HomeMy WebLinkAbout03-19-18 City Commission Packet Materials - M1. February 2018 Minutes
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Robin Crough, City Clerk Andrea Surratt, City Manager SUBJECT: Approve the Regular Meeting Minutes from February 5, February 12, and February 26, 2018, Executive Session Minutes from January 8, 2018, and User Access to Linked Minutes MEETING DATE: March 19, 2018
AGENDA ITEM TYPE: Minutes NOTE: For PCs, your internet browser must be Internet Explorer Version 10 or higher. Google
Chrome, Firefox or Safari all work as well.
To view the video and the minutes of February 5, 2018 that are linked to the video please click here (minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of February 12, 2018 that are linked to the video please click
here (minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of February 26, 2018 that are linked to the video please click here (minutes are located by clicking on the related documents tab above agenda).
RECOMMENDATION: Approve the Regular and Executive Session City Commission Minutes as submitted. SUGGESTED MOTION: I move to approve the City Commission minutes from February 5,
February 12, and February 26, 2018, and Executive Session minutes from January 8, 2018 as
submitted.
BACKGROUND: The January 8, 2018 Executive Session minutes were circulated for review and preliminary approval at a prior City Commission meeting.
In 2013, The Clerk’s Office identified goals related to the Commission’s priority of Improving Technology Utilization and Proficiency. Improvements included:
• Live streaming broadcast of the City Commission Meeting
9
• Meeting efficiency
• Better access of meeting information for staff and the public
• Time savings
• Streamlined approach to citizen involvement and public comment
Since August of 2013, the City Commission Minutes have been linked with audio and video using AV Capture. In addition to the City Commission, many Citizen Advisory Boards utilize the system as well. LOCATION: The AV Capture Archives and Live Streaming of City Commission Minutes and Meetings can be found at www.bozeman.net by choosing the “I want to…” top menu item, and selecting the bottom right link “Watch a commission or board meeting video.” VIEWING: Using the drop-down menu immediately below the AV Capture icon, select
Recorded (all previously recorded meetings), Streaming Live (meetings currently being streamed in real-time), or Upcoming (future meetings that will be streamed live). Selecting a meeting should automatically start the video. The draft minutes and all associated materials from the meeting are located under the video in the Attached Documents area. Final minutes are available here once formally approved. Users can then can click on each time-stamped hyperlink to find the section
that they wish to view from the meeting. If the video does not automatically start at that point, the user may need to press play on the video itself. Users are always welcome to contact the City Clerk’s Office at 582-2320 or email agenda@bozeman.net for assistance.
ALTERNATIVES: As suggested by Commission. UNRESOLVED ISSUES: None. FISCAL EFFECTS: None.
Attachments: Draft Minutes Report Prepared on March 13, 2018
10
Page 1 of 28
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, February 05, 2018
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, Assistant
City Manager (ACM) Chuck Winn, Finance Director (FD) Kristin Donald, Deputy City Clerk Brenda
Sweeney
A. 05:00:00 PM (00:01:36) Call to Order – EARLY START TIME - 5:00 PM - Commission Room, City Hall,
121 North Rouse
Mayor Andrus called the meeting to order at 5:00 PM.
B. 05:00:09 PM (00:01:45) Pledge of Allegiance and a Moment of Silence
C. 05:00:52 PM (00:02:28) Changes to the Agenda
There were no changes to the agenda.
D. 05:01:00 PM (00:02:36) Action Items I
1. 05:01:02 PM (00:02:38) Continued from January 29, 2018: Strategic Plan for the City of
Bozeman, Action Items for Vision Statements 1-6, All Contents of Vision Statement 7
(Surratt)
05:01:06 PM (00:02:42) Public Comment
Mayor Andrus opened public comment.
05:01:19 PM (00:02:55) Ralph Zimmer, Public Comment
Mr. Zimmer is the chairperson of the Bozeman Area Pedestrian and Traffic Safety Committee. Mr.
Zimmer emphasized the need for properly addressing non-motorized travel as well as separated shared-
use paths.
11
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 2 of 28
05:02:29 PM (00:04:05) 4.2 Modifications or Additions
Mayor Andrus asked the Commission if there is anything they want to add or modify to the action items
in 4.2. She stated the last item changed was to move 4.2 g) which is “Identify Trail Connection Gaps” to
4.5.
DM Mehl asked for clarification from staff that 4.2 c), is ongoing.
ACM Winn confirmed there is nothing in the parking lot for 4.2.
05:04:40 PM (00:06:16) 4.2 Continued
4.2 c)
DM Mehl asked to put 4.2 c), e), f) and g) in the parking lot.
Cr. Krauss asked to put 4.2 a) in the parking lot.
05:05:43 PM (00:07:19) Discussion
Mayor Andrus asked for clarification from staff whether the current process is still taking things out of
4.2 and putting them in the parking lot or putting them back into the strategic plan.
ACM Winn reviewed what had been put in the parking lot at this point.
Mayor Andrus requested to move on to 4.3 to take items out of the strategic plan and put them in the
parking lot if needed.
Cr. Cunningham stated his impression of where the process stands at 4.2.
DM Mehl asked what the written record states.
Deputy City Clerk Sweeney stated the last motion passed in last week’s Commission meeting was to
move 4.2 g) into 4.5.
Mayor Andrus inquired whether everything has been taken out of all of strategy 4 and moved into the
parking lot and now items are being moved back in to the plan.
ACM Winn reviewed what is left in 4.3, 4.4, and 4.5.
Mayor Andrus requested to move on to 4.3.
ACM Winn inquired how Mayor Andrus wants to handle the three items in 4.2 that were just requested
to go into the parking lot.
Mayor Andrus confirmed those items will be readdressed.
05:09:45 PM (00:11:21) 4.3 Strategic Infrastructure Choices
DM Mehl suggested combining the a)’s under 4.2 and 4.3. He stated that 4.2 a) is about the triangle
growth plan, and 4.3 a) is about managing growth adjacent to the city and they are very similar.
05:11:03 PM (00:12:39) Motion to restore 4.3 a) to read “Manage Growth Adjacent to City (Donut).
Prioritize continuing to allocate resources to address growth in the greater (small g) Bozeman area
(small a).”
05:11:29 PM (00:13:05) Discussion
Cr. Mehl stated that if, how and where we grow outwardly is a big consideration for us at a tremendous
cost.
Cr. Cunningham had nothing to add.
Cr. Krauss will support it and talked about the triangle growth plan relative to growth toward Belgrade
12
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 3 of 28
and Four Corners.
05:16:13 PM (00:17:49) Vote on the Motion to restore 4.3 a) to read “Manage Growth Adjacent to City
(Donut). Prioritize continuing to allocate resources to address growth in the greater (small g) Bozeman
area (small a).” The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
05:16:27 PM (00:18:03) Discussion
Cr. Cunningham pointed out he put 4.3 f), Stormwater Control, in the parking lot only because he was
unsure whether it is ongoing.
CM Surratt confirmed Stormwater Control is an ongoing program.
Cr. Cunningham inquired whether 4.3 d), Implement the Water Resources Plan, would fall into the same
category.
CM Surratt confirmed it is a current and ongoing implementation.
Mayor Andrus asked ACM Winn to show what is in 4.3.
05:18:29 PM (00:20:05) Motion to restore 4.3 h), “Annexation of Islands and Critical Adjacent Lands.”
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
05:18:42 PM (00:20:18) Discussion
Cr. Mehl pointed out annexation of islands has been a goal of the city for a long time and also talked
about safety, fairness and the reflection of our goal of a well-run city.
Cr. Cunningham pointed out the key words for him are “Investigate the development of new annexation
policies…” and would like to have the full benefit of the knowledge of options, policies and objectives.
Cr. Krauss will vote against it and sees it as slippery slope.
Mayor Andrus thinks the idea of investigating new annexation policies is something we should be
reviewing.
05:23:23 PM (00:24:59) Vote on the Motion to restore 4.3 h), “Annexation of Islands and Critical
Adjacent Lands.” The motion passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
13
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 4 of 28
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
05:23:35 PM (00:25:11) Motion to restore 4.3 j) from the parking lot to the plan and to read
“Encourage County-wide Local Gas Taxes.”
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
05:27:50 PM (00:29:26) Discussion
Cr. Pomeroy talked about the amount of infrastructure to repair, and there is more revenue generated
with taxes, so that is one way we need to continue working with the County.
Cr. Krauss talked about the general rule of 70% of local option and sales taxes are paid by locals and the
amount of money being spent in Gallatin County by out-of-state tourists alone and how much of that is
highway fuel.
Cr. Mehl supports the intent and thinks it belongs in1.3 along with the rest of the legislative agenda.
Cr. Cunningham stated that in the goal of streamlining and simplifying, he believes it would fall under
“development and support of a legislative agenda”.
Cr. Mehl clarified 1.3 talks about collaborating with public agencies whether it’s the Legislature or the
County.
Mayor Andrus agrees and thinks this conversation has come up before and the County could do this at
any time, but they have not done it and we still have infrastructure needs.
Cr. Krauss commented that it sets up his “no” vote for a changed 1.3.
05:34:37 PM (00:36:13) Vote on the Motion to restore 4.3 j) from the parking lot to the plan and to
read “Encourage County-wide Local Gas Taxes.” The motion failed 2-3.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Disapprove
Deputy Mayor - Chris Mehl: Disapprove
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Disapprove
05:35:02 PM (00:36:38) 4.4 Vibrant Downtown, Districts & Centers
Cr. Mehl asked what is currently in 4.4. He asked about 4.4 d) and noted f) and g) are missing.
Mayor Andrus confirmed there is an ongoing strategic parking plan specifically around the downtown
area and should be in the parking lot.
14
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 5 of 28
05:37:54 PM (00:39:30) Motion to move 4.4 d), “Infrastructure for Non-motorized Transportation” into
the parking lot.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
05:38:06 PM (00:39:42) Vote on the Motion to move 4.4 d), “Infrastructure for Non-motorized
Transportation” into the parking lot. The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
05:38:18 PM (00:39:54) Discussion
Mayor Andrus stated that 4.4 f), which is “Update the Downtown Plan” and 4.4 g), which is “NCOD” should
be in the “keep” category and currently the only items in 4.4.
Cr. Pomeroy asked to put 4.4 g), “NCOD” in the parking lot. She
Mayor Andrus stated what has been done is to move them into the parking lot and then voted to bring
them back. She indicated that “NCOD” can be moved to the parking lot but asked for further
recommendations to bring items from the parking lot back into 4.4.
05:39:50 PM (00:41:26) Motion to bring the “NCOD” back to 4.4.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
05:40:03 PM (00:41:39) Discussion
Cr. Mehl talked about what the NCOD covers and stated it will take a lot of finesse in doing because it
will combine the desire for infill and a vibrant downtown area with historic preservation.
Cr. Krauss stated there are number of reasons to do this and talked about the amount of debate over
the last year.
Cr. Pomeroy talked about her intention of putting the NCOD in the parking lot to make smaller goals.
Mayor Andrus stated the conservation overlay district is not something we are currently doing and were
going to wait until a historic preservation officer was in place to help with next steps with the NCOD.
Cr. Pomeroy clarified her understanding of the process is to make smaller goals to accomplish and then
if there is time left, bring items back to the parking lot.
Cr. Cunningham believes the NCOD and growth strategy discussions are important to have involving the
community. He is in support.
15
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 6 of 28
Mayor Andrus is in support and thinks it is important to take steps in looking at the overlay district for
the benefit of the entire community.
05:47:41 PM (00:49:17) Vote on the Motion to bring the “NCOD” back to 4.4. The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
05:48:10 PM (00:49:46) 4.5 Housing and Transportation Choices
Cr. Cunningham put 4.5 a) in parking lot with the intent to make it more specific. He provided ACM
Winn with the proposed motion.
05:48:41 PM (00:50:17) Motion to change 4.5 a) to “Develop a comprehensive affordable housing
action plan that: 1) mandates the creation of affordable housing across all dwelling unit types; 2)
provides prescribed flexibility in the manner in which the mandate can be accomplished; 3) provides a
meaningful and reliable source of funding for the construction of affordable housing and for
affordable housing loans; 4) actively encourages Bozeman’s major employers to develop work force
housing programs for their employees.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
05:49:27 PM (00:51:03) Discussion
Cr. Cunningham talked about the ripple effects affordable housing has in our community which require
a crisis action plan. He talked about the specificity of the motion which addresses intent about what the
commission expects to come back to them. He talked about flexibility in allowing development the
community to achieve those goals. He spoke about loan funds and work force housing.
Cr. Mehl talked about an affordable housing plan as a priority and the four major pillars of any option.
He outlined the pillars of raising money to provide it, offer other incentives, mandated requirement and
working with other employers to see if they can provide housing. He will support it based on the motion
encompassing those four pillars.
05:54:09 PM (00:55:45) Amendment to the Motion to change “meaningful” to “substantial” in number
3).
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
16
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 7 of 28
05:54:32 PM (00:56:08) Discussion
Cr. Krauss spoke to the qualitative intent behind the change.
Cr. Cunningham appreciates the clarity and supports the change.
Cr. Pomeroy agrees with Cr. Cunningham and is in support.
