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HomeMy WebLinkAbout01-22-18 City Commission Minutes Boas Icy Co.� THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday,January 22,2018 Mayor-Cynthia Andrus: Present Deputy Mayor-Chris Mehl: Present Commissioner-Jeff Krauss: Present Commissioner-I-Ho Pomeroy: Present Commissioner-Terry Cunningham: Present Staff Present at Dais: City Manager(CM)Andrea Surratt),City Attorney(CA) Greg Sullivan, Deputy City Clerk Brenda Sweeney A. 06:00:23 PM (00:00:12)Call to Order—6:00 PM-Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:00 PM. B. 06:00:32 PM (00:00:21) Pledge of Allegiance and a Moment of Silence C. 06:01:21 PM (00:01:10)Changes to the Agenda There were no changes to the agenda. D. 06:01:30 PM (00:01:19)FYI • Mayor Andrus announced the next full Commission meeting is scheduled for Monday,January 29, 2018 and will contain a discussion on the Strategic Plan. E. 06:02:39 PM (00:02:28)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres) 2. Approve the All Beverage Retail Liquor License for the Bar at Wasabi Japanese Steakhouse for Calendar Year 2018 (Maas) 3. Approve the Submission of the Fiscal Year 2018 (FY18) Office of Violence Against Women Grant Application for Funds Related to Addressing Domestic Violence, Sexual Assault, Stalking, and Dating Violence (McLane) 4. Authorize the City Manager to Sign a Water Pipeline and Access Easement Agreement with First Security Bank for the Opportunity Subdivision Project(Kohtz) Page 1 of 12 Bozeman City Commission Meeting Minutes,January 22,2018 5. Authorize the City Manager to Sign a Water Pipeline and Access Easement Agreement and Public Street and Utility Easement with Gallatin Center Limited Partnership for the Opportunity Subdivision Project(Kohtz) 6. Authorize the City Manager to Sign a Professional Services Agreement with Think2Perform for City Manager One-on-One Training(Jorgenson) 7. Authorize the City Manager to Sign Amendment Number 1 to the Professional Services Agreement with Water and Environmental Technologies,Inc.(WET)to Provide Environmental Consulting Services Pertinent to the East Gallatin Landfill (Hixson) 8. Authorize the City Manager,or Her Designee,to Approve the Submitted Sketch Plan Materials for the Irrigation Pump House to be Constructed at Burke Park for the Sunset Hills and Lindley Park Water Conservation Project(Ahlstrom) 9. Resolution 4878,Authorizing the City Manager to Sign Change Order Number 2 with Pink Hill, LLC for the City of Bozeman Class IV Landfill Closure (Hixson) 10. Ordinance 1987 Final Adoption,the 2017 2nd High School Annexation Zone Map Amendment to Designate 36.896 Acres as PLI, Public Lands and Institutions,Application 17454(Saunders) 11. Ordinance 1989 Final Adoption,Flanders Mill Phase 7 Zone Map Amendment,Changing 3.794 Acres from R-3, Residential Medium Density to R-4, Residential High Density District and 0.07 Acres from R-4, Residential High Density District to R-3, Residential Medium Density, Generally Located Southeast of the Intersection of East Baxter Lane and Flanders Mill Road, Application 17271(Saunders) 06:02:44 PM (00:02:33)City Manager Overview CM Surratt provided a brief overview of Consent Items 1-11. 06:07:22 PM (00:07:11) Public Comment Mayor Andrus opened public comment on Consent Items 1-11.There was no public comment. 06:06:34 PM (00:06:23)Motion and Vote to approve Consent Items 1-11 as submitted. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner-I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve F. 06:06:55 PM (00:06:44)Consent II: Items Acted Upon without Prior Unanimous Vote 1. 06:07:00 PM (00:06:49) Approve the Final Plat for the Human Resource Development Council (HRDC)of District IX Beall Street Minor Subdivision, Lot 9 Block 3 of West Babcock Subdivision Final Plat,Application 17524(Quasi-Judicial) (Garber) Page 2of12 Bozeman City Commission Meeting Minutes,January 22,2018 06:07:24 PM (00:07:13) Public Comment Mayor Andrus opened public comment. 06:07:29 PM (00:07:18)Kevin Thane, Public Comment Mr.Thane is the vice chair of the Community Affordable Housing Advisory Board, and he stated the board is in full support of this item. 06:07:55 PM (00:07:44)Motion to approve the Final Plat for the HRDC's Beall Street Minor Subdivision, and authorize the Director of Public Works to execute the same on behalf of the City of Bozeman. Commissioner- I-Ho Pomeroy: Motion Commissioner-Jeff Krauss:2nd 06:08:25 PM (00:08:14) Vote on the Motion to approve the Final Plat for the HRDC's Beall Street Minor Subdivision, and authorize the Director of Public Works to execute the same on behalf of the City of Bozeman. The motion passed 5-0. Commissioner-I-Ho Pomeroy: Motion Commissioner-Jeff Krauss: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 2. 