HomeMy WebLinkAbout18- Bid - 2018 or Newer Tandem Axle Dump Truck with Installed Plow and SanderCITY OF BOZEMAN, MONTANA
CALL FOR BIDS NOTICE IS HEREBY GIVEN that the City of Bozeman, Montana, is accepting sealed bids for:
ONE (1) NEW CURRENT MODEL YEAR 2018 OR NEWER TANDEM AXLE DUMP TRUCK WITH INSTALLED PLOW AND SANDER Sealed bids will be received by the Bozeman City Clerk’s Office, Bozeman, Montana, at the
office in City Hall, 121 N. Rouse Avenue, Bozeman, Montana, until 2:00 p.m. local time on Thursday, March 15, 2018, at which time the bids will be publicly opened at the City Hall before the City Clerk for One (1) New Current Model Year 2018 or newer Tandem Axle Dump Truck with installed plow and sander. Please write the name of the project on the front of the sealed bid. The physical address is: City Clerk’s Office, Suite 202, (upstairs) City Hall, 121 N. Rouse Avenue, Bozeman, Montana.
The mailing address is: City Clerk’s Office, Suite 202, City Hall, P.O. Box 1230, Bozeman, Montana, 59771. Bids must be received before 2:00 p.m. Thursday, March 15th, 2018. Original copies must be
submitted – no faxed of electronic bids will be accepted. Bids will be opened and read following
the close of bids. Full and detailed specifications on the equipment to be furnished may be obtained at the office of the City Clerk, City Hall, 121 N. Rouse Avenue, Bozeman, Montana 59715, telephone number
(406) 582-2320, by email at agenda@bozeman.net or by visiting the City website at
www.bozeman.net under the “Doing Business” tab and the RFP/BID drop down menu. Each bid or proposal must be accompanied by a Certified Check, Cashier's Check, or Bid Bond payable to the City of Bozeman, Montana, in an amount not less than Ten percent (10%) of the
total amount of the bid.
Any submitting entity under this invitation to bid must sign and return the required affirmation stating that they will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or
disability in the exercise of contract should it be awarded to that entity. Each entity submitting
under this notice shall also recognize in writing the eventual contract will contain a provision prohibiting discrimination as described above and this prohibition on discrimination shall apply to the hiring and treatment of the Contractor’s employees and to all subcontracts.
No bid may be withdrawn after the scheduled time for the public opening of bids, which is 2:00
p.m. local time, Thursday, March 15, 2018. The right is reserved to reject any or all proposals received, to waive informalities, to postpone the award of the contract for a period of not to exceed Sixty (60) days, and to accept the bid
which is in the best interests of the Owner.
The City of Bozeman is required to be an Equal Opportunity Employer.
DATED at Bozeman, Montana, this 21st day of February, 2018.
Robin Crough City Clerk
Legal Ad Published Bozeman, Montana February 25, 2018 March 4, 2018
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INSTRUCTIONS TO BIDDERS FOR ONE (1) NEW CURRENT MODEL YEAR 2018 OR NEWER TANDEM AXLE DUMP TRUCK WITH INSTALLED PLOW AND SADER
BID DOCUMENTS: The bid documents for the City of Bozeman for One (1) New Current Model Year 2018 or newer Tandem Axle Dump Truck with installed plow and sander include the Invitation to Bid, this Instruction to Bidders, the Bid Specifications, the Bid Form, and the Purchase
Agreement. BIDS: All bids must be legibly written in ink. No alterations by erasures or interlineations will be
permitted in bids or in the printed forms. Each bid shall be enclosed in a sealed envelope addressed to: Bozeman City Clerk, PO Box 1231 Bozeman, Montana 59715, or physically delivered to the address on
the Invitation to Bid and endorsed on the outside of the envelope with the words One (1) New Current
Model Year 2018 or newer Tandem Axle Dump Truck with installed plow and sander Bids
shall be strictly in accordance with the prescribed Bid Form. Any modifications thereof or deviations there from may be considered as sufficient cause for rejection. Bids carrying riders or qualifications to the bid being submitted may be rejected as irregular. Each Bidder must return a signed Bid Form incorporating as Exhibit 2 a copy of the Bid Specifications indicating on each line item of equipment or required service whether the Bidder can provide the equipment/service shown in that category or whether the Bidder can provide similar equipment or required service meeting the listed equipment or required service and indicating the details of the alternative equipment or required service. The City reserves the right to reject any alternative equipment or required service. Each bid shall indicate the total bid price. The price quoted in a bid shall include all items of labor, materials, tools, equipment and other costs necessary to fully complete the manufacture and delivery of the One (1) New Current Model Year 2018 or newer Tandem Axle Dump Truck with installed plow and sander pursuant to the Bid Specifications. It is the intention of the Bid Specifications to provide for and
require a complete One (1) New Current Model Year 2018 or newer Tandem Axle Dump
Truck with installed plow and sander of the type prescribed in the Bid Specifications and ready
for operation by the City. Any items omitted from the Bid Specifications which are clearly necessary for the completion and operation of such equipment and its appurtenances shall be considered a portion of such equipment although not directly specified or called for in the Bid Specifications. All parts shall be new. In all cases, materials must be furnished as specified.
