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Home My WebLink About02-26-18 City Commission Packet Materials - A9. Commission Direction for a Parks and Trails Special District - SUPPLEMENTAL MATERIALS BOZ E MAN mT Parks & Recreation CITY OF BOZEMAN PARKS & TRAILS SPECIAL DISTRICT FEASIBILITY STUDY PRESENTATION TO BOZEMAN CITY COMMISSION FEBRUARY 26 , 2018 Parks & Recreation Peaks to Plains Desi n� consulting Ln NDSCAPE ARCIII`ECTDRE r PLNNNINC/CIVIL ENGINCERING General Fund Capital Improvement Plan Financial Summary Current Year Projected FY18 FY19 FY20 FY21 FY22 FY23 unscheduled Projected Beginning Balance Dedicated to CIP S - S 236,000 S (356,664) $ (755,568) $ (552,920) $ (11,771) Plus: General Fund Revenues Dedicated to CIP $ 1,284,996 S 919,412 S 1,083,374 $ 1,094,207 S 1,105,149 S 1,116,201 S Plus: GF231-Cem.Irrigation Project-Reserve Used for Grant Match $ 200,000 $ 200,000 Plus: GF231-Cem.Irrigation Project-Grantfunding DNRC and BOR $ 425,000 Plus: GF286-Veterans Cemetery Project-Reserve Used $ 88,000 $ 40,000 S 45,000 Plus: GF280-Story Mansion Sewer Repair,from Story Mansion Fund $ 18,000 Plus: GF052-Police Non-Patrol Vehicle,from Donation $ 18,000 Plus: Intercap loan•GF260,GF261 Sports Complex Imps. S 431,500 Plus: Bond Issue: GF263 L&J $ 10,000,000 S 20,000,000 Plus: Bond Issue: GF305 Fire Station 1 S 6,500,000 Plus: Bond Issue: GF306 Fire Station 2 4,S00,000 Plus: Bond Issue: GF056 Indoor/Outdoor Aquatics Facility S 16,500,000 Plus: GF137 Swim Center/GF238 Bogert Bond Issue(with Aquatics facility question) S 1,432,300 Less: Scheduled CIP Project Costs S (1,284,996) S (12,656,576) S (8,522,277) S (21,669,560] S (19,154,300) S (5,119,000) s (11,346,9331 Creation of Citywide Park Maint Dist.CIP projects moved to own fund Creotion S 500,000 $ 733,000 $ 658,000 S 203,000 $ 3,395,000 Projected Year-End Cash Dedicated to CIP $ 236,000 S (356,664) S (755,568) S (552,920) S (11,771) S 688,430 BOZ E MAN MT THE MOST LIVABLE PLACE. Parks & Recreation Mrs NW IM . - - rid IN '-f': limits (-Map I'Milliled66 In a. I OrW Y.. f � 1"6 Park Maintenance eon �t i city i HOA County o os i mile BOZ E MAN MT Darks R Recreation • SOME ISSUES OF CONCERN • Deferred Maintenance • Quality Park No Matter Where You Live • Fairness of Payment/Usage CITY OF BOZEMAN PARKS & TRAILS SPECIAL DISTRICT FEASIBILITY STUDY PRESENTATION TO BOZEMAN CITY COMMISSION FEBRUARY 26 , 2018 MT Parks & Recreation / prosonsu : ,,Peaks to Plains Design clting 11 D5 CAPL NRCIII'LC IJRE I PLAN N III /CIVIL LV GAVE I RIhG PROJECT OVERVIEW BOZEMANMT Parks&Recreation Project Goal Prepare a planning-focused feasibility analysis for a potential parks and trails district. Project Scope Project Outcomes Deliverables ■ Research information Provide citizens with ■ Updated HOA contact Pertaining to privately- high quality park information maintained parks experience Lifecycle replacement cost ■ Update City's GIS ■ Manage risk for the Asset inventory ■ database with respect to Parks Department and HOA contacts & City of Bozeman Conducted five (5) staff inventory of park Ot Identify the true cost of Workshops amenities ownership ■ Define total cost of ownership ■ Develop system-wide Lifecycle replacement costs per acre and/or other applicable ■ Operations & Management parameters New development ■ Prepare report ■' Development of options & documenting the report alternatives 7 BACKGROUND BOZEMANMT Parks&Recreation ■ Mid 1990's ■ City experiencing rapid park land development ■ Property