nStory Mill Community Center Gymnasium Floor Replacement Install Splash PadInstall Outdoor Pickleball Courts Design Indoor/Outdoor Family Aquatics Center Install Splash Pad Construct Indoor/Outdoor Family Aquatics Center Request for Proposal and contract developmentConsultant Work concluding with public review draftPlanning Board & Commission Review and AdoptionFinal draft created and publishedAdditional funds requested in FY 2019 - not approvedUnclear as to what this would require or who would be responsible for this element. Some of this work is ongoing and has been done with the UDC updateThis is currently being done and is ongoing. We have several new map layer available and are progressing on the systemUnclear as to the scope and focus of this item. Some of this work is ongoing with the County and Belgrade through the PCCVarious Ordinance ChangesStrengthen the role of the Parking Manager (#3)Re-Evaluate/restructureCash-In-Lieu Program (#6)Re-evaluate Code Based Parking Minimums (#7)Implement a Parking Facilities Maintenance Plan (#9)Develop Better data collection system (#10)Identify off-street shared use opportunities (#11)Complete the 2009 Parking Signage Plan (#12)Clarify on-street Parking Signage/Wayfinding (#13)Upgrade the Access/Revenue Eqpt. at Garage (#15)Install vehicle counters at garage/lots (#16)Establish best practices for Enforcement (#17)Expand Bike Parking Network (#18)Explore changes to Resid. Parking Dist's. (#19)Evaluate on-street pricing in high occupancy areas (#20)Explore new parking supply and transit capacity (#21)Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q32018201920202021202220232024Page 4DRAFT
ID Task NumberTask NameDuration Start Finish257Develop Costs for parking supply/transit (#22)6 mo7/1/191/8/20258Explore funding options for public parking system (#23)36 mo1/2/173/4/20259Explore implementation of on-street pricing (#24)24 mo10/3/2211/12/24260Consider sale of Carnegie Lot/purchase property (#25)6 mo7/1/211/10/22261Initiate new capacity expansion (#26) 36 mo1/2/173/4/202624.2.dUpdate Historic Preservation Guidelines. Update the NeighborhoodConservation Overlay District (NCOD) guidelines for historic preservation in downtown, midtown, and other commercial districts and neighborhood centers. Promote continued investmentin the c11.35 mo2/1/181/31/19263Request for Proposal 1 mo2/1/183/5/18264Consultant Work 6 mo4/2/1810/10/18265Report Due for City Review2 mo10/1/1812/3/18266Commision Presentation and Adoption1 mo1/1/191/31/192674.3Strategic Infrastructure Choices - Prioritize long-term investment and maintenance for existing and new infrastructure.108.13 mo?1/3/187/15/272684.3.aDevelop a Comprehensive Parks Maintenance and Facilities Funding Program. 29.09 mo2/9/189/2/20269Determine Level of Service for Parks & Trails District at Commission1 mo4/5/185/7/18270Establish method of taxation (ballot or resolution) 2 mo6/1/188/3/18271Develop preliminary Staffing and Implementation Plan 3 mo2/9/185/16/18272Create Maintenance Management & Performance Plan 6 mo2/9/188/21/18273Create and execute Public Education Campaign6 mo2/9/188/21/18274Establish budget priorities & develop line item budget 2 mo2/9/184/13/18275Prepare ballot materials (if that is the path determined)2 mo1/2/193/6/19276Prepare, bid, and execute maintenance contracts 3 mo2/9/185/16/18277Assume city-wide park maintenance supervision12 mo7/1/197/20/20278Perform program evaluation and adjustments2 mo7/1/209/2/202794.3.bIncrease Capacity of Sewer Pipes to Accommodate Development Projects. Projects include: North Frontage Road sewer project, Front Street sewer project and Davis Lane. 18 mo1/3/188/5/19280Design wastewater collection system improvement working with key institutional partners12 mo1/3/181/23/19281Construct collection systems projects18 mo1/3/188/5/192824.3.cComplete a Downtown Infrastructure Plan. Complete a plan for downtown infrastructure and prioritize improvements in the various Capital Improvement Programs (CIPs).85.43 mo1/3/187/15/25283Downtown determines what objectives they want to achieve with an infrastructure plan. 12 mo1/3/181/23/19284Solicit RFP for engineering services to