HomeMy WebLinkAbout02-12-18 City Commission Packet Materials - MIN. January MinutesCommission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Robin Crough, City Clerk
Andrea Surratt, City Manager
SUBJECT: Approve the Regular Meeting Minutes from December 18, 2017,
January 8, January 22, and January 29, 2018, Special Meeting
Minutes from January 4 and January 26, 2018, and User Access to
Linked Minutes
MEETING DATE: February 12, 2018
AGENDA ITEM TYPE: Minutes
NOTE: For PCs, your internet browser must be Internet Explorer Version 10 or higher. Google
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To view the video and the minutes of December 18, 2017 that are linked to the video please click
here (minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of January 4, 2018 that are linked to the video please click
here (minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of January 8, 2018 that are linked to the video please click
here (minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of January 22, 2018 that are linked to the video please click
here (minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of January 26, 2018 that are linked to the video please click
here (minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of January 29, 2018 that are linked to the video please click
here (minutes are located by clicking on the related documents tab above agenda).
RECOMMENDATION: Approve the Regular and Special City Commission Minutes as
submitted.
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SUGGESTED MOTION: I move to approve the combined City Commission minutes from
December 18, 2017, January 4, January 8, January 22, January 26, and January 29, 2018 as
submitted.
BACKGROUND: In 2013, The Clerk’s Office identified goals related to the Commission’s
priority of Improving Technology Utilization and Proficiency. Improvements included:
• Live streaming broadcast of the City Commission Meeting
• Meeting efficiency
• Better access of meeting information for staff and the public
• Time savings
• Streamlined approach to citizen involvement and public comment
Since August of 2013, the City Commission Minutes have been linked with audio and video using
AV Capture. In addition to the City Commission, many Citizen Advisory Boards utilize the system
as well.
LOCATION: The AV Capture Archives and Live Streaming of City Commission Minutes and
Meetings can be found at www.bozeman.net by choosing the “I want to…” top menu item, and
selecting the bottom right link “Watch a commission or board meeting video.”
VIEWING: Using the drop-down menu immediately below the AV Capture icon, select
Recorded (all previously recorded meetings), Streaming Live (meetings currently being streamed
in real-time), or Upcoming (future meetings that will be streamed live). Selecting a meeting should
automatically start the video. The draft minutes and all associated materials from the meeting are
located under the video in the Attached Documents area. Final minutes are available here once
formally approved. Users can then can click on each time-stamped hyperlink to find the section
that they wish to view from the meeting. If the video does not automatically start at that point, the
user may need to press play on the video itself.
Users are always welcome to contact the City Clerk’s Office at 582-2320 or
email agenda@bozeman.net for assistance.
ALTERNATIVES: As suggested by Commission.
UNRESOLVED ISSUES: Executive Session minutes from January 8, 2018 are completed and
currently being routed for formal approval at a future date.
FISCAL EFFECTS: None.
Attachments: Draft Minutes
Report Prepared on February 5, 2018
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Page 1 of 27
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, December 18, 2017
Mayor - Carson Taylor: Present
Deputy Mayor - Cynthia Andrus: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Chris Mehl: Present
Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, Deputy
City Clerk Brenda Sweeney
A. 06:00:15 PM (00:02:06) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Taylor called the meeting to order at 6:00 PM.
B. 06:00:57 PM (00:02:48) Pledge of Allegiance and a Moment of Silence
C. 06:01:47 PM (00:03:38) Changes to the Agenda
There were no changes to the agenda.
D. 06:01:52 PM (00:03:43) Public Service Announcements
1. No City Commission Meeting on December 25, 2017 and January 1, 2018, and Closure of City
Offices (Sweeney)
E. 06:02:19 PM (00:04:10) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Approve the Annual Beer, Wine, or Liquor License Renewals for Calendar Year 2018 (Maas)
3. Acknowledge the 2017 Annual Ethics Board Report (Surratt)
4. Formal Cancellation of the December 25, 2017 and January 1, 2018 City Commission Meetings
(Crough)
5. Authorize the City Manager to Sign a Professional Services Agreement with the Arizona Board
of Regents for and on behalf of Arizona State University and Its School for the Future of
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Innovation in Society for a Future Shocks and City Resilience Staff Capacity Building Workshop
(Meyer)
6. Authorize the City Manager to Sign a Professional Services Agreement with Sanderson
Stewart for the South 3rd Avenue and Graf Street Intersection Improvements Project
(Murray)
7. Authorize the City Manager to Sign a Professional Services Agreement with Water and
Environmental Technologies, Inc. to Provide Environmental Consulting Services Pertinent to
the East Gallatin Landfill (Hixson)
8. Authorize the City Manager to Sign a Joint Funding Agreement with the U.S. Geological Survey
for the Continued Operation of the Real-Time Streamflow Gaging Station on the East Gallatin
River (Heaston)
9. Authorize the City Manager to Sign a Grant Agreement with the Human Resources
Development Council of District IX, Inc. (HRDC) for $77,560 in General Funding (Donald)
10. Authorize the City Manager to Sign a Grant Agreement with the Human Resources
Development Council of District IX, Inc. (HRDC) for $64,000 in Streamline Funding (Donald)
11. Authorize the City Manager to Sign Task Order Number 17 with Dowl for Right-of-Way
Acquisition Services for the Norton East Ranch Interceptor (Hixson)
12. Ordinance 1984 Provisional Adoption, Locke Zone Map Amendment, Changing 2.174 Acres
from R-S, Residential Suburban to R-1, Residential Single-Household Low Density, Located at
2111-2119 Sourdough Road, Application 17182 (Saunders)
13. Ordinance 1993 Provisional Adoption, Amending Student Membership on the Recreation and
Parks Advisory Board (RPAB) (Surratt) MOVED TO ACTION ITEMS
14. Resolution 4853, Adoption of the Fiscal Years 2019-2023 Capital Improvement Program (CIP)
(Donald) MOVED TO ACTION ITEMS
15. Resolution 4872, Certification of Delinquent City Assessments to Gallatin County
(Maliske/Clark)
06:02:22 PM (00:04:13) City Manager Overview
CM Surratt provided a brief overview of Consent Items 1-5.
06:07:10 PM (00:09:01) Pull Consent Items 13 and 14
Mayor Taylor pulled Consent items 13 and 14 and stated they will be addressed at the beginning of
Action Items.
06:07:20 PM (00:09:11) Public Comment on Consent Items 1-12 and 15.
There was no public comment.
06:07:40 PM (00:09:31) Motion and Vote to approve Consent Items 1-12 and 15 as submitted. The
motion passed 5-0.
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Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
F. 06:08:10 PM (00:10:01) Public Comment
Mayor Taylor opened public comment.
06:09:25 PM (00:11:16) Henry Fosh, Public Comment
Mr. Fosh is an architect and spoke on behalf of Bozeman’s design community regarding UDC Update
Section 38.530.060.C.4., “Cementitious Wall Board Paneling and Siding”. He stated that members of the
design community urge the Commission to omit this section, as they feel it is unclear as to what
materials are being restricted.
06:11:22 PM (00:13:13) Scott Freimuth, Public Comment
Mr. Freimuth spoke on behalf of Bozeman’s design community regarding building design regulations. He
stated that they feel the new guidelines fall short of addressing unique projects. They urge the
Commission to direct staff to develop alternative means of compliance.
06:13:22 PM (00:15:13) Shay Stewart, Public Comment
Mr. Stewart is an architect and addressed the UDC section concerning blank walls. He talked about a
letter he submitted on behalf of the Bozeman design community stressing some problems they have
with the guidelines and urges the Commission to read through it and consider their edits.
G. 06:15:06 PM (00:16:57) Action Items
06:15:11 PM (00:17:02) Consent Item 13. Ordinance 1993 Provisional Adoption, Amending Student
Membership on the Recreation and Parks Advisory Board (RPAB) (Surratt)
06:15:08 PM (00:16:59) Discussion
Mayor Taylor explained that he pulled Consent Item 13 because he inadvertently omitted the home
schooled students. He further explained the reason for any change is that we have trouble getting
secondary students signed up to serve on the Recreation and Parks Advisory Board (RPAB). He stated
this will create a space for college students for one year and keep the secondary school students,
whether they be home schooled or in a local high school. If none apply by October, then that spot will
be open to anyone who wants to serve that one-year term on the board.