Owner Associations required to maintain parks Language included on plats and in subdivision improvement agreements ■ Intended to be a temporary stop-gap measure ■ 2007 ■ PROST Plan 10.3.4 Recommendation "Continue to require that homeowners' or property owners' association maintain newly dedicated parkland and trails within their development until a City-wide parks maintenance district or some equivalent alternative is created." * 2012 ■ City Parks staff began inspecting privately-maintained playgrounds due to risk management concerns. ■ Trails, Open Space & Parks Bond overwhelmingly passed by voters (73.4%) ■ Did not include funds for maintenance 8 BACKGROUND BOZEMANMT Parks&Recreation ■ 2015 ■ Post-recession housing development increasing along with new parkland dedications ■ City implements asset & work order management program ("Cityworks") ■ First TOP Bond projects under construction ■ 2016 ■ Mayor & Commission goals place high priority on Parks & Trails District ■ The Trust for Public Land provides "Conservation Finance Feasibility Study" white paper ■ Funding allocated for study ■ 2017 ■ Parks Department hires consultant to conduct feasibility analysis ■ One full year of Cityworks data ■ Two TOP bond projects completed 9 RESEARCH & INVENTORY BOZEMANMT Parks&Recreation Bozeman Park System Acreage by Park Classification Park Classification Acreage ■ Total city-owned park land: 906 ac 0 200 400 ■ Current park maintenance Community Park 200 responsibility: ■ City-maintained: 672 ac Natural Area/ Lands, Linear Parks. . . i�o ■ HOA-maintained: 235 ac Mini-Park . 40 Neighborhood Park 312 Special Use Park , 36 Athletic Fields 146 10 RESEARCH & INVENTORY BOZEMAN" Parks&Recreation Trail Length by Land Ownership Bozeman Trails System Miles 0 50 100 Length of trails: 61.1 miles r Paved: 2.2 miles Total Trails 61.1 n Unpaved: 58.9 miles Length of sidewalks: 16.8 miles Trails in city parks 35.3 Trails in easements 25•8 11 RESEARCH & INVENTORY BOZ E MANMT Parks&Recreation Property Owner Association " It would be great if the City took over maintenance of the Information subdivision parks -Surveys mailed out HOA manager Direct phone calls 37 out of 49 contacts updated (continuing to update) 7 T s7d FERSANDAN PARK (HOA) OAKS SPRINGS PARK (HOA) NORTON EAST PARK (HOA) PARK (HOA)GUSON • D• 12 RESEARCH & INVENTORY BOZEMANMT Parks&Recreation 1 — Park Assets ■ City GIS data as starting 'r point • - - ■ Field visits s - - r Added missing data: Sidewalk SF I -- - ■ New structures Y _ --� �-1� ■ Public Art r ■ Trail material & widths - . ■ Privately-maintained •` JJ park assets 13 TOTAL COST OF OWNERSHIP BOZEMANMT Parks&Recreation CAPITAL rppp INVESTMENT OPERATIONS ' • MAINTENANCE LIFECYCLE COST REPLACEMENT TOTAL COST OF OWNERSHIP 14 DEFINING MAINTENANCE STANDARDS BOZEMANMT Parks&Recreation Task Frequency Time of Yr Playgrounds High Frequency-Inspection Weeklv Spring/Summer/Fall Installation As Needed Investigation Daily Spring/Summer/Fall Low Frequency Investigation Monthly Spring/Summer/Fall Maintenance As Needed Miscellaneous As Needed Repair Within 24hrs of notice Vandalism As Needed Retaining Walls Investigation Daily Year Round Miscellaneous As Needed Re air lAs Needed Sidewalks/Shared Use Paths Investigation Daily./Weekly Daily./Weekly Year Round Miscellaneous As Needed Plow Within 24hrs of snovi Winter Repair As Needed Sand As Needed Sweep As Needed 15 OPERATIONS & MANAGEMENT SCENARIOS BOZ E MANMT Parks&Recreation Current Practice : $2,?112,F760 Level of Service t Standard Practice Level of Service $3,?658,p291 Best Practice .