meet specified Downtown objectives3 mo1/3/194/9/19285Complete Downtown infrastructure plan complete with schedule and costs12 mo4/1/194/20/20286Integrate plan recommendations into CIP 60 mo4/1/207/15/252874.3.dExplore Sustainable Technology Explore technologies to advance environmental sustainability. Examples include Advanced Metering Infrastructure, performance management systems also known as community “dashboards,” indoor and outdoor lighting controls, Elec36.26 mo5/7/187/15/21288Coordinate planning efforts12 mo5/7/185/27/19289Implement pilots24 mo8/6/189/15/20290Evaluate and report5 mo7/6/2012/11/20291Consider code updates6 mo1/5/217/15/212924.3.eAnnexation of Islands and Critical Adjacent Lands. Investigate the development of new annexation policies to address long term tax fairness for public services, locations of infrastructure, and locationsfor future infill and growth. 106.96 mo?2/9/187/15/27293An infrastructure study (Cooperation with Engineering)9 mo6/5/183/20/192940.04 mo?2/9/182/9/18295Solicit RFP to evaluate required infrastructure needs and costs3 mo1/3/204/8/20296Develop preliminary infrastructure plans and costs for annexations12 mo4/1/204/21/21297Develop financing plan for annexation 12 mo4/1/214/21/22298Integrate annexations and associated projects into the CIP60 mo4/1/227/15/272994.3.fPrepare for Metropolitan Planning Organization Designation. 37.17 mo1/3/184/13/21300Continue conversations with the PCC36 mo2/9/184/13/21301Coordinate with other Governments18 mo1/3/188/5/19302Hire MPO coordinator3 mo6/3/199/5/193034.4 Vibrant Downtown, Districts & Centers - Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers – including higher densities and intensification of use in these key areas.6.09 mo2/9/188/23/183044.4.aUpdate the Downtown Plan7 mo2/9/189/21/18305Request for Proposal1 mo2/9/183/13/18306Consultant Work3 mo3/14/186/18/18307Report Due for City Review1 mo6/19/187/19/18308Commission Presentation & Adoption1 mo7/20/188/21/18309Close out Contract1 mo8/22/189/21/183104.5Housing and Transportation Choices - Vigorously encourage, through a wide variety of actions, the development of sustainable and lasting housing options for underserved individuals and familiesand improve mobility options that accommodate all travel mode32 mo2/9/1812/4/203114.5.aEnhance Non-motorized Transportation 36 mo2/9/184/13/21312Current work through new Site Plan Review36 mo2/9/184/13/21Develop Costs for parking supply/transit (#22)Explore funding options for public parking system (#23)Explore implementation of on-street pricing (#24)Consider sale of Carnegie Lot/purchase property (#25)Initiate new capacity expansion (#26) Request for Proposal Consultant Work Report Due for City ReviewCommision Presentation and AdoptionDetermine Level of Service for Parks & Trails District at CommissionEstablish method of taxation (ballot or resolution) Develop preliminary Staffing and Implementation Plan Create Maintenance Management & Performance Plan Create and execute Public Education CampaignEstablish budget priorities & develop line item budget Prepare ballot materials (if that is the path determined)Prepare, bid, and execute maintenance contracts Assume city-wide park maintenance supervisionPerform program evaluation and adjustmentsDesign wastewater collection system improvement working with key institutional partnersConstruct collection systems projectsDowntown determines what objectives they want to achieve with an infrastructure plan. Solicit RFP for engineering services to meet specified Downtown objectivesComplete Downtown infrastructure plan complete with schedule and costsCoordinate planning effortsImplement pilotsEvaluate and reportConsider code updatesAn infrastructure study (Cooperation with Engineering)Solicit RFP to evaluate required infrastructure needs and costsDevelop preliminary infrastructure plans and costs for annexationsDevelop financing plan for annexation Continue conversations with the PCCCoordinate with other GovernmentsHire MPO coordinatorRequest for ProposalConsultant WorkReport Due for City ReviewCommission Presentation & AdoptionClose out ContractCurrent work through new Site Plan ReviewQ3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q32018201920202021202220232024Page 5DRAFT