06:17:05 PM (00:18:56) Public Comment
There was no public comment.
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06:17:20 PM (00:19:11) Motion to provisionally adopt Ordinance 1993 amending student membership
on the Recreation and Parks Advisory Board and include the phrase “including home schooled
students, may”.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
06:18:16 PM (00:20:07) Discussion
Cr. Mehl stated that he had noticed this and thinks it was an oversight but thanked the mayor for fixing
it and it was much better to do it this way.
06:18:28 PM (00:20:19) Vote on the Motion to provisionally adopt Ordinance 1993 amending student
membership on the Recreation and Parks Advisory Board and include the phrase “including home
schooled students, may”. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
06:18:39 PM (00:20:30) Consent Item 14. Resolution 4853, Adoption of the Fiscal Years 2019-2023
Capital Improvement Program (CIP) (Donald)
06:18:46 PM (00:20:37) Discussion
Mayor Taylor explained the reason he pulled that from the consent items is because it was a split vote,
and he wanted to give everyone opportunity that previously voted no
06:18:57 PM (00:20:48) Public Comment
There was no public comment.
06:19:07 PM (00:20:58) Motion to adopt the Capital Improvement Plan (known as the CIP) for Fiscal
Years 2019-2023 inclusive.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
06:19:43 PM (00:21:34) Discussion
Cr. Mehl is in support of the plan, which will be reviewed again before a budget is approved in late June.
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06:19:59 PM (00:21:50) Vote on the Motion to adopt the Capital Improvement Plan (known as the CIP)
for Fiscal Years 2019-2023 inclusive. The motion passed 4-1.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
1. 06:20:12 PM (00:22:03) Ordinance 1978 Provisional Adoption, Repealing and Replacing
Chapter 38, Bozeman Municipal Code, Amending the City's Zoning, Subdivision, and Other
Land Use Regulations (Known as the "UDC Update") (Rogers)
06:20:36 PM (00:22:27) Staff Presentation
Senior Planner Tom Rogers presented the project timeline of the UDC Update beginning in August 2015
to present. He talked about the project coming in under budget. He talked about public outreach and
public comment. Mr. Rogers pointed out the letter from HRDC and will add the amendment to Pile B.
06:26:16 PM (00:28:07) Question of Staff
Mayor Taylor asked Mr. Rogers if he read the public comment regarding the blank wall piece.
DM Andrus asked for Mr. Rogers’ opinion on the cementitious siding and what materials will be
restricted. She asked about the PUD suggestion.
06:29:36 PM (00:31:27) Public Comment
Mayor Taylor opened public comment.
06:29:49 PM (00:31:40) Susan Riggs, Public Comment
Ms. Riggs, from Groundprint LLC, presented the written comments submitted this afternoon by the
Downtown Bozeman Partnership on behalf of Chris Naumann. Ms. Riggs outlined six additional ways, as
defined by the Downtown Bozeman Partnership, which the Commission can better support downtown
Bozeman.
06:31:24 PM (00:33:15) HJ Schmidt, Public Comment
Mr. Schmidt talked about Section 38.360.040.A.6. of the UDC with regard to ADUs. He talked about
buildings in his neighborhood being used as ADUs but that do not meet all the requirements. He talked
about allowing a process for deviations and departures for existing conditions.
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06:32:44 PM (00:34:35) Motion that having reviewed and considered the application materials, public
comment, Zoning Commission and Planning Board recommendations, and all the information
presented, I hereby adopt the findings presented in the staff report for application 15320 and move to
provisionally adopt Ordinance 1978, the Unified Development Code update zone text amendment.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Jeff Krauss: 2nd
06:33:34 PM (00:35:25) Discussion
Mayor Taylor stated that if there are suggested amendments, those will be made at this moment
followed by general discussion.
Cr. Mehl would like to reinstate his amendment, which was misplaced, regarding the PUD performance.
Regarding Section 38.430.090, E. 2. a. (7) (a).
06:33:54 PM (00:35:45) Amendment to the Motion to change UDC Section 38.430.090.E.2.a.(7)(a)(i) to
five points instead of four points, also clarify it could be a city or non-profit housing organization and
increase from one point to three points for building lots, again changing the language to city or non-
profit housing organization. Also, in (ii) change from one point to three points at the beginning of that
section.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
06:34:43 PM (00:36:34) Discussion
Cr. Mehl stated the vote was unanimous last time, but he’s happy to discuss it further if other
commissioners would like.
06:35:06 PM (00:36:57) Vote on the Amendment to the Motion to change UDC Section
38.430.090.E.2.a.(7)(a)(i) to five points instead of four points, also clarify it could be a city or non-
profit housing organization and increase from one point to three points for building lots, again
changing the language to city or non-profit housing organization. Also, in (ii) change from one point to
three points at the beginning of that section. The motion passed 5-0.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
06:35:26 PM (00:37:17) Amendment to the Motion to change Page 173, Section 38.300.110.D. to insert
a comma after the first sentence and add “with urban residential development as an essential
supporting use”.
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Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
06:37:04 PM (00:38:55) Discussion
Cr. Krauss stated any way we can further define the downtown central business district and what our
expectations are for that is important. He pointed out that being clear on our intentions is an extremely
important part of our relationship with the public.
DM Andrus inquired whether we have a definition of urban residential in the UDC.
Cr. Mehl pointed out that Section 4 of the Strategic Plan calls for quality urban design.
Mayor Taylor will support it, as it clarifies something that has been an issue and may continue to be in
the future.
06:38:59 PM (00:40:50) Vote on the Amendment to the Motion to change Page 173, Section
38.300.110.D. to insert a comma after the first sentence and add “with urban residential development
as an essential supporting use”. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
06:39:19 PM (00:41:10) Amendment to the Motion to remove the footnote on Page 186 Table
38.310.040.B. “Only lobbies for the applicable use are allowed on designed Storefront block frontages
as set forth in 38.510.020.”
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
06:40:12 PM (00:42:03) Discussion
Cr. Krauss talked about the downtown exercise studios with dynamic storefront windows. He feels they
are more useful in keeping downtown vibrant and advertising their purpose.
Cr. Mehl would like to get staff’s input regarding why the footnote was in the table originally.
06:42:20 PM (00:44:11) Vote on the Amendment to the Motion to remove the footnote on Page 186
Table 38.310.040.B. “Only lobbies for the applicable use are allowed on designed Storefront block
frontages as set forth in 38.510.020.” The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
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Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
06:42:45 PM (00:44:36) Amendment to the Motion to remove the footnote on Page 195 Table
38.310.040.E. “Only allowed when service may not be provided from an alternative site or a less
intensive installation or set of installations.”
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
06:43:11 PM (00:45:02) Discussion
Cr. Krauss stated that rarely do we require an analysis of alternative sights, and it’s either a permitted
principal use or it isn’t.
06:43:44 PM (00:45:35) Vote on the Amendment to the Motion to remove the footnote on Page 195
Table 38.310.040.E “Only allowed when service may not be provided from an alternative site or a less
intensive installation or set of installations.” The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
06:44:04 PM (00:45:55) Discussion
Cr. Krauss addressed Page 237, Section 38.350.070.E and Page 274, Section 38.360.240.B.4 regarding
individual garages facing the street not permitted in the B-3 District. He talked about the question of
what happens if an alley is not present.
06:44:37 PM (00:46:28) Amendment to the Motion to change both sections, 38.350.070.E. and
38.360.240.B.4., to say “individual garages facing the street are not permitted in the B-3 District when
an alley is adjacent to the property.”
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
06:44:57 PM (00:46:48) Discussion
Cr. Krauss talked about the example of the North Black Row which integrates a carport directly off the
street and other proposed designs. He talked about why the Commission originally banned them. He will
support this idea.
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Cr. Mehl stated this was changed before, so this is a clarification of that change and this is a good
response from the Commission, staff and public so he will support it. He further talked about whether it
should be in Pile B because the amendment is not listed as part of Schedule B later even though he
made the amendment previously.
CA Sullivan talked about the purpose of the new addition of Section 38.350.070, Page 237 of Appendix B
to catch things that were changed. Staff described the component where clarification came from
necessitating the particular piece of the code in question. CA Sullivan further explained the purpose of
Pile B and his recommendation to put 38.350.070 in that area.