Acceptance of delivery of the One (1) New Current Model Year 2018 or newer Tandem Axle Dump Truck with installed plow and sander shall not release the successful contractor from liability for faulty design, workmanship or materials appearing even after final payment has been made. The City reserves the right and shall be at liberty to inspect all materials and workmanship at any time during the manufacturing process and shall have the right to reject all materials and workmanship which do not conform to the specifications. However, the City is under no duty to
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make inspection, and if no inspection is made, the chosen contractor shall not be relieved of any obligation to furnish materials and workmanship strictly in accordance with specifications. BID SECURITY: To be considered, the bid must be accompanied by a bid security unconditionally
payable to the City of Bozeman for ten percent (10%) of the total amount of the bid and attached as Exhibit 1 on the Bid Form. Each Bidder shall expressly covenant in the bid that if the Bidder is awarded the bid, the Bidder will, within thirty (30) days after the bid is awarded, enter into a Purchase Agreement
with the City of Bozeman in substantially the same form as shown on the Purchase Agreement. Bid security must be provided in a form specified in §18-1-203, MCA, which includes, but is not limited to, certified check, cashier’s check, bank draft, bid bond, guaranty bond, or surety bond. Bid security through a bid, guaranty or surety bond must be issued by a surety company authorized to do business in the State of Montana. The bid security protects and indemnifies the City against the failure or refusal of the successful Bidder to timely enter into the Purchase Agreement. SIGNATURE OF BIDDERS: Each bid must be signed in ink by the Bidder with the Bidder’s full name and business address or place of residence. If the Bidder is a firm or partnership, the name and residence of each member must be inserted. If the bid is submitted by or in behalf of a corporation, it must be signed in the name of the corporation by a corporate official authorized to bind the corporation and who
shall also affix the corporate seal of the corporation to the bid. Any bid by a corporation signed by a person other than a corporate officer must be accompanied by a power of attorney showing that person’s authority to sign for the corporation.
ONLY ONE PROPOSAL: No Bidder may submit more than one bid. Two bids under different names will not be received from one firm, partnership, association, or corporation.
RESPONSIBILITY OF AGENT: Any person signing a bid as the agent of another, or of others, may be required to submit satisfactory evidence of authority to so sign.
TITLE: The position title of any person executing the bid or Agreement shall be clearly indicated beneath the signature. RESPONSIBLE BIDDER: Bidder is not deemed a responsible bidder if Bidder is delinquent in payment of property taxes or special improvement district assessments within the City of Bozeman for at least six (6) months. Any Bidder required by the Bozeman Municipal Code to have a general business license in the City of Bozeman must obtain such license before a bid can be awarded to a bidder. EXAMINATION OF SPECIFICATIONS: Before submitting a bid, each Bidder should examine the Bid Specifications, these Instructions to Bidders, the Bid Form, and the Purchase Agreement thoroughly and become familiar with federal, state, and local laws, ordinances, rules, and regulations that may, in any
manner, affect the cost or delivery of the goods. INTERPRETATION OF CONTRACT DOCUMENTS: If any person contemplating submission of a
bid for the proposed Purchase Agreement is in doubt as to the true meaning of any part of the specifications, that person may submit a written request to the City for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the proposed purchase agreement will be made only by an addendum duly issued and a copy of any such addendum will be mailed or delivered to each person receiving the specifications. TIME OF COMPLETION: The time of delivery of the goods to be purchased is a basic consideration of the contract. It is necessary that each Bidder satisfy the City of the Bidder’s ability to deliver the goods being purchased within the stipulated time.
