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Home My WebLink About02-12-18 City Commission Minutes Bozo G q'� THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, February 12,2018 Mayor-Cynthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss: Present Commissioner- I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at the Dais: City Manager(CM)Andrea Surratt,City Attorney(CA) Greg Sullivan, City Clerk Robin Crough,Assistant City Manager(ACM)Anna Rosenberry,Assistant City Manager(ACM)Chuck Winn A. 05:00:05 PM (00:04:56)Call to Order—EARLY START TIME-5:00 PM-Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 5:00 PM. B. 05:00:11 PM (00:05:02) Pledge of Allegiance and a Moment of Silence C. 05:00:58 PM (00:05:49)Changes to the Agenda CM Surratt stated Consent Item 7 needs to be removed from the agenda and will be brought back at a later time. D. 05:01:36 PM (00:06:27)Action Items I 1. 05:01:39 PM (00:06:30) Continued from February 5, 2018: Strategic Plan for the City of Bozeman, Vision Strategies 7.2 through 7.4 and All of the Action Items in Number 7 (Surratt) �a 05:02:02 PM (00:06:53)7.2 Employee Excellence-Vision Strategy Cr. Krauss likes the red additions,and thinks it needs to be included. 05:04:47 PM (00:09:38)Motion to add the red language, which is "Have the attitude to do what it takes within the bounds of the law to serve the public. Be accountable and expect accountability from Page 1 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 others. Make demonstrated use of good judgement apart of the evaluation process for promotions." Commissioner-Jeff Krauss: Motion Deputy MaVor-Chris Mehl:2nd 05:05:33 PM (00:10:24)Amendment to the Motion to read"Recruit,retain, and value a diverse, well- trained, qualified and motivated team capable of delivering superior performance. Be accountable and expect accountability from others,make demonstrated use of good judgement a part of the evaluation process for promotions." Commissioner-Terry Cunningham: Motion Commissioner-Jeff Krauss:2nd 05:06:26 PM (00:11:17) Discussion Cr.Cunningham stated his reasons for the amendment. 05:07:14 PM (00:12:05) Vote on the Amendment to the Motion to read"Recruit,retain, and value a diverse, well-trained,qualified and motivated team capable of delivering superior performance. Be accountable and expect accountability from others,make demonstrated use of good judgement a part of the evaluation process for promotions."The amendment passed 5-0. Commissioner-TerrV Cunningham: Motion Commissioner-Jeff Krauss:2nd MaVor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-TerrV Cunningham:Approve 05:08:18 PM (00:13:09) Vote on the Motion as Amended to add the red language,and to read "Recruit, retain, and value a diverse, well-trained, qualified and motivated team capable of delivering superior performance. Be accountable and expect accountability from others,make demonstrated use of good judgement a part of the evaluation process for promotions."The motion passed 5-0. Commissioner-Jeff Krauss: Motion DeputV MaVor-Chris Mehl: 2nd Mayor-CVnthia Andrus:Approve DeputV MaVor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve Page 2 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 05:08:33 PM (00:13:24)7.3 Best Practices, Creativity& Foresight—Vision Strategy Cr.Cunningham suggested removing the third sentence. 05:09:19 PM (00:14:10)Motion for Strategy Z3 to read"Utilize best practices,innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them." Commissioner-Terry Cunningham: Motion Commissioner-Jeff Krauss:2nd 05:09:49 PM (00:14:40) Discussion Cr. Cunningham stated the two sentences were higher level than including the three. 05:10:45 PM (00:15:36) Vote on the Motion for Strategy Z3 to read"Utilize best practices, innovative approaches,and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them."The motion passed 5-0. Commissioner-Terry Cunningham: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 05:11:03 PM (00:15:54)7.4 Performance Metrics—Vision Strategy Cr. Cunningham asked what"community consulting" encompassed,and how would it be different than the outreach efforts proposed in Strategy 1. CM Surratt responded in detail. DM Mehl stated it will overlap with 1 a bit. Cr. Krauss stated this item is about environmental scanning. 05:15:21 PM (00:20:12)Motion for Strategy Z4 to read"Utilize key performance and cost measures to monitor, track and improve the planning and delivery of City programs and services, and promote greater accountability,effectiveness and efficiency. Learn from those outside city government and measure specific tasks for performance." Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham:2nd 05:16:10 PM (00:21:01) Discussion Page 3 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 DM Mehl stated this incorporates a broader definition. Cr. Krauss stated he is voting no as the removed orange is a key piece. 