HomeMy WebLinkAboutEx 3 BPC 04122018 April 2018 Director's Report PacketIDBOZEMAN PARKI NG COM M ISSIONParking Program Manager's ReportDate: April L2,2OL8To: Bozeman Parking CommissionFrom: Ed Meece, Parking Program ManagerAn update of major developments, in March, includes:o T2z As GOLIVE for the new technology, equipment, and business procedures draws closer (517/L9ll, Laurae Clark(Treasurer) and the PPM are involved in a variety of activities regarding electronic vehicle registration lookup,overdue collections, pay stat¡on installation, LPR installation, and data conversion. Some of the more interestingitems are:o A utility bill stuffer explaining changes at the parking garage will be sent in April, and "Remember YourLicense Plate" cards are being printed for distribution at the garage (and other community locations).Several informational emails are planned for the downtown business community, along with a pressrelease to local media.o The City of Missoula, a T2 customer that has self-installed 120+ LUKE ll pay stations, will perform the initialinstall of our pay stations - in addition to providing some practical operational training. Thonk you toTiffany Bronder, Parking Operotions Mønoger, City of Missoulo, for moking this hoppen!o The Parking Enforcement Division of Montana State University provided a unique % day trainingopportunity, allowing our Parking Enforcement Officers to 'shadow' their Parking Enforcement Officers;gaining firsthand experience with operation of the T2 Mobile Enforcement App.o The Parking Services Division implemented three enforcement-education actions on Teslow Court, attempting tomitigate parking and safety concerns with this informal student pickup/drop-off location.o Daniel Rosinsky-Larson, Parking lntern, assisted the Neighborhoods Department with a computer and social mediatraining event at the Bozeman Senior Center.o The PPM is assisting on a Community Development Department initiative to create a 'Shored Use PorkingAgreement'layer on the Geographic lnformation System. Upon completion, this data layer will allow a viewer tolocate existing shared use parking agreements in a map format and follow on-screen links to the supporting legaldocuments.o The PPM met with representatives of the Western Transportation lnstitute to explore opportunities forpartnership on parking and transportation related issues.o The PPM participated in meetings with the Economic Development Department, helping to assess the potentialparking implications for some prospective business developments.o The Gallatin Justice Court contacted the PPM for assistance in developing a parking citation appeal process.o The Parking Services Division responded to a broken window in the Bridger Downtown Parking Garage. A suspectwas arrested in this incident, and claims for restitution will be filed.FinancialUpdateRevenues for the fiscal yeor ore at 772% (w/out TIFD funds).Expenditures for the fiscol year are qt 77Yo (w/out TIFD funds).
REVENUEParking Lot PermitsGarage PermitsGa rage- Transient RevenueGarage Validation CouponsResidential Nghbd. PermitsEmployee Ngbhd. PermitsVisitor Ngbhd. PermitsAdmin/Late FeesBoot FeesCitation RevenueMisc. RevenueRents/Roya lties/Othe rlnterest lncomeLoan lnterestRefunds & ReimbursementsCollection FeesTransfer Other Funds (TIFD)ToTAL (w/Tl FD Transfer)TOTAL (w/out TIFD Transfer)EXPENDITUREAdmin - PersonnelAdmin -- OperatingAdmin -- CapitalEnforcement -- PersonnelEnforcement -- OperatingEnforcement -- CapitalGarage -- PersonnelGarage -- OperatingGarage -- CapitalTOTAL (w/Rdmin Capital- TIFD)TOTAL (w/out Admin Capital-TIFD)%FY 18 SPENTACTUAT YTDs51,077.00 sL.Ot%s144,300.00 90.62%S105,794.00 42.32%S153,215.00 75.7r%s26,169.00 52.9O%5o.oo N/AS30,1o2.oo 