06:08:38 PM (00:08:27)Ordinance 1983 Provisional Adoption,the 2017 Kirk Park Zone Map Amendment to Rezone Approximately 12.335 Acres/537,304 Square Feet of an Existing Lot from R-2, Residential Medium Density to PLI, Public Lands and Institutions, and to Zone Approximately 1.198 Acres/52,202 Square Feet B-2,Community Business to Match the Existing Zoning to the Property Boundary,Application 17442 (Pope) 06:09:01 PM (00:08:50) Public Comment There was no public comment. 06:09:07 PM (00:08:56)Motion to provisionally adopt Ordinance 1983, the 2017 Kirk Park Zone Map Amendment. Commissioner-Jeff Krauss: Motion Commissioner-Terry Cunningham: 2nd 06:09:25 PM (00:09:14) Vote on the Motion to provisionally adopt Ordinance 1983, the 2017 Kirk Park Zone Map Amendment. The motion passed 4-1. Commissioner-Jeff Krauss: Motion Commissioner-Terry Cunningham:2nd Mayor-Cynthia Andrus:Approve Page 3 of 12 Bozeman City Commission Meeting Minutes,January 22,2018 Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss: Disapprove Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 06:09:41 PM (00:09:30) Public Comment Mayor Andrus opened public comment.There was no public comment. G. 06:10:27 PM (00:10:16)Special Presentation 1. 06:10:32 PM (00:10:21) Introduction of Mayoral Mentee (Andrus) Mayor Andrus talked about a new program she is initiating starting this year titled "Mentored by the Mayor".She explained that the program is in conjunction with Montana State University,specifically the Montana Leadership Institute.She introduced Amber Roberts,the student who will be piloting the current semester's program. Mayor Andrus outlined the program in detail. Ms. Roberts addressed the Commission,talked about her background and explained why she is interested in this program. H. 06:14:33 PM (00:14:22)Action Items 1. 06:14:39 PM (00:14:28) Resolution 4844,Authorizing Allocation of Additional Funding from the 2012 Trails,Open Space and Parks Bond Fund for the Bozeman Sports Park(Poissant) 06:15:10 PM (00:14:59) Public Hearing and Disclosure Statement Mayor Andrus opened the public hearing on this agenda item.She asked Commissioner Cunningham to make a disclosure statement regarding his role as executive director of Run Dog Run. Commissioner Cunningham stated he has had previous discussions with members of the city staff regarding this project relative to a dog park on the master plan for the future. He asked CA Sullivan to look into the matter. CA Sullivan explained Commissioner Cunningham's position with communications and conflict of interest. 06:16:58 PM (00:16:47)Staff Presentation Director of Recreation and Parks Mitch Overton presented information regarding the budget shortfall for the first phase of the Bozeman Sports Park.Staff is requesting that the Commission allocate additional funds necessary from the Trails, Open Space and Parks (TOPS) bond funds to complete Phase 1A. Mr. Overton reviewed the history of Commission approval of the funds from the TOPS bond fund toward construction of the sports park as well as an update on progress.TOPs Design and Development Manager Carolyn Poissant reviewed the master plan, phasing, budget,funding and expenditures. Ms. Poissant presented Resolution 4844 and pointed out representatives who were in attendance to answer questions about the sports park. 06:26:02 PM (00:25:51)Questions of Staff Cr. Cunningham asked when groups come to TOPS and make a petition for funds whether it's a situation where the best idea wins. He asked whether the scoring system used includes the amount of funds that can be matched or leveraged by the organization that's petitioning for funds. He asked about economic Page 4 of 12 Bozeman City Commission Meeting Minutes,January 22,2018 benefits to Bozeman for tournament-grade athletic fields. He asked whether any group or organization has formally petitioned for TOPS funds for anything related to the Emerson Lawn. Cr. Pomeroy asked when the construction starts. She asked how long the project will take and whether it will be usable this summer. Cr. Krauss asked when the bid was awarded. He further asked whether the four fields the additional monies would fund are sufficient enough to accommodate tournaments. He asked how many fields would be needed before they could be financed with user fees. He asked about the final build-out cost. Cr. Mehl asked for a reminder of the important infrastructure parts of the fields. He asked when the last time was that Bozeman added athletic fields. He asked about the status of the MSU fields for the adult soccer league this summer. He asked about the timing of the second round of bidding. He asked about construction inflation versus the return on the bond. He asked whether any significant applications have been received in the last couple of years for a project within city limits for the TOPS bond. He asked whether park improvement grants have been funded. He talked about a Missoula County bond for Fort Missoula. Mayor Andrus asked whether there have been other TOPs projects go over budget as well as the range of percentages they've gone over. She asked about the impact if the money is not allocated. 