ID Task NumberTask NameDuration Start Finish3134.5.bDevelop a Comprehensive Affordable Housing Action Plan that includes, but is not limited to: 36.7 mo2/9/185/5/21314Create a City Affordable Homes Closing & Tracking File2 mo3/5/185/7/18315Update the AH Application, Plan & Checklist 2 mo3/5/185/7/18316Affordable Housing Community Inventory2 mo3/5/185/7/18317Trainings, Resources & Professional Development36 mo3/5/185/5/21318Participate in Development Review Committee36 mo3/5/185/5/21319Update the AH Administrative Manual1 mo4/5/185/7/18320Presentation on Initial AH Work & Plan Development1 mo4/5/185/7/18321Develop Content and Create an AH Website2 mo4/5/186/7/18322Community Outreach and Discussions3 mo4/5/187/10/18323Request for Proposal - Needs Assessment/Rental Housing2 mo5/7/187/9/18324Affordable Housing Ordinance Recommendations3 mo6/5/189/7/18325Consultant Work - (Rental & Housing Needs Assessment)3 mo7/5/1810/9/18326Action Plan Development with Specific Deliverables1 mo9/6/1810/8/18327Commission Review and Adoption of Long Term AH Plan2 mo10/5/1812/7/183284.5.b.1.Mandates the creation of affordable housing across all dwelling unit types.180 days2/9/1810/18/183294.5.b.2Provides prescribed flexibility in the manner in which the mandatge can be accomplished.180 days2/9/1810/18/183304.5.b.3Provides a substantial, broad-based and reliable source of funding for the construction of affordable housing and for affordable housing loans.180 days2/9/1810/18/183314.5.b.4Actively encourages Bozeman’s major employers to develop workforce housing programs for their employees.180 days2/9/1810/18/183323335.0A Creative Learning Culture37.09 mo?2/9/185/18/213345.1 Civic and Cultural Infrastructure - Expand Bozeman’s civic and cultural “infrastructure” as the city grows.36 mo7/2/189/1/213355.1.aLibrary Expansion Planning. Ensure library services and facilities meet the demands of the city. 36 mo7/2/189/1/21336Explore partnership in new BHS Library/west side12 mo7/2/187/22/19337Establish staff /materials costs & timeline for BHS location 7 mo7/1/192/10/20338Commission Review and Adoption2 mo4/1/206/3/20339Explore expansion needs for Main St location24 mo7/23/199/1/21340Develop fundraising plan/campaign18 mo1/1/208/2/213415.2Support for Public Art -Encourage and support partnerships for public art and other arts and cultural initiatives in the city.1 mo2/9/183/13/183425.2.aDocument and Create an Art Trail Map. Partner with existing organizations to create a bike and trail map that showcases public art throughout the City.1 mo2/9/183/13/183455.2.bExplore an Outdoor Music Venue1 mo2/9/183/13/183485.3 Partnerships for Education and Learning – Strengthen and support partnerships for arts and culture with a wide variety of individuals, organizations, and institutions to enhance and improve education and learning in Bozeman.1 mo2/9/183/13/183495.3.aStrategic Educational and Arts Partnerships. Develop and strengthenpartnerships with the School District and Montana State University to further the arts. 1 mo2/9/183/13/183526.0A Sustainable Environment60.09 mo1/1/184/18/233536.1 Clean Water Supplies - Ensure adequate supplies of clean water for today and tomorrow.60.09 mo1/1/184/18/23360Work cooperatively with agricultural users to develop mitigation strategies for future water use60 mo1/1/184/14/23361Develop nutrient trading strategies outside the City limits to improve regional water qualtiy60 mo1/1/184/14/23362Develop addition water sources, including conservation, for muncipal usee60 mo1/1/184/14/23363Develop watershed models to more accurately predict source water supply and quality60 mo1/1/184/14/233546.1.a.Watershed Management. Develop and Implement a regional watershed approach to manage water quantity and quality.1 mo1/3/182/2/18355Work cooperatively with agricultural users to develop mitigationstrategies for future water use60 mo1/3/184/18/23356Develop nutrient trading strategies outside the City limits to improve regional water qualtiy60 mo1/3/184/18/23357Develop addition water sources, including conservation, for