05:17:46 PM (00:22:37) Vote on the Motion for Strategy 7.4 to read"Utilize key performance and cost measures to monitor, track and improve the planning and delivery of City programs and services, and promote greater accountability, effectiveness and efficiency. Learn from those outside city government and measure specific tasks for performance."The motion passed 3-2. Mayor-Cynthia Andrus: Motion Commissioner-Jeff Krauss:2nd Mayor-Cynthia Andrus: Disapprove Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss: Disapprove Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 05:18:04 PM (00:22:55) Discussion DM Mehl asked why 7.5 was removed. It read 7.5 Funding for City Programs and Services. 05:21:37 PM (00:26:28)Motion to add a new 7.5 reading"Funding and Delivery of City Services. Develop equitable and sustainable sources of funding for appropriate City services, and deliver them in a lean and efficient manner." Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham: 2nd 05:23:41 PM (00:28:32) Discussion DM Mehl stated this makes us strive to keep taxes reasonable, and that programs are done as efficiently as possible. Cr.Cunningham wants this to include continuous improvement. Cr. Krauss stated he was open to Cr. Cunningham's idea, but this motion is a little ambiguous in the funding language. Cr. Pomeroy asked for clarification on "lean and efficient manner." DM Mehl stated this means in the most productive way possible to provide the most services with the least resources. Cr. Pomeroy stated this was already being done. Cr. Krauss discussed sustainable funding versus spending. DM Mehl stated this is being done, but keeps the Commission and staff accountable. Cr.Cunningham stated he would support 7.5 as originally stated,and would like to have a separate motion for continuous improvement. 05:31:56 PM (00:36:47)Amendment to the Motion to change "develop"to "use." Page 4 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd 05:32:05 PM (00:36:56) Discussion Cr. Krauss explained the intent of the amendment. DM Mehl agrees with the amendment. Cr.Cunningham clarified the amendment vs.the motion. 05:34:36 PM (00:39:27) Vote on the Amendment to the Motion to change "develop"to "use."The amendment passed 4-1. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd Manor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham: Disapprove 05:34:54 PM (00:39:45) Discussion Cr. Pomeroy stated this is already being done. 05:35:45 PM (00:40:36) Vote on the Motion as Amended to add a new 7.5"Funding and Delivery of City Services. Use equitable and sustainable sources of funding for appropriate City services,and deliver them in a lean and efficient manner."The motion passed 4-1. Deputy Mayor-Chris Mehl: Motion Commissioner-Terry Cunningham:2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham: Disapprove 05:35:58 PM (00:40:49)Motion to suggest a new 7.6.reading"Continuous Improvement. Through the application of lean government principles, identify and then implement the most efficient, value- added way of providing government services, eliminating waste and inefficient processes." Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd Page 5 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 05:36:48 PM (00:41:39) Discussion Cr.Cunningham stated the entire strategy for 7 mentions continuous improvement, but it is not stated in a strategy. DM Mehl if fine with this here or going away. Mayor Andrus asked if this boxes the City into doing something a certain way. Cr. Pomeroy doesn't think this is necessary since its being done. Cr. Krauss discussed activity-based fee tactics, but believes this is already under 7.5. DM Andrus stated this sounds too prescriptive. 05:43:10 PM (00:48:01) Vote on the Motion to suggest a new 7.6. reading"Continuous Improvement. Through the application of lean government principles,identify and then implement the most efficient, value-added way of providing governmental services,eliminated waste and inefficient processes."The motion failed 1-4. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus: Disapprove Deputy Mayor-Chris Mehl: Disapprove Commissioner-Jeff Krauss: Disapprove Commissioner-I-Ho Pomeroy: Disapprove Commissioner-Terry Cunningham:Approve 05:43:48 PM (00:48:39)Motion to vote on the strategies for Section 7 as presented. Deputy Mayor-Chris Mehl: Motion Commissioner-I-Ho Pomeroy: 2nd 05:44:35 PM (00:49:26)Motion withdrawn. 05:44:42 PM (00:49:33)Motion to approve Vision Strategies 7.2 through 7.4 with changes as discussed. Deputy Mayor-Chris Mehl: Motion Commissioner-I-Ho Pomeroy: 2nd 05:44:59 PM (00:49:50)Amendment to the Motion to add Strategy 7.5. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd 05:45:18 PM (00:50:09) Vote on the Amendment to the Motion to add Strategy 7.5. The motion passed 5-0. Page 6 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 Commissioner-Jeff Krauss: Motion DeputV Mayor-Chris Mehl:2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-TerrV Cunningham:Approve 05:45:31 PM (00:50:22) Vote on the Motion as Amended to approve Vision Strategies 7.2 through 7.5 with changes as discussed. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-CVnthia Andrus:Approve DeputV Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 05:45:45 PM (00:50:36)7.1 Values-Driven Culture 7.1 Cr. Pomeroy moved a into the parking lot. 7.2 Cr.Cunningham moved b into the parking lot. Cr. Pomeroy moved a and d into the parking lot,as well as e.She asked what the intent of f was. 05:59:43 PM (01:04:34)Continued to February 26, 2018. 06:00:00 PM (01:04:51) Recess Mayor Andrus called the Commission into recess until 6:05 PM. 06:06:01 PM (01:10:52)Call to Order Mayor Andrus called the meeting back to order at 6:06 PM. E. 06:06:09 PM (01:11:00) Public Service Announcements(approximately 6:00 PM) 1. No City Commission Meeting on February 19, 2018 and Closure of City Offices (Crough) City Clerk Crough stated city offices will be closed on Monday and there will be no City Commission meeting, but solid waste and recycling services will be on the normal schedule. F. 06:06:41 PM (01:11:32) FYI Page 7 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 • Cr. Pomeroy thanked staff for providing a flyer about snow-plowing. • Mayor Andrus discussed a conference she attended the previous week, and it's focus on technology.She also shared she was invited to the Mayor's Institute on Design.She also informed the public about the next Commission agenda. G. 06:11:53 PM (01:16:44) Mayoral Proclamation 1. 06:12:09 PM (01:17:00) Proclamation Honoring the 125th Anniversary of Montana State University .a Mayor Andrus read a proclamation honoring Montana State University. MSU President Waded Cruzado thanked the Commission, staff, and the public for the proclamation, and spoke of MSU's commitment to excellence.She discussed the year-long celebration and the monthly focus on each college at the university.She invited the Commission and public to the Bobcat Birthday Bash starting on Friday at noon, and continuing for three days. H. 06:19:39 PM (01:24:30) Minutes 1. 06:19:41 PM (01:24:32) Approve the Regular Meeting Minutes from December 18, 2017, January 8, January 22, and January 29, 2018, Special Meeting Minutes from January 4 and January 26, 2018, and User Access to Linked Minutes (Crough) L.a 06:19:50 PM (01:24:41)Motion and Vote to approve[the City Commission]minutes from December 18,2017,January 8,January 22,and January 29,2018 and special meeting minutes from January 4 and January 26,2018[as submitted]. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve I. 06:20:17 PM (01:25:08)Commission Disclosures There were no Commission disclosures. J. 06:20:29 PM (01:25:20)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services(LaMeres) .f a 2. Appoint a Sub-Committee of Two Commissioners to Review Depository Bonds and Pledged Securities as of December 31, 2017(Clark) ':L! 3. Formal Cancellation of the February 19, 2018 City Commission Meeting(Crough) •a Page 8 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 4. Authorize the City Manager to Sign a Database Access Agreement with the Montana Department of Transportation for Access to the Safety Information Management System (Kerr) . 5. Authorize the City Manager to Sign an Impact Fee Payment Agreement with Capstone Collegiate Communities LLC for South University District / Cattail Creek Drainage Basin Sanitary Sewer Improvements to be Installed in Lincoln Street, Willow Way, and South 14th Avenue(Kohtz) ', - 6. Authorize the City Manager to Sign a Memorandum of Agreement,a Certificate of Acceptance for a Public Use Easement, and a Certificate of Acceptance for a Temporary Construction Easement with the United States Postal Service (LISPS)for Construction of Improvements to Baxter Lane, Parcel 11 (United States Post Office) (Murray) _ !; Link, Inn fee SteFy Moll Spur T-Fail (25 YeaF Tnrm) (Peir Rt) .R_4- 8. Authorize the City Manager to Sign Task Order Number 16 with Dow)to Provide Right-of-Way Acquisition Services at the Intersection of Cottonwood Road and Oak Street as Part of the Current Term Contract(Hixson) 4- 9. Ordinance 1996 Final Adoption, Lot 5A, Annie Subdivision Phase 2 Zone Map Amendment, Changing 4.2419 Acres from R-3, Residential Medium Density to R-5, Residential Mixed Use High Density,Generally Located Northeast of the Intersection of North 27th Avenue and West Oak Street,Application 17300(Saunders) a 06:20:32 PM (01:25:23)City Manager Overview CM Surratt provided a brief overview of Consent Items 1-6, and 8-9. 06:23:51 PM (01:28:42) Public Comment There was no public comment. 06:24:04 PM (01:28:55)Motion and Vote to approve Consent Items 1-6,8, and 9 as submitted. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve K. 06:24:23 PM (01:29:14) Public Comment There was no public comment. Page 9 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 L. 06:24:58 PM (01:29:49)Action Items II 1. 