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ADDENDA: If applicable, any addenda issued during the time of bidding, or forming a part of the
specifications provided to Bidder for the preparation of Bidder’s proposal, shall be covered in the bid and shall be made a part of the Purchase Agreement. Receipt of each addendum shall be acknowledged in the bid. Any bid in which all issued addenda are not acknowledged will be considered incomplete and will
not be read. WITHDRAWAL OF BID: No Bidder may withdraw any bid for a period as specified in the Invitation
to Bid after the date and hour set for the opening declared herein. Prior to that time, Bidder may withdraw a bid by written request. The request to withdraw a bid must be signed in the same manner and by the same person or persons who signed the bid. ACCEPTANCE AND REJECTION OF BIDS: The City reserves the right to accept or reject the bids in the best interest of the City. The City reserves the right to waive informalities and irregularities in any bid submitted, to reject non-conforming, non-responsive or conditional bids, to correct arithmetic errors without changing unit price, and postpone awarding of the Purchase Agreement for a period not exceeding sixty (60) days. AWARD OF BID: If the bid is to be awarded, City will award the bid to the responsible Bidder whose
bid is responsive and conforms to all material terms and conditions of the bidding documents and proposed Purchase Agreement, is lowest in price, is in the best interest of the project, and other factors considered. The award will be based on the lowest responsive cumulative base bid plus any added
alternate schedules the City determines to include with the project. If the bid is awarded, the award will be made within the period specified in the Purchase Agreement. The successful Bidder will be notified by letter mailed to the address shown on the bid that the bid has been accepted and that Bidder has been
awarded the bid. CANCELLATION OF AWARD: The City reserves the right to cancel the award of any bid at any time before the complete execution of the Purchase Agreement by all parties without any liability against the City. EXECUTION AND APPROVAL OF AGREEMENT: The Purchase Agreement shall be signed by the successful Bidder and returned within the time shown on the bid. If the Purchase Agreement is not executed by the City within fifteen (15) days following receipt from Bidder of the signed Agreement, Bidder has the right to withdraw the bid without penalty. The Purchase Agreement is not effective until it has been fully executed by all of the parties thereto. FAILURE TO EXECUTE AGREEMENT: Failure to execute the Purchase Agreement shall be just cause for annulment of the award. In the event of such annulment, the bid guarantee shall be forfeited to
the City, not as a penalty, but as liquidation of damages sustained. Award may then be made to the next lowest responsible and qualified Bidder, or the project may be re-advertised as the City may decide. PAYMENT: Payment for all goods purchased under the Purchase Agreement will be made by the City within the time period specified in and in accordance with the procedures outlined therein. NON-DISCRIMINATION: In accordance with law, each entity submitting a bid shall affirm on the form provided by the City that the Bidder shall not discriminate in the performance of the work called for in the Bid Specifications on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability, with regard to, but not limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, or rendition of services.
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It is further understood that any vendor who is in violation of this clause shall be barred forthwith from
receiving awards of any purchase from the City of Bozeman unless a satisfactory showing is made that discriminatory practices have ceased, and the recurrence of such acts is unlikely.
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City of Bozeman
Bozeman Street Department Bozeman, MT 59715 Bid specifications and bid form. Note: The bid must be submitted on this form. One (1) New Current Model Year 2018 or newer Tandem Axle Dump Truck with installed plow and sander.
The vehicle described herein shall be a new North American manufactured from 2018 or newer production and shall be in compliance with the 2018 emission laws. All parts and accessories, which are required to compose a complete unit, shall be furnished whether herein stipulated or not. Unless otherwise noted in these specifications, all equipment cataloged as standard shall be furnished and included in the purchase price of the unit.
Section 1 Standard Options
All standard options, whether expressly stated here or not, shall be included. Cab interior shall be of the manufacturer’s medium quality. Yes __________ No __________ Exceptions _____________________________________ Section 2 Color
Color shall be Safety Yellow L3008EB for truck and bed. Color shall be verified at time of bid awarding.
Yes __________ No __________ Exceptions _____________________________________ Section 3 Cab Cab style shall be front-end hood, tilt type, short conventional style hood. Yes __________ No __________ Exceptions _____________________________________ Hood shall tilt open to a full ninety (90) degrees.
Yes __________ No __________ Exceptions _____________________________________ Grille shall remain stationary when hood is tilted. Yes __________ No __________ Exceptions _____________________________________
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The hood shall have access latches to allow operator to check the fluid levels.
Yes __________ No __________ Exceptions _____________________________________ Driver’s seat shall be a premium high back air suspension with tilt back, angle lumbar adjustment, with cloth upholstery. Must have dual armrests. Yes __________ No __________ Exceptions _____________________________________ Passenger seat shall be a bucket type seat, with cloth upholstery. Yes __________ No __________ Exceptions _____________________________________
All windows shall be tinted safety glass. Yes __________ No __________ Exceptions _____________________________________
Unit shall be equipped with retractable seat belts and shall be lap/shoulder type.