05:55:19 PM (00:56:55) Vote on the Amendment to the Motion to change “meaningful” to
“substantial” in number 3). The amendment passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
05:55:30 PM (00:57:06) Amendment to the Amended Motion to insert a comma after “substantial”
and insert “broad-based…”
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
05:55:54 PM (00:57:30) Discussion
Cr. Krauss does not believe the current language is broad based enough and is narrowly focused. He
used an example of a mill levy that falls under the tax cap that employers pay as well as commercial and
applies to everybody. He talked about everyone contributing to affordable housing.
Cr. Cunningham explained his support of the motion. He used the example of the Bend program that is
broad-based and requires a fee for any new construction. He does not see that as a qualifier that discounts
the Bend program.
05:59:06 PM (01:00:42) Vote on the Amendment to the Amended Motion to insert a comma after
“substantial” and insert “broad-based…” The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
17
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 8 of 28
05:59:14 PM (01:00:50) Discussion
Cr. Krauss addressed the main motion and talked about vacancy rates on for-sale properties and for-rent
properties.
Mayor Andrus is wondering if it should state “develop a comprehensive affordable housing action plan
that includes, but is not limited to…”.
06:03:00 PM (01:04:36) Amendment to the Main Motion to state “Develop a comprehensive
affordable housing action plan that includes, but is not limited to:…”.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
06:03:32 PM (01:05:08) Discussion
Cr. Mehl commented on this being an example of keeping strategic plan items short due to lists. He
supports the amendment and underlying motion.
06:03:55 PM (01:05:31) Vote on the Amendment to the Main Motion to state “Develop a
comprehensive affordable housing action plan that includes, but is not limited to:…”. The amendment
to the main motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
06:04:41 PM (01:06:17) Vote on the Amended Motion to change 4.5 a) to “Develop a comprehensive
affordable housing action plan that includes, but is not limited to: 1) mandates the creation of
affordable housing across all dwelling unit types; 2) provides prescribed flexibility in the manner in
which the mandate can be accomplished; 3) provides a substantial, broad-based and reliable source of
funding for the construction of affordable housing and for affordable housing loans; 4) actively
encourages Bozeman’s major employers to develop work force housing programs for their
employees.” The amended motion passed 5-0.
06:05:00 PM (01:06:36) Motion to reword 4.5 d) to “Plan and create safe interconnected bicycle,
sidewalk, and separated shared use path networks to encourage non-motorized travel by both
impaired and non-impaired individuals.”
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
18
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 9 of 28
06:05:54 PM (01:07:30) Discussion
Cr. Cunningham stated this is a recommendation from the Pedestrian Traffic and Safety (PTS) Committee,
and Cr. Cunningham believes this is where it should go.
Cr. Mehl opposes this amendment and thinks 4.2 g) along with 4.5 c) and 4.5 d) should be combined into
one simple statement of “enhanced non-motorized transportation” to make it broad.
Cr. Krauss will vote no as well, as he thinks it’s important as a strategy to paint shared lane markings and
strategic crosswalks for cyclists.
Mayor Andrus will oppose the motion based on the way that it is too narrowly structured and hopes it
will resurface.
06:10:17 PM (01:11:53) Vote on the Motion to reword 4.5 d) to “Plan and create safe interconnected
bicycle, sidewalk, and separated shared use path networks to encourage non-motorized travel by both
impaired and non-impaired individuals.” The motion failed 1-4.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Disapprove
Deputy Mayor - Chris Mehl: Disapprove
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Disapprove
Commissioner - Terry Cunningham: Approve
06:10:29 PM (01:12:05) Motion to combine items 4.2 g) with 4.5 c) and 4.5 d) into one statement that
says “Enhanced non-motorized transportation.”
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
06:10:52 PM (01:12:28) Discussion
Cr. Mehl talked about the recent discussion relative to combining TOPs money with a possible 50/50
match from Public Works.
Mayor Andrus supports the motion, but to be clear that it does include 4.2 g), 4.5 c), and 4.5 d) as well as
the intent in which Cr. Cunningham offered additional language.
Cr. Krauss talked about the money spent over the years fixing the old part of town’s corners, and none
were ADA compliant.
Cr. Cunningham is concerned about the non-specificity and recognizing that our strategies should be
measurable.
06:17:20 PM (01:18:56) Vote on the Motion to combine items 4.2 g) with 4.5 c) and 4.5 d) into one
statement that says “Enhanced non-motorized transportation.” The motion passed 3-2.
19
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 10 of 28
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Disapprove
Commissioner - Terry Cunningham: Approve
06:17:42 PM (01:19:18) Recess
Mayor Andrus closed this portion of the Strategic Plan Review and called the meeting into a five-minute
recess.
06:23:24 PM (01:25:00) Call to Order
Mayor Andrus called the meeting back to order at 6:23 PM.
E. 06:23:34 PM (01:25:10) FYI
• Cr. Cunningham talked about some requests made to the Montana Department of
Transportation (MDT) by the Midtown Urban Renewal Board (MURB). He informed the
Commission that the MDT denied their requests.
• CM Surratt informed the Commission that at a meeting hosted in Helena last week by the
Montana League of Cities, she and Community Development Director Marty Matsen, attended a
meeting with the MDT specifically regarding the Seventh Avenue project. She reported that they
have accepted an invitation to come to Bozeman to spend time with staff, take a tour of the
project and hold discussions.
• Cr. Krauss requested that on Monday nights, when the Commission is considering vacancies for
citizen advisory boards, that they have all the applicants. He suggested an additional document
at the dais at the last minute on a Monday night.
• Mayor Andrus announced that the City of Bozeman was selected among 45 submissions from
across the country to participate in National League of Cities Leadership in Community
Resilience Program. She talked about what is included in the program.
• Mayor Andrus presented an update of what is tentatively on next week’s City Commission
meeting agenda.
06:28:46 PM (01:30:22) Disclosures
• Cr. Cunningham disclosed that he is a member of the church that is within 600 yards of the
establishment that started the process in Action Item #4.
• Cr. Mehl stated that with regard to the Bridger Vale agenda item, he is a member of the
Bozeman Sunrise Rotary Club and volunteers at the adjacent park area to the property.
• Cr. Pomeroy stated she is also a member of the Bozeman Sunrise Rotary Club.
F. 06:30:24 PM (01:32:00) Consent
20
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 11 of 28
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Approve a Beer and Wine License for 400 Bozeman Beverage, LLC of Bozeman, Montana to
Sell Beer and Wine at 10 West Main Street (the Rialto) for Calendar Year 2018 (Maas)
3. Authorize the City Manager to Sign a Memorandum of Agreement, Public Use Easement,
Escrow Instructions, Buyer’s Instructions, and Closing Statements with Gallatin Center Limited
Partnership for Right-of-Way Acquisition for Construction of Improvements to Baxter Lane,
Parcel 10 (Hixson)
4. Authorize the City Manager to Sign a Memorandum of Easement Agreement, Public Use
Easements, and Temporary Construction Easements with George E. Westlake and D.K.
Martinen, LLC for the 5th Avenue Multi-Use Path (Fine)
5. Authorize the City Manager to Sign a Professional Services Agreement with Morrison-Maierle,
Inc. for Electrical Engineering Associated with Radar Speed Detection Signs on the South Tracy
Reconstruction Project (Gamradt)
6. Resolution 4884, Intent to Create a Special Improvement Lighting District Number 743 for the
South University District (Clark/Maliske)
06:30:30 PM (01:32:06) City Manager Overview
CM Surratt provided a brief over of Consent Items 1-6.
06:32:53 PM (01:34:29) Public Comment
Mayor Andrus opened public comment on Consent Items 1-6. There was no public comment.
06:33:03 PM (01:34:39) Discussion
Cr. Krauss asked about Consent Item #4 with regard to a shared-use path in the right of way on 5th
Avenue.
06:34:40 PM (01:36:16) Motion and Vote to approve Consent Items 1-6 as submitted. The motion
passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
G. 06:35:00 PM (01:36:36) Consent II: Items Acted Upon Without Prior Unanimous Vote
1. 06:35:02 PM (01:36:38) Ordinance 1983 Final Adoption, the 2017 Kirk Park Zone Map
Amendment to Rezone Approximately 12.335 Acres / 537,304 Square Feet of an Existing Lot
from R-2, Residential Medium Density to PLI, Public Lands and Institutions, and to Zone
Approximately 1.198 Acres / 52,202 Square Feet B-2, Community Business to Match the
21
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 12 of 28
Existing Zoning to the Property Boundary, Generally Located Southeast of the Intersection of
West Beall Street and North 20th Avenue, Application 17442 (Pope)
06:35:26 PM (01:37:02) Public Comment
There was no public comment.
06:35:36 PM (01:37:12) Motion to finally adopt Ordinance 1983, the 2017 Kirk Park Zone Map
Amendment.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
06:35:51 PM (01:37:27) Discussion
Cr. Krauss explained why he voted no. He does not think it’s necessary to zone the other property to PLI.
06:36:37 PM (01:38:13) Vote on the Motion to finally adopt Ordinance 1983, the 2017 Kirk Park Zone
Map Amendment. The motion passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
06:36:47 PM (01:38:23) Agenda Item D
Mayor Andrus backtracked to Agenda Item D. CM Surratt announced that the Commission worked on
the Strategic Plan from 5:00 PM to just after 6:00 PM and will continue that item later in the agenda.
H. 06:37:22 PM (01:38:58) Public Comment
Mayor Andrus opened public comment.
06:37:55 PM (01:39:31) Brian Caldwell, Public Comment
Mr. Caldwell spoke in regard to an upcoming action item addressing the separation distance for beer
and wine licenses for Bozeman. He spoke about the original ordinance written and the types.
I. 06:40:42 PM (01:42:18) Action Items II
1. 06:40:45 PM (01:42:21) Continue the Unified Development Code (UDC Update) “Pile B” Text
Amendments from February 5, 2018 to February 12, 2018 (Rogers)
22
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 13 of 28
06:40:57 PM (01:42:33) Discussion
CM Surratt explained the reason for the continued action item is because there was no quorum at the
Zoning Commission for this item to come before the Commission tonight. The Zoning Commission will
meet this week and take action, then the item will come back to the Commission next week.
06:41:31 PM (01:43:07) Public Comment
There was no public comment.
06:41:39 PM (01:43:15) Motion to continue the UDC Update Pile B text amendments application from
February 5, 2018 to February 12, 2018.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
06:41:58 PM (01:43:34) Discussion
Cr. Cunningham supports the motion.
Cr. Mehl pointed out the meeting will be at 6:00 PM tomorrow, Tuesday, February 6th in the
Commission Room and on television. He talked about a request from HRDC regarding transitional
housing relative to not having a quorum.
06:42:28 PM (01:44:04) Vote on the Motion to continue the UDC Update Pile B text amendments
application from February 5, 2018 to February 12, 2018. The motion passed 5-0.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
2. 06:42:39 PM (01:44:15) Resolution 4874, Creation of Special Improvement Lighting District
Number 738 for Saccoccia Minor Sub (Donald)
06:42:55 PM (01:44:31) Staff Presentation
Finance Director Kristin Donald presented the fixtures to be installed, a map of the proposed district and
lighting assessments. She pointed out there only three lots in the lighting district, and no written
protests have been received.
06:43:52 PM (01:45:28) Questions of Staff
Cr. Krauss asked how the process works and whether Public Works has a role in the design.
06:47:00 PM (01:48:36) Public Comment
There was no public comment.
23
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 14 of 28
06:47:07 PM (01:48:43) Motion to adopt Resolution 4874, Creation of Special Improvement Lighting
District Number 738 for Saccoccia Minor Sub.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
06:47:34 PM (01:49:10) Discussion
Cr. Pomeroy commented we have been doing this for our communities and is a good thing, so she will
support the motion.
Cr. Krauss pointed out that this is how lighting districts are paid.
06:48:11 PM (01:49:47) Vote on the Motion to adopt Resolution 4874, Creation of Special
Improvement Lighting District Number 738 for Saccoccia Minor Sub. The motion passed 5-0.
3. 06:48:25 PM (01:50:01) Bridger Vale Zone Map Amendment and Annexation, Requesting
Annexation of 6.49 Acres and Amendment of the City Zoning Map for the Establishment of a
Zoning Designation of REMU “Residential Emphasis Mixed Use” and PLI “Parks, Open Space
and Recreational Land,” Located at 806 Manley Road, Bozeman, MT, Application 17230
(Saunders)
06:48:54 PM (01:50:30) Staff Presentation
Community Development Director Chris Saunders presented the Bridger Vale Zone Map Amendment
and Annexation and explained what has happened previously. He pointed out action taken tonight will
take that into consideration. Mr. Saunders presented the map of the property and future land use
designation. He talked about the proposal, which contains two different zoning districts. He talked about
the zoning criteria of evaluation. He talked about the action to reconsider after the motion was rejected
by the Commission on October 23, 2017. The staff has found no barriers to approval. Staff identified
issues as well as resolutions to those issues. He presented recommended annexation motions.
06:57:24 PM (01:59:00) Questions of Staff
Cr. Krauss asked whether Manley Road is paved. He asked about industrial property.
Cr. Mehl asked about the unresolved issue and whether the Planning Department has figured out timing
of completion of the annexation agreement. He asked about timing.
Cr. Pomeroy asked about the City can enforce the developer to disclose information to the buyers.
