HomeMy WebLinkAbout02-26-18 City Commission Packet Materials - C6. PSA with J. Boyer for PCC Facilitation Services1
REPORT TO: Mayor and City Commission
FROM: Chris Saunders, Policy and Planning Manager
Martin Matsen, Director of Community Development
SUBJECT: Approval of professional services agreement in the amount of $18,950 with
Jennifer Boyer for facilitation services in support of the Planning Coordination
Committee and authorization for the City Manager to sign the agreement on
behalf of the City.
MEETING DATE: February 26, 2018
AGENDA ITEM TYPE: Consent
RECOMMENDATION: That the City Commission approve the professional services agreement with
Jennifer Boyer and authorize the City Manager to sign the agreement on behalf of the City.
BACKGROUND: The City Commission approved City participation in the Planning Coordination
Committee consisting of the City of Belgrade, Gallatin County, and the City of Bozeman on May 23,
2016. See agenda item F.4, of the meeting minutes. An amendment to the Memorandum of Agreement
providing for administration of contracts was approved by the City Commission on January 8, 2018 as
item C.4. The City of Belgrade and Gallatin County has also approved the same amendment.
The three participating entities have each contributed $20,000 to fund the activities of the PCC. The first
identified project using budgeted funds will be a facilitator. A solicitation for proposals was given and
the staff of the three entities have selected a preferred contractor. The City of Bozeman will be the
contracting entity for this work and will administer the contract. Each entity will contribute 1/3 of the
total contract expense.
A standard professional services agreement was executed by the contractor. The signed document and
required insurance certificate are provided.
UNRESOLVED ISSUES: None determined at this time.
ALTERNATIVES: As determined by the Commission.
FISCAL EFFECTS: Contract cost of $18,950 is within the amount funded in the 2018 fiscal year
budget. The City will be reimbursed by Gallatin County and City of Belgrade for their portion of the
costs.
Commission Memorandum
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Attachment: Professional Services Agreement
Report compiled on February 12, 2018
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