muncipal usee60 mo1/3/184/18/23358Develop watershed models to more accurately predict source water supply and quality60 mo1/3/184/18/23359<New Task>1 mo1/3/182/2/183646.2 Protect Local Air Quality - Protect local air quality.25.65 mo1/7/194/9/213656.2.aApply for state funding for a study to monitor air quality25.65 mo1/7/194/9/21366Coordinate with City-County Board of Health to request a year-long air quality study in Bozeman4 mo1/7/195/14/19367Implement air quality study20 mo6/5/193/9/21368Evaluate and identify next steps2 mo2/5/214/9/213696.3 Climate Action - Reduce community and municipal Greenhouse Gas (GHG) emissions, increase the supply of clean and renewable energy; foster related businesses.60 mo1/3/184/18/233706.3.a.Update the Climate Action Plan. Update the Climate Action Plan andrevisit greenhouse gas emissions inventories, review reduction targets, etc. 23.83 mo3/5/184/8/20371Research stretch code opportunities in Montana6 mo3/5/189/12/18372Establish a permanent structure for the Bozeman Climate Partners Working Group7 mo3/5/1810/15/18Create a City Affordable Homes Closing & Tracking FileUpdate the AH Application, Plan & Checklist Affordable Housing Community InventoryTrainings, Resources & Professional DevelopmentParticipate in Development Review CommitteeUpdate the AH Administrative ManualPresentation on Initial AH Work & Plan DevelopmentDevelop Content and Create an AH WebsiteCommunity Outreach and DiscussionsRequest for Proposal - Needs Assessment/Rental HousingAffordable Housing Ordinance RecommendationsConsultant Work - (Rental & Housing Needs Assessment)Action Plan Development with Specific DeliverablesCommission Review and Adoption of Long Term AH PlanMandates the creation of affordable housing across all dwelling unit types.Provides prescribed flexibility in the manner in which the mandatge can be accomplished.Provides a substantial, broad-based and reliable source of funding for the construction of affordable housing and for affordable housing loans.Actively encourages Bozeman’s major employers to develop workforce housing programs for their employees.Explore partnership in new BHS Library/west sideEstablish staff /materials costs & timeline for BHS location Commission Review and AdoptionExplore expansion needs for Main St locationDevelop fundraising plan/campaignWork cooperatively with agricultural users to develop mitigation strategies for future water useDevelop nutrient trading strategies outside the City limits to improve regional water qualtiyDevelop addition water sources, including conservation, for muncipal useeDevelop watershed models to more accurately predict source water supply and qualityWork cooperatively with agricultural users to develop mitigation strategies for future water useDevelop nutrient trading strategies outside the City limits to improve regional water qualtiyDevelop addition water sources, including conservation, for muncipal useeDevelop watershed models to more accurately predict source water supply and quality<New Task>Coordinate with City-County Board of Health to request a year-long air quality study in BozemanImplement air quality studyEvaluate and identify next stepsResearch stretch code opportunities in MontanaEstablish a permanent structure for the Bozeman Climate Partners Working GroupQ3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q32018201920202021202220232024Page 6DRAFT
ID Task NumberTask NameDuration Start Finish373Develop and issue a RFP for the Climate Action & Resiliency Plan4 mo7/5/1811/9/18374Select and refine public input process with consultant2 mo11/5/181/7/19375Update Climate Action and Resiliency Plan12 mo1/7/191/27/20376Adopt Climate Action and Resiliency Plan3 mo12/5/193/10/20377Propose and adopt a stretch code2 mo2/5/204/8/203786.3.b.Increase Solid Waste Recycling Services. Adopt incentive programs to increase the public’s utilization of city recycling and solid waste services. 1 mo1/3/182/2/183846.3.c.Create Solar Energy Policies. Review three-year data from NorthWestern Energy’s Community Solar Installation to inform planning and policies. 