Cr. Krauss asked about improvements to Manley Road at the intersection with Griffin Drive and the
reason for delay. He further asked about zoning this as residential. He asked CA Sullivan for clarification.
Mayor Andrus asked CA Sullivan about obligations regardless of what happens to the adjacent property.
07:11:00 PM (02:12:36) Presentation of Applicant
The applicant, C&H Engineering, presented the Bridger Vale project. He talked about the East Gallatin
Landfill and the monitoring by the DEQ. He talked about institutional controls and a kiosk that will be on
the site for the public to see. He talked about physical controls and type of construction. He talked
about infrastructure.
24
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 15 of 28
07:18:22 PM (02:19:58) Questions of Applicant
DM Mehl asked whether the applicant has seen the staff report and whether he has any problems with
it. He asked about time frame and what the applicant has in mind for final approval.
Cr. Pomeroy asked about full disclosure of the area and how the applicant addresses the method to
potential buyers.
07:22:12 PM (02:23:48) Public Comment
There was no public comment.
07:22:35 PM (02:24:11) Clarification from Staff
Development and Review Engineer Sean Coates clarified questions on Manley Road as well as the
intersection at Manley and Griffin. He indicated requirements for level of service for the intersection
have been met and are no longer a hindrance to the development.
07:23:21 PM (02:24:57) Discussion
CA Sullivan asked staff about concurrent review of annexation zoning and then the development review
of a subdivision. He talked about the applicant wanting to know whether the Commission will annex,
zoning requirements and then whether the proposed development will be approved and what
conditions will be prior to signing the annexation agreement. Staff replied in detail.
Cr. Krauss asked how many times we have done an annexation this way. He asked whether we have
satisfied the requirements for the waiver.
Mayor Andrus asked staff whether there are any unintended consequences or issues they can identify in
terms of waiting 270 days that may not be identified at this point.
07:30:48 PM (02:32:24) Motion that having reviewed and considered the staff report, application
materials, public comment, and all information presented, I hereby adopt the findings presented in the
staff report for application 17230 and move to approve the Bridger Vale Annexation with
recommended terms of annexation, and direct staff to prepare an annexation agreement for
signature by the parties.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
07:31:44 PM (02:33:20) Discussion
Cr. Krauss will oppose his motion.
DM Mehl will be supporting it. He pointed out what CA Sullivan testified to and that he is satisfied and
agrees with the conditions in place.
Cr. Cunningham agrees with the findings of the staff report and believes this property meets most of the
criteria when making annexing decisions.
Cr. Pomeroy thinks this is a very good project. She will support the motion.
Mayor Andrus will support this motion. She believes it improves access and additional housing.
25
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 16 of 28
07:38:58 PM (02:40:34) Vote on the Motion that having reviewed and considered the staff report,
application materials, public comment, and all information presented, I hereby adopt the findings
presented in the staff report for application 17230 and move to approve the Bridger Vale Annexation
with recommended terms of annexation, and direct staff to prepare an annexation agreement for
signature by the parties. The motion passed 4-1.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
07:39:09 PM (02:40:45) Motion that having reviewed and considered the staff report, application
materials, public comment, and all information presented, I hereby adopt the findings presented in the
staff report for application 17230 and move to approve the REMU/PLI Zone Map Amendment, with
contingencies required to complete the application processing.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
07:39:37 PM (02:41:13) Discussion
Cr. Krauss will not support this motion either. He does not agree with the findings.
Cr. Mehl will support the motion and agrees with the findings.
Cr. Cunningham will support the zone map amendment and agrees with the findings in the staff report.
Cr. Pomeroy supports the motion and thanked the applicant for their willingness to be honest to buyers.
Cr. Krauss addressed the engineer who stressed we should be concerned about Glenn Lake relative to
swimming.
DM Mehl is open to the nine months so we don’t have to do it later.
Mayor Andrus concurred.
07:45:35 PM (02:47:11) Vote on the Motion that having reviewed and considered the staff report,
application materials, public comment, and all information presented, I hereby adopt the findings
presented in the staff report for application 17230 and move to approve the REMU/PLI Zone Map
Amendment, with contingencies required to complete the application processing. The motion passed
4-1.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
4. 07:45:52 PM (02:47:28) Policy Direction on Alcohol Licenses for Beer with Wine
26
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 17 of 28
Amendments in the B2M and B3 Zones (Surratt)
07:46:14 PM (02:47:50) Staff Presentation
CM Surratt explained this item came to the Commission through public comment. It was then translated
into a direction for the CM and staff. She talked about the research conducted by staff and has some
guidance for the City Commission. She talked about safety issues put in place.
07:52:41 PM (02:54:17) Questions of Staff
Cr. Mehl asked what happened in Chapter 38, as the new motion is only amending Chapter 4.
Cr. Krauss asked that if CM Surratt is directed to develop a UDC zoning text amendment, whether that
alters Chapter 38.
Cr. Mehl asked if there is an alternative to a CUP. He referenced a more streamlined approach coming at
the end of March and asked whether an SUP would be more appropriate.
Cr. Cunningham asked CA Sullivan that if a synagogue, church or school had an objection to a specific
situation whether they would be given the opportunity to comment through the CUP process.
07:55:20 PM (02:56:56) Public Comment
Mayor Andrus opened public comment.
07:55:31 PM (02:57:07) Jecyn Bremer, Public Comment
Ms. Bremer spoke on behalf of the Downtowner Group, LLC who are the owners of the Downtowner
Building and talked about family’s requests for an ordinance.
07:57:30 PM (02:59:06) Jim Harris, Public Comment
Mr. Harris owns Bozeman Spirits Distillery and partly owns White Dog Brewery. He spoke of his support
for the direction of the alcohol licenses.
07:59:14 PM (03:00:50) Discussion
CM Surratt provided clarification of the timeline of the adoption process which includes amending the
code and bringing it back to the City Commission in the first or second week in April.
Cr. Krauss asked about the rule of within 600 feet of a school and how “a school” is defined.
08:02:08 PM (03:03:44) Motion to direct the City Manager to develop a UDC zoning text amendment
and amendments to Chapter 4 of the Bozeman Municipal Code to authorize restaurants holding a
State issued Beer with Wine Amendment alcohol license in the B3 and the B2M districts to locate
within 600 feet of a school, church, synagogue, or other place of worship.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
08:02:32 PM (03:04:08) Discussion
DM Mehl talked about a comment received from a church with no objection as well as the
27
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 18 of 28
entertainment sections of the City and the length of time alcohol has been served.
Cr. Cunningham commented that we have a responsibility to our community to review restrictions in
place and determine whether they are out-voted or if there could be exceptions.
Cr. Pomeroy will support the motion based on the amount of competition among restaurant businesses.
Cr. Krauss talked about the issue of distance and proximity to churches and downtown being an
entertainment area as well as schools and the 600 foot rule.
Mayor Andrus will be supporting this and talked about changing times since this was first initiated.
Cr. Krauss stated he is uncomfortable with setting up unintended consequences that are unfair to one
building and prejudicial to one street.
08:14:06 PM (03:15:42) Vote on the Motion to direct the City Manager to develop a UDC zoning text
amendment and amendments to Chapter 4 of the Bozeman Municipal Code to authorize restaurants
holding a State issued Beer with Wine Amendment alcohol license in the B3 and the B2M districts to
locate within 600 feet of a school, church, synagogue, or other place of worship. The motion passed 5-
0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
5. 08:14:28 PM (03:16:04) Appointment(s) to the City Planning Board (Sweeney)
08:14:46 PM (03:16:22) Motion to appoint Henry Happel, Lauren Waterton, Paul Spitler and Jennifer
Madgic to the City Planning Board to Mayoral Appointment positions expiring on January 31, 2020.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
08:14:58 PM (03:16:34) Vote on the Motion to appoint Henry Happel, Lauren Waterton, Paul Spitler
and Jennifer Madgic to the City Planning Board to Mayoral Appointment positions expiring on January
31, 2020. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
6. 08:15:08 PM (03:16:44) Appointment(s) to the Bozeman Area Bicycle Advisory Board
28
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 19 of 28
(BABAB) (Sweeney)
08:15:18 PM (03:16:54) Motion to appoint Lila Fleishman, Rachel Rockafellow and Candace Mastel to
At-Large Voting positions with terms expiring on December 31, 2019 and Elise Cranmer to the MSU
Student Representative position with a term expiring on December 31, 2019 to the Bozeman Area
Bicycle Advisory Board.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
08:16:21 PM (03:17:57) Vote on the Motion to appoint Lila Fleishman, Rachel Rockafellow and
Candace Mastel to At-Large Voting positions with terms expiring on December 31, 2019 and Elise
Cranmer to the MSU Student Representative position with a term expiring on December 31, 2019 to
the Bozeman Area Bicycle Advisory Board. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:16:34 PM (03:18:10) Recess
Mayor Andrus called the Commission into recess until 8:25 PM.
08:25:42 PM (03:27:18) Call to Order
Mayor Andrus called the meeting back to order at 8:25 PM.
7. 08:25:47 PM (03:27:23) Continued from January 29, 2018: Strategic Plan for the City of
Bozeman, Action Items for Vision Statements 1-6, All Contents of Vision Statement 7
(Surratt)
08:26:38 PM (03:28:14) 5. A Creative, Learning Culture
5.1
Cr. Pomeroy asked to put a) and b) in parking lot.
5.2
Cr. Krauss asked to put c) in the parking lot.
Cr. Pomeroy asked to put a), b), and d) in the parking lot.
5.3
Cr. Pomeroy asked to put a) and b) in the parking lot.
08:30:04 PM (03:31:40) Questions of Staff
Cr. Mehl asked about the status of the Library Expansion Planning in terms of whether it is ongoing.
29
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 20 of 28
Library Director Susan Gregory responded in detail.
08:34:11 PM (03:35:47) Motion to restore 5.1 b) but shorten it to say “Library Expansion Planning.
Ensure library services and facilities meet the demands of the City.”
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
08:34:28 PM (03:36:04) Discussion
DM Mehl commented he made the motion for flexibility of the staff because it will take up library staff
time and the foundation will only pay for so much.
Cr. Cunningham stated his reason for seconding is he doesn’t want to hamstring the planning process by
identifying specific things that might be interpreted as a mandate.
CM Surratt stated that if the Commission makes the modifications and a broader goal in the Strategic
Plan, staff can properly assess the library needs in the future.
08:36:29 PM (03:38:05) Vote on the Motion to restore 5.1 b) but shorten it to say “Library Expansion
Planning. Ensure library services and facilities meet the demands of the City.” The motion passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Disapprove
Commissioner - Terry Cunningham: Approve
08:36:44 PM (03:38:20) Discussion
Mayor Andrus commented on 5.3 a) and believes it is important as we review the Strategic Plan that in
years to come she hopes we will be able to have an art and culture plan in the community.
Cr. Pomeroy commented she understands importance of culture but wanted to put it in the parking lot
because a lot of Bozeman citizens are motivated to participate.
Cr. Krauss talked about 5.2 relative to documenting new and existing public art and creating arterial
map but questions who would do that. He think it’s worth exploring potentially with a partner.
08:40:35 PM (03:42:11) Motion to combine b) and d) and say “Document New and Existing Public Art
and create and arterial map.”
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
08:40:47 PM (03:42:23) Discussion
30
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 21 of 28
DM Mehl commented that because we do not have partner, this could take a while.
Cr. Krauss confirmed it is not yet an item of focus.
Mayor Andrus talked about an organization that does public art archives, and they just need to know
where the public art is located and they will help with archiving and mapping.
08:41:43 PM (03:43:19) Vote on the Motion to combine b) and d) and say “Document New and Existing
Public Art and Create an Arterial Map.” The motion passed 4-1.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Disapprove
Commissioner - Terry Cunningham: Approve
08:42:04 PM (03:43:40) Passing of the Gavel
Mayor Andrus passed the gavel to Deputy Mayor Mehl.
08:42:10 PM (03:43:46) Motion to bring back the municipal percent for art.
Mayor - Cynthia Andrus: Motion
08:42:25 PM (03:44:01) The motion dies for lack of a second.
08:42:32 PM (03:44:08) Discussion
Cr. Krauss talked about lack of music venues being a planning issue.
Cr. Mehl would be interested to discuss it but seems like a long-term project.
08:44:38 PM (03:46:14) Motion to create another letter that says “Plan for an Outdoor Music Venue."
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
08:44:56 PM (03:46:32) Discussion
Cr. Krauss explained he does not want to hire anyone to write a plan but wants to put it in the minds of
the Planning Department.
DM Mehl would support exploring the idea instead of planning. He thinks this is a five-year item.
08:46:22 PM (03:47:58) Amendment to the Motion to change “Plan” to “Explore”.
Deputy Mayor - Chris Mehl: Motion
31
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 22 of 28
Commissioner - Jeff Krauss: 2nd
08:47:32 PM (03:49:08) Discussion
DM Mehl feels this is long-term at best and is willing to look into it.
Cr. Krauss thinks it can happen and knows of possibilities being explored currently.
Mayor Andrus asked what he sees as the role of the City in exploring these options relative to who and
what we are doing.
Cr. Krauss stated the strategy should be to be prepared to support an outdoor music venue and for the
private sector to act.
Mayor Andrus asked whether we are not already prepared for the private sector to come to us with a
project.
Cr. Krauss commented about the amount of people in the community talking about it and still driving out
of town for venues.
