HomeMy WebLinkAbout04-16-18 City Commission Packet Materials - C7. PSA with Sprout, Inc. for Ground Maintenance Services
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: John Van Delinder, Streets Superintendent
Craig Woolard, Director of Public Works
SUBJECT: Authorize the City Manager to sign the Professional Services Agreement with Sprout, Inc. for median and grounds maintenance services.
MEETING DATE: April 16, 2018
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Professional Services
Agreement with Sprout, Inc. for median and grounds maintenance services.
BACKGROUND: Since 2015, the City has contracted with Sprout, Inc. for median
maintenance and grounds services as listed in the attached Scope of Services. The contract
expired at the end of 2017 so in accordance with the purchasing policy for a contract under
$80,000, we requested quotes from five local landscaping contractors. We received one response, from Sprout, Inc. which we found to be acceptable. We have been pleased with their work and
responsiveness so we’d like to enter into a new agreement with them for 2018.
UNRESOLVED ISSUES: There are no known unresolved issues.
ALTERNATIVES: As suggested by the Commission.
FISCAL EFFECTS: Capital Improvement Program Item STR30 was approved for $55,000 in
FY18 and $55,000 in FY19. This item includes median and grounds maintenance services as
well as irrigation maintenance (handled under a separate contract).
Attachments: Professional Services Agreement
Exhibit A: Scope of Services Exhibit B: Approved Proposal
Report compiled on: March 22, 2018
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EXHIBIT A: SCOPE OF SERVICES
LOCATION: ADDRESS: MOWING
FREQUENCY:
TRIMMING
FREQUENCY:
SPRAYING
FREQUENCY:
MISC:
GROUNDS
City Shops Complex 814 N. Bozeman Ave. 1x/week 1x/week 1x/year
Water Reclamation
Facility
2245 Springhill Rd. 1x/week 1x/week 1x/year
Vehicle
Maintenance Shop
1812 N. Rouse
Ave.
1x/month 2x/year 1x/year
Green Sand Shed E. Griffin Dr. 1x/month 2x/year 1x/year Mowing to occur
until the vegetation dies (approx. end of
July)
Old Landfill 2125 N. Rouse
Ave.
2x/year 2x/year 1x/year The area to be
mowed may be reduced in the
future.
MEDIANS
North 7th Avenue Aspen St. to Villard
St.
n/a 1x/year pruning in
the fall (cut back perennials)
1x/year pre-
emergent herbicide spraying (early spring)
Other: 2x/month
Garbage removal
Re-cover/pin down fabric
and
irrigation drip lines
Weeding
South 8th Avenue Main St. to College St. 1x/week 2x/month 1x/year
North 19th Avenue Durston Rd. to Beall St. 1x/week As needed 1x/year
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LOCATION: ADDRESS: MOWING
FREQUENCY:
TRIMMING
FREQUENCY:
SPRAYING
FREQUENCY:
MISC:
North 27th Avenue Oak St. to Baxter
Ln.
As needed As needed Multiple times to
keep weeds under control
Medians are not
currently landscaped. Weed
removal will be
necessary until landscaping occurs.
South 27th Avenue Kurk Dr. to
Blackwood Rd.
1x/week 1x/month 1x/year The southernmost
median just north of
Blackwood Rd. is not currently
landscaped. Weed
removal will be necessary until
landscaping occurs.
College Street 19th Ave. to Main
St.
n/a 1x/year pruning in
the fall (cut back perennials)
1x/year pre-
emergent herbicide spraying (early
spring)
Other: 2x/month
Garbage removal
Re-cover/pin down fabric
and irrigation drip lines
Weeding
Cottonwood Road Between Babcock St. and Fallon St. 1x/week 1x/month 1x/year
Cottonwood Road Babcock St. to Durston Rd. Future medians to be built in 2018.
Maintenance needs to be determined. Davis Lane Oak St. to Baxter Ln. n/a As needed n/a
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LOCATION: ADDRESS: MOWING
FREQUENCY:
TRIMMING
FREQUENCY:
SPRAYING
FREQUENCY:
MISC:
Fowler Avenue Huffine Rd. to Garfield St. As needed Other:
Median currently contains
artificial turf but turf will be removed
and median will be landscaped
in the near future.
Maintenance
needs to be determined.
Graf Street 19th Ave. to
Macnab St.
Multiple times to
keep weeds under control
Weed removal will
be necessary on a regular basis within the medians,
boulevards, and the roundabouts.
Highland Boulevard Hillcrest to Holly Dr. 1x/week As needed 1x/year Medians are not irrigated and will
only need to be mowed until they become dry.
Kagy Boulevard Willson Ave. to 7th
Ave.
1x/week 1x/month 1x/year
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LOCATION: ADDRESS: MOWING
FREQUENCY:
TRIMMING
FREQUENCY:
SPRAYING
FREQUENCY:
MISC:
Kagy Boulevard Highland Blvd. to
Willson Ave.
1x/week 1x/month 1x/year Medians are not
irrigated and will only need to be mowed until they
become dry.
Oak Street Ferguson Ave. to
27th Ave.
1x/week 2x/month 1x/year Medians between
New Holland Dr. and Ferguson Ave.
are not currently landscaped. Weed removal will be
necessary on a regular basis until landscaping occurs.
Once landscaping is installed,
maintenance needs
will be determined.
Valley Center Road 19th Ave. to 27th Ave. 1x/week 1x/month 1x/year
ADDITIONAL MAINTENCE AND SERVICES:
Spraying of weeds along cracks adjacent to medians where the concrete meets the asphalt.
Additional medians or boulevards may be added as needed.
Additional services as requested: landscaping consultation, garden maintenance, landscaping, maintenance of native
grasses/drought tolerant plants, weed pulling.
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EXHIBIT B - APPROVED PROPOSAL
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