51.83 mo3/5/189/27/22385Coordinate with NWE on publication of solar & metering data5 mo3/5/188/10/18386Coordinate with NWE on development of a community solar rate6 mo8/6/182/13/19387Evaluate options for long-term agreement with NWE12 mo3/5/193/24/20388Execute updated agreement with NWE30 mo2/5/209/27/223896.4 Climate Change Adaptation and Mitigation - Increase the community’s resiliency and preparedness in response to climate change.22.43 mo2/5/181/27/203906.4.aClimate Change Adaptation and Mitigation-Increase the community's resiliency and preparedness in response to climate change.22.43 mo2/5/181/27/20391Climate Vulnerability Assessment and Resiliency Strategy8 mo2/5/1810/18/18392Climate Action and Resiliency Plan12 mo1/7/191/27/203936.5 Parks, Trails & Open Space - Support the maintenance and expansion of an interconnected system of parks, trails and open spaces.19.57 mo2/9/1810/31/193946.5.a.Update Parks & Recreation Strategic Plan. Develop the next iteration of the Bozeman Parks & Recreation Strategic Plan (PROST). Use this plan to help inform the other City departmental planning. 19.57 mo2/9/1810/31/19395Prepare Request for Proposal 2 mo5/1/187/3/18396Issue RFP; conduct interviews; execute contract2 mo7/2/189/3/18397-Develop and conduct initial public input sessions1 mo9/4/1810/4/18398 --Set up Steering Committee1 mo9/4/1810/4/18399 --Hold public meetings in various locations1 mo9/4/1810/4/18400-Draft initial recommendations3 mo2/4/195/9/19401 --Conduct public review of recommendations3 mo2/4/195/9/19402-Prepare draft PROST Plan revision document1 mo5/1/195/31/19403-Present for public comment to RPAB and Commission2 mo2/9/194/12/19404 --Make revisions per RPAB, CC and public feedback2 mo2/11/194/15/19405-Prepare final PROST Plan 1 mo5/1/195/31/19406-Present final PROST Plan to RPAB and Commission1 mo6/17/197/17/194077.0A High Performance Organization71.34 mo?1/1/184/15/244087.1Values-Driven Culture - Promote a values-driven organizational culture that reinforces ethical behavior, exercises transparency and maintains the community’s trust. 40.74 mo8/1/183/3/224097.1.aDevelopDevelop a Cross-Functional Team Culture. Use cross-functional teams to meet Bozeman’s future opportunities and challenges.39.83 mo8/1/182/2/22410Establish appropriate teams based on projects 36 mo8/1/1810/1/21411Encourage cross-functional teams at all levels in the organization36 mo12/3/182/2/224127.1.bCreate a culture of innovation.39.74 mo9/3/183/3/22413Define Innovation in Local Government: use cross-functional leadership team to establish parameters3 mo9/3/1812/6/18414Utilize work sessions to encourage brainstorming creative outcomes in a risk-free environment - apply this methodology to large projects as well as ongoing processes. Work sessions could involve cross-functional teams at various levels in the organizat36 mo1/1/193/3/224157.2 Employee Excellence - Recruit, retain and value a diverse, well-trained, qualified and motivated team capable of delivering superior performance. Be accountable and expect accountability from others. Make demonstrated use of good judgement a part of the e70.08 mo2/9/184/15/24447Check effectiveness and report to City Manager 240.04 mo4/15/244/15/244167.2.aBe a “Best in Class” Employer. Enhance the attractiveness of the City as a place to work through salary and benefit packages, workplace amenities and facilities, as well as professional development.38.83 mo1/1/196/2/22417Continue work with market-based pay - using 3rd party consultant6 mo1/1/207/10/20418Create professional development opportunities, including training for high-potential employees that prepares them for next steps in the organization36 mo4/2/196/2/22419Create and implement non-wage incentives for employees (tuition reimbursement, housing allowance, etc.)6 mo7/1/191/8/20420Move forward with L&J Project24 mo1/1/192/10/214217.2.bDevelop and Implement an Innovative Onboarding Program for NewEmployees. Work with partners to develop new tools to recruit and provide assistance to new employees so they feel welcome and prepared.36 mo7/2/189/1/21422Purchase Employee Self-Service software with onboarding module (paperwork efficiency)3 mo7/1/2010/5/20423Design onboarding program (orientation, training, socialization