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HomeMy WebLinkAboutEx 7 BPC 03082018 Parking Managers Report 1 BOZEMAN PARKING COMMISSION Parking Program Manager's Report Date: March 8, 2018 To: Bozeman Parking Commission From: Ed Meece, Parking Program Manager An update of major developments, in February, includes: • T2: A second 'data pull' from the previous vendor is being completed by T2, at which point the City will undergo additional testing and refinement in preparation for the third/final extraction process.All relevant staff members are completing job specific training modules. Preparations are being made for installation of the LUKE II pay stations,and an internal 'transition plan'that includes public marketing efforts is underway as well. • The PPM is continues to work with the City Attorney, Bozeman Police, and HRDC to develop an agreement that outlines responsibility for cleaning,maintenance,and monitoring of the Streamline Bus Station at the Bridger Park Downtown Garage. A part of this effort was attending a meeting with parking garage condominium owners to discuss the impacts that bad behavior at the bus station/parking garage has on their businesses (2/28).The PPM is also developing signage for the parking garage that will display both the code of conduct and security camera warnings. • The City Attorney's Office continues to review the proposed changes to the parking regulations within the Bozeman Municipal Code (submitted to legal, 8/6/17). Upon completion of their review, an updated version will be presented to the Bozeman Parking Commission for further consideration and action. • The PPM continues to work with the Downtown Business Partnership and Rialto Theater on how to accommodate large bus/trailer parking(Rialto events) in an effective manner for neighbors and the Rialto. • The PPM and PEO Tucker presented the City of Bozeman's case for a 48 hour violation, at Municipal Court. • The PPM attended a webinar "Strategic Parking Management for Small Communities", sponsored by the Community Builders, Inc. • The Parking Services Division, Facilities Management, and IT held a joint security camera policy and operations training; in accordance with the BPC's recent adoption of a security camera policy. • The PPM served as a facilitator for High Performing Organization team training; "Future Shocks&City Resilience" • The PPM, Chairman Naumann, Brit Fontiot (COB Economic Development), and Daniel Rosinsky-Larson, met with Brian Sprenger (Bozeman Airport General Manager) to discuss the airport's construction of a new garage and other pending changes to their overall parking program. • The PPM submitted a Strategic Staffing Plan to the Human Resources Department that reorganizes the enforcement officer staff into three levels(as opposed to two,currently)and modifies job duties and expectations as a result. • PEO I Tucker's enforcement vehicle was struck be a citizen on 2/26/18(they were charged).The PSD is borrowing a fleet vehicle from the Police Department while our enforcement vehicle is out of service. • Parking Enforcement Officer II Tom McCardle celebrated his six year service anniversary on February 215e i Financial Update Revenues for the fiscal year are at 102%(w/out TIFD funds). Expenditures for the fiscal year are at 72.94%(w/out TIFD funds). Parking Services Fund-Operating(3/1/18� February 2018-Revenue&Expenditures Report 9�0 % FY 18 FY 18 EARNED EXPECTED REVENUE BUDGET ACTUAL YTD YTD NOTES Parking Lot Permits $25,000.00 $37,650.00 150.60% 64% Garage Permits $250,000.00 $343,060.00 137.22% 64% Garage-Transient Revenue $75,500.00 $76,185.00 100.91% 64% Garage Validation Coupons $3,000.00 $2,765.00 92.17% 64% Residential Nghbd.Permits $13,000.00 $32,507.00 250.05% 64% Employee Ngbad. Permits $2,000.00 $4,702.00 235.10% 64% Visitor Ngbad. Permits $10,500.00 $21,410.00 203.90% 64% Admin/Late Fees $42,000.00 $33,194.00 79.03% 64% Boot Fees $2,000.00 $450.00 22.50% 64% The result of several months of