08:53:12 PM (03:54:48) Vote on the Amendment to the Motion to change “Plan” to “Explore”. The
motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:53:47 PM (03:55:23) Discussion
Cr. Cunningham is struggling with the assignment and what that person is responsible for, but he
support it.
08:54:29 PM (03:56:05) Vote on the Amended Motion to create another letter that says “Explore an
Outdoor Music Venue." The motion passed 4-1.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Disapprove
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:55:10 PM (03:56:46) 5.3 Partnerships for Education and Learning
5.3 b)
32
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 23 of 28
08:55:18 PM (03:56:54) Questions of Staff
Cr. Mehl asked staff how 5.3 b) is different than 1.3 and 2.3 and what the goal is of 5.3 b).
08:56:25 PM (03:58:01) Motion to restore 5.3 b) “Strategic Educational and Art Partnerships. Develop
and strengthen partnerships with the School District and Montana State University to further the
arts.”
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
08:57:15 PM (03:58:51) Discussion
DM Mehl thinks this is a long-term goal of partners in the arts.
Cr. Cunningham is intrigued by the section in red that focuses on building a solid foundation for economic
job foundation and work force success.
08:59:32 PM (04:01:08) Vote on the Motion to restore 5.3 b) “Strategic Educational and Art
Partnerships. Develop and strengthen partnerships with the School District and Montana State
University to further the arts.” The motion passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:00:03 PM (04:01:39) 6. Sustainable Environment
6.1
09:00:21 PM (04:01:57) Questions of Staff
DM Mehl asked about prioritizing water conservation and continuing due to the aggressive plan for it.
Cr. Krauss pointed out studies have been done in conjunction with the Water Quality District but
questioned whether projects have been done.
Cr. Pomeroy asked about 6.1 b), “Develop Wastewater Quality Standards” and if we don’t already work
with the DEQ and EPA.
09:10:22 PM (04:11:58) 6.1 Continued
Cr. Pomeroy asked to put 6.1 a) and b) in the parking lot.
6.2
33
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 24 of 28
09:10:45 PM (04:12:21) Questions of Staff
DM Mehl asked staff about whether local air quality is being sampled.
Cr. Krauss clarified his understanding is to contact the state with the help of the Health Department and
try to put a monitoring program in place.
09:16:38 PM (04:18:14) 6.2 Continued
DM Mehl asked to put 6.2 a) in the parking lot.
6.3
Cr. Cunningham asked to put 6.3 c) in the parking lot
09:17:11 PM (04:18:47) Questions of Staff
Cr. Cunningham asked staff to identify a), b), d), and e) relative to which of those are ongoing.
09:19:01 PM (04:20:37) 6.3 Continued
Cr. Cunningham asked to put 6.3 d) in the parking lot.
09:19:21 PM (04:20:57) Questions of Staff
Cr. Pomeroy asked Ms. Meyer to explain more about 6.3 e). She further asked if b), c) and d are
ongoing.
09:21:41 PM (04:23:17) 6.3 Continued
Cr. Pomeroy asked to put 6.3 b) in the parking lot.
DM Mehl asked to put 6.3 e) in the parking lot.
6.4
DM Mehl asked to put 6.4 in the parking lot.
6.5
DM Mehl asked to put a) and b) in the parking lot.
09:25:59 PM (04:27:35) 6.1 Modifications or Additions
Mayor Andrus hopes the idea of preserving our water rights is being thought about when talking about
watershed management.
DM Mehl confirmed it is still explicitly in the plan.
09:27:12 PM (04:28:48) 6.2 Modifications or Additions
09:27:30 PM (04:29:06) Motion to apply for state funding for a study to monitor air quality.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
09:27:47 PM (04:29:23) Discussion
Cr. Cunningham talked about the goal of getting to an action item identified as something that will then
34
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 25 of 28
inform other plans but to apply it first and recognize what the use would be.
DM Mehl agrees with the intent but hopes staff understands if we don’t get the grant we will look for
other ways to pursue this.
Mayor Andrus agrees with DM Mehl but feels we should at least make an ask and provide some sort of
funding for air quality data.
09:29:03 PM (04:30:39) Vote on the Motion to apply for state funding for a study to monitor air
quality. The motion passed 4-1.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:29:20 PM (04:30:56) Modifications or Additions
DM Mehl suggested reorganizing this section to update the Climate Action Plan.
09:31:09 PM (04:32:45) Motion to bring 6.3 c) back to the strategic plan.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
09:31:31 PM (04:33:07) Discussion
Cr. Cunningham talked about the document he presented in last week’s meeting regarding expanding
Bozeman’s recycling program which he thinks would be a good way of implementing c).
DM Mehl agrees with wording of 6.3 c) and supports bringing it back.
Cr. Krauss talked about increasing solid waste recycling services at a time when recycling will get more
expensive.
Mayor Andrus supports this and thinks it’s worth keeping in the plan.
09:36:47 PM (04:38:23) Vote on the Motion to bring 6.3 c) back to the strategic plan. The motion
passed 4-1.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
35
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 26 of 28
Commissioner - Terry Cunningham: Approve
09:38:05 PM (04:39:41) Motion to bring 6.3 e) back into the Climate Action Plan.
Commissioner - Terry Cunningham: Motion
Commissioner - Jeff Krauss: 2nd
09:38:24 PM (04:40:00) Discussion
Cr. Cunningham stated we’ve made a significant investment with Northwestern Energy and have yet to
pull actionable data out of that plan and there is work to be done to do that.
Cr. Krauss is in agreement.
DM Mehl stated Cr. Cunningham moved to put in an item that already exists which is fully covered by
6.3 a). He will be voting no.
Mayor Andrus agrees that it may not belong in the climate plan but without solar panels there is
nothing else to follow up on without the data.
Cr. Cunningham clarified he meant to move it into 6.3 and keep it as a separate item.
Cr. Krauss thinks it’s important that there is a strategy for our support for solar and how it integrates
into the utility itself for wise policy making.
DM Mehl stated that we have reinforced that so far in our infill strategies, renovation or separated
paths and seems redundant.
09:43:47 PM (04:45:23) Vote on the Motion to bring 6.3 e) back into the Climate Action Plan. The
motion passed 4-1.
Commissioner - Terry Cunningham: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Disapprove
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:44:12 PM (04:45:48) 6.4 Modifications or Additions
DM Mehl commented it seems this should be in 6.3 or move into our natural disaster planning response
section. He prefers to leave it in the parking lot.
Mayor Andrus thinks it needs to come back in a bigger context with regard to resiliency and adaptation.
09:46:34 PM (04:48:10) 6.5 Modifications or Additions
09:47:01 PM (04:48:37) Motion to restore 6.5 a).
Deputy Mayor - Chris Mehl: Motion
36
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 27 of 28
Commissioner - Terry Cunningham: 2nd
09:47:11 PM (04:48:47) Discussion
DM Mehl think parks is a significant investment, not ongoing, and the plan needs to be updated.
Cr. Cunningham concurs it’s an important strategic planning tool which Recreation & Parks uses and will
help us in other areas identified as well.
Mayor Andrus stated the time has come to update it as part of the strategic plan.
09:50:08 PM (04:51:44) Vote on the Motion to restore 6.5 a). The motion passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:50:32 PM (04:52:08) 7.0 A High Performance Organization
Mayor Andrus outlined her strategy for 7.0 of reviewing the bigger vision and then talk about each
strategy before looking at any actions.
09:54:09 PM (04:55:45) Meeting Extended
Mayor Andrus continued the Commission meeting to 10:15.
09:55:03 PM (04:56:39) Discussion
Cr. Krauss talked about accountability to the public and in the organization over the last 14 years.
09:56:40 PM (04:58:16) 7.0 Continued
7.1
09:57:31 PM (04:59:07) Motion to accept the black text.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
09:57:43 PM (04:59:19) Discussion
DM Mehl stated the black text sums up the idea that we have to start with the value of transparency and
honesty and is satisfied in terms of the text.
Cr. Cunningham could go either way with black or red edits.
Cr. Krauss will vote no and thinks the red adds performance innovation.
DM Mehl agrees but is trying to break it in several parts.
37
Bozeman City Commission Meeting DRAFT MINUTES, February 5, 2018
Page 28 of 28
Mayor Andrus likes the text in black and supports 7.1 the way it’s been written.
10:00:44 PM (05:02:20) Vote on the Motion to accept the black text. The motion passed. 3-2.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Disapprove
Commissioner - Terry Cunningham: Approve
J. 10:03:10 PM (05:04:46) FYI/Discussion
• Mayor Andrus stated the strategic plan discussion will continue at 7.2 and asked for preferences
on when to continue the review.
• DM Mehl stated on Thursday morning at 7:00, the City-County Board of Health will be briefing
on the Idaho Poll.
• DM Mehl noted a copy of a letter received by the Commission signed by the police chief, sheriff,
and various volunteer fire departments, plus ambulance service, regarding their support of
lowering the speed limit.
• DM Mehl announced the Zoning Commission meeting at 6:00 pm tomorrow and the City
Planning Board at 7:00 pm and reviewed their agendas.
K. 10:09:08 PM (05:10:44) Adjournment
Mayor Andrus adjourned the meeting at 10:09 PM.
38
Page 1 of 21
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, February 12, 2018
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, City Clerk
Robin Crough, Assistant City Manager (ACM) Anna Rosenberry, Assistant City Manager (ACM) Chuck
Winn
A. 05:00:05 PM (00:04:56) Call to Order – EARLY START TIME - 5:00 PM - Commission Room, City Hall,
121 North Rouse
Mayor Andrus called the meeting to order at 5:00 PM.
B. 05:00:11 PM (00:05:02) Pledge of Allegiance and a Moment of Silence
C. 05:00:58 PM (00:05:49) Changes to the Agenda
CM Surratt stated Consent Item 7 needs to be removed from the agenda and will be brought back at
a later time.
D. 05:01:36 PM (00:06:27) Action Items I
1. 05:01:39 PM (00:06:30) Continued from February 5, 2018: Strategic Plan for the City of
Bozeman, Vision Strategies 7.2 through 7.4 and All of the Action Items in Number 7 (Surratt)
05:02:02 PM (00:06:53) 7.2 Employee Excellence - Vision Strategy
Cr. Krauss likes the red additions, and thinks it needs to be included.
05:04:47 PM (00:09:38) Motion to add the red language, which is “Have the attitude to do what it
takes within the bounds of the law to serve the public. Be accountable and expect accountability from
others. Make demonstrated use of good judgement a part of the evaluation process for promotions.”
39
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 2 of 21
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
05:05:33 PM (00:10:24) Amendment to the Motion to read “Recruit, retain, and value a diverse, well-
trained, qualified and motivated team capable of delivering superior performance. Be accountable
and expect accountability from others, make demonstrated use of good judgement a part of the
evaluation process for promotions.”
Commissioner - Terry Cunningham: Motion
Commissioner - Jeff Krauss: 2nd
05:06:26 PM (00:11:17) Discussion
Cr. Cunningham stated his reasons for the amendment.
05:07:14 PM (00:12:05) Vote on the Amendment to the Motion to read “Recruit, retain, and value a
diverse, well-trained, qualified and motivated team capable of delivering superior performance. Be
accountable and expect accountability from others, make demonstrated use of good judgement a part
of the evaluation process for promotions.” The amendment passed 5-0.
Commissioner - Terry Cunningham: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
05:08:18 PM (00:13:09) Vote on the Motion as Amended to add the red language, and to read
“Recruit, retain, and value a diverse, well-trained, qualified and motivated team capable of delivering
superior performance. Be accountable and expect accountability from others, make demonstrated use
of good judgement a part of the evaluation process for promotions.” The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
05:08:33 PM (00:13:24) 7.3 Best Practices, Creativity & Foresight – Vision Strategy
40
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 3 of 21
Cr. Cunningham suggested removing the third sentence.
05:09:19 PM (00:14:10) Motion for Strategy 7.3 to read “Utilize best practices, innovative approaches,
and constantly anticipate new directions and changes relevant to the governance of the City. Be also
adaptable and flexible with an outward focus on the customer and an external understanding of the
issues as others may see them.”
Commissioner - Terry Cunningham: Motion
Commissioner - Jeff Krauss: 2nd
05:09:49 PM (00:14:40) Discussion
Cr. Cunningham stated the two sentences were higher level than including the three.
05:10:45 PM (00:15:36) Vote on the Motion for Strategy 7.3 to read “Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant to the governance of the
City. Be also adaptable and flexible with an outward focus on the customer and an external
understanding of the issues as others may see them.” The motion passed 5-0.
Commissioner - Terry Cunningham: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
05:11:03 PM (00:15:54) 7.4 Performance Metrics – Vision Strategy
Cr. Cunningham asked what “community consulting” encompassed, and how would it be different than
the outreach efforts proposed in Strategy 1. CM Surratt responded in detail.
DM Mehl stated it will overlap with 1 a bit.
Cr. Krauss stated this item is about environmental scanning.
05:15:21 PM (00:20:12) Motion for Strategy 7.4 to read “Utilize key performance and cost measures to
monitor, track and improve the planning and delivery of City programs and services, and promote
greater accountability, effectiveness and efficiency. Learn from those outside city government and
measure specific tasks for performance.”
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
05:16:10 PM (00:21:01) Discussion
DM Mehl stated this incorporates a broader definition.