06:51:31 PM (00:51:20) Public Comment Mayor Andrus opened public comment. 06:51:44 PM (00:51:33) Tony Rich,Public Comment Mr. Rich is the chairman of the Bozeman Sports Parks Foundation and spoke in support of this resolution. He talked about the history of when the funds were originally granted in 2012 and the condition of the athletic practice field situation. 06:52:58 PM (00:52:47)Allen May,Public Comment Mr. May gave a brief history recognizing the objective of this project and why the Bozeman Sports Park Foundation was developed. He pointed out it is a volunteer board with one hired team to help with fundraising efforts. He talked about the need for a lot of field space given the current and growing number of youth. 06:55:57 PM (00:55:46)Motion that in consideration of all public input and information presented to date,I hereby move to adopt Resolution 4844,authorizing the allocation of an additional$917,000 to the Bozeman Sports Park Trails, Open Space and Parks bond project. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd 06:56:31 PM (00:56:20) Discussion Cr.Cunningham believes this is a worthy project and will have lasting value for generations to come. He talked about the importance of athletics activities keeping kids fit and active. He talked about lessened travel expenses for parents, as well as economic advantages. He talked about how quickly more fields can be developed and how that decision can be made by community support, including businesses. Page 5 of 12 Bozeman City Commission Meeting Minutes,January 22,2018 Cr. Mehl acknowledged the challenge of the budget shortfall and making a decision that is the best use of resources. He will support the motion and stressed why it is important for the kids,teenagers and adults alike. He talked about what other towns have spent and cost overruns of other projects. He pointed out the importance of working with the private sector in partnership support. Cr. Pomeroy agrees with the positive economic impact and believes this will create more recreational opportunities.She talked about the adult soccer league as well as youth soccer league and the amount of travel involved.She will support this project. Cr. Krauss expressed his appreciation of our local businesses toward non-profits and amenities. He talked about the increased special assessments imposed them as well. He stressed his disagreement with lack of recreational opportunities. He talked about a commitment to another$10M project versus other potential projects around town,such as trails and public safety. Mayor Andrus is the liaison to the TOPs committee and talked about her cumulative understanding of the large amount of TOPS and community money.She talked about the large need for fields to accommodate adult and children soccer players.She talked about the amount of land owned by the city and the willing partner to help raise monies to help this project come to fruition.She talked about her concern regarding not doing this project.She will be in full support of this motion. 07:13:06 PM (01:12:55) Vote on the Motion that in consideration of all public input and information presented to date,I hereby move to adopt Resolution 4844, authorizing the allocation of an additional $917,000 to the Bozeman Sports Park Trails,Open Space and Parks bond project. The motion passed 5- 0. Commissioner-Terry Cunningham: Motion Deputy Mayor-Chris Mehl: 2nd Manor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 2. 07:13:24 PM (01:13:13) Resolution 4867, Intent to Create Special Improvement District(SID) Number 741 for the Purpose of Undertaking Certain Local Improvements to South Tracy Avenue from Olive Street to One Half Block South of Harrison Street and Financing the Costs Thereof(Gamradt) 07:14:42 PM (01:14:31)Staff Presentation City Engineer Rick Hixson outlined the resolution,which is for the purpose of financing a portion of the cost to improve South Tracy Avenue and the fifth street reconstruction under the current funding policy. He talked about timing of the bid and staying on track. He introduced Project Engineer Kellen Gamradt who talked about the proposed improvements in detail. He talked about limits of construction and timing of the project completion, as well as the process the SID notice and protest period. 