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HomeMy WebLinkAboutEx 1 BPC 03082018 Feb 2018 minutes Parking Commission Meeting BOZEMAN PARKING COMMISSION AGENDA Thursday, February 8, 2018, 7:30 AM A. Call to Order - 7:30 AM —_ City Commission Chamber,City Hall,121 North Rouse Mayor-Cynthia Andrus: Absent Committee Chair - Pamela Bryan: Present Committee Member- Kelly Wiseman : Present Committee Member- Ben Lloyd: Present Committee Member-Chris Naumann: Present Committee Member- James Ness: Absent Committee Member - Shasta Winston:Absent Committee Member- Mark Egge: Present Staff-Chuck Winn: Present Staff- Ed Meece: Present Staff- Laurae Clark: Present Staff—Jessica Parks: Present B. Changes to the Aqenda There were none. C. Approval of January 2018 minutes (Exhibit 11 Committee Chair - Pamela Bryan: Motion Committee Member - Kelly Wiseman : 2nd Mayor-Cynthia Andrus:Absent Committee Chair - Pamela Bryan: Approve Committee Member- Kelly Wiseman : Apnrove Committee Member - Ben Lloyd: Approve Committee !Member-Chri-s Naumann: Anprov Committee Member -James Ness: Absent Committee Member- Shasta Winston: Absent Committee Member - Mark Egge: Approve Staff-Chuck Winn: N\A Staff- Ed Meece: N\A Staff- Laurae Clark: N\A Staff—Jessica Parks: N\A D. Public Comment — Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. E. Action Items 1 . Appointment of Chair & Vice-Chair (Bylaws, Section 4 [D] ) Commissioner Wiseman made a motion to appoint Chris Naumann as Chair and Pamela Bryan as Vice-Chair for calendar year 2018. This motion was seconded by Commissioner Lloyd.The motion was approved unanimously. Committee Member- Kelly Wiseman : Motion Committee Member- Ben Lloyd: 2nd Mayor-Cynthia Andrus: Absent Committee Chair- Pamela Bryan: Approve Committee Member- Kelly Wiseman : Approve Committee Member- Ben Lloyd: Approve Committee Member-Chris Naumann: Approve Committee Member-James Ness: Absent Committee Member-Shasta Winston:Absent Committee Member- Mark Egge: Approve Staff-Chuck Winn: N\A Staff- Ed Meece: N\A Staff- Laurae Clark: N\A Staff—Jessica Parks: N\A Chairman Naumann states that, besides convening over meetings,the Chair,Vice Chair, and a third committee member(currently Ben Lloyd) make up the Executive Committee;which meets monthly. In the next six months, the third position on the Executive Committee may rotate as a leadership progression for some of the newer Parking Commissioners. 2. Discuss/Approve/Deny Resolution 2018-01 "A RESOLUTION OF THE PARKING COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING THE BY-LAWS OF THE BOZEMAN PARKING COMMISSION (AS AMENDED 3/19/14) TO REFLECT THAT ADMINISTRATIVE AND SUPERVISORY RESPONSIBILITIES FOR THE BOZEMAN PARKING SERVICES DIVISION ARE WITHIN THE AUTHORITY OF THE CITY MANAGER." (See Attachment Exhibit 2) Mr. Meece stated that the set of changes in exhibit 2 has been reviewed by the City's Legal department. There were no questions, or Public comment, to the by-law changes of Resolution 2018-01. Commissioner Bryan made the motion to approve Resolution 2018-01 which was seconded by Commissioner Wiseman. The motion was approved unanimously. Committee Chair - Pamela Bryan: Motion Committee Member, - Kelly Wiseman : 2nd Mayor-Cynthia Andrus:Absent Committee Chair- Pamela Bryan: Approve Committee Member- Kelly Wiseman : Approve Committee Member - Ben Lloyd: Approve Committee Member-Chris Naumann: Approve Committee Member-James Ness: Absent Committee Member-Shasta Winston: Absent Committee Member - Mark Egge: Approve Staff-Chuck Winn: N\A Staff- Ed Meece: N\A Staff- Laurae Clark: N\A Staff—Jessica Parks: N\A 3. Discuss/Approve/Deny First Amendment of Main Customer Agreement with T2 Systems Inc (September 14 2017) to increase the number of "Authorized Concurrent Users" from three to five. (See Attachment Exhibit 3) Mr. Meece stated that the amendment to the T2 contract would increase the annual cost by $9,996.00. This amendment is being made to ensure we have enough licenses for the number of concurrent users of the software, both in Parking Enforcement and in the Finance Dept. The licenses will be purchased at the same cost as the licenses purchased in the original T2 bid award. Concurrent license usage will be tracked for future review, and adjustments will be made if necessary. Commissioner Wiseman made the motion to approve the modification to the agreement with the T2 Systems, which was seconded by Commissioner Egge. The motion was approved unanimously. Committee Member- Kelly Wiseman : Motion Committee Member - Mark Egge: 2nd Mayor-Cynthia Andrus: Approve Committee Chair - Pamela Bryan: Approve Committee Member- Kelly Wiseman : Approve Committee Member- Ben Lloyd: Approve Committee Member-Chris Naumann: Approve Committee Member-James Ness: Approve Committee Member- Shasta Winston: Approve Committee Member- Mark Egge: Approve Staff-Chuck Winn: N\A Staff- Ed Meece: N\A Staff- Laurae Clark: N\A Staff—Jessica Parks: N\A 4. Discuss draft amendment of the "Temporary On Street Parking