Yes __________ No __________ Exceptions _____________________________________ Unit shall have heavy duty arctic type windshield wipers with heated wiper blade park area . Yes __________ No __________ Exceptions _____________________________________ Power windows on driver and passenger sides. Yes __________ No __________ Exceptions _____________________________________ Cab shall have a minimum eight (8) inch cab assist handles on both right and left side.
Yes __________ No __________ Exceptions _____________________________________ Cab shall have dome lights with manual and automatic door switch. Yes __________ No __________ Exceptions _____________________________________
Electric horn shall be installed on unit. Yes __________ No __________ Exceptions _____________________________________ Air horn with shield shall be installed on unit. Yes __________ No __________ Exceptions _____________________________________ Doors shall have door seals mounted on the doors.
Yes __________ No __________ Exceptions _____________________________________
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Truck shall be capable of pulling a pup trailer with all air and hydraulics plumbed to back of frame and fully functional.
Yes __________ No __________ Exceptions _____________________________________ Mirrors shall be heated king size West Coast type, both driver and passenger side, approximately sixteen inch (16”) by seven inch (7”) mirror frames and mounting shall be stainless steel. Eight inch (8”) convex mirrors shall be mounted below the West Coast mirrors. Yes __________ No __________ Exceptions _____________________________________ Both driver and passenger side primary mirrors shall be remote adjustable (electric).
Yes __________ No __________ Exceptions _____________________________________ Unit shall have factory installed AM/FM radio with clock, CD player, Bluetooth, IPOD interface
USB & auxiliary inputs. Yes __________ No __________ Exceptions _____________________________________
Heater shall be high output with minimum three (3) speed fan. Yes __________ No __________ Exceptions _____________________________________ Unit shall have air conditioning. Yes __________ No __________ Exceptions _____________________________________ Unit shall have dual sun visors.
Yes __________ No __________ Exceptions _____________________________________ Cab shall have full length heavy duty insulated rubber floor covering. Yes __________ No __________ Exceptions _____________________________________
Unit shall have common key for door and ignition. A minimum of four (4) keys will be provided. Yes __________ No __________ Exceptions _____________________________________ Unit shall have an adjustable telescoping/tilt steering wheel. Yes __________ No __________ Exceptions _____________________________________ Section 4 Instruments and Controls
Unit shall be equipped with two inch (2”) electric fuel gauge. Yes __________ No __________ Exceptions _____________________________________
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Unit shall be equipped with an air restriction indicator.
Yes __________ No __________ Exceptions _____________________________________ Unit shall be equipped with an hour meter for engine and trip hours. Yes __________ No __________ Exceptions _____________________________________ Speedometer shall be calibrated to compensate for axle ratio and tire size. Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with self cancelling signal switch with emergency flashers. Yes __________ No __________ Exceptions _____________________________________
Unit shall be equipped with an oil pressure gauge.
Yes __________ No __________ Exceptions _____________________________________ Unit shall be equipped with a transmission temperature gauge. Yes __________ No __________ Exceptions _____________________________________ Unit shall be equipped with a water temperature gauge. Yes __________ No __________ Exceptions _____________________________________ Unit shall be equipped with cruise control.
Yes __________ No __________ Exceptions _____________________________________ Unit shall be equipped with warning system which consists of lights and buzzer for low oil pressure, high water temperatures and low air pressure.
Yes __________ No __________ Exceptions _____________________________________ Truck shall be equipped with wiring pigtail for box installation. Yes __________ No __________ Exceptions _____________________________________ Truck shall be wired for two (2) strobes. Switch shall have indicator light. Yes __________ No __________ Exceptions _____________________________________ Truck shall have color-coded or numbered wiring and air lines with identification tags or color
coding. Yes __________ No __________ Exceptions _____________________________________
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Section 5 Frame
Frame shall have snowplow steel C-Channel back of cab mid-ship #1 crossmember Yes __________ No __________ Exceptions _____________________________________ Frame shall be reinforced with inner one quarter inch (1/4”) C-channel. Yes __________ No __________ Exceptions _____________________________________ Inner C-channel shall extend from end of frame to end of frame. Yes __________ No __________ Exceptions _____________________________________
Unit must be equipped with two (2) front and two (2) rear mounted tow hooks.
Yes __________ No __________ Exceptions _____________________________________ Front Bumper shall be included.