41
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 4 of 21
Cr. Krauss stated he is voting no as the removed orange is a key piece.
05:17:46 PM (00:22:37) Vote on the Motion for Strategy 7.4 to read “Utilize key performance and cost
measures to monitor, track and improve the planning and delivery of City programs and services, and
promote greater accountability, effectiveness and efficiency. Learn from those outside city
government and measure specific tasks for performance.” The motion passed 3-2.
Mayor - Cynthia Andrus: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Disapprove
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
05:18:04 PM (00:22:55) Discussion
DM Mehl asked why 7.5 was removed. It read 7.5 Funding for City Programs and Services.
05:21:37 PM (00:26:28) Motion to add a new 7.5 reading “Funding and Delivery of City Services.
Develop equitable and sustainable sources of funding for appropriate City services, and deliver them in
a lean and efficient manner.”
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
05:23:41 PM (00:28:32) Discussion
DM Mehl stated this makes us strive to keep taxes reasonable, and that programs are done as efficiently
as possible.
Cr. Cunningham wants this to include continuous improvement.
Cr. Krauss stated he was open to Cr. Cunningham’s idea, but this motion is a little ambiguous in the
funding language.
Cr. Pomeroy asked for clarification on “lean and efficient manner.”
DM Mehl stated this means in the most productive way possible to provide the most services with the
least resources.
Cr. Pomeroy stated this was already being done.
Cr. Krauss discussed sustainable funding versus spending.
DM Mehl stated this is being done, but keeps the Commission and staff accountable.
Cr. Cunningham stated he would support 7.5 as originally stated, and would like to have a separate
motion for continuous improvement.
05:31:56 PM (00:36:47) Amendment to the Motion to change “develop” to “use.”
42
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 5 of 21
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
05:32:05 PM (00:36:56) Discussion
Cr. Krauss explained the intent of the amendment.
DM Mehl agrees with the amendment.
Cr. Cunningham clarified the amendment vs. the motion.
05:34:36 PM (00:39:27) Vote on the Amendment to the Motion to change “develop” to “use.” The
amendment passed 4-1.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Disapprove
05:34:54 PM (00:39:45) Discussion
Cr. Pomeroy stated this is already being done.
05:35:45 PM (00:40:36) Vote on the Motion as Amended to add a new 7.5 “Funding and Delivery of
City Services. Use equitable and sustainable sources of funding for appropriate City services, and
deliver them in a lean and efficient manner.” The motion passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Disapprove
05:35:58 PM (00:40:49) Motion to suggest a new 7.6. reading “Continuous Improvement. Through the
application of lean government principles, identify and then implement the most efficient, value-
added way of providing government services, eliminating waste and inefficient processes.”
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
05:36:48 PM (00:41:39) Discussion
43
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 6 of 21
Cr. Cunningham stated the entire strategy for 7 mentions continuous improvement, but it is not stated
in a strategy.
DM Mehl if fine with this here or going away.
Mayor Andrus asked if this boxes the City into doing something a certain way.
Cr. Pomeroy doesn’t think this is necessary since its being done.
Cr. Krauss discussed activity-based fee tactics, but believes this is already under 7.5.
DM Andrus stated this sounds too prescriptive.
05:43:10 PM (00:48:01) Vote on the Motion to suggest a new 7.6. reading “Continuous Improvement.
Through the application of lean government principles, identify and then implement the most
efficient, value-added way of providing governmental services, eliminated waste and inefficient
processes.” The motion failed 1-4.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Disapprove
Deputy Mayor - Chris Mehl: Disapprove
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Disapprove
Commissioner - Terry Cunningham: Approve
05:43:48 PM (00:48:39) Motion to vote on the strategies for Section 7 as presented.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
05:44:35 PM (00:49:26) Motion withdrawn.
05:44:42 PM (00:49:33) Motion to approve Vision Strategies 7.2 through 7.4 with changes as
discussed.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
05:44:59 PM (00:49:50) Amendment to the Motion to add Strategy 7.5.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
05:45:18 PM (00:50:09) Vote on the Amendment to the Motion to add Strategy 7.5. The motion passed
5-0.
44
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 7 of 21
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
05:45:31 PM (00:50:22) Vote on the Motion as Amended to approve Vision Strategies 7.2 through 7.5
with changes as discussed. The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
05:45:45 PM (00:50:36) 7.1 Values-Driven Culture
7.1
Cr. Pomeroy moved a into the parking lot.
7.2
Cr. Cunningham moved b into the parking lot.
Cr. Pomeroy moved a and d into the parking lot, as well as e. She asked what the intent of f was.
05:59:43 PM (01:04:34) Continued to February 26, 2018.
06:00:00 PM (01:04:51) Recess
Mayor Andrus called the Commission into recess until 6:05 PM.
06:06:01 PM (01:10:52) Call to Order
Mayor Andrus called the meeting back to order at 6:06 PM.
E. 06:06:09 PM (01:11:00) Public Service Announcements (approximately 6:00 PM)
1. No City Commission Meeting on February 19, 2018 and Closure of City Offices (Crough)
City Clerk Crough stated city offices will be closed on Monday and there will be no City
Commission meeting, but solid waste and recycling services will be on the normal schedule.
F. 06:06:41 PM (01:11:32) FYI
• Cr. Pomeroy thanked staff for providing a flyer about snow-plowing.
45
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 8 of 21
• Mayor Andrus discussed a conference she attended the previous week, and it’s focus on
technology. She also shared she was invited to the Mayor’s Institute on Design. She also
informed the public about the next Commission agenda.
G. 06:11:53 PM (01:16:44) Mayoral Proclamation
1. 06:12:09 PM (01:17:00) Proclamation Honoring the 125th Anniversary of Montana State
University
Mayor Andrus read a proclamation honoring Montana State University. MSU President
Waded Cruzado thanked the Commission, staff, and the public for the proclamation, and
spoke of MSU’s commitment to excellence. She discussed the year-long celebration and the
monthly focus on each college at the university. She invited the Commission and public to
the Bobcat Birthday Bash starting on Friday at noon, and continuing for three days.
H. 06:19:39 PM (01:24:30) Minutes
1. 06:19:41 PM (01:24:32) Approve the Regular Meeting Minutes from December 18, 2017,
January 8, January 22, and January 29, 2018, Special Meeting Minutes from January 4 and
January 26, 2018, and User Access to Linked Minutes (Crough)
06:19:50 PM (01:24:41) Motion and Vote to approve [the City Commission] minutes from December
18, 2017, January 8, January 22, and January 29, 2018 and special meeting minutes from January 4
and January 26, 2018 [as submitted]. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
I. 06:20:17 PM (01:25:08) Commission Disclosures
There were no Commission disclosures.
J. 06:20:29 PM (01:25:20) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Appoint a Sub-Committee of Two Commissioners to Review Depository Bonds and Pledged
Securities as of December 31, 2017 (Clark)
3. Formal Cancellation of the February 19, 2018 City Commission Meeting (Crough)
46
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 9 of 21
4. Authorize the City Manager to Sign a Database Access Agreement with the Montana
Department of Transportation for Access to the Safety Information Management System
(Kerr)
5. Authorize the City Manager to Sign an Impact Fee Payment Agreement with Capstone
Collegiate Communities LLC for South University District / Cattail Creek Drainage Basin
Sanitary Sewer Improvements to be Installed in Lincoln Street, Willow Way, and South 14th
Avenue (Kohtz)
6. Authorize the City Manager to Sign a Memorandum of Agreement, a Certificate of Acceptance
for a Public Use Easement, and a Certificate of Acceptance for a Temporary Construction
Easement with the United States Postal Service (USPS) for Construction of Improvements to
Baxter Lane, Parcel 11 (United States Post Office) (Murray)
7. Authorize the City Manager to Sign a Temporary Agreement Covering Advance Right of Entry
and Occupancy, and a License for Bicycle Path / Pedestrian Walkway with Montana Rail Link,
Inc. for Story Mill Spur Trail (25 Year Term) (Poissant)
8. Authorize the City Manager to Sign Task Order Number 16 with Dowl to Provide Right-of-Way
Acquisition Services at the Intersection of Cottonwood Road and Oak Street as Part of the
Current Term Contract (Hixson)
9. Ordinance 1996 Final Adoption, Lot 5A, Annie Subdivision Phase 2 Zone Map Amendment,
Changing 4.2419 Acres from R-3, Residential Medium Density to R-5, Residential Mixed Use
High Density, Generally Located Northeast of the Intersection of North 27th Avenue and West
Oak Street, Application 17300 (Saunders)
06:20:32 PM (01:25:23) City Manager Overview
CM Surratt provided a brief overview of Consent Items 1-6, and 8-9.
06:23:51 PM (01:28:42) Public Comment
There was no public comment.
06:24:04 PM (01:28:55) Motion and Vote to approve Consent Items 1-6, 8, and 9 as submitted. The
motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
K. 06:24:23 PM (01:29:14) Public Comment
There was no public comment.
47
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 10 of 21
L. 06:24:58 PM (01:29:49) Action Items II
1. 06:25:01 PM (01:29:52) Continue the Hoover Way Subdivision Planned Unit Development
(PUD) from February 12, 2018 to February 26, 2018, Application 17546 (Jadin)
06:25:29 PM (01:30:20) Public Comment
There was no public comment.
06:25:39 PM (01:30:30) Motion and Vote to continue the Hoover Way Planning Unit Development
application from February 12, 2018 to February 26, 2018. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
2. 06:26:08 PM (01:30:59) Continue the Hoover Way Subdivision Preliminary Plat from February
12, 2018 to February 26, 2018, Application 17117 (Jadin)
06:26:19 PM (01:31:10) Public Comment
There was no public comment.
06:26:56 PM (01:31:47) Motion and Vote to continue the Hoover Way Preliminary Plat application
from February 12, 2018 to February 26, 2018. The motion passed 5-0.
Commissioner - Terry Cunningham: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
3. 06:27:27 PM (01:32:18) Ziegler Annexation and Zone Map Amendment, Annexation of 3.12
Acres and Amendment to the City Zoning Map for the Establishment of a Zoning Designation
of M-1 “Light Manufacturing”, Located at 703 Bridger Drive, Application 17423 (Saunders)
06:27:30 PM (01:32:21) Staff Presentation
Community Development Manager Chris Saunders discussed the Ziegler property annexation and zone
48
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 11 of 21
map amendment. No public comment has been received, and the Zoning Commission recommends
favorably.
06:29:57 PM (01:34:48) Applicant Presentation
Alana Griffith stated the conditions are reasonable to her, and her client agrees.
06:30:27 PM (01:35:18) Questions of Applicant
DM Mehl asked if the applicant had read and agrees with the findings in the staff report.
06:30:46 PM (01:35:37) Public Comment
There was no public comment.
06:31:11 PM (01:36:02) Motion that having reviewed and considered the staff report, application
materials, public comment, and all information presented, I hereby adopt the findings presented in the
staff report for application 17423 and move to approve the Ziegler Annexation with recommended
terms of annexation, and direct staff to prepare an annexation agreement for signature by the parties.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
06:31:32 PM (01:36:23) Discussion
Cr. Krauss stated this is essentially within city limits and this is the logical next step.
DM Mehl also agrees this makes sense.
Cr. Pomeroy stated this is surrounded by the city and this is consistent zoning.
Cr. Cunningham agrees with the staff findings.
Mayor Andrus also supports the motion for all the previously-stated reasons.
06:33:05 PM (01:37:56) Vote on the Motion that having reviewed and considered the staff report,
application materials, public comment, and all information presented, I hereby adopt the findings
presented in the staff report for application 17423 and move to approve the Ziegler Annexation with
recommended terms of annexation, and direct staff to prepare an annexation agreement for
signature by the parties. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
06:33:16 PM (01:38:07) Motion that having reviewed and considered the staff report, application
materials, public comment, recommendation of the Zoning Commission and all information presented,
49
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 12 of 21
I hereby adopt the findings presented in the staff report for application 17423 and move to approve
the Ziegler Zone Map Amendment, with contingencies required to complete the application
processing.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
06:33:38 PM (01:38:29) Discussion
Cr. Krauss stated the zoning matches the county zoning, and this makes sense.
06:34:09 PM (01:39:00) Vote on the Motion that having reviewed and considered the staff report,
application materials, public comment, recommendation of the Zoning Commission and all
information presented, I hereby adopt the findings presented in the staff report for application 17423
and move to approve the Ziegler Zone Map Amendment, with contingencies required to complete the
application processing. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
4. 06:34:22 PM (01:39:13) Bozeman School District 7 (BSD7) Van Winkle Stadium (High School)
Improvements Informal Review, Application 18016 (Johnson)
06:34:39 PM (01:39:30) Staff Presentation
ACM Winn discussed the nature of the stadium informal and it’s relation to the bond issue. Planner
Courtney Johnson noted the parties involved, including the BSD7 and their consultants. She provided
the project history, the interlocal agreement with BSD7 that guides this process, provided the vicinity
map, the existing site, drop off / loading areas, bicycle connectivity and access, pedestrian access,
pedestrian safety, emergency response, parking and traffic, stadium lighting.
Development Review Engineer Shawn Kohtz discussed proposed street improvements, emergency
secondary means of egress, sanitary sewer service, a needed traffic impact study, and the missing
sidewalk segment on 15th.
