HomeMy WebLinkAbout01-11-18 Recreation & Parks Advisory Board Minutes BOZ E MANMT
Parks & Recreation
Recreation and Parks Advisory Board
January 11, 2018 - 7:00p.m.
Beall Park Recreation Center
415 N. Bozeman Avenue
Minutes
BOARD MEMBERS PRESENT:
Tony Thatcher,Vice Chair Salal Huber-McGee
Katie Bills Walsh Steve Roderick
Kylar Clifton Steve Schnee
Richard Shanahan Tommy Bass
[Excused Absence: Brian Close,Stephanie Gray]
STAFF PRESENT:
Mitch Overton Carolyn Poissant
Melanie Eubank Chris Mehl, Deputy Mayor
Cyndy Andrus, Mayor
A. Call meeting to order:Tony Thatcher,Vice Chair
B. Changes to the Agenda: Tony asked for a discussion regarding the Parks&Trails
Maintenance District Feasibility Study.
C. Public Comment: None
D. Approval of Minutes:
-- November 9, 2017 Meeting Minutes
- Motioned by Steve Schnee; Seconded by Steve Roderick; Approved by all (8) in
attendance.
-- December 14, 2017 Meeting Minutes
- Motioned by Steve Schnee; Seconded by Tommy Base;Approved by all (8) in
attendance.
E. Announcements:
G. Special Presentation
H. Committee Report,Discussion,and Action Items:
1) Action Items:
a. Election of Board Officers:Steve Schnee-Nominating Committee Chair
-- Mitch took over the Chair duties and introduced Steve Schnee to proceed with the
elections.
1. Chair: Motion and Vote
-- Motioned to accept Brian Close for 2018 by Richard; Seconded by Tommy;
BOZ E MANMT
Parks & Recreation
Approved by all (8) in attendance.
2.Vice Chair: Motion and Vote
-- Motioned to accept Tony Thatcher for 2018 by Katie; Seconded by Salal;Approved
by all (8) in attendance.
b.Sports Park Cost and Funding: Carolyn Poissant[Attachment included]
-- Recommended Motion: Having considered public input and information presented to
date,and in concurrence with the recommendation of the Trials, Open Space and Parks
Committee, I hereby move to recommend City Commission approve the allocation of an
additional$917,000 from the Trails, Open Space and Parks 2012 bond fund for
construction of the Bozeman Sports Park project.
--Carolyn gave a brief overview of the project and shared what has been done with
Phase 1 so far.They send out bids last summer for different areas of work to be done
but did not receive bids for all that were requested.The (summer) bids they received
were 40%higher than the (winter) bids submitted.The second request was 40%higher
than the initial estimate done in 2014.
-- Mitch explained that this motion was approved last week by the Trails,Open Space,
and Parks Committee.
--Chase Rose came before the board as a representative of the Sports Park Foundation
and gave them information regarding his role with the foundation,what they've
accomplished so far and how they are moving forward with raising funds for the park.
To date,they have secured$1.1M, and their fundraising momentum has increased in
recent months. He explained why they are actively looking at synthetic turf as an option.
It could get 2 additional fields ready at the same time the first 4 sod fields would be
ready that the City is working on.
-- Mitch requested from Tony that Chase be added as a regular agenda item for his
updates.
--Tony asked for any further discussion.Carolyn and Mitch answered questions and
gave clarity to some issues that weren't clear yet,such as how much is left of the TOP
funds and how will that be used. Some spoke about their disappointment in giving more
of the funds to this project and in the foundation not living up to the original
expectations of contributing more funds earlier in the process.
-- Recommended motioned by Steve Schnee; Seconded by Steve Roderick; Approved
[Yes: 7 No: 1]
c. Parks and Recreation Policy and Fee Schedule: Mitch Overton
Recommended Motion: Having considered all information presented and public input
received to date, I hereby move to recommend that the City Commission adopt the
Policy and Fee Schedule for Facility Use and Programs FY'19.
-- Mitch said more work was being done on this project,so it wasn't ready yet. Last
month was good input and was integrated into the committee's review.The scholarship
program was mentioned again,and Mitch explained that this could be a valuable project
for a subcommittee of this board to work on.
BOZ E MAN MT
Parks & Recreation
2) Division&Gallatin Valley Land Trust Report: None
3) Trails, Open Space and Parks Committee Report:None
4) Subdivision Review Committee: None
5) Parks&Cemetery Superintendent Report: Thom White-absent
-- Mitch explained what the Parks division has been working on, in particular the ice
rinks and plowing extra sidewalks that Public Works can't get to.
6) Parks&Recreation Director Report: Mitch Overton[Attachment included]
-- Parks&Trails Maintenance District Feasibility Study explains where we've been,what
the issues are, comparisons with other cities,potential issues as we grow,and the
question of equity among parks in services and amenities.The study offers several
options for a solution and will go to Commission for a decision on which option is most
favorable for Bozeman.
-- Deputy Mayor Chris Mehl attended this meeting and added some background
information to help the board understand the process to make a change in how the Parks
would be funded.
7) City Commissioner Perspective: [not assigned by this date]
--The Commission will be selecting boards on the 22nd,so next month this board will
have a liaison.
8) FYI/Discussion
-- Next meeting: February 8th, 2018
9) Adjournment by 9:00p.m.
Note:If hard copies are needed for any of the attachments,please email this request by noon on the day of the board meeting.
[Email:meubank@bozeman.net]
This board generally meets the second Thursday of the month from 7:00p.m. to 9:00p.m.
Committee meetings are open to all members of the public. If you have a disability that requires
assistance, please contact.our ADA Coordinator, Mike Gray, at 582-3232 (TDD 582-2301).
9 ��� -s
Brian Close, Chair Date Melanie Eubank, Recording Sec. Date