Yes __________ No __________ Exceptions _____________________________________ Twelve inch (12”) integral front frame extension with point two five inch (.25”) insert
Yes __________ No __________ Exceptions _____________________________________ Pintle hitch shall be installed at back of frame. Yes __________ No __________ Exceptions _____________________________________ Section 6 Tires
Drive tires, total of eight (8), shall be sixteen (16) ply traction type 12R22.5 steel radial to meet or exceed total rear GVW rating.
Yes __________ No __________ Exceptions _____________________________________ Front tires shall be twenty (20) ply highway tread 315/80R22.5 steel radial to meet or exceed
total front GVW. Yes __________ No __________ Exceptions _____________________________________ Section 7 Wheels Unit shall have steel rims with that meet or exceed GVW ratings. Yes __________ No __________ Exceptions _____________________________________
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Unit shall have mud flaps front and rear of duals and rear of front tires.
Yes __________ No __________ Exceptions _____________________________________ Section 8 Rear Axle Suspension & Brakes
Rear tandem axles shall be rated for forty thousand (40,000) pounds minimum, and all axle components must match the forty thousand (40,000) pound rating. Yes __________ No __________ Exceptions _____________________________________ Unit shall have a driver-controlled traction differential for rear axle.
Yes __________ No __________ Exceptions _____________________________________
Unit shall have a driver-controlled differential lock (axle to axle) for rear axles. Yes __________ No __________ Exceptions _____________________________________
Rear suspension shall be a Chalmers 854, or TufTrac™. Rated at (forty thousand (40,000) pounds minimum or prior approved equal). Yes __________ No __________ Exceptions _____________________________________ Unit shall be equipped with a Bendix™ A.D.9SI. heated air dryer or equivalent model. Yes __________ No __________ Exceptions _____________________________________ Unit shall have a Bendix™ oil coalescing filter mounted between air dryer and wet tank.
Yes __________ No __________ Exceptions _____________________________________
Unit shall be equipped with sixteen point five by eight point six two (16.5 x 8.62) Rockwell Q series rear brakes or equivalent.
Yes __________ No __________ Exceptions _____________________________________ Unit shall have externally mounted Brake Drums. Yes __________ No __________ Exceptions _____________________________________ Truck shall be equipped with an air compressor with eighteen point seven (18.7) cubic foot per minute of output minimum, plumbed to clean side of main engine air filter. Yes __________ No __________ Exceptions _____________________________________
Truck shall be geared to maintain sixty five (65) MPH. Yes __________ No __________ Exceptions _____________________________________
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Section 9 Front Axle, Brakes and Suspension
Front axle shall be an eighteen thousand (18,000) pound Dana Spicer or equal, and all axle components must match the eighteen thousand (18,000) pound rating, or prior approved. Yes __________ No __________ Exceptions _____________________________________ Steering axle brakes will be equipped with sixteen point five inch (16.5”) by six inch (6”) brake shoes. Yes __________ No __________ Exceptions _____________________________________ Section 10 Engine Engine shall have a minimum horsepower rating of three hundred fifty horsepower (350hp) and
one thousand two hundred fifty (1250) foot-pounds of torque. Yes __________ No __________ Exceptions _____________________________________
Unit shall have air cleaner supply for under hood air or outside air with snow door. Yes __________ No __________ Exceptions _____________________________________ Engine must be bio-diesel compatible. Yes __________ No __________ Exceptions _____________________________________ Cooling system shall be a heavy duty cooling system with permanent type anti-freeze to minus sixty degrees (-60°) with cold climate package.
Yes __________ No __________ Exceptions _____________________________________
Engine shall have Davco™ Fuel/Water separator with twelve (12) volt heat and water in fuel sensor with warning lights.
Yes __________ No __________ Exceptions _____________________________________ Engine unit shall be equipped with a factory-installed block heater with a minimum one thousand (1000) watts, one hundred fifteen (115) volt receptacle mounted under left hand door. Yes __________ No __________ Exceptions _____________________________________ Unit shall have a right side mounted vertical exhaust with safety guard. Yes __________ No __________ Exceptions _____________________________________
Fuel tank shall be an aluminum tank, sixty (60) gallon minimum located on the right side of the truck.
Yes __________ No __________ Exceptions _____________________________________
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Unit shall have a dash mounted regeneration request switch.