Cr. Mehl reiterated his concern regarding the exclusion of his amendment from two weeks ago to
change item number 2., which lists the Schedule B. He asked if it was a mistake that 38.360.240.B.4. was
changed but not 38.350.070.E. or because the wrong list exists for the second item.
CA Sullivan further explained the conservative process for creating Pile B from every motion made and
looked at what was noticed versus what was not noticed. He stated the concern will be researched. He
talked about Pile A and Pile B strategies to have them both effective at the same time, on March 31,
2018.
Mayor Taylor suggested that in the exercise of caution, and because there will be a vote, the right thing
to do is approach the issues of Pile A and Pile B conservatively.
Cr. Krauss stated both amendments should go into Pile B.
DM Andrus asked for clarification that this was the amendment on which she broke the tie two weeks
ago.
Mayor Taylor confirmed the vote on this amendment will be taken at the same time as the Pile B vote.
06:58:05 PM (00:59:56) Amendment to the Motion to add “Façade Transparency: At least 60% of
ground floor between 30” and 10’ above the sidewalk for primary facades and 40% of ground floor
between 30” and 10’ above the sidewalk for secondary facades.” on Page 379, Table 38.510.030.B.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
06:59:15 PM (01:01:06) Discussion
Cr. Krauss commented on the inability to duplicate downtown and his concern about creating a
document that does not allow creating a piece of Bozeman valued the most. He talked about the
importance of listening to the people on the ground floor.
Cr. Pomeroy stated it makes sense, so she will support it.
Cr. Mehl asked about the staff recommendation so the public understands the process.
DM Andrus asked staff to describe the impact of this change. She asked whether staff would support it,
and if not what would be the reason.
Cr. Krauss stated it also provides a height standard as well so there wouldn’t need to be transparency.
Cr. Mehl asked staff if the height stays the same and whether it’s just the percentage that would
change. He further asked whether this document has a clear separation between primary and secondary
façade so we know what it applies to.
Mayor Taylor asked if it changes anything that exists versus just as to new construction or renovation.
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Cr. Krauss commented that many of the building owners would like this, and there have been
investigations to open other businesses on the side who need exposure.
DM Andrus asked how a departure would not deal with this.
Cr. Krauss does not trust departures and thinks if we are going to have these façade transparencies,
addressing the sidewalks is an important thing to do.
Cr. Mehl will be supporting it, and he wouldn’t want to go less than 40%.
07:12:20 PM (01:14:11) Vote on the Amendment to the Motion to add “Façade Transparency: At least
60% of ground floor between 30” and 10’ above the sidewalk for primary facades and 40% of ground
floor between 30” and 10’ above the sidewalk for secondary facades.” on Page 379, Table
38.510.030.B. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
07:12:45 PM (01:14:36) Discussion
Cr. Mehl addressed staff regarding floor area ratios for residential but not commercial. He asked why
that is, and why not have a floor area ratio for B-3 when our plan calls for that.
Cr. Pomeroy asked staff to confirm the affordable housing proposals from HRDC can be taken up,
regardless of what decision is made in this section, when the affordable housing re-write is discussed.
CA Sullivan presented clarification on Item Number 5 of the Downtown Bozeman Partnership’s
proposed changes memo where concern was raised that only one change was noticed. He pointed out
that Section 38.350.070 was noticed previously and was a different section number. It was changed and
moved, and that’s why it’s shown in the highlighted area of the marked up draft version. CA Sullivan
informed the Commission they can address Sections 38.350.070 and 38.360.240 tonight if they so
choose.
07:19:47 PM (01:21:38) Vote on the Amendment to the Motion to change both sections, 38.350.070.E.
and 38.360.240.B.4., to say “individual garages facing the street are not permitted in the B-3 District
when an alley is adjacent to the property.” The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
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Commissioner - Chris Mehl: Approve
07:20:20 PM (01:22:11) Discussion
Cr. Pomeroy asked staff about Page 187, Table 38.310.040.B., with regard to industrial, M-1 and offices
being permitted. She inquired whether HRDC would be allowed to build tiny houses, a warming center
or office services, similar to a CUP.
Cr. Mehl talked about the public comment addressing Section 38.360.040.A.6., regarding ADUs and
what staff will do about legal non-conformance or buildings that already exist.
Mayor Taylor asked about the correct process to go about creating an ADU in an existing building if a
deviation is not the correct way.
Cr. Krauss talked about his past experience with voting to put this in place many years ago and believes
this is a big jump from what has been in place to this point.
Mayor Taylor talked about his understanding of not making changes to the exterior of the building but
adding something like appliances that make it an ADU, and the staff’s answer to that is obtaining a
Special Use Permit (SUP) which leads to safety concerns.
07:27:42 PM (01:29:33) Discussion of the Main Motion
DM Andrus stated it has taken a long time to get here and it shows a lot of commitment from the
Commission, staff and public. She thanked the neighborhood groups, design community, developers,
builders, and staff who spent such a long time working on this document and listening to the public. She
stated that in adopting this codified ordinance, she agrees with the findings of staff and would like to
incorporate any of her findings that have come in the way of amendments as well, given that it’s hard to
remember all the things that each of the Commissioners supported from 18 months ago. She further
stated that when looking at the UDC and Growth Policy, there is a lot of information intertwined
between them and pointed out a few other cross-over items as well.
Cr. Krauss will be voting “no” on the preliminary adoption. He talked about affordable housing,
document user-friendliness, and viability of the commercial sector, as well as increased design
guidelines. He does not think it obligates staff to have a higher quality of service and does not increase
the requirements we place on ourselves to do things more quickly and more streamlined. He talked
about the lack of innovation and adaption in design or in land use.
Cr. Pomeroy agrees with Cr. Krauss that the document is complicated to understand. She thinks staff
worked hard to make it user-friendly, and she believes that amending Page 238 does make housing
more affordable. She thinks this UDC is necessary and will support it.
Cr. Mehl thanked the public for their involvement. He mentioned the work of the staff in numerous
iterations of the draft. He thinks that compared to the current UDO this document is more clear and
flexible. He talked about the growth and complexity of the city and special use permit departures. He
talked about mixed use land litigation.
Mayor Taylor thanked the staff for the immense amount of work and the public for their input. He
agrees with comments fellow commissioners have made in support of the motion with regard to
adopting the findings. He talked about the challenge to create enough guidelines without atrocities in
the B-3 downtown while allowing enough innovation. He talked about the departure system working
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effectively. He talked about the future results of the UDC revisions. He talked about future unintended
consequences.
07:52:06 PM (01:53:57) Vote on the Motion that having reviewed and considered the application
materials, public comment, Zoning Commission and Planning Board recommendations, and all the
information presented, I hereby adopt the findings presented in the staff report for application 15320
and move to provisionally adopt Ordinance 1978, the Unified Development Code update zone text
amendment. The motion passed 4-1.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
07:52:21 PM (01:54:12) Recess
Mayor Taylor called the Commission into recess until 8:00 PM.
08:03:19 PM (02:02:24) Call to Order
Mayor Taylor called the Commission back to order at 8:03 PM.
08:03:39 PM (02:02:45) Announcement
Mayor Taylor announced the appellant has withdrawn their appeal in Item #5, Appeal of the
Administrative Project Decision 17365 for the Links Condominiums Application 16374 Continued Review
(Quasi-Judicial) (Krueger). This matter will not be heard.
2. 08:04:13 PM (02:03:18) Initiation of Amendments to Chapter 38, Bozeman Municipal Code
(Unified Development Code, UDC) Developed During the UDC Update (Known as "Pile B")
(Matsen)
08:04:30 PM (02:03:36) Staff Presentation
Director of Community Development Marty Matsen explained that eight amendments are included in
Pile B, which were not included in the notice for the UDC update. Marty stated that the stack of
amendments adopted by the City Commission will be taken to the Zoning Commission and brought back
to the Commission by March 31, 2018 with the main UDC document. Mr. Matsen presented the staff
report of the eight amendments listed in detail. He explained that tonight, staff is looking for an action
from the Commission to direct staff to go forward to the Zoning Commission with the amendments and
then bring them back to the Commission.
08:08:24 PM (02:07:29) Discussion
Mayor Taylor clarified his intention on the cottage house piece, which was to take away that maximum
if it was at all an affordable housing project and give a benefit to building affordable housing across the
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board. He suggested staff make a recommendation as to what they think is best in light of the
circumstances.