06:25:01 PM (01:29:52) Continue the Hoover Way Subdivision Planned Unit Development (PUD)from February 12, 2018 to February 26, 2018,Application 17546(Jadin) a 06:25:29 PM (01:30:20) Public Comment There was no public comment. 06:25:39 PM (01:30:30)Motion and Vote to continue the Hoover Way Planning Unit Development application from February 12,2018 to February 26,2018. The motion passed 5-0. Commissioner- I-Ho Pomeroy: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 2. 06:26:08 PM (01:30:59)Continue the Hoover Way Subdivision Preliminary Plat from February 12, 2018 to February 26, 2018,Application 17117(Jadin) " ~a 06:26:19 PM (01:31:10) Public Comment There was no public comment. 06:26:56 PM (01:31:47)Motion and Vote to continue the Hoover Way Preliminary Plat application from February 12,2018 to February 26,2018. The motion passed 5-0. Commissioner-TerrV Cunningham: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-TerrV Cunningham:Approve 3. 06:27:27 PM (01:32:18) Ziegler Annexation and Zone Map Amendment, Annexation of 3.12 Acres and Amendment to the City Zoning Map for the Establishment of a Zoning Designation of M-1"Light Manufacturing", Located at 703 Bridger Drive,Application 17423(Saunders) a 06:27:30 PM (01:32:21)Staff Presentation Community Development Manager Chris Saunders discussed the Ziegler property annexation and zone Page 10 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 map amendment. No public comment has been received,and the Zoning Commission recommends favorably. 06:29:57 PM (01:34:48)Applicant Presentation Alana Griffith stated the conditions are reasonable to her, and her client agrees. 06:30:27 PM (01:35:18)Questions of Applicant DM Mehl asked if the applicant had read and agrees with the findings in the staff report. 06:30:46 PM (01:35:37) Public Comment There was no public comment. 06:31:11 PM (01:36:02) Motion that having reviewed and considered the staff report, application materials,public comment, and all information presented,I hereby adopt the findings presented in the staff report for application 17423 and move to approve the Ziegler Annexation with recommended terms of annexation,and direct staff to prepare an annexation agreement for signature by the parties. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl:2nd 06:31:32 PM (01:36:23) Discussion Cr. Krauss stated this is essentially within city limits and this is the logical next step. DM Mehl also agrees this makes sense. Cr. Pomeroy stated this is surrounded by the city and this is consistent zoning. Cr.Cunningham agrees with the staff findings. Mayor Andrus also supports the motion for all the previously-stated reasons. 06:33:05 PM (01:37:56) Vote on the Motion that having reviewed and considered the staff report, application materials,public comment, and all information presented,I hereby adopt the findings presented in the staff report for application 17423 and move to approve the Ziegler Annexation with recommended terms of annexation,and direct staff to prepare an annexation agreement for signature by the parties. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 06:33:16 PM (01:38:07)Motion that having reviewed and considered the staff report,application materials,public comment,recommendation of the Zoning Commission and all information presented, Page 11 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 I hereby adopt the findings presented in the staff report for application 17423 and move to approve the Ziegler Zone Map Amendment, with contingencies required to complete the application processing. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd 06:33:38 PM (01:38:29) Discussion Cr. Krauss stated the zoning matches the county zoning, and this makes sense. 06:34:09 PM (01:39:00) Vote on the Motion that having reviewed and considered the staff report, application materials,public comment,recommendation of the Zoning Commission and all information presented,I hereby adopt the findings presented in the staff report for application 17423 and move to approve the Ziegler Zone Map Amendment, with contingencies required to complete the application processing. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-TerrV Cunningham:Approve 4. 06:34:22 PM (01:39:13) Bozeman School District 7 (BSD7)Van Winkle Stadium (High School) Improvements Informal Review,Application 18016 (Johnson) L a 06:34:39 PM (01:39:30)Staff Presentation ACM Winn discussed the nature of the stadium informal and it's relation to the bond issue. Planner Courtney Johnson noted the parties involved, including the BSD7 and their consultants.She provided the project history,the interlocal agreement with BSD7 that guides this process, provided the vicinity map,the existing site, drop off/loading areas, bicycle connectivity and access, pedestrian access, pedestrian safety, emergency response, parking and traffic,stadium lighting. Development Review Engineer Shawn Kohtz discussed proposed street improvements, emergency secondary means of egress,sanitary sewer service, a needed traffic impact study,and the missing sidewalk segment on 15ch 