07:23:55 PM (01:23:44)Questions of Staff Cr. Mehl asked whether staff talked to the school district about staging for construction and doing parts of the road while school is still in session. He asked about neighborhood meetings and whether they Page 6 of 12 Bozeman City Commission Meeting Minutes,January 22,2018 brought up any issues. He asked whether South Grand failed after notices were mailed and talked about comments he received regarding the difficulty of understanding the letter. He asked who writes the letters. 07:27:42 PM (01:27:31) Public Comment There was no public comment. 07:27:54 PM (01:27:43)Motion to adopt Resolution 4867,declaring it to be the City's intention to create Special Improvement District(SID)Number 741 for the purpose of financing local improvements to South Tracy Avenue between Olive Street and one half block south of Harrison Street and financing the costs thereof. Deputy Mayor-Chris Mehl: Motion Commissioner-I-Ho Pomeroy:2nd 07:28:23 PM (01:28:12) Discussion Cr. Mehl pointed out this is the 741"SID that has been done and is not a new vehicle for the city. He talked about the use of the street and the project seems well worthwhile. He fully supports the process and surrounding details. He talked about the balance of streets needing work and additional having more done in the next year. Cr. Pomeroy talked about all our streets needing attention and help.She talked about the fairness of the ratio of SID versus the City's budget.She further talked about infill and the amount of traffic on this particular street.She will support the motion. Cr. Krauss talked about 741 number and the traditional way we build streets versus the old way of getting someone else to pay for their infrastructure or letting structures rot. He further talked about SIDS adding to the value of homes. Cr.Cunningham talked about historic districts with historic streets and pride of ownership. He will support the SID. Mayor Andrus talked about SIDS being an equitable way to pay for local street improvements and will be supporting it. 07:34:57 PM (01:34:46) Vote on the Motion to adopt Resolution 4867, declaring it to be the City's intention to create Special Improvement District(SID)Number 741 for the purpose of financing local improvements to South Tracy Avenue between Olive Street and one half block south of Harrison Street and financing the costs thereof. Deputy Mayor-Chris Mehl: Motion Commissioner-I-Ho Pomeroy:2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve Page 7 of 12 Bozeman City Commission Meeting Minutes,January 22,2018 07:34:55 PM (01:34:44) Recess Mayor Andrus called the Commission into recess until 7:45 PM. 07:45:20 PM (01:45:09) Call to Order Mayor Andrus called the Commission back to order at 7:45 PM. 3. 07:45:39 PM (01:45:28) Presentation of Options for a Joint Project with Gallatin County for Law Enforcement Building and a Bozeman Public Safety Complex on City-Owned Property on Rouse Avenue(Winn) 07:46:15 PM (01:46:04)Staff Presentation ACM Chuck Winn presented public safety facility options as a joint project with the county. He talked about the background of the project beginning November 13, 2017 where, after being presented four options,the Commission gave staff direction to work with the county on the options. He talked about two meetings with the county held to discuss option and agree on a recommendation for a phased project at the site. He talked about the impact of this project on the City of Bozeman. He talked about security issues identified in the current L&J building as well as fire and life-safety codes. He outlined the phased approaches, ownership structure and shared space. He talked about particular services that would be provided by the city versus county. He shared a schematic of how the law enforcement building could be built and how the site could be used in the phased approach. He reviewed the cost of and funding of the joint law enforcement building as well as the financial impact to city/county residents. He pointed out this project only addresses the Police Department and Sheriff's Department and there are still significant issues with the justice,district and city municipal courts as well as ancillary services for the courts. Mr.Winn reviewed the Bozeman Public Safety Building option,which would contain the courts,fire, police, records, and victim services. He talked about studies done on the current condition of the Fire Station. He talked about the square footage of the building and opportunities to share spaces and functions within that building. 