Cr. Mehl pointed out there are two cottage housing bullet points and 38.360.110.E.1.f. does not refer to
departures, so he is unclear on deleting the section regarding departures. He pointed out additional
corrections.
DM Andrus stated her recollection was that consideration was given to deleting the whole section of
E.1., “small f.”
Cr. Mehl asked about staff and HRDC working together on the definition of transitional housing, and he
noticed that’s not indicated in the document. He referenced a public comment indicating an expectation
it would be in Pile B.
DM Andrus asked Cr. Mehl why his amendment could not be discussed during the affordable housing
discussion or whether he’s suggesting it goes in Pile B.
Cr. Mehl indicated the definition of emergency transitional housing also has to do with homelessness
and other things are not necessarily under the affordable housing area.
Mayor Taylor asking whether an amendment is needed in that regard to put it into Pile B.
CA Sullivan suggested that after public comment when they get to the motion, that should be added to
the list that’s included in the staff memo, as well as clarity for 38.360.110.E.1.
08:18:17 PM (02:17:22) Public Comment
There was no public comment.
08:18:44 PM (02:17:50) Motion to initiate amendments to Chapter 38, BMC listed in the staff
memorandum and which have previously been discussed by the City Commission during public
hearings on the UDC Update which are referred to as “Pile B Amendments.”
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
08:19:09 PM (02:18:14) Discussion
Cr. Krauss stated that he and Cr. Pomeroy are open to other changes.
08:19:18 PM (02:18:23) Amendment to the Motion to clarify the changes to Section 38.360.110.E.1.f. is
just to delete that section.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
08:20:04 PM (02:19:09) Discussion
Cr. Mehl informed Mayor Taylor he is willing to make a clarifying amendment to the other cottage
housing bullet point if he would like.
Mayor Taylor suggested cutting out the words “with the same proportion” as suggested in the staff
memo. His intention was that every unit, if exceeded the maximum, would have to be affordable.
Cr. Mehl inquired of staff whether this language is kept or not, it will be noticed appropriately so can be
left this way and let it come back to them.
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CA Sullivan clarified that the idea is to make sure what was presented to the Zoning Commission
captures their intent.
Cr. Mehl clarified that Section 38.360.110.E.1 will be clear for what the Zoning Commission considers
and the Commission, as an entity, will be considering this as well so there will be plenty of chances for
more discussion.
08:23:00 PM (02:22:06) Vote on the Amendment to the Motion to clarify the changes to Section
38.360.110.E.1.f. is just to delete that section. The motion passed 5-0.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
08:23:16 PM (02:22:21) Amendment to the Motion that the definition of Transitional and Emergency
Housing and related services be included for consideration in the UDC.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
08:23:37 PM (02:22:42) Discussion
There was no discussion.
08:23:43 PM (02:22:49) Vote on the Amendment to the Motion that the definition of Transitional and
Emergency Housing, and related services, be included for consideration in the UDC. The motion passed
5-0.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
08:24:00 PM (02:23:05) Amendment to the Motion to amend Table 38.320.030.A, residential lot sizes,
to reduce the minimum lot size in R-3, R-4, and R-5, as well R-0 and RMH for single household
dwellings to 2,200 feet. This only applies if the affordable housing qualifications are triggered. Also,
reduce lot area minimums for R-3, R-4 and R-O to 2,000 feet and townhouses and row houses,
including R-1, R-2, R-3, R-4, R-O and RMH, go from 2,500 feet to 2,200 feet.
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Commissioner - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
08:25:27 PM (02:24:32) Discussion
Cr. Mehl stated that the question for the Commission is whether we want to do this and what is the
appropriate time. He talked about a concern that if someone is going to build a home and qualify for
affordable housing, the land is the most expensive part. He would rather see it in combination with
other affordable housing items, such as parking and densities, or financing for additional funding.
DM Andrus suggests including this item in their affordable housing discussion. She asked for Mr.
Matsen’s perspective from doing it as a whole versus in Pile B.
Mayor Taylor asked staff when they anticipate taking up affordable housing as a stand-alone issue
related to the UDC.
Cr. Mehl stated it’s important to understand land will be a major driver. He will vote against his own
amendment because of the commitment of what will take place in the future.
08:31:26 PM (02:30:31) Vote on the Amendment to the Motion to amend Table 38.320.030.A,
residential lot sizes, to reduce the minimum lot size in R-3, R-4, and R-5, as well R-0 and RMH for single
household dwellings to 2,200 feet. This only applies if the affordable housing qualifications are
triggered. Also, reduce lot area minimums for R-3, R-4 and R-O to 2,000 feet and townhouses and row
houses, including R-1, R-2, R-3, R-4, R-O and RMH, go from 2,500 feet to 2,200 feet. The motion failed
2-3.
Commissioner - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Disapprove
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Disapprove
Commissioner - Chris Mehl: Disapprove
08:32:31 PM (02:31:37) Discussion
Cr. Mehl, for public information, outlined all the items under consideration in Pile B.
08:34:09 PM (02:33:15) Vote on the Motion to initiate amendments to Chapter 38, BMC listed in the
staff memorandum and which have previously been discussed by the City Commission during public
hearings on the UDC Update which are referred to as “Pile B Amendments.”
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
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Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
3. 08:34:29 PM (02:33:34) Presentation of Comprehensive Annual Financial Report and Results
of the Financial Audit for Fiscal Year 2017 (LaMeres)
08:34:58 PM (02:34:03) Staff Presentation
City Controller Brian LaMeres introduced the audit presentation. Bill Mills, with Anderson ZurMuehlen,
presented the results of the 2017 audit. The Audit Committee met with Anderson ZurMuehlen last
week. The firm addressed questions last week, and there is a motion to take action on the annual
audited financial statements tonight. Mr. Mills talked about the auditor required communication with
the Audit Committee.
08:41:32 PM (02:40:38) Questions of Presenter and Staff
Cr. Pomeroy asked Mr. Mills about the line item for Marcy’s Law implementation and whether it is still
valid.
08:43:12 PM (02:42:17) Public Comment
There was no public comment.
08:43:21 PM (02:42:26) Motion to accept the Comprehensive Annual Financial Report and results of
the financial audit for Fiscal Year 2017.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Chris Mehl: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
08:43:50 PM (02:42:56) Discussion
Cr. Pomeroy stated that she is always very amazed how our city finance department does so well with
the numbers. She will support the motion.
Cr. Mehl stated the Audit Committee voted unanimously to accept this report. He stressed the
importance that the City do this and act transparently. He talked about the capabilities of the staff,
there were no substantial concerns about the audit, and he will support the motion.
DM Andrus will support it and support the motion and appreciates the hard work of the staff
Cr. Krauss congratulated the Finance Department and commented on significant changes during the
year. He talked about the responsibility being shared by all to maintain a high standard.
Mayor Taylor thanked Anderson ZurMuehlen for their service and stressed the importance for public
government to have an independent firm analyze the work of the City.
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08:48:06 PM (02:47:12) Vote on the Motion to accept the Comprehensive Annual Financial Report and
results of the financial audit for Fiscal Year 2017. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Chris Mehl: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
4. 08:48:21 PM (02:47:26) A Conditional Use Permit (CUP) and Master Site Plan to Allow the
Construction of a Mixed-Use Development Located at 3605 Baxter Lane, Lot R, Baxter
Meadows Phase 2B Major Subdivision (Sundance Apartments); Application Including
Provision of Parkland, Open Space and Other Related Site Improvements, CUP Allowing
Residential Use on the Ground Floor in a B-2 District, Application 17514 (Quasi-Judicial)
(Rogers)
08:48:56 PM (02:48:01) Staff Presentation
Senior Planner Tom Rogers presented the staff report and the applicant submittal for the Sundance
Phase 2 Conditional Use Permit & Master Site Plan Applications. Mr. Rogers also presented the
Sundance Phase 2 MSP/CUP. This is a proposed mixed use development in an E-2 zone with 188
residential units apartment-style spanning 29,000 square feet of commercial, club house, parks, parking
and other developments.
09:00:02 PM (02:59:07) Questions of Staff
Cr. Mehl asked what is going on across the street immediately to the East. He further asked about the
number of phases in the development. He asked about commercial being the last part of development.
He asked if consideration was given to commercial being part of an earlier phase. He asked about the lift
station. He further asked about code requirement and corrections at nine feet as part of the CUP and if
there are any concerns with not going to a greater height in consideration of commercial plans in the
future. He asked about the location of the parks master plan details.