Yes __________ No __________ Exceptions _____________________________________ Minimum thirteen (13) gallon Diesel Exhaust Fluid (DEF) Tank located on the right side of the truck. Yes __________ No __________ Exceptions _____________________________________ Section 11 Transmission Transmission shall be an 300RDS with PTO provision and synthetic fluid that is TES-295
compliant. Yes __________ No __________ Exceptions _____________________________________
Transmission shall be equipped with Allison™ Prognostics and load - based shift software.
Yes __________ No __________ Exceptions _____________________________________ Unit shall have a transmission driven PTO, with mounting on left hand side with electric controls to be mounted in the Force America Patrol Command console Yes __________ No __________ Exceptions _____________________________________ Section 12 Electrical Alternator shall be a one hundred sixty (160) amp minimum. Unit shall have a minimum of three (3) heavy duty twelve (12) volt batteries, with a minimum of three thousand three hundred seventy five (3375) cold cranking amps (C.C.A.). Batteries shall be mounted on the left side.
Yes __________ No __________ Exceptions _____________________________________ Unit shall have emergency flashers.
Yes __________ No __________ Exceptions _____________________________________
All marker lights are to be L.E.D. Yes __________ No __________ Exceptions _____________________________________ Section 13 Dump Body Dump bed shall be a Henderson Mark #-TC or equal with weld on sloped horizontal braces, straight sides and a high lift tailgate. Dimensions – fourteen (14) feet long, thirty six (36) inch sides with a forty four (44) inch tailgate.
Yes __________ No __________ Exceptions ____________________________________
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Dump body color must match cab.
Yes __________ No __________ Exceptions _____________________________________ All grease zerks shall be readily accessible, tubed if necessary. Greaseless rear hinge preferred. Yes __________ No __________ Exceptions _____________________________________ Bed shall have a minimum dumping angle of forty eight (48) degrees. Yes __________ No __________ Exceptions _____________________________________
Unit shall be equipped with an electric under bed mounted box vibrator. Control in Force America Console
Yes __________ No __________ Exceptions _____________________________________ One quarter (1/4) cab shield shall be mounted with six inches (6”) of clearance between the cab.
The cab shield height needs to be kept to a minimum height to clear trees Yes __________ No __________ Exceptions _____________________________________ Stop and turn lights in rear corners shall be LED style, solder connections and heat shrink tubing placed over the solder joints. Crimp type connectors will be rejected. Yes __________ No __________ Exceptions _____________________________________ Air trip shall be controlled by a guarded toggle switch mounted in Force America Patrol Commander Ultra Console™.
Yes __________ No __________ Exceptions _____________________________________ A four (4)-way electrically operated air valve shall be installed for the tailgate lift. With wiring incorporated into the Force America Patrol Commander Ultra Console™.
Yes __________ No __________ Exceptions _____________________________________ A folding ladder to get into the box shall be mounted on the left front side; first step to be mounted eighteen inches (18”) off the level ground. Yes __________ No __________ Exceptions _____________________________________ Hoist shall be double acting telescopic cyplinder. Yes __________ No __________ Exceptions _____________________________________
Dump bed hydraulic valve to be integrated in to Force America Add-A-Fold valve assembly. Yes __________ No __________ Exceptions _____________________________________
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Dump bed controls to be integrated in to Force America Patrol Commander Ultra Console™.
Yes __________ No __________ Exceptions _____________________________________ Truck must be equipped with OSHA approved backup alarm. Yes __________ No __________ Exceptions _____________________________________ Tractor shall have high visibility back-up lights mounted at the rear of vehicle in such a manner as to be visible with sander installed. Yes __________ No __________ Exceptions _____________________________________ Section 14 Hydraulic Controls (Force America Patrol Commander Console™)
Plow and sander controls shall be Force America ® Patrol Commander Ultra with 5100EX spreader control. This will house controls for the following functions: spreader, plow, prewet, dump box and tailgate, strobe lights, rear work lights and box vibrator
Yes __________ No __________ Exceptions _____________________________________ Hydraulic valve system shall be Force America ® brand Yes __________ No __________ Exceptions _____________________________________ Section 15 Spreader Spreader shall be a Henke ® HXC 2000, twelve (12) feet in length and fifty seven (57) inches high with two (2) one hundred (100) gallon tanks for the preset system set forward Yes __________ No __________ Exceptions _____________________________________
The sander shall include the following options.
