HomeMy WebLinkAbout04-09-18 City Commission Packet Materials - C6. PSA with Hydrologistics Irrigation for Irrigation System Services
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: John Vandelinder, Streets Superintendent
Craig Woolard, Director of Public Works
SUBJECT: Authorize the City Manager to sign the Professional Services Agreement with Hydrologistics Irrigation for irrigation system start-up, winterization, and maintenance services.
MEETING DATE: April 9, 2018
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Professional Services Agreement with Hydrologistics Landscaping for irrigation system start-up, winterization, and maintenance services.
BACKGROUND: Since 2014, the City has contracted with Hydrologistics Irrigation for
irrigation maintenance services as listed in the attached Scope of Services. The contract expired at the end of 2017 so in accordance with the purchasing policy for a contract under $80,000, we requested quotes from five local landscaping contractors. We received two responses, and after
careful review, we selected Hydrologistics Irrigation as the preferred vendor. They have
extensive experience with our irrigation systems, have done good work and have proven to be
responsive over the last 4 years. UNRESOLVED ISSUES: There are no known unresolved issues.
ALTERNATIVES: As suggested by the Commission.
FISCAL EFFECTS: Capital Improvement Program Item STR30 was approved for $55,000 in FY18 and $55,000 in FY19. This item includes irrigation maintenance services as well as median
and grounds maintenance (handled under a separate contractor).
Attachments: Professional Services Agreement Exhibit A: Scope of Services Exhibit B: Quote for Irrigation System Maintenance
Report compiled on: March 26, 2018
92
93
94
95
96
97
98
99
100
101
102
Exhibit A
Page | 1
SCOPE OF SERVICES
The scope of services includes:
1. irrigation system start up,
2. irrigation system winterization,
3. irrigation system maintenance,
4. efficient irrigation system scheduling that meets the needs of plant types in each location throughout the growing season. Seasonal watering schedules shall be approved by COB
Water Conservation Division staff.
The irrigation systems included in this scope of services are listed below:
LOCATION ADDRESS SYSTEM TYPE
City Shops Complex 814 N. Bozeman Ave. Overhead spray
Water Reclamation Facility 2245 Springhill Rd. Overhead spray
Valley Center Road 19th Ave. to 27th Ave. Overhead spray
Cottonwood Road Babcock St. to Fallon St. Overhead spray
S. 8th Avenue Main St. to College St. Subsurface drip
Kagy Boulevard Willson Ave. to 7th Ave. Overhead spray
Oak Street Davis Ln. to 27th Ave. Overhead spray
N. 27th Avenue 1 median just north of Oak St. Overhead spray
S. 27th Avenue* Blackwood St. to Kurk Dr. Overhead spray
College Street 19th Ave. to Main St. Drip
N. 7th Avenue Aspen St. to Villard St. Drip
*Only the two southern-most medians are included in this contract
Other related services may be requested on an as needed basis. Locations may be added or removed from the contract at any time. Irrigation system type may change as the COB installs drought tolerant landscaping in place of turf grass in new and existing medians and city owned properties.
103
BY: ____________ _
Quote for Public Works Street Department Irrigation System Maintenance
Date: 3 .5.2018 City of Bozeman Public Works Contact: Katherine Maines
Phone/email: 582-2273 / kmaines@bozeman.net Prepared by: Josh Proff
TOTAL LUMP SUM BASE PRICE QUOTES for Irrigation Maintenance based on COB request with submittal date 3.16.2018
Spring Start-Up
Eight Hundred Seventy-Five Dollars and 00 Cents ($875.00) (Price in Words)
Startup systems in the Spring, usually late April to mid May, depending upon the weather. Install backflow protection devices removed during prior year's winterizations. Coordinate with City staff to tum on water to metered systems. Charge/pressure-test systems and run through all zones to inspect for proper operation. Change heads, nozzles, emitters, etc. as needed. Make adjustments to minimize overspray onto walkways and
roads. Program controllers for water-efficient/conservation operation; set overhead spray systems to operate between 10pm and 6am; set sub-surface and drip systems to operate between 6am and 12pm. The systems will not be set to the "on" operational position until the plant water requirements need to be supplemented.
Miscellaneous Repairs and Maintenance -as needed
Sixty Dollars and 00 Cents per hour ($60.00/hour) (Price in Words)
Monitor systems for obvious damage and/or leaks. Periodically perform thorough system run-through to check for damage or obstructions. Make adjustments to minimize overspray onto walkways and roads. Reprogram/adjust system controllers for seasonal operation.
Fall Winterization
One Thousand Two Hundred Dollars and 00 Cents ($1200.00) (Price in Words)
Winterize systems in the Fall, usually end of September to beginning of October, depending on the weather. Coordinate with City staff to tum off water to metered systems. Blow all water out of the systems utilizing a large-capacity air-compressor. Remove backflow assemblies, as-needed, and set other backflow prevention devices to their "winterized" positions. Deactivate irrigation controllers and tum power off to well-water control panels.
499 Hyalite View Drive Bozeman, MT 59718 josh@hydroli.com 406.570.0814
Exhibit B
104
105