75.o3%S150,847.00So.oo$661,504.00s555,710.0096.14%N/A68.32%77.37%FY 18BUDGETS25,ooo.ooS25o,ooo.ooS75,5oo.oo53,ooo.ooSL3,ooo.ooS2,ooo.ooS1o,5oo.oo542,000.00s2,000.00s300,000.00So.oos2,ooo.oos7so.00ss40.ooSo.oo56,000.00Sz50,ooo.oos982,590.00$732,590.00FY 18BUDGETS1oo,127.oos159,232.005250,000.00s202,384.00S49,465.00$1o,ooo.oo54o,L22.ooSi.56,9oo.ooso.oos968,230.00s718,230.00FY 18ACTUAT540,049.00S356,281.00S89,448.0053,195.00533,345.00S4,852.00S21,960.00S39,644.00Sooo.oos213,657.00$g,ot¿.oo51,937.00So.oos63s.ooSt,2z9.oo5t4,77r.oos250,000.00S1,074,517.00s824,517.00%EARNEDYTD760.20%L42.5r%t78.47%706.so%256.sO%242.60%209.14%94.39%30.00%7r.22%NA91.85%0.oo%7s.60%O.OOo/o246.r8%to}.oo%tog.16%lL2.55o/ooÁEXPECTEDYTD72%72%72%72%72%72%72%72%72%72%72%72%72%72%72%72%72%72%72%%EXPECÍEDYTD72%72%72%72%72%72%72%72%72%72%72%
Active Pro¡ects: Strateg¡c Parking Management PlanApril 2018STRATEGY DESCRIPTIONPROJECTEDCOMPTETIONACTUAICOMPLETIONCOMPLETEDPENDINGCOMMENTSAdopted by the BPC in8/2016.Adopted by the BPC in8/2016.PPM attend¡ng DRCmeetings, and offeringdata/comment as staffreview.Adopted by the BPC into/20]^6.BPC approved Resolution2017-03 16/20171; CityCommission approvedResolution #4837 on8/74/L7.12Formalize the guiding principlesas policies within the parking andtransporation system plan.Adopt the 85% rule as thestandard for measuringperformance of the parkingsupply and triggering specificmanagement strategies,Strengthen the role of theParking Manager and the ParkingServices Division - to betterintegrate with the CommunityDevelopment and EconomicDevelopment planning.Establish a policy for adjustingrates (on and off-street)Establish a Capital MaintenanceReserve FundRe-evaluate and restructurecurrent cash-in-lieu programOn-GoingJul-16TBDAu9-16Aug-16On-Goingoct-16CC Approval8ltLlL73456PPM is working w¡th theComm. Dev. Department;CDD has assigned this a 'fall2018' priority status; ThePPM is re-assembling aninternal "Parking StrategyTeam" (at instruction ofClty Manager) to developstrateg¡es for addressing#6,#7,fi8 in a singlecomprehensive manner,sltltsl
7Re-evaluate code basedminimum parking requirementsRe-evaluate and clarify thepurpose and intent of thecurrent code section regardingSpecial lmprovement District #565.lmplement a FacilitiesMaintenance Plan,Develop a reasonable scheduleof data collection to assessperformance, including anaccurate on and off streetinventory (public and private)and an occupancy/utilizationanalysis.TBDL2/3O{2OL7 On-go¡ngPPM worked with the EDdept on changes to theminimum parking standards(UDC) in the B2M zone,approved by CC9/20L7;PPM actively attendinginternal DRC meetings tooffer guidance on policyissues and prepare for 2018effort to modify the Parkingstandards section of theUDC; The PPM is re-assembling an internal"Parkirig Strategy Team" (atinstruction of CityManagerl to developstrategies for addressing#6,fil,#8 in a singlecomprehensive manner,3ltif,B¡PPM is waiting on theAdmin./Legal Depts. Forfurther instruction on thisisue; The PPM is re-assembling an internal"Parking Strategy Teám" (atinstruction of CityManager) to developstrategies for addressingfl6, ï7 , ï8 in a singlecomprehensive manner,3lLlt8;PPM is completing researchfor faciliÇ mgt. bestpractices, starting to draftFac. Mgt. plan,8/I7;Data collection ocurred,following the StrategicParking Management Plan,Spring and Summer 2017;WTI report (draft) submitted9/2017, under staff reviewat this time; Final commentssubmitted to WTI formodif ication, 70 I 23 | t7 ; Thefinal WTI ParkingOccupancy Report wasreleased on tLl 10l2Ût7'analysis is underway -includingreview/memorandum fromRlck Williams Consulting.8910s/t/17 &7hlL7 tut0l2ot7