• Sloped Front
• Grease extensions to the rear
• Drop-n- loc Top screens
• Ladder/Platform
• Tailgate Latch
• Pre wet system
• Light bar with stop, turn, tail lights
• Two (2) rear mounted work lights
• Stainless steel Yes __________ No __________ Exceptions _____________________________________
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The wiring for the sander shall pass through a trailer connector at the rear of the truck for easy removal of the sander. All wiring for the sander will join at a junction box mounted on the rear of
the sander that is sealed and protects the wiring from the elements. Yes __________ No __________ Exceptions _____________________________________ Truck shall have a manual switch integrated in Force America Patrol Commander Console™ and wiring to activate rear facing work lights. Lights will be mounted on rear of sander, in a protected area, by body builder. Yes __________ No __________ Exceptions _____________________________________ The controls for the Sander be integrated into the Force America Patrol Commander Ultra
Console™ Yes __________ No __________ Exceptions _____________________________________
PRE-WET SYSTEM:
The control for the Pre-wet system shall be integrated into the Force America Patrol Commander Ultra Console™. Yes __________ No __________ Exceptions _____________________________________ The wiring for the Pre-wet shall pass through the same trailer connector that the sander uses. All wiring for the Pre-wet will join at the same junction box as the sander uses. Yes __________ No __________ Exceptions _____________________________________ Section 16 Henke Plow Specifications: Plow shall be Henke Model PLP ECT, twelve (12) foot long, thirty six (36) inch tall
Yes __________ No __________ Exceptions _____________________________________
Hitch shall be frame mounted parallel lift External Compression Trip Yes __________ No __________ Exceptions _____________________________________
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Section 17 Other
MANUALS: Manuals must cover all parts, service wiring diagrams, and all major components. Unit shall be supplied with at least one (1) complete manual, one (1) CD-ROM manual, and two (2) operator manuals. Manuals shall be the same used in the supplier’s maintenance shop. Any outside vendors installing various components on this unit shall include original parts, service, and operator manuals. Unit will be supplied with a final bill of materials/build sheet. Yes __________ No __________ Exceptions _____________________________________ WARRANTY:
Unit shall have a standard factory warranty. The City of Bozeman reserves the right to do warranty work with authorization from manufacturer. Warranty work will be billed out at eighty
dollars ($80.00) per hour straight time for warranty repairs. Prior approval will be obtained from the manufacturer before repairs are started. All warranty parts will be shipped free of charge to our shop, 1812 N. Rouse, Bozeman, MT 59715, with overnight designation and if parts are to be
returned the manufacturer will make arrangements to have the old parts returned at their cost. Arrangements may be made at our approval to have warranty work done within a 10 mile radius of our shop. Yes __________ No __________ Exceptions _____________________________________ DELIVERY: The complete unit (F.O.B. City Shops Complex, 1812 N. Rouse, Bozeman, MT 59715, shall be delivered within one hundred eighty (180) calendar days after the date of the notice to proceed. Upon delivery of the complete unit, City of Bozeman staff will inspect the complete unit to see if
it meets bid specs. If the City staff finds that it does not meet the specs, it will be taken by the dealer to their facility to correct the deficiencies. Yes __________ No __________ Exceptions _____________________________________ TRAINING:
Successful bidder will provide four hours of operator and service training to be provided at City of Bozeman Shop Complex (814 N. Bozeman). If a model of truck is awarded the bid and that model has never been owned by the City of Bozeman, then factory training will be provided for one mechanic. This will be the same training provided to dealership mechanics. The training will be no less than two (2) days and no more than five (5) days. All expenses including but not limited to travel, room and board and classroom materials will be provided by the successful bidder. Contact the Vehicle Maintenance Department, (406) 582-3206, to get clarification on this before submitting bid. Yes __________ No __________ Exceptions _____________________________________
Bid Form Page 1 of 7
BID FORM (Purchase Agreement) ONE (1) NEW CURRENT MODEL YEAR 2018 OR NEWER TANDEM AXLE DUMP TRUCK WITH INSTALLED PLOW AND SANDER THIS BID SUBMITTED TO: Bozeman City Clerk, City of Bozeman, MT, 121 N. Rouse Ave., Bozeman, MT 59715. 1. THE UNDERSIGNED BIDDER proposes and agrees that if this bid is accepted, Bidder will enter into a Purchase Agreement with the City in the form included in the bidding documents and will furnish the goods or product to be purchased by the City within the number of calendar days indicated in the Agreement and in accordance with the other terms and conditions of the bidding documents. 2. Bidder has examined, understands, accepts, and abides by all of the terms and conditions of the Invitation to Bid, Instructions to Bidders, Bid Specifications, and Purchase Agreement.