06:52:32 PM (01:57:23) Questions of Staff DM Mehl asked why on-site parking went up after school hours. He asked about public safety requirements in the future. He asked about water rights. Cr. Pomeroy asked about city jurisdiction over school properties. Cr.Cunningham asked if the 151h intersection will be a public safety issue. He asked about the City's role in mitigating contaminated aquifers. Page 12 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 Cr. Krauss if moving the stadium will require a light at 11th and Durston or changes at 151h and Durston. He asked how many seats will be added to the stadium,and if there will be more standing room or more attendance. He asked if any noise mitigation measures have been proposed, and would they be under our noise requirements. DM Mehl asked about exemptions on school property. CA Sullivan explained the agency exemption process. Mayor Andrus asked if the City will be asking the school district to add the missing sidewalk. 07:11:10 PM (02:16:01)Applicant Presentation Jeff Lucien, applicant,stated he was here to field questions. 07:11:41 PM (02:16:32)Questions of Applicant DM Mehl asked if the school district was here,and if they could come next time. He asked why the new high school was removed from consideration. He asked what would happen to the current stadium. He asked when he expected the parking study to be completed. Cr. Cunningham asked about the stadium's capacity, need,and parking. Cr. Krauss asked about the projected cost of the project. He asked how emergency services would enter ifThibault Way was blocked. He asked if the proposal has an upgraded sound system. Mayor Andrus asked about drop-off and pickup. CM Surratt clarified that if this is just a site plan, it doesn't come back to the Commission, only if there are exemptions. 07:26:21 PM (02:31:12) Public Comment Mayor Andrus opened public comment. 07:26:39 PM (02:31:30) Chris Wassia Public Comment Mr.Wassia discussed the missing infrastructure on 11th. He supports the stadium, but he there are some entrance/parking nuances that need to be addressed. He thanked staff for putting time in to try to come up with good comments. 07:30:14 PM (02:35:05)Abigail Brewer,Public Comment Ms. Brewer discussed the lack of transparency with the school district in choosing this location and not the new high school.She discussed the disturbances she's experienced living next to the high school. 07:33:23 PM (02:38:14) Discussion DM Mehl thanked staff for their work. He noted the process is working to refine the project. He strongly stressed the public safety angle. Cr. Pomeroy stated it was important to review this project as a whole and consider parking,the neighborhood, and public safety. Cr.Cunningham commended staff for reacting to a timetable that is not ours, and discussed the need for safety around the campus. Cr. Krauss stated the drop-off and pickup is not well thought out. He expressed sympathy for the Page 13 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 neighbors. Mayor Andrus agreed with the other Commissioners, and stressed public safety.She asked them to also think about noise. 07:49:13 PM (02:54:04) Recess Mayor Andrus called the Commission into recess until 7:55 PM. 07:56:59 PM (03:01:50)Call to Order Mayor Andrus called the Commission back to order at 7:56 PM. 5. 07:57:02 PM (03:01:53) Ordinance 1994 Provisional Adoption, Zone Text Amendments to Multiple Sections Initiated by the City Commission During Consideration of the Unified Development Code (UDC) Update Project in Response to Public Comment and Commission Discussion and Collectedly Referred to as "Pile B" Amendments; Subjects Included are Deviations and Criteria for Demolition within the Neighborhood Conservation Overlay District, Accessory Dwelling Units, Standards Applicable to Cottage Housing Developments, Modifying Requirements for Separation of Medical Marijuana Facilities from Schools,and Off- Site Parking for Residential Uses;Application 17597 (Rogers) -4C= 07:57:36 PM (03:02:27)Staff Presentation on Section 2 Planner Tom Rogers discussed the"Pile B"text amendments,which includes nine proposed amendments. He started with Section 2,which allows deviations to new construction. 08:01:50 PM (03:06:41)Questions of Staff on Section 2 Cr. Krauss stated the "overall pattern of the neighborhood"was too broad,and asked how staff could deal with that, how does staff define neighborhoods? DM Mehl asked if this would increase flexibility. Cr.Cunningham asked to what construction this would apply, and would this apply in 13-3, and if so, how do historic structures fit in? He asked if this was more of an objective or subjective regulation. Mayor Andrus asked if this is solving a problem. He responded this amendment is a result of public comment. 08:13:59 PM (03:18:50)Staff Presentation on Section 3 Section 3 refers to an optional review piece. 08:15:00 PM (03:19:51)Questions of Staff on Section 3 DM Mehl clarified that this is provisional only, and if the language is different in the formal review. 