CA Sullivan stated the end of the application packet contains what has been submitted as a parks
master plan.
Cr. Mehl is looking for something from staff that stated they approved the master plan and inquired
whether the Recreation and Parks Advisory Board has met and approved the plan.
Mayor Taylor stated his understanding is the master plan, which would be submitted at a later date,
would include a full view of what the park will look like and would include a narrative. He is not sure this
would go in front of the Recreation and Parks Advisory Board.
Cr. Mehl asked whether the park master plan in the third motion is meant to be the final decision. He
asked whether the master plan is separable and can be brought back later. He asked whether staff
needs all three motions to pass tonight in order for this to carry forward or if the master plan motion
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can be separated.
CA Sullivan suggested that if they do that, they should add a condition that prior to submittal of a formal
site plan for any phase then they have to have the parks master plan approved by the Commission,
which would allow them to continue with their master site plan approval and CUP.
Cr. Pomeroy asked how this development contributes to existing traffic. She asked about types of
proposed commercial buildings. She asked walk-ability and bike-ability in the development.
DM Andrus asked whether there has been any commercial development in this area since this
application was reviewed in 2016. She asked if the infrastructure will be done concurrently with the
phases or prior.
09:20:56 PM (03:20:01) Applicant Presentation
Jason Leep, representative of the applicant, presented the history of the application and why it took so
long to bring it back to the Commission. He talked about the Baxter Meadows land partner’s journey of
building Sundance Phase I, Sundance Minor, and a similar application to phase one. He talked about the
hearing by the Commission of the land use patterns versus details of the site plan. He talked about
commercial use on the site. He continued to review the timeline of the project as well as details of the
plan.
09:27:48 PM (03:26:53) Questions of First Applicant
Cr. Pomeroy asked whether there are some affordable units.
DM Andrus asked about the percentage of area median income people who could afford to live in the
development. She asked Mr. Leep to expand on the idea of building commercial use before residential.
Cr. Mehl asked whether he minds if we have a condition that they build the commercial pads at the
same time as phase one.
09:30:50 PM (03:29:55) Questions of Second Applicant
Mr. Turnbull presented highlights of the efforts of the redesign project. He stated they are in agreement
with City staff’s recommendations, and they intend to build the development all in one phase, which is
more in the occupancy stage.
DM Andrus reiterated her question about 54% median income affordability.
09:33:37 PM (03:32:42) Public Comment
There was no public comment.
09:33:51 PM (03:32:56) Discussion
Cr. Mehl asked staff if conditions are modified, whether it would be with the master site plan or CUP.
CA Sullivan clarified they are combined conditions of approval so as the Commission adds conditions,
the staff will need go through them to determine at the time that an actual site plan has been submitted
whether they’ve all been met and how they will be met.
09:34:54 PM (03:34:00) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 17514 and move to approve the Sundance Apartments Master Site Plan with conditions
and subject to all applicable code provisions.
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Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
09:35:15 PM (03:34:21) Amendment to the Motion that the commercial pads for Phases 8, 9, and 10,
as shown on Page 11 of the staff report, must be completed before occupancy can be granted for
Phase 2.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
09:35:41 PM (03:34:46) Discussion
Cr. Mehl stated the applicant indicated they are agreeable to this, and he said Phase 2 instead of 1 to
allow minor flexibility but it’s still at the beginning of the project. He further stated this will help with the
commercial viability of the project.
09:36:03 PM (03:35:08) Vote on the Amendment to the Motion that the commercial pads for Phases 8,
9, and 10, as shown on Page 11 of the staff report, must be completed before occupancy can be
granted for Phase 2. The motion passed 4-1.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
09:36:16 PM (03:35:21) Discussion
Cr. Mehl wanted to reference the parks master plan but needs to know from staff what the contingency
is that they cannot do before the plan is approved.
CA Sullivan stated they would want that to be submitted along with the first site plan.
09:36:33 PM (03:35:38) Amendment to the Motion that the Master Park Plan must be submitted along
with the first site plan.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
09:36:43 PM (03:35:48) Discussion
Cr. Mehl stated it may be staff’s doing, but we need to figure out what’s going on with parks plan as
quickly as reasonable.
09:37:32 PM (03:36:37) Vote on the Amendment to the Motion that the Master Park Plan must be
submitted along with the first site plan. The motion passed 5-0.
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Bozeman City Commission Meeting DRAFT MINUTES, December 18, 2017
Page 20 of 27
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
09:37:48 PM (03:36:53) Discussion
Cr. Mehl talked about the importance of the CIP process now that Baxter/Davis is on there and other
projects can go forward. He stated he thinks this is a better mix in the long term interest of the
community. He talked about the location and zoning of the same type of activity.
DM Andrus appreciates the efforts of the applicant going back and listening to the Commission’s
request for some commercial but continuing to move forward on residential.
Cr. Krauss stated he likes the other plan better. He thinks a significant amount of apartments are
needed and is not sure how successful the strip along Davis will be for commercial use. He talked about
the direction of the road and is concerned about what is being created.
Cr. Pomeroy appreciates that the community needs more apartments and is pleased with the 188 units
being created by this development. She will support the motion.
Mayor Taylor stated that he appreciates the change, and we need to find more ways to build more
walkable neighborhoods.
09:44:55 PM (03:44:00) Vote on the Motion that having reviewed and considered the application
materials, public comment, and all the information presented, I hereby adopt the findings presented in
the staff report for application 17514 and move to approve the Sundance Apartments Master Site Plan
with conditions and subject to all applicable code provisions. The commercial pads for Phases 8, 9, and
10, as shown on Page 11 of the staff report, must be completed before occupancy can be granted for
Phase 2. The Master Park Plan must be submitted along with the first site plan. The motion passed 5-
0.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
09:45:13 PM (03:44:18) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 17514 and move to approve the Sundance Apartments Conditional Use Permit with
conditions and subject to all applicable code provisions.
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Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
09:45:33 PM (03:44:39) Discussion
Cr. Mehl is in agreement with the staff findings, and the applicant also said they have no problem with
memo in their discussion. It makes sense to have this mix.
Mayor Taylor is in agreement with building the building at 9 feet and not creating long term commercial
in an area where the expense of changing it might be too much.
09:46:20 PM (03:45:25) Vote on the Motion that having reviewed and considered the application
materials, public comment, and all the information presented, I hereby adopt the findings presented in
the staff report for application 17514 and move to approve the Sundance Apartments Conditional Use
Permit with conditions and subject to all applicable code provisions. The motion passed 5-0.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
09:46:34 PM (03:45:40) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 17514 and move to approve the Sundance Apartments Master Park Plan and subject to
all applicable code provisions.
09:46:36 PM (03:45:41) Discussion
Mayor Taylor stated the third motion is mooted by the first motion.
5. Appeal of the Administrative Project Decision 17365 for the Links Condominiums Application
16374 Continued Review (Quasi-Judicial) (Krueger) APPEAL WITHDRAWN - HEARING
CANCELLED
6. 09:46:48 PM (03:45:53) Lot 5A, Annie Subdivision Phase 2 Zone Map Amendment
Requesting Amendment of the City Zoning Map for One Existing Lot Consisting of
Approximately 4.2419 Acres from R-3 Residential Medium Density to R-5 Residential Mixed
Use High Density, Generally Located Northeast of the Intersection of North 27th Avenue and
West Oak Street, Application 17300 (Saunders)
09:47:23 PM (03:46:29) Staff Presentation
Director of Community Development Marty Matsen introduced the detailed staff report and entered it
into the record. He described the property and presented the map. He explained the Zoning Commission
public hearing was held on Tuesday, December 5, 2017. He stated the recommendation from staff is for
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approval.
09:49:29 PM (03:48:34) Questions of Staff
There were no questions of staff.
09:49:39 PM (03:48:44) Presentation of Applicant
The applicant, Rooted Investments, LLC, had nothing to add.
09:50:09 PM (03:49:14) Questions of the Applicant
Cr. Mehl asked if they’ve seen the staff report.
09:50:32 PM (03:49:37) Public Comment
There was no public comment.