06:52:32 PM (01:57:23) Questions of Staff
DM Mehl asked why on-site parking went up after school hours. He asked about public safety
requirements in the future. He asked about water rights.
Cr. Pomeroy asked about city jurisdiction over school properties.
Cr. Cunningham asked if the 15th intersection will be a public safety issue. He asked about the City’s role
in mitigating contaminated aquifers.
50
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 13 of 21
Cr. Krauss if moving the stadium will require a light at 11th and Durston or changes at 15th and Durston.
He asked how many seats will be added to the stadium, and if there will be more standing room or more
attendance. He asked if any noise mitigation measures have been proposed, and would they be under
our noise requirements.
DM Mehl asked about exemptions on school property. CA Sullivan explained the agency exemption
process.
Mayor Andrus asked if the City will be asking the school district to add the missing sidewalk.
07:11:10 PM (02:16:01) Applicant Presentation
Jeff Lucien, applicant, stated he was here to field questions.
07:11:41 PM (02:16:32) Questions of Applicant
DM Mehl asked if the school district was here, and if they could come next time. He asked why the new
high school was removed from consideration. He asked what would happen to the current stadium. He
asked when he expected the parking study to be completed.
Cr. Cunningham asked about the stadium’s capacity, need, and parking.
Cr. Krauss asked about the projected cost of the project. He asked how emergency services would enter
if Thibault Way was blocked. He asked if the proposal has an upgraded sound system.
Mayor Andrus asked about drop-off and pickup.
CM Surratt clarified that if this is just a site plan, it doesn’t come back to the Commission, only if there
are exemptions.
07:26:21 PM (02:31:12) Public Comment
Mayor Andrus opened public comment.
07:26:39 PM (02:31:30) Chris Wassia, Public Comment
Mr. Wassia discussed the missing infrastructure on 11th. He supports the stadium, but he there are some
entrance/parking nuances that need to be addressed. He thanked staff for putting time in to try to come
up with good comments.
07:30:14 PM (02:35:05) Abigail Brewer, Public Comment
Ms. Brewer discussed the lack of transparency with the school district in choosing this location and not
the new high school. She discussed the disturbances she’s experienced living next to the high school.
07:33:23 PM (02:38:14) Discussion
DM Mehl thanked staff for their work. He noted the process is working to refine the project. He strongly
stressed the public safety angle.
Cr. Pomeroy stated it was important to review this project as a whole and consider parking, the
neighborhood, and public safety.
Cr. Cunningham commended staff for reacting to a timetable that is not ours, and discussed the need
for safety around the campus.
Cr. Krauss stated the drop-off and pickup is not well thought out. He expressed sympathy for the
51
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 14 of 21
neighbors.
Mayor Andrus agreed with the other Commissioners, and stressed public safety. She asked them to also
think about noise.
07:49:13 PM (02:54:04) Recess
Mayor Andrus called the Commission into recess until 7:55 PM.
07:56:59 PM (03:01:50) Call to Order
Mayor Andrus called the Commission back to order at 7:56 PM.
5. 07:57:02 PM (03:01:53) Ordinance 1994 Provisional Adoption, Zone Text Amendments to
Multiple Sections Initiated by the City Commission During Consideration of the Unified
Development Code (UDC) Update Project in Response to Public Comment and Commission
Discussion and Collectedly Referred to as “Pile B” Amendments; Subjects Included are
Deviations and Criteria for Demolition within the Neighborhood Conservation Overlay
District, Accessory Dwelling Units, Standards Applicable to Cottage Housing Developments,
Modifying Requirements for Separation of Medical Marijuana Facilities from Schools, and Off-
Site Parking for Residential Uses; Application 17597 (Rogers)
07:57:36 PM (03:02:27) Staff Presentation on Section 2
Planner Tom Rogers discussed the “Pile B” text amendments, which includes nine proposed
amendments. He started with Section 2, which allows deviations to new construction.
08:01:50 PM (03:06:41) Questions of Staff on Section 2
Cr. Krauss stated the “overall pattern of the neighborhood” was too broad, and asked how staff could
deal with that, how does staff define neighborhoods?
DM Mehl asked if this would increase flexibility.
Cr. Cunningham asked to what construction this would apply, and would this apply in B-3, and if so, how
do historic structures fit in? He asked if this was more of an objective or subjective regulation.
Mayor Andrus asked if this is solving a problem. He responded this amendment is a result of public
comment.
08:13:59 PM (03:18:50) Staff Presentation on Section 3
Section 3 refers to an optional review piece.
08:15:00 PM (03:19:51) Questions of Staff on Section 3
DM Mehl clarified that this is provisional only, and if the language is different in the formal review.
08:15:57 PM (03:20:48) Staff Presentation on Section 4
Section 4 refers to height restrictions on Accessory Dwelling Units.
52
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 15 of 21
08:20:13 PM (03:25:04) Staff Presentation on Sections 5 and 6
Section 5 adds a section removing density limitations on cottage housing when it meets the affordable
housing requirement. Section 6 eliminates the geographic constraint for cottage housing.
08:21:22 PM (03:26:13) Staff Presentation on Section 7
Section 6 refers to the distance requirements for medical marijuana facilities.
08:22:05 PM (03:26:56) Questions of Staff on Section 7
Cr. Pomeroy asked the practical difference of the distance change.
08:24:11 PM (03:29:02) Staff Presentation on Section 8
Section 8 refers to off-site parking, increasing the restriction up to 300 feet.
08:24:55 PM (03:29:46) Questions of Staff on Section 8
Mayor Andrus asked for the context of this initial amendment.
08:26:26 PM (03:31:17) Staff Presentation Continued
Mr. Rogers discussed the Zoning Commission’s vote, and public comment received.
08:27:16 PM (03:32:07) Questions of Staff
Cr. Cunningham asked about the claim that this moves land decisions to the free market.
DM Mehl asked when this was returning for final adoption.
08:29:30 PM (03:34:21) Public Comment
Mayor Andrus opened public comment.
08:29:44 PM (03:34:35) Susan Riggs, Public Comment
Ms. Riggs spoke in support of expanding deviations to new construction. She stated this has allowed
some special and new projects.
08:31:19 PM (03:36:10) Motion that having reviewed and considered the application materials, public
comment, Zoning Commission recommendations, and all the information presented, I hereby adopt
the findings presented in the staff report for application 17597 and move to provisionally adopt
Ordinance 1994, the Pile B zone text amendment, excepting Section 2.A.1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
08:31:50 PM (03:36:41) Discussion
DM Mehl stated he is just removing the section about neighborhoods.
Cr. Pomeroy especially likes the cottage housing amendments.
Cr. Cunningham thanked staff for their presentation, and going beyond by helping the Commission
53
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 16 of 21
anticipate needs. He supports the motion, but thinks whenever possible the code should be as specific
as possible.
Cr. Krauss does not support the relaxation in the distance for medical marijuana facilities, but supports
the package as a whole.
Mayor Andrus also supports the package, but she doesn’t think Section 2 necessarily makes the UDC
more clear.
08:42:42 PM (03:47:33) Vote on the Motion that having reviewed and considered the application
materials, public comment, Zoning Commission recommendation, and all the information presented, I
hereby adopt the findings presented in the staff report for application 17597 and move to
provisionally adopt Ordinance 1994, the Pile B zone text amendment, excepting section 2.A.1. The
motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
6. 08:42:56 PM (03:47:47) Ordinance 1997 Provisional Adoption, a Zone Text Amendment for
Changes to the Unified Development Code (UDC) to Create a New Residential Use and Assign
it to Specific Zoning Districts with Associated Review Standards and Procedures for
Transitional and Emergency Housing, Application 18011 (Rogers)
08:43:23 PM (03:48:14) Staff Presentation
Senior Planner Tom Rogers took earlier Commission direction to draft this ordinance, and has worked
with HRDC to do so. He discussed the role of SUPs in the new, updated code, and the supplemental use
criteria. Staff does recommend approval. The Zoning Commission recommended approval.
08:49:20 PM (03:54:11) Questions of Staff
Cr. Pomeroy thanked Mr. Rogers for his flexibility, and this allows the City to be more flexible as well.
Cr. Cunningham asked if M-1 are generally one story. He asked if this will be used for halfway houses.
DM Mehl asked when the final adoption of this would be as well.
Cr. Krauss asked about considerations for provisions of services.
DM Mehl asked about the criteria of distance to a bus stop.
08:56:17 PM (04:01:08) Public Comment
Mayor Andrus opened public comment.
08:56:30 PM (04:01:21) Heather Grenier, Public Comment
Ms. Grenier thanked staff for their drafting this with them. She reiterated that this will greatly benefit
54
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 17 of 21
the community. She noted the numbers housed by the Warming Center.
08:58:28 PM (04:03:19) Susan Riggs, Public Comment
Ms. Riggs stated there is only one issue of where beds can be placed in the buildings. She discussed
proposed alternate language. She stated this isn’t a significant change in policy.
09:01:57 PM (04:06:48) Questions of Staff
Cr. Cunningham asked if HRDC’s proposal is new to staff, and what is staff’s finding.
09:03:20 PM (04:08:11) Motion that having reviewed and considered the application materials, public
comment, Zoning Commission recommendation, and all the information presented, I hereby adopt the
findings presented in the staff report for application 18011 and move to provisionally adopt Ordinance
1997 the Transitional and Emergency Housing zone text amendment.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Terry Cunningham: 2nd
09:03:58 PM (04:08:49) Discussion
Cr. Pomeroy thanked staff for their strong support in drafting this, as the community needs this.
Cr. Cunningham thanked local institutions working as a safety net.
Cr. Krauss stated adding a land use designation is a significant change in policy.
DM Mehl stated this is a significant change as well, but he will be voting for this.
09:14:33 PM (04:19:24) Amendment to the Motion to instruct the city manager to work with staff to
develop a set of standards and guidance that inform the best locations of future transitional housing.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
09:14:59 PM (04:19:50) Discussion
Cr. Krauss stated this will fill in the missing blanks.
Cr. Pomeroy stated she doesn’t think the amendment is needed.
Mayor Andrus supports the amendment, but she doesn’t think this segment of the population needs to
be put in certain places.
DM Mehl stated the intent is to be simple guidance for practicality.
Cr. Pomeroy liked the mayor’s comments.
Cr. Cunningham supports contingencies specified as long as entire classes of zoning aren’t eliminated.
09:20:13 PM (04:25:04) Vote on the Amendment to the Motion to instruct the city manager to work
with staff to develop a set of standards and guidance that inform the best locations of future
transitional housing. The motion passed 4-1.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
55
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 18 of 21
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Disapprove
Commissioner - Terry Cunningham: Approve
09:20:25 PM (04:25:16) Discussion
DM Mehl supports the main motion and discussed his reasons.
Cr. Pomeroy discussed the ability of tiny houses to help homeless.
09:23:20 PM (04:28:11) Vote on the Motion as Amended that having reviewed and considered the
application materials, public comment, Zoning Commission recommendation, and all the information
presented, I hereby adopt the findings presented in the staff report for application 18011 and move to
provisionally adopt Ordinance 1997 the Transitional and Emergency Housing zone text amendment,
and that the city manager to work with staff to develop a set of standards and guidance that inform
the best locations of future transitional housing The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
7. 09:23:36 PM (04:28:27) Consider the Bozeman Sports Parks Foundation Request for a Loan to
Install Artificial Turf Fields at the Bozeman Sports Park, to be Repaid with Field User Fees
(Rosenberry)
09:23:56 PM (04:28:47) Staff Presentation
ACM Anna Rosenberry thanked the Sports Park Foundation Board for their work in this collaboration.
She discussed the history of the foundation, and tonight’s request of borrowing up to $1.7 million to
build two artificial turf fields at the Sports Park. She discussed the City’s borrowing capacity. She noted
the user fee financial summary.
Tony Rich, Chairman of the Bozeman Sports Park Foundation, discussed the rationale for coming up with
the numbers.
ACM Rosenberry spoke of the benefits, vulnerabilities, and risks of collaboration on this project. She
discussed the proposed next steps.
09:41:38 PM (04:46:29) Questions of Staff
Cr. Cunningham asked about the benefits of artificial turf as a surface. Parks and Recreation Director
Mitch Overton responded in detail. Cr. Cunningham asked about allowing third parties scheduling
control of fields. He asked if the use fees will be incorporated into the upcoming budget. He asked for
56
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 19 of 21
clarification on the turf field calculations.
Cr. Pomeroy asked if the turf fields can be used for more months out of the year. She asked about the
General Fund making the payment if the foundation cannot pay.
DM Mehl asked if fees were currently charged for fields now, and what the fees were.
10:00:06 PM (05:04:57) Meeting Extended
Mayor Andrus extended the meeting to 10:20 PM.
10:00:12 PM (05:05:03) Questions of Staff Continued
DM Mehl asked how fees were currently collected. He also asked about the bidding of the project, and
what would happen if there were a delay.
10:03:52 PM (05:08:43) Point of Order
Cr. Krauss notified Mayor Andrus he needed to leave in a few minutes.
10:03:57 PM (05:08:48) Questions of Staff Continued
Mayor Andrus asked why this money was used for S. 8th Street, as well as about additional monies
received and where they would go. ACM Rosenberry responded.
10:06:55 PM (05:11:46) Cr. Krauss left for evening.