08:15:57 PM (03:20:48)Staff Presentation on Section 4 Section 4 refers to height restrictions on Accessory Dwelling Units. Page 14 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 08:20:13 PM (03:25:04)Staff Presentation on Sections 5 and 6 Section 5 adds a section removing density limitations on cottage housing when it meets the affordable housing requirement.Section 6 eliminates the geographic constraint for cottage housing. 08:21:22 PM (03:26:13)Staff Presentation on Section 7 Section 6 refers to the distance requirements for medical marijuana facilities. 08:22:05 PM (03:26:56) Questions of Staff on Section 7 Cr. Pomeroy asked the practical difference of the distance change. 08:24:11 PM (03:29:02)Staff Presentation on Section 8 Section 8 refers to off-site parking, increasing the restriction up to 300 feet. 08:24:55 PM (03:29:46)Questions of Staff on Section 8 Mayor Andrus asked for the context of this initial amendment. 08:26:26 PM (03:31:17)Staff Presentation Continued Mr. Rogers discussed the Zoning Commission's vote, and public comment received. 08:27:16 PM (03:32:07) Questions of Staff Cr.Cunningham asked about the claim that this moves land decisions to the free market. DM Mehl asked when this was returning for final adoption. 08:29:30 PM (03:34:21) Public Comment Mayor Andrus opened public comment. 08:29:44 PM (03:34:35)Susan Riggs,Public Comment Ms. Riggs spoke in support of expanding deviations to new construction.She stated this has allowed some special and new projects. 08:31:19 PM (03:36:10)Motion that having reviewed and considered the application materials,public comment,Zoning Commission recommendations, and all the information presented,I hereby adopt the findings presented in the staff report for application 17597 and move to provisionally adopt Ordinance 1994, the Pile B zone text amendment, excepting Section 2.A.1. Deputy Mayor-Chris Mehl: Motion Commissioner-I-Ho Pomeroy: 2nd 08:31:50 PM (03:36:41) Discussion DM Mehl stated he is just removing the section about neighborhoods. Cr. Pomeroy especially likes the cottage housing amendments. Cr.Cunningham thanked staff for their presentation, and going beyond by helping the Commission Page 15 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 anticipate needs. He supports the motion, but thinks whenever possible the code should be as specific as possible. Cr. Krauss does not support the relaxation in the distance for medical marijuana facilities, but supports the package as a whole. Mayor Andrus also supports the package, but she doesn't think Section 2 necessarily makes the UDC more clear. 08:42:42 PM (03:47:33) Vote on the Motion that having reviewed and considered the application materials,public comment,Zoning Commission recommendation, and all the information presented,I hereby adopt the findings presented in the staff report for application 17597 and move to provisionally adopt Ordinance 1994, the Pile B zone text amendment,excepting section 2.A.1. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-TerrV Cunningham:Approve 6. 08:42:56 PM (03:47:47) Ordinance 1997 Provisional Adoption, a Zone Text Amendment for Changes to the Unified Development Code(UDC)to Create a New Residential Use and Assign it to Specific Zoning Districts with Associated Review Standards and Procedures for Transitional and Emergency Housing,Application 18011 (Rogers) -.o 08:43:23 PM (03:48:14)Staff Presentation Senior Planner Tom Rogers took earlier Commission direction to draft this ordinance, and has worked with HRDC to do so. He discussed the role of SUPS in the new, updated code, and the supplemental use criteria.Staff does recommend approval.The Zoning Commission recommended approval. 08:49:20 PM (03:54:11)Questions of Staff Cr. Pomeroy thanked Mr. Rogers for his flexibility, and this allows the City to be more flexible as well. Cr.Cunningham asked if M-1 are generally one story. He asked if this will be used for halfway houses. DM Mehl asked when the final adoption of this would be as well. Cr. Krauss asked about considerations for provisions of services. DM Mehl asked about the criteria of distance to a bus stop. 08:56:17 PM (04:01:08) Public Comment Mayor Andrus opened public comment. 08:56:30 PM (04:01:21)Heather Grenier,Public Comment Ms. Grenier thanked staff for their drafting this with them.She reiterated that this will greatly benefit Page 16 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 the community.She noted the numbers housed by the Warming Center. 08:58:28 PM (04:03:19)Susan Riggs,Public Comment Ms. Riggs stated there is only one issue of where beds can be placed in the buildings. She discussed proposed alternate language.She stated this isn't a significant change in policy. 09:01:57 PM (04:06:48)Questions of Staff Cr. Cunningham asked if HRDC's proposal is new to staff, and what is staffs finding. 