09:50:43 PM (03:49:48) Motion that having reviewed and considered the staff report, application
materials, public comment, and all information presented, I hereby adopt the findings presented in the
staff report for application 17300 and move to approve the Lot 5A, Annie Subdivision Phase 2 zone
map amendment, with contingencies required to complete the application processing.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Jeff Krauss: 2nd
09:51:11 PM (03:50:16) Discussion
DM Andrus stated she will be supporting this application. She talked about the application being in
accordance with the Growth Policy, also that it is within the service area of the City with regard to fire
safety. She talked about transportation improvements.
Cr. Krauss stated he thinks it is important to note that R-3 is now many times a placeholder. This will
move it up considerably and creates residential mixed use high density. He supports it.
Cr. Pomeroy stated our community needs residential mixed use high density, and she will support it.
09:53:48 PM (03:52:53) Vote on the Motion that having reviewed and considered the staff report,
application materials, public comment, and all information presented, I hereby adopt the findings
presented in the staff report for application 17300 and move to approve the Lot 5A, Annie Subdivision
Phase 2 zone map amendment, with contingencies required to complete the application processing.
The motion passed 5-0.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
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7. 09:54:00 PM (03:53:05) 2017 J & D Zone Map Amendment Requesting Amendment of the
City Zoning Map for Two Existing Lots Consisting of 15.47 Acres from R-4 Residential High
Density to R-O Residential-Office, Generally Located between Fallon Street and West
Babcock Street near their Intersection with Automotive Avenue, and is Legally Described as
Lot R-2 of J & D Family Subdivision Phase 2 and Common Open Space B of J & D Major
Family Subdivision Phase 1, Application 17439 (Saunders)
09:54:42 PM (03:53:48) Meeting Extended
Mayor Taylor extended the Commission meeting until 10:15 PM.
09:54:47 PM (03:53:53) Staff Presentation
Director of Community Development Marty Matsen presented the J & D Zone Map Amendment
Application 17439. He outlined the proposed R-O (Residential Office District), which is two lots totaling
15.47 acres and vacant space which will be subdivided. He explained that staff has gone through the
zoning criteria and recommends approval.
09:56:37 PM (03:55:42) Questions of Staff
Cr. Mehl asked whether there were any conditions built in for wetlands or if they are waiting for the site
plan.
09:57:04 PM (03:56:10) Applicant Presentation
Trevor McSpadden presented the application on behalf of the applicant, Islands LLC. He reviewed their
purpose of the project. He explained that this will ultimately be a subsequent subdivision, actually a
PUD. He talked about contingencies in the staff report and asked about the 60-day requirement for
materials submission for a PUD. They agree with the staff report.
10:00:24 PM (03:59:30) Questions of Applicant
Cr. Krauss talked about and clarified the contingencies.
10:02:08 PM (04:01:13) Public Comment
There was no public comment.
10:02:19 PM (04:01:24) Discussion
Cr. Mehl asked for the opinion of staff. Mr. Matsen deferred to CA Sullivan.
CA Sullivan stated 60 days is pretty tight. He stated the Commission can extend the time period.
Cr. Mehl asked if Mr. Matsen needs anything from the Commission to move forward.
10:04:22 PM (04:03:27) Motion that having reviewed and considered the staff report, application
materials, public comment, all information presented, and recommendation of the Zoning Commission
at the public hearing on December 5, 2017, I hereby adopt the findings presented in the staff report for
application 17439 and move to approve the J & D zone map amendment, with contingencies required
to complete the application processing. Amending contingency #4 to read “within 180 days”.
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Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
10:04:57 PM (04:04:02) Discussion
Cr. Krauss commented he is still uncertain why anyone would make this move from R-4 to R-O but it is
an interesting area with the wetlands and automobile dealership and could be challenging. He will
support the motion.
Cr. Pomeroy agrees with Cr. Krauss with usual changes from low density to high density, but this one is
high density to R-O, and although she doesn’t understand the reasons, she will support it.
Cr. Mehl is very interested in the live/work approach and what comes out of that, through the PUD or
otherwise. He stated the Commission will try to keep their eye on PUD as the applicant goes forward.
DM Andrus also supports the project and commented the live/work idea could be done in R-4 if they did
a CUP but and R-O makes the project a little more flexible.
Mayor Taylor agreed.
10:06:39 PM (04:05:44) Vote on the Motion that having reviewed and considered the staff report,
application materials, public comment, all information presented, and recommendation of the Zoning
Commission at the public hearing on December 5, 2017, I hereby adopt the findings presented in the
staff report for application 17439 and move to approve the J & D zone map amendment, with
contingencies required to complete the application processing. Amending contingency #4 to read
“within 180 days”. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
8. 10:07:01 PM (04:06:07) Ordinance 1992 Provisional Adoption, Amending the Salaries of the
City Commissioners and Mayor (Surratt)
10:07:30 PM (04:06:36) Staff Presentation
CM Surratt and CA Sullivan presented information related to commissioner and mayor salaries. The
purpose of the proposal tonight is to consider increasing commissioner and mayor salaries. CM Surratt
presented a chart and reviewed newly proposed salaries and incidental expenses and made a comparison
to what is currently in the Municipal Code. She explained comparisons were made with other towns in
Montana and two other western states that are similarly complex and growing. She stated these proposed
changes would go into effect two years from now.
10:11:17 PM (04:10:22) Questions of staff
Cr. Krauss asked about the effective dates according to the Charter.
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Bozeman City Commission Meeting DRAFT MINUTES, December 18, 2017
Page 25 of 27
CA Sullivan clarified the effective dates stated in the Charter and applies to all commissioners.
10:14:13 PM (04:13:18) Meeting Extended
Mayor Taylor extended the Commission meeting until 10:30 PM.
10:14:17 PM (04:13:23) Continued Discussion
DM Andrus asked about the monthly allowance effective date of 2017, and CM Surratt explained it was a
typo.
10:15:03 PM (04:14:08) Public Comment
There was no public comment.
10:15:16 PM (04:14:21) Motion to provisionally adopt Ordinance 1992 including the revised salaries
and expenses of the City Commissioners and the Mayor.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Chris Mehl: 2nd
10:15:40 PM (04:14:45) Discussion
Cr. Pomeroy agrees that the demands on the job have increased and she thinks better pay would attract
more people for the job. She will support the motion.
Cr. Mehl asked CA Sullivan if he is satisfied with the motion on the agenda versus the motion in the staff
memo. He will support the motion and commented the ultimate accountability is with the voters and
will be two years before anything can go into effect. He talked about the financial impact of families who
take a loss while trying to serve due to time cutting in to their day jobs.
DM Andrus will support it. She thinks as our community grows the responsibility of this commission also
grow and the amount of time it takes to do this job grows.
Cr. Krauss does not believe things are tougher now than they were in the past. He will not support the
motion. He is not convinced paying more money would allow for better people legislatively and this is a
public civil position.
Mayor Taylor believes the job of the commission is significantly greater than it was when he started eight
years ago. He believes there will be a desire to do public service, and salary motivates people. He supports
balancing the salary so people can afford to do this job well but keep some other employment. He doesn’t
want a commission of people who are retired.
10:29:34 PM (04:28:39) Meeting Extended
Mayor Taylor extended the Commission meeting until 10:35 PM.
10:29:41 PM (04:28:47) Discussion Continued
Mayor Taylor continued to talk about the percentage by which the raises are being proposed and the
comparables to other towns and commissions. He believes this is the right move.
Cr. Krauss pointed out a couple of years ago there was an opportunity to expand the commission from
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Bozeman City Commission Meeting DRAFT MINUTES, December 18, 2017
Page 26 of 27
5-7 people, and he thinks that would have been a better representation. He thinks the position looks
less attractive with higher salaries.
Cr. Mehl pointed out he supported increasing the number of commissioners but voters said no. He
stated by Charter we will have to do it again and will find out what they think at that time.
10:32:47 PM (04:31:53) Meeting Extended
Mayor Taylor extended the Commission meeting until 10:45 PM.
10:32:49 PM (04:31:55) Discussion Continued
Cr. Krauss continued to explain what happened with the vote on the Charter in 2006 and what the City
Commission’s vote was to put it on the ballot.
Mayor Taylor stated his recollection is that it’s a public vote and asked for CA Sullivan’s input. He talked
about his hope of a local government study commission at the time and that it was turned down by a
vote.
CA Sullivan recalled a 2010 vote whether to go from 4-1 (Commission/Mayor) to 6-1
(Commission/Mayor).