� $4,p6el of Service 61,019. *FY18 O&M Budget: $1,693,234 16 LIFE CYCLE REPLACEMENT COSTS BOZEMANMT Parks&Recreation BEST PRACTICES LIFE ASSET CYCLE Unit Cost/ Unit 2017 Life Cycle Asset Replacement (years) BENCHES: WOOD 10 EA $ 1,500.00 VS. BENCHES: CONCRETE 25 EA $ 1,500.00 BENCHES: DUGOUT 20 EA $ 1,000.00 Deferred Life Cycle Asset BIKE RACKS 20 EA $ 600.00 Replacement LEACHERS 35 EA $ 4,500.00 BOLLARD: LIGHT 20 EA $ 1,200.00 BOLLARD: PARKING 30 EA $ 1,000.00 BOULDER CLIMBER 15 EA $ 15,000.00 Capital Investment RIDGES 25 EA $ 15,000.00 17 LIFE CYCLE REPLACEMENT COSTS BOZ E MANMT Parks&Recreation ■ General Park Name (only city-owned parks) ■ Asset broken down by park phase on plats ■ Maintenance Entity ■ City or private property management association maintained w Item Description ■ Dog station, sidewalk, playground, etc. ■ Quantity/Unit ■ 2,200 linear feet, 0.50 acres, etc. ■ Year (Asset) Acquired ■ Life Cycle ■ Years & 2017 cost to replace ■ Inflation at 3% ■ Replacement Year is LIFE CYCLE & CAPITAL COSTS BOZEMANMT Parks&Recreation FY 2023 MW Current PractX1 ice Level of Service $526,600 Standard Practice $2.oO70.9172 Level of Service Best Practice $3.oO66.9620 Level of Service Deferred asset replacement need ending FY18: $6,goo,476 19 LIFE CYCLE & CAPITAL COSTS BOZ E MAN MT Parks&Recreation Asset Life Cycle Replacement Costs LOS Comparison by Year $20,000,000 $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 UM $_ min M01 OWN M 00. 0 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Current Practice LOS Standard Practice LOS �Best Practice LOS Current Practice Def,Asset Replacement Value Standard Practice Def.Asset Replacement Value—Best Practice Def.Asset Replacement Value Deferred asset replacement need ending FY18: $6,goo,476 20 SUMMARY: FUNDING MODELS BOZEMANMT Parks&Recreation SCENARIO #1 (CURRENT PRACTICE LEVEL OF SERVICE) Operations & Maintenanc $2,112,760 Capital/life Cycle $526,600 Replacement TOTAL $2,639,360 . Residential Lot 750 $92.36/yr [ax Residential Lot $184.7;; 21 SUMMARY: FUNDING MODELS BOZEMANMT Parks&Recreation SCENARIO #2 (STANDARD PRACTICE LEVEL OF SERVICE) Operations & Maintenance $31F658 291 p Capital/life Cycle $2.v070?172 Replacement TOTAL $5,,728..463 Avg. Reside $200.46/yr Max Resid $400.91/yr 22 SUMMARY: FUNDING MODELS BOZEMANMT Parks&Recreation SCENARIO #3 (BEST PRACTICE LEVEL OF SERVICE) Operations & Maintenance ��4;661,019 Capital/life Cycle $3,pO66,p620 Replacement TOTAL Ohm. Residential Lot 7500 $270.41/yr , elax Residential Lot 1 $540.83/yr 23 OUTCOMES : OPERATIONS & MANAGEMENT BOZ E MANMT Parks&Recreation Operations & Management per Capita Spending $120 $106.77 $103.00 $100 $80.115 $8o National Average $65 $60 $55.65 $52.65 $46.69 $44.42 $40 $34.10 $35.39 $32.51 $25.23 $20 - $0 Bozeman Great Falls Helena Kalispell Billings Missoula* Butte Whitefish ■FY 17 ■Scenario 1 ■Scenario 2 ■Scenario 3 Based on 2016 US Census Estimated Population: Bozeman(45,250),Great Falls(59,178),Helena(31,i6q),Kalispell(22,76i),Billings (110,323),Missoula(72,364) 24 SUMMARY: FUNDING MODELS BOZEMAN" Parks&Recreation TOTAL AVERAGE ANNUAL COSTS (FY19-23) Scenario #1: $2.64 Million ■ Current Level of Service ■ Avg. Residential Lot $92.36/yr Scenario #2: $5.73 Million ■ Standard Practice Level of Service ■ Avg. Residential Lot $200.46/yr ■ Scenario #3: $7.73 Million ■ Best Practice Level of Service ■ Avg. Residential Lot $2 70.41/Yr 25