09:03:20 PM (04:08:11)Motion that having reviewed and considered the application materials,public comment,Zoning Commission recommendation, and all the information presented,I hereby adopt the findings presented in the staff report for application 18011 and move to provisionally adopt Ordinance 1997 the Transitional and Emergency Housing zone text amendment. Commissioner- I-Ho Pomeroy: Motion Commissioner-Terry Cunningham: 2nd 09:03:58 PM (04:08:49) Discussion Cr. Pomeroy thanked staff for their strong support in drafting this, as the community needs this. Cr. Cunningham thanked local institutions working as a safety net. Cr. Krauss stated adding a land use designation is a significant change in policy. DM Mehl stated this is a significant change as well, but he will be voting for this. 09:14:33 PM (04:19:24)Amendment to the Motion to instruct the city manager to work with staff to develop a set of standards and guidance that inform the best locations of future transitional housing. Deputy Mayor-Chris Mehl: Motion Commissioner-Jeff Krauss:2nd 09:14:59 PM (04:19:50) Discussion Cr. Krauss stated this will fill in the missing blanks. Cr. Pomeroy stated she doesn't think the amendment is needed. Mayor Andrus supports the amendment, but she doesn't think this segment of the population needs to be put in certain places. DM Mehl stated the intent is to be simple guidance for practicality. Cr. Pomeroy liked the mayor's comments. Cr. Cunningham supports contingencies specified as long as entire classes of zoning aren't eliminated. 09:20:13 PM (04:25:04) Vote on the Amendment to the Motion to instruct the city manager to work with staff to develop a set of standards and guidance that inform the best locations of future transitional housing. The motion passed 4-1. Deputy Mayor-Chris Mehl: Motion Commissioner-Jeff Krauss:2nd Page 17 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy: Disapprove Commissioner-Terry Cunningham:Approve 09:20:25 PM (04:25:16) Discussion DM Mehl supports the main motion and discussed his reasons. Cr. Pomeroy discussed the ability of tiny houses to help homeless. 09:23:20 PM (04:28:11) Vote on the Motion as Amended that having reviewed and considered the application materials,public comment,Zoning Commission recommendation, and all the information presented, I hereby adopt the findings presented in the staff report for application 18011 and move to provisionally adopt Ordinance 1997 the Transitional and Emergency Housing zone text amendment, and that the city manager to work with staff to develop a set of standards and guidance that inform the best locations of future transitional housing The motion passed 5-0. Commissioner-I-Ho Pomeroy: Motion Commissioner-Terry Cunningham: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 7. 09:23:36 PM (04:28:27)Consider the Bozeman Sports Parks Foundation Request for a Loan to Install Artificial Turf Fields at the Bozeman Sports Park, to be Repaid with Field User Fees (Rosenberry) 7L 09:23:56 PM (04:28:47)Staff Presentation ACM Anna Rosenberry thanked the Sports Park Foundation Board for their work in this collaboration. She discussed the history of the foundation, and tonight's request of borrowing up to$1.7 million to build two artificial turf fields at the Sports Park. She discussed the City's borrowing capacity.She noted the user fee financial summary. Tony Rich, Chairman of the Bozeman Sports Park Foundation, discussed the rationale for coming up with the numbers. ACM Rosenberry spoke of the benefits,vulnerabilities, and risks of collaboration on this project. She discussed the proposed next steps. 09:41:38 PM (04:46:29)Questions of Staff Cr.Cunningham asked about the benefits of artificial turf as a surface. Parks and Recreation Director Mitch Overton responded in detail. Cr. Cunningham asked about allowing third parties scheduling control of fields. He asked if the use fees will be incorporated into the upcoming budget. He asked for Page 18 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 clarification on the turf field calculations. Cr. Pomeroy asked if the turf fields can be used for more months out of the year.She asked about the General Fund making the payment if the foundation cannot pay. DM Mehl asked if fees were currently charged for fields now, and what the fees were. 10:00:06 PM (05:04:57) Meeting Extended Mayor Andrus extended the meeting to 10:20 PM. 10:00:12 PM (05:05:03)Questions of Staff Continued DM Mehl asked how fees were currently collected. He also asked about the bidding of the project, and what would happen if there were a delay. 10:03:52 PM (05:08:43) Point of Order Cr. Krauss notified Mayor Andrus he needed to leave in a few minutes. 10:03:57 PM (05:08:48)Questions of Staff Continued Mayor Andrus asked why this money was used for S. 8th Street,as well as about additional monies received and where they would go.ACM Rosenberry responded. 10:06:55 PM (05:11:46)Cr. Krauss left for evening. 10:07:14 PM (05:12:05)Questions for Staff Continued Mayor Andrus asked why there was a large increase after the first two years.ACM Rosenberry responded. 