10:35:46 PM (04:34:51) Vote on the Motion to provisionally adopt Ordinance 1992 including the
revised salaries and expenses of the City Commissioners and the Mayor. The motion passed 4-1.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Chris Mehl: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
9. 10:35:59 PM (04:35:05) Appointment(s) to the Bozeman Parking Commission (Sweeney)
10:36:07 PM (04:35:12) Motion to appoint Shasta Winston to a position on the Bozeman Parking
Commission expiring June 30, 2019 and to appoint Mark Egge to a position on the Bozeman Parking
Commission expiring June 30, 2021.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Jeff Krauss: 2nd
10:36:29 PM (04:35:34) Public Comment
There was no public comment.
10:36:36 PM (04:35:41) Discussion
There was no discussion.
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Bozeman City Commission Meeting DRAFT MINUTES, December 18, 2017
Page 27 of 27
10:36:47 PM (04:35:52) Vote on the Motion to appoint Shasta Winston to a position on the Bozeman
Parking Commission expiring June 30, 2019 and to appoint Mark Egge to a position on the Bozeman
Parking Commission expiring June 30, 2021. The motion passed 5-0.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
H. 10:36:59 PM (04:36:04) FYI/Discussion
• Mayor Taylor reminded the Commission there will be a special meeting on January 4, 2018 to
finish the second readings of any pending items, and the regularly scheduled Commission will be
held on Monday, January 8, 2018.
• Cr. Mehl mentioned the inquiry from the Adult Bozeman Soccer League regarding using Bronken
Fields due to some issues they are facing, as well as the response from Tom White that it’s
booked. Cr. Mehl will speak with Mitch Overton to see if they can work with MSU, Belgrade or
the Bozeman School District to help the soccer folks for a year. He will come back to CM Surratt
and the Commission with answer. Cr. Krauss wants to find a way to “yes” and if there isn’t a
way, he wants it on the agenda.
• DM Andrus wanted the Commission to know that the Parking Commission talked about creating
new parking districts north and south of the B-3 area, as well as the current parking districts to
see if there are changes to make in those areas. She confirmed this item will be on their agenda
from now through April, and they will come back with suggestions in May.
I. 10:40:48 PM (04:39:54) Adjournment
Mayor Taylor adjourned the meeting at 10:41 PM.
38
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Thursday, January 04, 2018
Mayor - Carson Taylor: Present
Deputy Mayor - Cynthia Andrus: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Chris Mehl: Present
Staff Present at the Dias: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan,
Meeting Clerk Alicia Kennedy
A. 05:00:41 PM (00:05:11) Call to Order – EARLY START TIME - 5:00 PM - Commission Room, City Hall,
121 North Rouse
B. 05:00:48 PM (00:05:18) Pledge of Allegiance and a Moment of Silence
C. 05:01:29 PM (00:05:59) Changes to the Agenda
There were no changes to the agenda.
D. 05:01:29 PM (00:05:59) Minutes
1. Approve the Regular Meeting Minutes from December 4 and December 11, 2017, Special
Meeting Minutes from December 15, 2017, Executive Session Minutes from January 11,
2016 and January 9, 2017, and User Access to Linked Minutes (Crough)
05:01:35 PM (00:06:05) Motion and Vote to approve regular meeting minutes from December 4 and
December 11, 2017; special meeting minutes from December 15, 2017; Executive Session Minutes from
January 11, 2016 and January 9, 2017; and the user access to linked minutes. The motion passed 5-0.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Carson Taylor: Approve
39
Bozeman City Commission Meeting DRAFT MINUTES, January 4, 2018
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
E. 05:02:13 PM (00:06:43) Consent
1. Ordinance 1984 Final Adoption, Locke Zone Map Amendment, Locke Zone Map Amendment,
Changing 2.174 Acres from R-S, Residential Suburban to R-1, Residential Single-Household
Low Density, Located at 2111-2119 Sourdough Road, Application 17182 (Saunders)
2. Ordinance 1993 Final Adoption, Amending Student Membership on the Recreation and Parks
Advisory Board (RPAB) (Surratt)
05:02:15 PM (00:06:45) City Manager Overview
City Manager Surratt provided a brief overview of Consent Items 1-2.
05:03:09 PM (00:07:39) Public Comment
There was no public comment.
05:03:22 PM (00:07:52) Motion and Vote to approve Consent Items 1-2 as submitted. The motion
passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
F. 05:03:46 PM (00:08:16) Public Comment
There was no public comment.
G. 05:04:28 PM (00:08:58) Action Items
1. 05:04:58 PM (00:09:27) Ordinance 1978 Final Adoption, Repealing and Replacing Chapter 38,
Bozeman Municipal Code, Amending the City's Zoning, Subdivision, and Other Land Use
Regulations (Known as the "UDC Update") (Rogers)
05:04:48 PM (00:09:18) Staff Presentation
City Planner, Tom Rogers provided a brief history of the project acknowledging the changes suggested
by the commission during initial adoption.
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Bozeman City Commission Meeting DRAFT MINUTES, January 4, 2018
05:06:32 PM (00:11:02) Questions of Staff
There were no questions of staff.
05:06:52 PM (00:11:22) Public Comment
There was no public comment.
05:06:56 PM (00:11:26) Motion that having provisionally adopted Ordinance 1978 on December 18,
2017, I hereby move to finally adopt Ordinance 1978 repealing and replacing Chapter 38 of the
Bozeman Municipal Code.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
05:07:22 PM (00:11:52) Discussion
There was no discussion on the motion.
05:07:31 PM (00:12:01) Vote on the Motion that having provisionally adopted Ordinance 1978 on
December 18, 2017, I hereby move to finally adopt Ordinance 1978 repealing and replacing Chapter 38
of the Bozeman Municipal Code. The motion passed 4-1.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
2. 05:07:48 PM (00:12:18) Ordinance 1992 Final Adoption, Amending the Salaries of the City
Commissioners and Mayor (Surratt)
05:08:11 PM (00:12:41) Staff Presentation
City Manager, Andrea Surratt gave a brief explanation of Ordinance 1992.
05:08:35 PM (00:13:05) Questions of Staff
Cr. Mehl questioned which motion should be used – the one on the agenda or the one in the staff
memo.
CM Surratt advised him to use the version on the agenda.
05:09:02 PM (00:13:32) Public Comment
There was no public comment.
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Bozeman City Commission Meeting DRAFT MINUTES, January 4, 2018
05:09:11 PM (00:13:41) Motion that having provisionally adopted Ordinance 1992 on December 18,
2017, I hereby move to finally adopt Ordinance 1992 including the revised salaries and expenses of the
City Commissioners and the Mayor.
Deputy Mayor - Chris Mehl: Motion
Mayor - Cynthia Andrus: 2nd
05:09:25 PM (00:13:55) Discussion
There was no discussion on the motion.
05:09:35 PM (00:14:05) Vote on the Motion that having provisionally adopted Ordinance 1992 on
December 18, 2017, I hereby move to finally adopt Ordinance 1992 including the revised salaries and
expenses of the City Commissioners and the Mayor. The motion passed 4-1.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
Mayor - Carson Taylor: Approve
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Chris Mehl: Approve
H. 05:10:08 PM (00:14:38) FYI/Discussion
• Cr Mehl informed the commission that he will be attending the Parks Advisory Board meeting in
place of Mayor Taylor as they will not yet have been assigned boards, and Mayor Taylor will no
longer be on the Commission.
• Mayor Taylor advised Commission to not forget to address the appointment to ASMSU.
• Cr. Krauss thanked Public Works for their work on plowing. Acknowledged the need for Parking
and Public Works to work together to clear the streets. Encouraged citizens to do their part to
clear the sidewalks.
• Director of Community Development, Martin Matsen introduced new planner Sarah Rosenberg
to the Commission.
I. 05:14:22 PM (00:18:52) Adjournment
Mayor Taylor adjourned the meeting at 5:14 PM.
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Page 1 of 5
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, January 08, 2018
AGENDA ORDER MODIFIED DURING MEETING. ITEM AND NUMBER DESIGNATIONS REMAIN AS ORIGINALLY NOTICED.
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present
Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, City Clerk
Robin Crough
A. 06:02:12 PM (00:06:53) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Taylor called the meeting to order at 6:02 PM.
B. 06:02:37 PM (00:07:18) Pledge of Allegiance and a Moment of Silence
G. 06:03:34 PM (00:08:15) Changes to the Agenda
CM Surratt requested to move FYI before the executive session.