Permit" program. (See Attachment Exhibit 4) Mr. Meece stated that the revised policy is a more in-depth guideline for On Street Parking Permits for the downtown area. The revised program increases the fee of the parking permit from $10 to $20 for single space permit, and $50 for multi-space permits. Commissioner Bryan asked if there needed to be language that clarifies these permits do not apply to food trucks, those are a different type of permit. Mr. Meece stated that he would add language to that effect. Commissioner Lloyd stated that the permit fee is still pretty low, compared to a day's worth of parking tickets; especially for multi — space permits. Commissioner Lloyd requested that the language regarding 'delineators' be more specific. Commissioner Mark Egge suggested an amendment that all Parking Permits may be subject to the approval of the Parking Manager. Mr. Meece stated that currently the Finance Department issues the permits, however, they will implement procedures that make sure the Parking Manager has the opportunity to review/condition any permit necessary. Commissioner Egge suggested an amendment that states these permits do not permit'retail' activity, broader than just food trucks. Mr. Meece agreed, and said he would add language accordingly. Commissioner Egge suggested an amendment that clarifies only one permit is allowed perjob site. Commissioner Wiseman asked Mr. Meece how difficult it is for contractors, etc., to comply with the 'one permit' condition. Mr. Meece stated it can be difficult, however, it requires them to be tight with their scheduling and creative with their parking/ride solutions. Chuck Winn, Assistant City Manager, suggests recognition of a balance between the State, City, and Construction encroachment permits as well as the Parking Permits. He recommended keeping the scope a little broader allowing for the Parking Program Manager to have the authority to make adjustments as necessary due to the circumstances. Commissioner Bryant asked if there needed to be language that clarifies these permits only apply at 8-5, M-F. Mr. Winn suggested language like 'during normal enforcement hours'. Chairman Naumann asked Mr. Meece if he had sufficient guidance necessary to bring back final draft for action at the March 8`h meeting. Mr. Meece stated he did. 5. Discuss progress on the study and recommendations regarding Residential Parking Permit Districts, requested from the Bozeman City Commission. (materials to be provided) The City Manager has been asked to report to the City Commission on April 23, 2018 regarding recommendations for any needed changes to the Residential Parking Permit Districts (RPPDs), other parking management alternatives that might need to be deployed,and whether new RPPDs are needed to the immediate North and South of the downtown. The research and data for the Residential Parking Permit District needs to be used as a tool to show average peak occupancy and when to apply the 85 percent rule. Commissioner Chris Naumann suggested that the final memo should mention that implementation of the Strategic Parking Management Plan is an iterative process, and exploration of Residential Parking Permit Districts is#19. He also proposed having Rick Williams Consulting prepare an informational memo that provides more detail on understanding and applying the 85% rule. Commissioner Wiseman commented that the final recommendations should address how RPPDs are dissolved as well. David Kack, from WTI, gave public comment on the current status of Streamline's 'commuter shuttle' project. He also commented that discussion of the 85%rule is good context for the entire parking topic. F. Parking Program Manager Report kSee Attachment Exhibit 5) Mr. Meece reported that over 175 vehicles voluntarily moved, and about 25 vehicles were towed during recent efforts to assist Public Works snow plowing activities. A new Intern has started in the Parking Services Division, Daniel Rosinsky-Larson. G. New Business. Commissioner Wiseman asked if Mr. Meece still attends development meetings. Commissioner Wiseman mentioned concerns regarding the NW Lamme/Willson project, and where vehicles will park once this parking lot goes away. Mr. Meece stated he does attend the development review committee meetings, calendar permitting, and that he would pass along the concerns in the review process. Funds were approved to improve the corner of the North Black Parking Lot. Chris Naumann is currently in the process of gathering costs/plans for moving the egress either with the upcoming improvements or in the future. Commissioner Lloyd stated that the City needs to better define the size of a parking space. Perhaps even mark the spaces on Main Street?There was further discussion of how unmarked spaces can lead to safety zone violations and intersection blockages. H. Adjournment. The next Bozeman Parking Commission meeting will be held March 8, 2018, 7:30 am, at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Chuck Winn 582-2307.