10:08:17 PM (05:13:08) Public Comment Mayor Andrus opened public comment. 10:08:23 PM (05:13:14)Chase Rose Public Comment Mr. Rose, Campaign Manager and Acting Executive Director of the Bozeman Sports Park Foundation, spoke of user fees, and that the foundation has the support of the largest user groups. 10:11:47 PM (05:16:38)Bridget Eckstrom,Public Comment Ms. Eckstrom stated this is a great way to set up and grow the park. 10:13:38 PM (05:18:29)Questions of Applicant DM Mehl asked if the Foundation could assure they could cover the first year without fees. Mayor Andrus asked if it was possible to shorten the loan term from 20 years. Cr. Pomeroy asked for clarification about the calculation of revenues. 10:18:27 PM (05:23:18) Meeting Extended Mayor Andrus extended the meeting to 10:30 PM. Page 19 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 10:18:31 PM (05:23:22)Motion to direct the City Manager to continue to work with the Sports Park Foundation to develop agreements to:(i)require the Sports Park Foundation to pay an amount equal to the City's debt payments on a loan of up to$1,700,000 to construct sports fields and related infrastructure,including purchase of two turf fields;and(H)authorize the Foundation to collect user fees and operate the Sports Park through a user group or management agreement for Commission approval at future dates. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd 10:19:10 PM (05:24:01) Discussion Cr. Cunningham discussed the benefits of the project and the motion. DM Mehl will support the motion and discussed some potential amendments. Cr. Pomeroy stated she hopes the Foundation can get enough user fees for this to work so the City won't need to use the General Fund to cover this. Mayor Andrus supports this,although she has been cautious about this project, but the Foundation has been a good partner.She echoed DM Mehl that this needs to be a public park. 10:27:21 PM (05:32:12) Vote on the Motion to direct the City Manager to continue to work with the Sports Park Foundation to develop agreements to:(i)require the Sports Park Foundation to pay an amount equal to the City's debt payments on a loan of up to$1,700,000 to construct sports fields and related infrastructure,including purchase of two turf fields;and(H)authorize the Foundation to collect user fees and operate the Sports Park through a user group or management agreement for Commission approval at future dates. The motion passed 4-0. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner- I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 8. 10:27:32 PM (05:32:23)Ordinance 2000 Provisional Adoption,Amending Sec. 2.02.020 of the Bozeman Municipal Code(BMC) Regarding Presiding Officer Status(Sullivan) 10:27:35 PM (05:32:26)Continued to February 26, 2018.[Clerk's note:this was moved the next day to a later agenda. There are no noticing requirements that prevent this.] 9. 10:27:45 PM (05:32:36) Appointment(s) to the Bozeman Midtown Urban Renewal Board (MURB) (Sweeney) ': f a Page 20 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 10:27:58 PM (05:32:49) Discussion Cr.Cunningham commended the board and these reapplicants are a good fit. 10:28:36 PM (05:33:27)[Motion and Vote to appoint Austin Rector to the non-voting position appointed by the City Commission—At Large, expiring January 31,2022;Scott Hedglin to the voting position appointed by the Mayor, expiring January 31,2022;and Nick Rodgers to the non-voting position appointed by the City Commission,expiring January 31,2022 to the Bozeman Midtown Urban Renewal Board.]The motion passed 4-0. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 10. 10:28:56 PM (05:33:47) Appointment(s) to the Impact Fee Advisory Committee (IFAC) (Sweeney) _ a 10:29:03 PM (05:33:54)Motion and Vote to reappoint(Jacki McQuire to the Certified Public Accountant who shall hold no other public office or employment position, expiring December 31,2019; Randy Carpenter to a Citizen of Bozeman not employed in the development industry position, expiring December 31,2019;James Nickelson to the Other Member as selected by the City Commission position, expiring December 31,2019;and Chris Budeski to the Land Developer position, expiring December 31,2019 to the Impact Fee Advisory Committee.]The motion passed 4-0. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Absent Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve M. 10:29:30 PM (05:34:21) FYI/Discussion • Community Development Director Marty Matsen stated that the Affordable Housing Manager has been hired and will be starting on February 20, 2018. N. 10:30:20 PM (05:35:11)Adjournment Mayor Andrus adjourned the meeting at 10:30 PM. Page 21 of 22 Bozeman City Commission Meeting Minutes,February 12,2018 IZ C n is L.Andrus Mayor ATTEST: ,f-3C-ate ♦ 4 r 1 K.y �� /r • < Robin Crough • - „ r City Clerk . , 3V ., ��TIN CD• `;. PREPARED BY: Robin Crough City Clerk Approved on: Page 22 of 22