short staffing &increased attention to snow removal rather than citation Citation Revenue $300,000.00 $178,118.00 59.37% 64% enforcement. Misc. Revenue $0.00 $3,014.00 NA 64% Rents/Royalties/Other $2,000.00 $1,837.00 91.85% 64% Interest Income $750.00 $0.00 0.00% 64% Loan Interest $840.00 $509.00 60.60% 64% Refunds& Reimbursements $0.00 $506.00 0.00% 64% Collection Fees $6,000.00 $12,780.00 213.00% 64% Transfer Other Funds(TIFD) $250,000.00 $250,000.00 100.00% 64% TOTAL(w/TIFD Transfer) $982,590.00 $998,687.00 101.64% 64% TOTAL (w/out TIFD Transfer) $732,590.00 $748,687.00 102.20% 64% FY 18 FY 18 SPENT EXPECTED EXPENDITURE BUDGET ACTUAL YTD YTD NOTES Accounting error? Reported to Finance Admin-Personnel 100127 82050 81.95% 64% Dept.3/1/18 $5,000 in undbudgeted security camera expenditures;higher than expected insurance costs; increased DUNCAN fees related to customer Admin--Operating 159232 124138 77.96% 64% activity Admin--Capital 250000 105794 42.32% 64% Enforcement--Personnel 202384 131849 65.15% 64% Enforcement--Operating 49465 23690 47.89% 64% Enforcement--Capital 10000 0 N/A 64% Garage--Personnel 40122 26758 66.69% 64% Higher than expected Garage--Operating 156900 135419 86.31% 64% snow removal costs Garage--Capital 0 0 N/A 64% TOTAL(w/Admin Capital-TIFD) 968230 629698 65.04% 64% TOTAL(w/out Admin Capital-TIFD] 718230 523904 72.94% 64% Active Projects:Strategic Parking Management Plan COMPLETED PENDING March 2018 HOLD/NOT STARTED PROJECTED ACTUAL STRATEGY DESCRIPTION COMPLETION COMPLETION COMMENTS Formalize the guiding principles as policies within the parking and Adopted by the BPC in 1 transporation system plan. Aug-16 8/2016. Adopt the 85%rule as the standard for measuring performance of the parking supply and triggering specific Adopted by the BPC in 2 management strategies. Aug-16 8/2016. Strengthen the role of the Parking Manager and the Parking Services Division-to better PPM attending DRC integrate with the Community meetings,and offering Development and Economic data/comment as staff 3 Development planning. On-Going On-Going review. Establish a policy for adjusting Adopted by the BPC in 4 rates(on and off-street) Oct-16 10/2016. BPC approved Resolution 2017-03(6/2017);City Commission approved Establish a Capital Maintenance CC Approval Resolution#4837 on 5 Reserve Fund Jul-16 8/14/17 8/14/17. PPM is working with the Comm.Dev.Department; CDD has assigned this a'fall 2018'priority status;The PPM is re-assembling an internal"Parking Strategy Team"(at instruction of City Manager)to develop strategies for addressing #6,#7,#8 in a single Re-evaluate and restructure comprehensive manner, 6 current cash-in-lieu program. TBD 3/1/18; PPM worked with the ED dept on changes to the minimum parking standards (UDC)in the 62M zone, approved by CC 9/2017; PPM actively attending internal DRC meetings to offer guidance on policy issues and prepare for 2018 effort to modify the parking standards section of the UDC;The PPM is re- assembling an internal "Parking Strategy Team"(at instruction of City Manager)to develop strategies for addressing #6,#7,#8 in a single Re-evaluate code based comprehensive manner, 7 minimum parking requirements 3/1/18; PPM is waiting on the Admin./Legal Depts.For further instruction on this isue;The PPM is re- assembling an internal "Parking Strategy Team"(at instruction of City Re-evaluate and clarify the Manager)to develop purpose and intent of the strategies for addressing current code section regarding #6,#7,#8 in a single Special Improvement District# comprehensive manner, 8 565. TBD 3/1/18; PPM is completing research for facility mgt.best Implement a Facilities practices,starting to draft 9 Maintenance Plan. 12/30/2017 On-going Fac.Mgt.plan,8/17; Data collection ocurred, following the Strategic Parking Management Plan, Spring and Summer 2017; WTI report(draft)submitted 9/2017,under staff review at this time;Final comments submitted to WTI for modification,10/23/17;The Develop a reasonable schedule final WTI Parking of data collection to assess Occupancy Report was performance,including an released on 11/14/2017, accurate on and off street analysis is underway- inventory(public and private) including and an occupancy/utilization review/memorandum from 10 analysis. 