within the organization, scheduled check-ins, feedback loop)6 mo1/1/197/11/19424Purchase COB branded items for new hires36 mo7/2/189/1/214257.2.cImplement an Employee Excellence Recognition Program.56.83 mo3/1/183/3/23426Solicit bids from service/excellence award companies and make selection2.61 mo7/1/199/20/19427Create service award program for employees who work 5, 10, 15, 20+ years for the City36 mo1/1/203/3/23Develop and issue a RFP for the Climate Action & Resiliency PlanSelect and refine public input process with consultantUpdate Climate Action and Resiliency PlanAdopt Climate Action and Resiliency PlanPropose and adopt a stretch codeCoordinate with NWE on publication of solar & metering dataCoordinate with NWE on development of a community solar rateEvaluate options for long-term agreement with NWEExecute updated agreement with NWEClimate Vulnerability Assessment and Resiliency StrategyClimate Action and Resiliency PlanPrepare Request for Proposal Issue RFP; conduct interviews; execute contract --Set up Steering Committee --Hold public meetings in various locations --Conduct public review of recommendations-Prepare draft PROST Plan revision document --Make revisions per RPAB, CC and public feedback-Prepare final PROST Plan -Present final PROST Plan to RPAB and CommissionCheck effectiveness and report to City Manager 24Establish appropriate teams based on projects Encourage cross-functional teams at all levels in the organizationDefine Innovation in Local Government: use cross-functional leadership team to establish parametersUtilize work sessions to encourage brainstorming creative outcomes in a risk-free environment - apply this methodology to large projects as well as ongoing processes. Work sessions could involve cross-functional teams at various levels in the organizatCheck effectiveness and report to City Manager 24Continue work with market-based pay - using 3rd party consultantCreate professional development opportunities, including training for high-potential employees that prepares them for next steps in the organizationCreate and implement non-wage incentives for employees (tuition reimbursement, housing allowance, etc.)Move forward with L&J ProjectPurchase Employee Self-Service software with onboarding module (paperwork efficiency)Design onboarding program (orientation, training, socialization within the organization, scheduled check-ins, feedback loop)Purchase COB branded items for new hiresSolicit bids from service/excellence award companies and make selectionCreate service award program for employees who work 5, 10, 15, 20+ years for the CityQ3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q32018201920202021202220232024Page 7DRAFT
ID Task NumberTask NameDuration Start Finish428Create a leadership-nominated excellence award program - given to one employee annually36 mo12/2/192/1/23429Continue service retirement gifts for 20+ years of service36 mo3/1/185/3/214307.2.dSet Diversity Goals. Define the type of diversity the City seeks to achieve as an organization (e.g. reflecting the community-at-large) and develop a program to achieve these goals. 37.52 mo2/9/186/1/21431Select consultant to assess current state and provide guidance for diversity goals3 mo2/9/185/16/18432Set overall goals for diversity as well as department goals3 mo2/9/185/16/18433Increase advertising for all open positions36 mo2/9/184/13/21434Check effectiveness and report to City Manager 31.26 mo7/16/184/15/214487.3Best Practices, Creativity & Foresight -Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an48.35 mo?1/1/184/5/224497.3.aImplement Department Staffing Plans. Compile departmental staffing plans and create a system to implement the plans to address current and future work load. 39.74 mo1/1/187/1/21450Create 3-year, organization-wide staffing plan36 mo1/1/183/3/21455Analyze workload indicators, look for org efficiencies (realigning work, combining position requests, etc.)36 mo4/2/186/2/21460Implement staffing plans as appropriate for managing work and expectations36 mo7/2/189/1/214657.3.bSystem Integration. Identify key systems that if integrated would improve efficiency and effectiveness. 