HomeMy WebLinkAbout02-27-17 to 03-02-18 Quorum Notice - FY19 Department Budget Request Presentations BOZ E MAN MT
City Commission
NOTICE TO 8OZEMAN RESIDENTS
A quorum of Bozeman City Commissioners may occur at any point from Tuesday, February
271h 2018 at 9:00 AM to Friday, March 2"d, 2018 at 11:30 AM for the City of Bozeman FY19
Department Budget Request Presentations. Depending on the day, these presentations
will have differing locations, so please see the attached schedule.
No City Commission action will take place. The public is welcome to attend.
For further information please contact the City Clerk's office
at (406) 582-2320.
Robin Crough
City Clerk
Oj
BOZ E MANMT
finance
Ci of Bozeman-FY19 Department Re uests-Bud et Presentation A enda
- Tuesday, February 27, 20118
Location: Stiff Building,Basement Conference Room
9:00 am to 10:00 am Parks and Cemetery
10:00 am to 10:30 am Forestry
10:30 am to 11:00 am Recreation programs
11:00 am to 11:30 am Aquatics
11:30 am to 12:00 pm Facilities
12:00 pm to 2:00 pm Break for lunch
2:00 pm to 2:30 Economic Development
2:30 pm to 3:00 pm Building Inspection
3:00 pm to 4:00 pm Community Development
4:00 pm to 4:30 pm Parking
___,Wqdnpsday, • 2018
Location: Shops Complex Training Room—Note: Lunch will be provided for City Staff during the later presentations
9:00 am to 9:30 am Engineering
9:30 am to 10:00 am GIS
10:00 am to 10:30 am Streets/Vehicle Maintenance
10:30 am to 11:00 am Stormwater
11:00 am to 11:30 am Water Plant
11:30 am to 12:00 pm Water Conservation
12:00 pm to 12:30 pm Water Reclamation
12:30 pm to 1:00 pm Water/Sewer Operations
1:00 pm to 1:30 pm Solid Waste
Thursday, 01, 2018
Location: Stiff Building, Basement Conference Room
9:00 am to 9:30 am Neighborhoods
9:30 am to 10:00 am Sustainability
10:00 am to 10:30 am Finance
10:30 am to 11:00 am FIR
11:00 am to 11:30 am IT
11:30 am to 12:00 pm City Clerk
12:00 pm to 1:00 pm Break for lunch
1:00 pm to 2:00 pm Police
2:00 pm to 3:00 pm City Attorney's Office
3:00 pm to 3:30 pm Municipal Courts
Friday1
Location: Library Boardroom
9:30 am to 10:30 am Library
10:30 am to 11:30 am Fire
BOZ E MANMT
finance
Budget Process and Timeline for Fiscal Year 2018-2019 (FY19)
Function/Task Responsible On or Before
Department
Commission Policy Direction - Goal Setting City Commission January/February
Grant Departments Access to Budgeting System Finance Jan 29
EMAIL: Program Descriptions, Major Objectives, Accomplishments for Editing Finance Jan 29
EMAIL: Work Load Indicators & Performance Measures for Updating Finance Jan 29
Budgeting System Training session in Training Lab Finance FEB 8, 1:30pm, Prof
Training Lab
Return EMAILS: Program Descriptions, Major Objectives, Accomplishments All Departments Feb 26
Return EMAILS: Workload Indicators & Performance Measures All Departments Feb 26
Complete Budget Input in Computerized Budgeting System All Departments Feb 26
Turn off Department Access to Budgeting System Finance Feb 27
Department Presentations - Commission Invited (See attached All Departments Feb 27-March 2
schedule)
Complete Preliminary Revenue Estimates Finance March 16
Complete Preliminary Personnel Budget Projections Human Resources March 16
Finalize Revenue Estimates Finance Apr 6
Receive Final Health Insurance Renewal Human Resources April 3
Finalize Personnel Budget Projections Human Resources Apr 10
Prepare Transmittal Letter Finance Apr 20
Prepare Goals & Budgetary Response City Manager Apr 20
Departments Receive Preliminary City Manager's Budget Finance Apr 25
City Manager's Budget Recommendation Printed Finance May 4
Conduct Budget Hearings City Commission May 14 -June 18 (251n
tent)
Introduce FY19 CM Recommended *Tentative Date May 14
Special Revenue Funds (Street/AC/Building/Tree) *Tentative Date May 14
Enterprise Funds (Water/Sewer/Storm Water/Solid Waste/Parking) *Tentative Date May 21
General Fund/Community Dev Fund *Tentative Date June 4
BID/TBID/TIF's *Tentative Date June 11
Final Adoption *Tentative Date June 18
Final Appropriation Resolution Passed City Commission June 18 — - -
Adopt Final Budget City Commission June 18
Conduct Utility &Assessment/Fee Hearings City Commission July - August
Conduct Tax Levy Hearing City Commission August 20
IF NEEDED: Amend Appropriation Resolution For Taxable Value City Commission August 20
Changes.
Final Tax Levy Resolution Passed City Commission August 20
Submit Final Budget Document&Levies to DOA Finance October 1