5/1/17&7/1/17 11/14/2017 Rick Williams Consulting. 1st shared use agreement negotiated and approved with Big Sky Western Bank Identify off-street shared use (June 2017);Completion of opportunities based on data the WTI Parking Occupancy from strategy 9.Establish goals Study on 11/14/17 is for transitioning employees, expected to demonstrate begin outreach to opportunity areas where new shared sites,negotiate agreements,and space agreements will be 11 assign employees to facilities. On-Going most effective. Complete the 2008 Parking District Identification 12 Signage/Branding Plan No activity at this time. Clarify current on-street parking signage,particularly in areas where unlimited parking is allowed.Consider incorporating the current City parking logo into 13 on-street signage. No activity at this time. Rename all publicly owned lots 14 and garages by address. No activity at this time. RFP Selection Committee is in final stages of award reccomendation,as of 9/7/17.Following 9/2017 bid award,staff is engaged in final contract negotiations and project planning; Contracts signed 10/16/17- Scope of Work signed 10/27/17;Project launch expected by 12/1/17: Project kickoff call held 11/10/17,data conversion and preliminary staff training underway;Data conversion is nearing completion of second data extraction,staff training is underway,transition Upgrade the access/revenue planning on-going; control system at the Bridger estimated GOLIVE of 15 Garage. 5/1/2018 On-going 4/28/18. RFP Selection Committee is in final stages of award reccomendation,as of 9/7/17.Following 9/2017 bid award,staff is engaged in final contract negotiations and project planning; Contracts signed 10/16/17- Scope of Work signed 10/27/17;Project launch expected by 12/1/17; Project kick off call held 11/10/17,data conversion and preliminary staff training underway;Data conversion is nearing completion of second data extraction,staff training is underway,transition Install a vehicle counter system planning on-going; at Bridger Garage and at the estimated GOLIVE of 16 Surface lots. 6/30/2017 On-Going 4/28/18. Establish best practice protocols Court/Appeals Packet and performance metrics for (4/17);Uniform Policy existing enforcement personnal (8/17);Enhanced Safety and support enforcement with Procedures;Security 17 appropriate technology. On-going Camera Policy; Expand bike parking network to create connections between parking and the downtown to encourage employee bike commute trips and draw customers 18 to sowntown businesses. No activity at this time. Explore changes to existing residential on City Commission requested street permit programs (11/20/17)that this effort and evaluate potentially be complete,with implement new residential recommendation to them, parking permit districts in by late Spring/Early Summer 2018.PPM will the neighborhood northa provide preliminary repor nd south of the downtown to BPC on 3/8/18,final 19 commercial district. 7/1/2018 On-going report on 4/12/18. Evaluate on street pricing 20 in high occupancy areas. No activity at this time. Explore expanding access capacity with new parking 21 supply and/or transit No activity at this time. Develop cost forecasts for preferred parking supply 22 and shuttle options. No activity at this time. Explore and develop 23 funding options. No activity at this time. Explore the implementation of on 24 street pricing. No activity at this time. Consider consolidating current users of the Carnegie Lot into the Bridger Garage.Sell the Carnegie Lot to fund acquisition of(better located parking parcels and/or construction of a 25 parking garage. No activity at this time. Initiate new capacity 26 expansion. No activity at this time.