08:13:01 PM (02:12:50) Cr. Pomeroy asked about putting this project on a November 2018 election ballot rather than a June 2018 election ballot to increase voter turnout. Cr.Cunningham asked about the term "compressed time"frame throughout Mr. Win's presentation and whether he received specific direction from the city at any time that the June ballot was the goal. He further referred to Mr. Winn's mention of recent awareness of the thresholds necessary to pass a county bond and whether that information came from the county. Cr. Krauss asked CA Sullivan whether we are still getting sued by the county. He asked about the operating levy and whether we would reduce the general fund spending or impinge into the 911 Center levy gap. Cr. Mehl asked what the last day is for anyone to send notice to the county to be on the June ballot. He talked about the meeting December with the county where they were urging the June ballot. He asked staff whether anyone at the county ever shared with them what state law does for county bonds that a super-majority requirement would be a restriction for them. He asked whether the cost numbers are dialed in enough to go on a June ballot for the alternative project if necessary. Page 8 of 12 Bozeman City Commission Meeting Minutes,January 22,2018 08:24:07 PM (02:23:56) Public Comment Mayor Andrus opened public comment. 08:24:20 PM (02:24:09)Marty Lambert, Public Comment County Attorney Marty Lambert hopes the Commission will vote against both proposals. He talked about the benefit to citizens of having collaboration between the chief,sheriff, officers and detectives right next to each other. He talked about the June vote and why the courts should go first. 08:27:42 PM (02:27:31) Discussion Cr. Mehl talked about the things that are considered when doing a large pubic project. He talked about policy,the needs of the community in the context of how and where we do this, and the practical side of getting the voters to vote for it. He further spoke about due diligence. He talked about the option of moving the Open Space Bond from the November ballot to the June ballot to allow for the joint project on the November ballot. He would support a motion that states continuing to work and understand both options available, along with understanding city costs,so that there can be an appropriate vote about public safety. Cr. Pomeroy asked Cr. Mehl for clarification on his preference of a motion.She agrees that it makes sense to combine city/county law enforcement. Cr. Krauss talked about the 14%gap between costs of a joint project versus a city standalone project. He talked about ideas from the county and collaboration. He talked about the benefits of moving everyone close to the rest of the city as well as picking up efficiencies internally. Cr. Cunningham does not support the June ballot option. He talked about the Police Department,tax payers and getting it right this time without rushing voters. He further talked about community education and buy-in. He talked about his thoughts on the two proposals. Mayor Andrus talked about the process of putting out a bond measure for the public.She commented on timing of the June ballot and giving voters enough time to make a good decision.She supports more time to get answers to questions. Cr. Krauss talked about concerns over the June ballot and the law that's in place relative to a tax increase on the majority of electorate who didn't support it. He talked about the need for staff to work through questions and details of the new proposal. 09:04:16 PM (03:04:05)Motion that after listening to the presentations and public comment,I move to direct the City Manager to continue to both work with Gallatin County and to further explore a Bozeman Safety Complex. Deputy Mayor-Chris Mehl: Motion Commissioner-I-Ho Pomeroy: 2nd 09:04:31 PM (03:04:20) Discussion Cr. Mehl commented on the difficulty of the June ballot. He talked about the city/county project numbers being dialed in and most of that work is done. He talked about public comment regarding the courts. He spoke to the motion regarding due diligence and going to the voters. Cr. Pomeroy supports the motion and wants CM Surratt to find a study about the benefits of city/county law enforcement together. Page 9 of 12 Bozeman City Commission Meeting Minutes,January 22,2018 Cr. Krauss talked about the case he could make for the efficiencies of the police,fire,judiciary, attorneys and extra .FTE involved with putting all this together, including better decision making and better fit of the facility to the purpose,the better location with regard to the rest of city administration that actually supports the chart showing the single project. He talked about the amount of time spending studying these projects. Cr.Cunningham supports the motion. He talked about timeline of going out on our own regarding elections we can hit. He referenced state law with regard to doing something with the county and