10:07:14 PM (05:12:05) Questions for Staff Continued
Mayor Andrus asked why there was a large increase after the first two years. ACM Rosenberry
responded.
10:08:17 PM (05:13:08) Public Comment
Mayor Andrus opened public comment.
10:08:23 PM (05:13:14) Chase Rose, Public Comment
Mr. Rose, Campaign Manager and Acting Executive Director of the Bozeman Sports Park Foundation,
spoke of user fees, and that the foundation has the support of the largest user groups.
10:11:47 PM (05:16:38) Bridget Eckstrom, Public Comment
Ms. Eckstrom stated this is a great way to set up and grow the park.
10:13:38 PM (05:18:29) Questions of Applicant
DM Mehl asked if the Foundation could assure they could cover the first year without fees.
Mayor Andrus asked if it was possible to shorten the loan term from 20 years.
Cr. Pomeroy asked for clarification about the calculation of revenues.
10:18:27 PM (05:23:18) Meeting Extended
Mayor Andrus extended the meeting to 10:30 PM.
57
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 20 of 21
10:18:31 PM (05:23:22) Motion to direct the City Manager to continue to work with the Sports Park
Foundation to develop agreements to: (i) require the Sports Park Foundation to pay an amount equal
to the City’s debt payments on a loan of up to $1,700,000 to construct sports fields and related
infrastructure, including purchase of two turf fields; and (ii) authorize the Foundation to collect user
fees and operate the Sports Park through a user group or management agreement for Commission
approval at future dates.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
10:19:10 PM (05:24:01) Discussion
Cr. Cunningham discussed the benefits of the project and the motion.
DM Mehl will support the motion and discussed some potential amendments.
Cr. Pomeroy stated she hopes the Foundation can get enough user fees for this to work so the City
won’t need to use the General Fund to cover this.
Mayor Andrus supports this, although she has been cautious about this project, but the Foundation has
been a good partner. She echoed DM Mehl that this needs to be a public park.
10:27:21 PM (05:32:12) Vote on the Motion to direct the City Manager to continue to work with the
Sports Park Foundation to develop agreements to: (i) require the Sports Park Foundation to pay an
amount equal to the City’s debt payments on a loan of up to $1,700,000 to construct sports fields and
related infrastructure, including purchase of two turf fields; and (ii) authorize the Foundation to collect
user fees and operate the Sports Park through a user group or management agreement for
Commission approval at future dates. The motion passed 4-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
8. 10:27:32 PM (05:32:23) Ordinance 2000 Provisional Adoption, Amending Sec. 2.02.020 of the
Bozeman Municipal Code (BMC) Regarding Presiding Officer Status (Sullivan)
10:27:35 PM (05:32:26) Continued to February 26, 2018. [Clerk’s note: this was moved the next day to a
later agenda. There are no noticing requirements that prevent this.]
9. 10:27:45 PM (05:32:36) Appointment(s) to the Bozeman Midtown Urban Renewal Board
(MURB) (Sweeney)
58
Bozeman City Commission Meeting DRAFT MINUTES, February 12, 2018
Page 21 of 21
10:27:58 PM (05:32:49) Discussion
Cr. Cunningham commended the board and these reapplicants are a good fit.
10:28:36 PM (05:33:27) [Motion and Vote to appoint Austin Rector to the non-voting position
appointed by the City Commission – At Large, expiring January 31, 2022; Scott Hedglin to the voting
position appointed by the Mayor, expiring January 31, 2022; and Nick Rodgers to the non-voting
position appointed by the City Commission, expiring January 31, 2022 to the Bozeman Midtown Urban
Renewal Board.] The motion passed 4-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
10. 10:28:56 PM (05:33:47) Appointment(s) to the Impact Fee Advisory Committee (IFAC)
(Sweeney)
10:29:03 PM (05:33:54) Motion and Vote to reappoint [Jacki McQuire to the Certified Public
Accountant who shall hold no other public office or employment position, expiring December 31, 2019;
Randy Carpenter to a Citizen of Bozeman not employed in the development industry position, expiring
December 31, 2019; James Nickelson to the Other Member as selected by the City Commission
position, expiring December 31, 2019; and Chris Budeski to the Land Developer position, expiring
December 31, 2019 to the Impact Fee Advisory Committee.] The motion passed 4-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Absent
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
M. 10:29:30 PM (05:34:21) FYI/Discussion
• Community Development Director Marty Matsen stated that the Affordable Housing
Manager has been hired and will be starting on February 20, 2018.
N. 10:30:20 PM (05:35:11) Adjournment
Mayor Andrus adjourned the meeting at 10:30 PM.
59
Page 1 of 13
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, February 26, 2018
AGENDA ORDER MODIFIED DURING MEETING. ITEM AND NUMBER DESIGNATIONS REMAIN AS ORIGINALLY NOTICED.
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, City Clerk
Robin Crough
A. 05:59:59 PM (00:05:34) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Andrus called the meeting to order at 6:00 PM.
B. 06:00:04 PM (00:05:39) Pledge of Allegiance and a Moment of Silence
C. 06:00:50 PM (00:06:25) Changes to the Agenda
There were no changes to the agenda.
D. 06:00:56 PM (00:06:31) FYI
1. Cr. Cunningham stated that on Sunday, March 4th at I-Ho’s Grill, HRDC will host a fundraising
event.
2. Cr. Pomeroy stated that at today’s B2B Luncheon, two of the 20 under 40 were City
employees. She also discussed a recent mental health meeting she attended.
3. Mayor Andrus reminded the public that the City’s budget presentations are this week.
4. Cr. Mehl noted that the Planning Coordinating Committee will be meeting tomorrow.
5. Community Development Director Marty Matsen introduced new Community Development
staff.
E. 06:05:22 PM (00:10:57) Commission Disclosures
There were no Commission disclosures.
60
Bozeman City Commission Meeting DRAFT MINUTES, February 26, 2018
Page 2 of 13
F. 06:05:31 PM (00:11:06) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Approval of Depository Bonds and Pledged Securities as of December 31, 2017 (Donald)
3. Approve the Final Plat for Flanders Mill, Phase 5 Subdivision, and Authorize the Director of
Public Works to Execute the Same on Behalf of the City of Bozeman, the Director of
Community Development to Sign the Improvements Agreements with Flanders Mill, LLC on
behalf of the City of Bozeman, and the City Manager to Sign the Public Access Easements with
Flanders Mill, LLC on behalf of the City of Bozeman, Application 17497 (Quasi-Judicial)
(Cooper)
4. Authorize the City Manager to Sign a Notice of Award to Omdahl Excavation and Utilities, Inc.
for Construction of the 2018 Bozeman Stormwater Improvements (Mehrens)
5. Authorize the City Manager to Sign a Purchase Agreement with CXT / LB Foster for the Sports
Park Restroom / Vending Building Installation at the Bozeman Sports Park Entry Pavilion
(Poissant)
6. Authorize the City Manager to Sign a Professional Services Agreement with J. Boyer for
Facilitation Services in Support of the Planning Coordination Committee (Saunders)
7. Authorize the City Manager to Sign a Professional Services Master Task Order Agreement with
Morrison-Maierle, Inc. for On-Call Pretreatment Program Engineering Services for the Water
Reclamation Facility (Heaston)
8. Authorize the City Manager to Sign Task Order Number 18 with Dowl to Conduct Right-of-
Way and Property Research and to Prepare an Appraisal for City Property Located at 2125
North Rouse Avenue, Former Site of the Heart of the Valley Humane Society (Woolard)
9. Resolution 4888, Intent to Create Special Improvement Lighting District Number 744 for the
Boulder Creek Subdivision (Clark/Maliske)
10. Resolution 4896, Intent to Consider a Growth Policy Amendment to Amend Figure 3-1 of the
Bozeman Community Plan, the Future Land Use Map from Present Rural to Industrial on 69.47
Acres at the Intersection of Frontage Road and Nelson Road, Application 18055 (Saunders)
11. Ordinance 1994 Final Adoption, a Text Amendment to Multiple Sections Initiated by the City
Commission During Consideration of the Unified Development Code (UDC) Update Project in
Response to Public Comment and Commission Discussion and Collectedly Referred to as “Pile
B” Amendments, Application 17597 (Rogers)
06:06:09 PM (00:11:44) City Manager Overview
CM Surratt provided a brief overview of Consent Items 1-11.
06:09:16 PM (00:14:51) Public Comment
There was no public comment.
61
Bozeman City Commission Meeting DRAFT MINUTES, February 26, 2018
Page 3 of 13
06:09:27 PM (00:15:02) Motion and Vote to approve Consent Items 1-11 as submitted. The motion
passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
G. 06:09:45 PM (00:15:20) Public Comment
Mayor Andrus opened public comment.
06:10:24 PM (00:15:59) Sarah Helfrish, Public Comment
Ms. Helfrish spoke of recent developments, and the need to preserve historic elements of the city. She
spoke of the need for renovations for Bogart Pool, and efforts of a grass-roots group to fundraise for
improvements. She asked the City to fund $25,000.
06:14:10 PM (00:19:45) Steve Thorson, Public Comment
Mr. Thorson, a downtown business owner, spoke of the difficultly of downtown parking. The Rialto has
been parking their motorhomes in front of his business. He asked the City to consider moving that
access back to Babcock, not Tracy.
06:17:04 PM (00:22:39) Thomas Kaywood, Public Comment
Mr. Kaywood also spoke of his concern of Rialto busses parking on Tracy. As building manager, his other
tenants have found this very inconvenient. He doesn’t think it’s fair for busses to have this access.
H. 06:19:01 PM (00:24:36) Action Items
1. 06:19:07 PM (00:24:42) Resolution 4882, Creation of Special Improvement Lighting District
Number 742 for the Opportunity Subdivision (Donald)
06:19:22 PM (00:24:57) Staff Presentation
Finance Director Kristin Donald provided details on the proposed SILD.
06:20:08 PM (00:25:43) Questions of Staff
Cr. Krauss asked if the fixtures are certified dark-sky compliant.
Cr. Cunningham asked if the color of the light poles are consistent when installed, and if there is a desire
for there to be uniformity.
06:21:33 PM (00:27:08) Public Comment
There was no public comment.
62
Bozeman City Commission Meeting DRAFT MINUTES, February 26, 2018
Page 4 of 13
06:21:43 PM (00:27:18) Motion to adopt Resolution 4882, Creation of Special Improvement Lighting
District Number 742 for the Opportunity Subdivision.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
06:22:00 PM (00:27:35) Discussion
Cr. Pomeroy supports the motion.
Cr. Krauss stated the City should pay some attention to the type of lighting in the future.
06:23:28 PM (00:29:03) Vote on the Motion to adopt Resolution 4882, Creation of Special
Improvement Lighting District Number 742 for the Opportunity Subdivision. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
2. 06:23:39 PM (00:29:14) Public Hearing on Protests for Special Improvement District (SID)
Number 741, and Resolution 4868, Creation of Special Improvement District (SID) Number
741 for the Purpose of Undertaking Certain Local Improvements to South Tracy Avenue
Between Olive Street and One Half Block South of Harrison Street and Financing the Costs
Thereof (Gamradt)
06:24:02 PM (00:29:37) Staff Presentation
Engineer Kellen Gamradt stated this is the last step in the SID process before the district is officially
created. He stated that one protest has been received, as well as eleven letters of support.
06:25:39 PM (00:31:14) Questions of Staff
DM Mehl asked about the cost for residents.
06:26:05 PM (00:31:40) Public Comment
There was no public comment.
06:26:19 PM (00:31:54) Motion that after hearing all protests, and finding them to be insufficient
under law to bar further proceedings, I hereby move to adopt Resolution 4868 creating Special
Improvement District Number 741 for the purpose of financing local improvements to South Tracy
Avenue between Olive Street and one half block south of Harrison Street.
63
Bozeman City Commission Meeting DRAFT MINUTES, February 26, 2018
Page 5 of 13
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
06:26:52 PM (00:32:27) Discussion
Cr. Krauss stated it has been a long time since work has been done on these streets.
Cr. Cunningham discussed historic streets and the need for upgrades.
06:29:05 PM (00:34:40) Vote on the Motion that after hearing all protests, and finding them to be
insufficient under law to bar further proceedings, I hereby move to adopt Resolution 4868 creating
Special Improvement District Number 741 for the purpose of financing local improvements to South
Tracy Avenue between Olive Street and one half block south of Harrison Street. The motion passed 5-
0.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
3. 06:29:16 PM (00:34:51) Resolution 4886, Amending the City’s Annual Budget for Street
Maintenance Fund Appropriations for the Fiscal Year Ending June 30, 2018 (FY18) (Donald)
06:29:27 PM (00:35:02) Staff Presentation
Finance Director Kristin Donald stated that the budget originally planned for a different project, so an
amendment is needed.
06:30:03 PM (00:35:38) Questions of Staff
DM Mehl asked when the positive will happen.
Cr. Krauss asked if the City moved on to a more expensive project. Public Works Director Craig Woolard
explained the project selection process and funding details.
Mayor Andrus asked about the repair prioritization list.
Cr. Cunningham asked what maintenance and upkeep are we doing for recently-installed streets.
06:36:02 PM (00:41:37) Public Comment
There was no public comment.
06:36:12 PM (00:41:47) Motion to adopt Resolution 4886, Amending the City’s Annual Budget for
Street Maintenance Fund Appropriations.