3. Bidder expressly covenants that if Bidder is awarded the bid, Bidder will, after the bid is awarded and within the time specified in the Request for Bid, enter into a formal Purchase Agreement with City. The bid must be accompanied by Bid Security payable to the City of Bozeman for ten percent (10%) of the total amount of the bid, including alternates, if any. The Bid Security must be in a form specified in §18-1-203, MCA, which includes, but is not limited to, certified check, cashier's check, bank draft, bid bond, guaranty bond, or surety bond. The Bid Security is attached hereto as Exhibit 1. 4. This bid will remain subject to acceptance for sixty (60) days after the bid opening, or for such longer period of time that Bidder may agree to in writing upon request of City. 5. Bidder further represents that this bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; Bidder has not solicited or induced any person, firm, or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other bidder or over City. 6. Bidder certifies that no employee or official of the City or any member of such employee or official’s immediate family has any direct or indirect interest in the pecuniary profits or contracts of the Bidder. 7. Bidder will provide the goods, product, or equipment being purchased by the City in accordance with the Purchase Agreement, for the price stated on the completed Bid Specifications sheet attached hereto as Exhibit 2.
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8. Bidder understands that the unit prices shall govern in checking the bid, and should a discrepancy exist in the total estimated price and total amount of unit prices bid as listed on the Bid Sheet after extensions are checked and corrections made, if any, the total amount of unit prices bid as corrected shall be used in awarding the contract.
9. Bidder certifies that Bidder is a responsible bidder. 10. Bidder agrees that the good, product, or equipment to be purchased by City will be delivered and ready for final payment in accordance with the Purchase Agreement. 11. If applicable, Bidder certifies receipt of City’s revisions or additions made subsequent to the advertised proposal, which are specifically acknowledged on Receipt of Addendum, attached hereto as Exhibit 3. 12. Bidder represents that the bid is genuine and not collusive or a sham and that bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding. Bidder further represents that Bidder has not sought by agreement or collusion, directly or indirectly, with any person, to fix the bid price of any other bidder, or to fix any overhead, profit, or cost element of said bid price or that of any other bidder, or to secure any advantage against the City or any person interested in the proposed bid. Bidder affirms that all statements in this bid are true. SUBMITTED on the _____ day of ____________, 20_____.
Bidder’s Tax ID # IF BIDDER is: An Individual: (Name typed or printed) By: (SEAL) (Individual’s Signature) Doing business as:
Business Address: Telephone # FAX # A Partnership: (Partnership Name) By: (SEAL) (Signature) (Name typed or printed) Business Address: Telephone # FAX #
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A Corporation: (SEAL)
(Corporation Name) State of Incorporation:
Type (General Business, Professional, Service, Limited Liability): By: (Signature of Authorized Representative) Print Name and Title: Attest: (Corporate Seal) (Signature of Secretary) Business Address:
Telephone # FAX # Date of Qualification To Do Business Is:
A Joint Venture: Each Joint Venture Must Sign Joint Venture Name: (SEAL) (Name) By: (Signature of Joint Venture Partner) Name:
(Name, printed or typed) Title: Business Address: Telephone # FAX #
A Joint Venture: Each Joint Venture Must Sign Joint Venture Name: (SEAL) (Name) By: (Signature of Joint Venture Partner) Name:
(Name, printed or typed) Title:
Business Address: Telephone # FAX #
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Address of Joint Venture for Receipt of Official Communication: Address:
Telephone # FAX #
(Each Joint Venture must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.)
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Exhibit 1 Bid Security
Attached.
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Exhibit 2 Bid Sheet Attach a completed Bid Specification Form.
The Bidder must state the Total Bid Price here: Total Bid Price (written out and in dollar amount):
$_______________________________________ ______________________________________________________________________________
______________________________________________________________________________
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Exhibit 3
Receipt of Addendum (if applicable).
Bidder acknowledges receipt of the following addendum of revisions or additions:
Addendum Number Date Issued Authorized Signature For Each 1
2
3
4
5
NON-DISCRIMINATION AFFIRMATION FORM
_________________________ [name of entity submitting] hereby affirms it will not discriminate
on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because
of actual or perceived sexual orientation, gender identity or disability in the performance of
work performed for the city of Bozeman, if a contract is awarded to it, and also recognizes the
eventual contract, if awarded, will contain a provision prohibiting discrimination as described
above and that this prohibition shall apply to the hiring and treatment of the
_________________________ [name of entity submitting] employees and to all subcontracts it
enters into in performance of the agreement with the city of Bozeman.
Signature of Bidder: ______________________________
Person authorized to sign on behalf of the bidder