1 mo2/9/183/13/18466Sportsman-Tie payments back to sungard4 mo6/1/1810/8/18467EPLAN-Planning module for eplan?8 mo6/1/182/13/194687.3.cImprove Departmental Collaboration. Identify opportunities to improve collaboration between City departments and create subgroups on communications, community interactions, long-range planning, and other matters of common concern. 20.65 mo2/9/1812/5/19469Conduct HPO and Other Employee Brainstorming on Collaboration 1 mo8/6/189/5/18470Develop Subgroups, assign Leaders, decide tasks2 mo10/5/1812/7/18471Let the Subgroups meet and perform9 mo1/2/1910/17/19472Subgroups report back on performance & continuation1 mo11/5/1912/5/194737.3.dUpdate Departmental Plans. Proceed with updates of the next generation of departmental plans scheduled for review and updateduring the 5-year timeframe of this strategic plan. 2 mo2/9/184/13/18474Identify Department Plans in question2 mo2/9/184/13/18475Work with Directors to develop a timeframe for update2 mo2/9/184/13/18476Budget for consulting work to update specific plans, according to timeframe2 mo2/9/184/13/184777.3.eHigh-level Policy Conversations. Develop a structure to foster regular, ongoing dialogue on innovative ideas and information to assist the Commission with high level policy deliberation and decisions.39.87 mo10/1/184/5/22478Establish this Team, inside and outside the organization1 mo8/1/199/2/19479Team works to develop method for Innovation In Policy conversations3 mo10/1/181/3/19480Team and Commission deploy the method by having one conversation each quarter36 mo2/1/194/5/224817.4Performance Metrics -Utilize key performance and cost measures tomonitor, track and improve the planning and delivery of City programs and services, and promote greater accountability, effectiveness and efficiency. Learn from those outside city governmen8.48 mo?2/9/1811/8/184827.4.aDevelop Data Analysis Tools. Develop more sophisticated analyticaltools to access, monitor, measure, and analyze data to inform decision making. 1 mo2/9/183/13/18483Determine types of analysis desired by departments3 mo5/1/188/3/18484Purchase and deploy Tableau or Similar Analytics Toolset6 mo5/1/1811/8/184857.4.bSet Performance Measures. Set performance measures that align with the Strategic Plan.1 mo2/9/183/13/184897.4.cAnalyze and Collect Data from Performance Measures. Analyze andcollect data from performance measures to ensure implementation of the Strategic Plan, and redesign measures as needed. 1 mo2/9/183/13/184937.4.dStrategic Municipal Service Delivery Expectations. Strategically manage community and employee expectations about the City’s capacity to deliver services. 1 mo2/9/183/13/184977.5Funding and Delivery of City Services - Use equitable and sustainable sources of funding for appropriate City services, and deliver them in a lean and efficient manner. 1 mo2/9/183/13/184987.5.aFunding and Delivery of City Services - Use equitable and sustainable sources of funding for appropriate City services, and deliver them in a lean and efficient manner. 1 mo2/9/183/13/18Create a leadership-nominated excellence award program - given to one employee annuallyContinue service retirement gifts for 20+ years of serviceSportsman-Tie payments back to sungardEPLAN-Planning module for eplan?Conduct HPO and Other Employee Brainstorming on Collaboration Develop Subgroups, assign Leaders, decide tasksLet the Subgroups meet and performSubgroups report back on performance & continuationIdentify Department Plans in questionWork with Directors to develop a timeframe for updateBudget for consulting work to update specific plans, according to timeframeEstablish this Team, inside and outside the organizationTeam works to develop method for Innovation In Policy conversationsTeam and Commission deploy the method by having one conversation each quarterDetermine types of analysis desired by departmentsPurchase and deploy Tableau or Similar Analytics ToolsetQ3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q3Q4Q1Q2Q32018201920202021202220232024Page 8DRAFT
TaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 9Project: Strategic Plan Implementation PrDate: 4/15/18DRAFT