giving them an opportunity to make a decision as well based on our decision. Mayor Andrus will support this motion.She asked that if we decide to go with the county in a joint police and sheriff stations that we look at adding securities for the judiciary in the proposal.Spending time fleshing out numbers for a standalone city safety complex is a good idea. She talked about timing and asked CM Surratt to come back as soon as possible with some numbers for discussion. CM Surratt asked the Commission whether they are instructing staff to enter into a 30%design to get those detailed numbers tonight or whether it comes back for consideration. Cr. Mehl asked about time frame for the near future for the 30%design and clarified his motion. Cr. Krauss proposed an amendment to the motion to include authorization for a 30%design. 09:18:51 PM (03:18:40)Amendment to the Motion to include authorization for a 30%design. Commissioner-Jeff Krauss: Motion Deputy Mavor-Chris Mehl: 2nd 09:19:06 PM (03:18:55) Discussion Cr. Krauss clarified he does not anticipate we do this in another year and November should be the deadline,which is the purpose of his motion,to authorize staff to expedite the process. 09:20:20 PM (03:20:09) Vote on the Amendment to the Motion to include authorization for a 30% design. The amendment passed 5-0. Commissioner-Jeff I<rauss: Motion Deputy Mayor-Chris Mehl: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 09:20:46 PM (03:20:35) Vote on the Amended Motion that after listening to the presentations and public comment, I move to direct the City Manager to continue to both work with Gallatin County and to further explore a Bozeman Safety Complex, to include authorization for a 30%design. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Page 10 of 12 Bozeman City Commission Meeting Minutes,January 22,2018 Commissioner-1-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 4. 09:21:59 PM (03:21:48) Appointment(s) to the City-County Board of Health (Sweeney) 09:22:14 PM (03:22:03)Motion to appoint Steve Custer to the Joint City-County position with a term expiring January 1,2021 and Becky Franks to the City position with a term expiring January 1,2021 on the City-County Board of Health. 09:22:34 PM (03:22:23) Public Comment There was no public comment. 09:22:34 PM (03:22:23) Vote on the Motion to appoint Steve Custer to the Joint City-County position with a term expiring January 1,2021 and Becky Franks to the City position with a term expiring January 1,2021 on the City-County Board of Health. The motion passed 5-0. Deputy Mayor-Chris Mehl: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Cynthia Andrus:Approve Deputy Mayor-Chris Mehl:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Terry Cunningham:Approve 5. 09:22:50 PM (03:22:39)Appointment of Mayor and Commissioners to Voting Board Positions and Assignment of Mayor and Commissioners to Act as Liaisons to City Citizen Advisory Boards(Sweeney) 09:23:03 PM (03:22:52) Discussion Mayor Andrus explained the process of choosing citizen advisory boards for Commissioners to serve as liaisons over the next two year period.The Commission discussed board assignments. Deputy City Clerk Sweeney read back the list for confirmation. I. 09:41:41 PM (03:41:30)FYI/Discussion • Cr. Krauss asked whether there was a vote in December to meet on the fifth Monday of January. • Mayor Andrus confirmed the reason for the meeting scheduled for January 29" but will make it her policy not to meet on the fifth Monday unless necessary. • Cr. Mehl wants to find a way to leverage the money for TOPS to look at some corridors for trails. Cr. Cunningham is in support. • Cr. Mehl would like to see a calendar of strategic plan priorities for purposes of departmental workload overruns. • CM Surratt confirmed what they will see next week is projects not only listed by timeline of five years but also by department and staffing. Page 11 of 12 Bozeman City Commission Meeting Minutes,January 22,2018 • Cr. Krauss commented he had asked a former city manager for a Gantt chart of where projects were stuck and that it would be helpful for staff to decline additional projects and indicate limited resources. • Cr.Cunningham has heard comments that the public would also like to know in advance a schedule they can see on the website so they know when they can make public comment. • Mayor Andrus reminded the Commission of a work session this Friday,January 26th, 11:30 am— 1:00 pm to review the Charter and rules of procedure. J. 09:48:25 PM (03:48:14)Adjournment Mayor Andrus adjourned the meeting at 9:48 PM. h4yntLFLAndrus Mayor ATTEST: 13 0? 0 y `''• �� * Robin Crough * --= City Clerk c` 83 l� N PREPARED BY: Brenda Sweeney Deputy City Clerk Approved on: Page 12of12