L211ldentify off-street shared useopportunities based on datafrom strategy 9. Establish goalsfor transitioning employees,begin outreach to opportunitysites, negotiate agreements, andassign employees to facilities.Complete the 2008 ParkingD¡strict ldentificationSignage/Branding PlanClarify current on-street parkingsignage, particularly in areaswhere unlimited parking isallowed. Consider incorporatingthe current City parking logo intoon-street signage,Rename all publicly owned lotsand garages by address.Upgrade the access/revenuecontrol system at the BridgerGarage,On-Going1st shared use agreementnegotiated and approvedwith Big Sky Western Bank(June 2017); Completion ofthe WTI Parking OccupancyStudy on ttll4lLT isexpected to demonstrateareas where new sharedspace agreements will bemost effective; PPMworklng with Comm Devand GIS to develop 'shareduse egreement' layer onGIS maps.No activity at th¡s time.No activity at this time.No activity at this time.RFP Selection Committee isin final stages of awardreccomendation, as of9 /7 h7. Following 9 I 2017bid award, staff is engagedin final contract negotiationsand project planning;Contracts signed 10/16/17 -Scope of Work signedlO / 27 | 77 ; Project lau nchexpected by t2/7/L7:Project kick off call heldTthO I t7, data conversionand preliminary stafftraining underway; Dataconversion ls nearingcompletion of second dataextraction, staff training isundemay, transitionplanning on-going;estlmated GOLIVE of4128118.137415sltlzorsOn-go¡ng
16t718lnstall a vehicle counter systemat Br¡dger Garage and at theSurface lots,Establish best practice protocolsand performance metrics forexisting enforcement personnaland support enforcement withappropriate technology.Expand bike parkingnetwork to createconnect¡ons betweenpark¡ng and thedowntown to encourageemployee bike commutetrips and draw customersto sowntown bus¡nesses.Explore changes toexist¡ng res¡dential onstreet permit programsand evaluate potent¡allyimplement new res¡dent¡alpark¡ng perm¡t districts inthe neighborhood northand south of the downtowncommerc¡al district.Evaluate on street pricingin high occupancy areas.6l30l2Ot7On-GolngOn-golngRFP Selection Committee isin final stages of awardreccomendation, as of9 17 | 77 . Following 9 / 2017bid award, staff is engagedin final contract negotiationsand project planning;Contracts siened tOl 761 17 -Scope of Work signedtO / 27 / 17 ; Project lau nchexpected by I2l7lI7;Project kick off call held7t I LO h7, data conversionand preliminary stafftraining undenivay; Dataconversion is nearingcompletion of second dataextract¡on, staff traln¡ng ¡sunderuray, transltionplanning on-going;estimated GOIIVE of41281L8.Court/Appeals Packet(4/17); Uniform Policy(8/17); Enhanced SafetyProcedures; SecurityCamera Policy;PPM met with City's'bike/pedestrlan'consultant to open the doorpotential newpartnershlps;CiÇ Commission requested(Itl2OltTl that this effortbe complete, withrecommendat¡on to them,by late Springi/Early Summer2018. PPM will providepreliminary repor to BPC on3l8l!8, final report ona/ D/ 78; Presentat¡on toClty Commlss¡on on41231t8.L9207ltl2otBOn-goingNo activ¡ty at this time.
2L222324Explore expanding accesscapacity with new parkingsupply and/or transitDevelop cost forecasts forpreferred parking supplyand shuttle options.Explore and developfunding options.Explore theimplementation of onstreet pricing.Consider consolidatingcurrent users oftheCarnegie Lot into theBridger Garage. Sell theCarnegie Lot to fundacquisition of lbetterlocated parking parcelsand/or construction of aparking garage.lnitiate new capacityexpansion.No activity at th¡s t¡me.No activity at this time.No activity at this time.No activ¡ty at this time.No activ¡ty at this time.The PPM is participating lntwo separate economicdevelopment projects thatcould potentially createnew covered parkingfacillties.2526