64
Bozeman City Commission Meeting DRAFT MINUTES, February 26, 2018
Page 6 of 13
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
06:36:25 PM (00:42:00) Discussion
Cr. Cunningham stated our current maintenance program prevents these repairs, but we have an
obligation in certain areas that currently need repair.
Cr. Krauss discussed the variety of infrastructure that also needs repair.
06:39:29 PM (00:45:04) Vote on the Motion to adopt Resolution 4886, Amending the City’s Annual
Budget for Street Maintenance Fund Appropriations. The motion passed 5-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
4. 06:39:43 PM (00:45:18) Resolution 4879, Special Assessment Levy for Special Improvement
District Number 741, the South Tracy Reconstruction Project (Donald)
06:39:54 PM (00:45:29) Staff Presentation
Finance Director Kristin Donald discussed the proposed levy and assessment for SID 741.
06:40:11 PM (00:45:46) Questions of Staff
Cr. Krauss asked Ms. Donald to explain the method of assessment.
06:40:40 PM (00:46:15) Public Comment
There was no public comment.
06:40:54 PM (00:46:29) Motion to adopt Resolution 4879, the special assessment levy for Special
Improvement District Number 741.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
06:41:05 PM (00:46:40) Discussion
DM Mehl discussed that this is the standard assessment.
Cr. Krauss noted this is the 741st district, but he did state there are other methods of assessment.
06:42:11 PM (00:47:46) Vote on the Motion to adopt Resolution 4879, the special assessment levy for
Special Improvement District Number 741. The motion passed 5-0.
65
Bozeman City Commission Meeting DRAFT MINUTES, February 26, 2018
Page 7 of 13
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
5. 06:42:24 PM (00:47:59) Hoover Way Subdivision Planned Unit Development, Application for
a Phased 24-Unit Residential Development Located Approximately 1/4 Mile Northwest of the
Intersection of Baxter Lane and North 27th Avenue / Thomas Drive; Associated with a
Proposed 2.72 Acre Major Subdivision to Create Twenty-Four Residential Lots, Three Open
Space Lots and the Associated Right-of-Way; Requesting Nine Relaxations; Application 17546
(Quasi-Judicial) (Jadin)
06:43:03 PM (00:48:38) Staff Presentation
Planner Addi Jadin discussed the public comment received. She discussed the parcel, zoning, and
surrounding properties. She noted the existing site conditions. She provided a list of the requested
relaxations. She provided background on wetlands on the property. She discussed the PUD design
elements. She discussed public comment received.
07:03:22 PM (01:08:57) Questions of Staff
Cr. Krauss asked about lot width, and if there are any public safety concerns. He also asked about
parkland dedication.
Cr. Cunningham asked about the pond.
DM Mehl asked how many of the relaxations are wetlands-related. He asked about the change in right-
of-way width. He asked about building private streets next to public streets. He asked if there was
sufficient parking around the park.
Mayor Andrus asked about the original parkland dedication.
Cr. Krauss asked if there is any example where a developer doesn’t provide parkland. Policy and
Planning Manager Chris Saunders discussed in detail.
07:39:27 PM (01:45:02) Applicant Presentation
Henry Foch, with Intrinsik Architecture, discussed the property, plat, property condition, the new
proposed layout, wetlands, and full proposal in detail.
07:51:41 PM (01:57:16) Questions of Applicant
Cr. Pomeroy asked how they could afford 100% affordable housing. HRDC’s Tracy Meneuz responded in
detail.
Cr. Krauss asked if they had considered changing the name.
Cr. Cunningham asked about lot width. He asked HRDC if it unusual for them to have to develop
“challenging” lots. He asked what training potential residents would receive. He asked about the target
66
Bozeman City Commission Meeting DRAFT MINUTES, February 26, 2018
Page 8 of 13
market.
Cr. Krauss asked where the utilities go? He asked about landscape design.
08:08:28 PM (02:14:03) Public Comment
Mayor Andrus opened public comment.
08:08:47 PM (02:14:22) Joe Sayer, Public Comment
Mr. Sayer stated the relaxations are significant. He stated parking is an issue in the area.
08:11:53 PM (02:17:28) Kevin Thane, Public Comment
Mr. Thane, member of CAHAB, state that the board unanimously supports the project.
08:12:40 PM (02:18:15) Jecyn Bremer, Public Comment
Ms. Bremer stated her client, Ms. Sayer, is not opposed to the proposal, but disagrees with the parkland
dedication. She asked that the subdivision be annexed in.
08:16:16 PM (02:21:51) Brian Eilers, Public Comment
Mr. Eilers, a Baxter Square Phase 3 owner, is concerned about the parking issue. He also discussed the
HOA park maintenance.
08:18:15 PM (02:23:50) Cyndy Creighton, Public Comment
Ms. Creighton, Baxter Square Subdivision homeowner, supports the project but echoed previous
concerns that this will take maintenance and will require an active homeowners association.
08:20:22 PM (02:25:57) Recess
Mayor Andrus called the Commission into recess until 8:30 PM.
08:30:01 PM (02:35:36) Call to Order
Mayor Andrus called the meeting back to order at 8:30 PM.
08:30:08 PM (02:35:43) Clarification of Staff
Ms. Jadin clarified the parkland dedication and park maintenance.
08:32:40 PM (02:38:15) Applicant Rebuttal
Mr. Foch stated HRDC is planning on the maintenance. He also discussed parking and the private streets.
08:34:04 PM (02:39:39) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 17546 and move to approve the planned unit development with conditions and subject
to all applicable code provisions.
67
Bozeman City Commission Meeting DRAFT MINUTES, February 26, 2018
Page 9 of 13
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
08:34:32 PM (02:40:07) Discussion
Cr. Pomeroy discussed the concerns brought up in public comment.
Cr. Krauss stated the name should be changed, and that parking will be an issue. He’d like to see fewer
relaxations. He’s concerned this subdivision is being treated different than others when it comes to
parks.
Cr. Cunningham stated this is a challenging project and a good compromise has been reached. He
discussed lot size minimums.
DM Mehl stated the relaxations are reasonable. The park maintenance needs to be figured out further.
Mayor Andrus also supports the motion, and discussed the nature of a PUD.
08:51:26 PM (02:57:01) Vote on the Motion that having reviewed and considered the application
materials, public comment, and all the information presented, I hereby adopt the findings presented in
the staff report for application 17546 and move to approve the planned unit development with
conditions and subject to all applicable code provisions. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
6. 08:51:38 PM (02:57:13) Hoover Way Subdivision Preliminary Plat, Application for a Proposed
2.72 Acre Major Subdivision to Create Twenty-Four Residential Townhouse Lots, Three Open
Space Lots and the Associated Right-of-Way; Includes Requests for Incentives and Reductions
Allowed Through the Provisions of the Unified Development Code Article 43, Affordable
Housing; Associated with a Preliminary Planned Unit Development (PUD) Application
Requesting Nine Relaxations; Application 17117 (Quasi-Judicial) (Jadin)
08:51:51 PM (02:57:26) Staff Presentation
Planner Jadin presented the preliminary plat, which relies on the previously approved relaxations in the
PUD. She discussed the configuration of the subdivision.
08:58:20 PM (03:03:55) Questions of Staff
DM Mehl asked for further detail about the conditions.
09:01:17 PM (03:06:52) Questions of Applicant
Cr. Krauss asked how they plan to address potential SIDs.
Cr. Cunningham asked if HRDC accepts the conditions in the staff report.
68
Bozeman City Commission Meeting DRAFT MINUTES, February 26, 2018
Page 10 of 13
09:05:53 PM (03:11:28) Public Comment
Mayor Andrus opened public comment.
09:06:05 PM (03:11:40) Jecyn Bremer, Public Comment
Ms. Bremer reiterated her public comments from the PUD, specific to the parkland dedication.
09:07:55 PM (03:13:30) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 17117 and move to recommend approval of the preliminary plat with conditions and
subject to all applicable code provisions including the modifications discussed.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
09:08:22 PM (03:13:57) Discussion
Cr. Krauss discussed parking and infrastructure.
Cr. Cunningham adopted the findings in the staff report and noted the affordability issue that has
created a parking problem.
DM Mehl supports the motion.
Cr. Pomeroy supports the concept and motion.
Mayor Andrus supports the motion.
09:15:37 PM (03:21:12) Vote on the Motion that having reviewed and considered the application
materials, public comment, and all the information presented, I hereby adopt the findings presented in
the staff report for application 17117 and move to recommend approval of the preliminary plat with
conditions and subject to all applicable code provisions including the modifications discussed. The
motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
9. 09:16:36 PM (03:22:11) Direction from City Commission on the Creation of a City-Wide Parks
and Trails Special District (Overton)
09:16:57 PM (03:22:32) Staff Presentation
Parks and Recreation Director Mitch Overton introduced the team and outside consultants and stated
the presentation will be a presentation of the results of the Parks District feasibility study. Jolene Reick,
69
Bozeman City Commission Meeting DRAFT MINUTES, February 26, 2018
Page 11 of 13
with Peaks to Plains Design, provided the project scope, project outcomes, and deliverables. She
discussed the research and inventory of the park system. She discussed the property owner associations
and their role. She discussed the park assets in the city. The consultant discussed the total cost of
ownership. He discussed operations and management scenarios. She discussed best practices of life
cycle replacement costs.
09:52:03 PM (03:57:38) Questions of Staff
Cr. Cunningham asked how many new acres are coming online soon. He asked if it’s difficult to hire. He
asked about the City’s plan to take over HOA maintained parks.
09:56:33 PM (04:02:08) Meeting Extended
Mayor Andrus extended the meeting to 10:15 PM.
09:56:41 PM (04:02:16) Questions of Staff Continued
DM Mehl asked which other cities have parks districts. He asked the Finance Director about mill values.
He asked about opting-in. He asked GIS Manager Jon Henderson to explain how Cityworks plays a role.
Cr. Krauss asked about last year’s levy, and a number of questions for staff to come back with.
10:10:52 PM (04:16:27) Public Comment
There was no public comment.
10:11:12 PM (04:16:47) Motion to accept the 2018 Park and Trail District Feasibility Study and direct
the City Manager to return with a proposed plan for the creation of a park and trail special district at
the Standard Practice Level of Service, including timing and method of creation.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
10:11:34 PM (04:17:09) Discussion
Cr. Cunningham discussed our current park funding mechanism, and that we should explore further
options.
10:14:25 PM (04:20:00) Meeting Extended
Mayor Andrus extended the meeting to 10:25 PM.
10:14:31 PM (04:20:06) Discussion Continued
DM Mehl supports the motion, he discussed in detail.
Cr. Pomeroy stated the current system is not fair, but this is too much of an increase.
Cr. Krauss stated the City has spent money on other things, not parks, and now this is a huge proposal.
10:25:13 PM (04:30:48) Meeting Extended
Meeting extended for two minutes.
70
Bozeman City Commission Meeting DRAFT MINUTES, February 26, 2018
Page 12 of 13
10:25:15 PM (04:30:50) Discussion Continued
Mayor Andrus discussed that people do want to pay for a community they want to live in. She is in favor
of this option, as well as a standard-plus.
10:27:29 PM (04:33:04) Vote on the Motion to accept the 2018 Park and Trail District Feasibility Study
and direct the City Manager to return with a proposed plan for the creation of a park and trail special
district at the Standard Practice Level of Service, including timing and method of creation. The motion
passed 4-1.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
7. Ordinance 1997 Final Adoption, a Text Amendment of the Bozeman Municipal Code to
Establish Emergency and Transitional Housing Use and Associated Standards and Place it in
Specific Zoning Districts, Application 18011 (Rogers)
Consider the motion: Having reviewed and considered the ordinance text, public comment, and all the
information presented, I move to finally adopt Ordinance 1997, the Emergency and Transitional Housing
Municipal Code text amendment.
8. Appointment(s) to the Cemetery Advisory Board (Sweeney)
Consider the motion: I move to appoint up to four members to the Cemetery Advisory Board with terms
ending December 31, 2020.
10. Continued from February 12, 2018: Strategic Plan for the City of Bozeman, Action Items for
Vision Statement Section 7, and Final Revisions of All Vision Strategies and Action Items
(Surratt)
Consider the motion: I move to approve the Action Items for Vision Statement Section 7 with changes as
discussed.
I. 10:27:46 PM (04:33:21) FYI/Discussion
1. Office of Violence Against Women Grant Application Update: Final Budget and Narrative
(Surratt)
CM Surratt provided a dollar amount for this item, previously approved.
71
Bozeman City Commission Meeting DRAFT MINUTES, February 26, 2018
Page 13 of 13
2. DM Mehl asked staff to look into the busses parking on S. Tracy. CM Winn stated a meeting
regarding this is already scheduled.
3. Cr. Cunningham asked about the timetable for hearing back on the Rouse public safety
center. Staff is in the process of updating schematic designs.
4. Cr. Krauss discussed a UDC Pile A change that needs to happen. Director Matsen stated he
plans on bringing a stack of fixes back to the Commission.
5. Mayor Andrus stated that items removed will come back on a future agenda, and next week
will likely be a 5:00 PM start time.
J. 10:32:27 PM (04:38:02) Adjournment
Mayor Andrus adjourned the meeting at 10:32 PM.
72