C. 06:04:00 PM (00:08:41) Outgoing Mayor Comments and Presentation for Mayor Taylor
Mayor Taylor discussed closing out his career of public service. He discussed growth in such a
desirable community, as well as the cooperation of all in making decisions. He discussed the
Commission’s ability to address recent challenges in the community. He addressed the challenges of
the future, and in maintaining diversity by tackling affordable housing. He discussed cooperation
with the County and need for new Law & Justice solutions. He asked the question, how big should
we grow? He addressed water resources as a determinant. Mayor Taylor thanked his wife and City
staff. He discussed the public, staff, and the Commission working together for the common good. He
stated that he is very optimistic about the incoming Commission.
Deputy Mayor Andrus and CM Surratt presented Mayor Taylor with an outgoing gift.
D. 06:19:26 PM (00:24:07) Special Presentation
City Clerk Crough and CM Surratt swore in the new members of the City Commission.
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Bozeman City Commission Meeting DRAFT MINUTES, January 8, 2018
Page 2 of 5
Swearing in of Mayor Cynthia Andrus
Swearing in of Deputy Mayor Chris Mehl
Swearing in of Commissioner I-Ho Pomeroy
Swearing in of Commissioner Terry Cunningham
E. 06:25:49 PM (00:30:30) Break for Hors d’Oeuvres
The Commission went into recess until approximately 7:00 PM.
F. 07:01:17 PM (00:34:13) Call Meeting Back to Order (approximately) 7:00 PM
G. Changes to the Agenda
H. 07:01:26 PM (00:34:21) Public Service Announcements
1. No City Commission Meeting on January 15, 2018 and Closure of City Offices (Crough)
City Clerk Crough noted there will be no City Commission meeting on January 15, City offices
will be closed, and solid waste/recycling services will not be pushed back and will stay on
the regular schedule.
I. 07:01:51 PM (00:34:47) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Approve the On-Premises Beer and Wine License for Montana Theatreworks dba The Ellen
Theatre and the Full Beverage License for Sidewinders Bar & Grill for Calendar Year 2018
(Maas)
3. Formal Cancellation of the January 15, 2018 City Commission Meeting (Crough)
4. Authorize the Mayor to Sign Amendment Number 1 to the Memorandum of Agreement
between the City of Bozeman, Gallatin County, and City of Belgrade to Authorize Contract
Management by Entities on behalf of the Planning Coordination Committee (Saunders)
5. Authorize the City Manager to Sign a Notice of Award and Construction Agreement with R&R
Taylor Construction, Inc. for the Story Mill Park Community Center Renovation Project
(Poissant)
6. Authorize the City Manager to Sign a Professional Services Agreement with Mr. T's Towing
and Repair for Police Directed Tows (McLane)
7. Authorize the City Manager to Sign a Professional Services Agreement and Task Order
Number 1 with Community Development Services of Montana for Tax Increment Finance
District Consulting (Fine)
8. Authorize the City Manager to Sign a License Agreement with Bozeman Fiber for the Use of
City Conduit (Fine)
9. Authorize the City Manager to Sign Amendment Number 4 to the Professional Services
Agreement with Robert Peccia and Associates Adding the Design Phase Services for
Cottonwood Road between Babcock Street and Durston Road (Murray)
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Bozeman City Commission Meeting DRAFT MINUTES, January 8, 2018
Page 3 of 5
10. Authorize the City Manager to Sign Task Order 4 to the Professional Services Agreement with
Leland Consulting Group for a Hotel Conference Center Feasibility Study (Fine)
11. Resolution 4869, Completion of the 2017 Second High School Annexation and Authorize the
City Manager to Sign the Annexation Agreement, Application 17454 (Saunders)
12. Ordinance 1987 Provisional Adoption, the 2017 Second High School Annexation Zone Map
Amendment to Designate 36.896 Acres as PLI, Public Lands and Institutions, Application
17454 (Saunders)
13. Authorize the Mayor to Sign a Memorandum of Understanding with Bozeman School District
7 Regarding Financing of Infrastructure Related to the 2017 Second High School (Rosenberry)
14. Ordinance 1989 Provisional Adoption, Flanders Mill Phase 7 Zone Map Amendment, Changing
3.794 Acres from R-3, Residential Medium Density to R-4, Residential High Density District
and 0.07 Acres from R-4, Residential High Density District to R-3, Residential Medium Density,
Generally Located Southeast of the Intersection of East Baxter Lane and Flanders Mill Road,
Application 17271 (Saunders)
15. Resolution 4873, Intent to Create Special Improvement Lighting District Number 738 for
Saccoccia Minor Subdivision (Clark)
16. Resolution 4876, Authorize the City Manager to Sign Change Order Number 2 with Knife River
Belgrade for the North Wallace Avenue Reconstruction Project (Murray)
07:01:56 PM (00:34:52) City Manager Overview
CM Surratt provided a brief overview of Consent Items 1-16.
07:08:27 PM (00:41:22) Public Comment
There was no public comment.
07:08:43 PM (00:41:38) Motion and Vote to approve Consent Items 1-16 as submitted. The motion
passed 5-0.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
J. 07:09:09 PM (00:42:05) Public Comment
Mayor Andrus opened public comment.
07:09:39 PM (00:42:35) Kevin Thane, Public Comment
Mr. Thane spoke highly of outgoing Mayor Carson Taylor, and thanked him for his service.
K. 07:11:01 PM (00:43:57) Action Items
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Bozeman City Commission Meeting DRAFT MINUTES, January 8, 2018
Page 4 of 5
1. 07:11:03 PM (00:43:58) Appointment(s) to the Bozeman Historic Preservation Advisory Board
(BHPAB) (Sweeney)
07:11:14 PM (00:44:09) Motion and Vote to appoint Chelsea Holling [to one professional designation
position with a term ending June 30, 2018] and Jennifer Dunn [to one architect position with a term
ending June 30, 2019, on the Bozeman Historic Preservation Advisory Board]. The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
2. 07:11:44 PM (00:44:39) Appointment(s) to the Downtown Area Urban Renewal District Board
(DURB) (Sweeney)
07:11:53 PM (00:44:48) Motion and Vote to appoint Tony Renslow to the non-voting position [on the
Downtown Area Urban Renewal District Board with a term ending June 30, 2018]. The motion passed
5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
M. 07:12:26 PM (00:45:21) FYI/Discussion
There was no FYI/Discussion.
L. 07:12:41 PM (00:45:37) Executive Session
1. City of Bozeman v. Moore, O'Connell & Refling, P.C. (Sullivan)
Mayor Andrus found that the discussion involved litigation and an open meeting would have
a detrimental effect on the City’s litigation position. She closed the meeting.
A separate set of minutes have been prepared for the Executive Session.
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Bozeman City Commission Meeting DRAFT MINUTES, January 8, 2018
Page 5 of 5
VIDEO AND AUDIO RECORDING STOPPED FOR REMAINDER OF MEETING.
07:54:00 PM Call to Order
Mayor Andrus called the meeting back to order at 7:54 PM.
M. FYI/Discussion
N. 07:54:30 PM Adjournment
Mayor Andrus adjourned the meeting at 7:54 PM.
47
Page 1 of 12
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, January 22, 2018
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present
Staff Present at Dais: City Manager (CM) Andrea Surratt), City Attorney (CA) Greg Sullivan, Deputy City
Clerk Brenda Sweeney
A. 06:00:23 PM (00:00:12) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Andrus called the meeting to order at 6:00 PM.
B. 06:00:32 PM (00:00:21) Pledge of Allegiance and a Moment of Silence
C. 06:01:21 PM (00:01:10) Changes to the Agenda
There were no changes to the agenda.
D. 06:01:30 PM (00:01:19) FYI
• Mayor Andrus announced the next full Commission meeting is scheduled for Monday, January
29, 2018 and will contain a discussion on the Strategic Plan.
E. 06:02:39 PM (00:02:28) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Approve the All Beverage Retail Liquor License for the Bar at Wasabi Japanese Steakhouse for
Calendar Year 2018 (Maas)
3. Approve the Submission of the Fiscal Year 2018 (FY18) Office of Violence Against Women
Grant Application for Funds Related to Addressing Domestic Violence, Sexual Assault,
Stalking, and Dating Violence (McLane)
4. Authorize the City Manager to Sign a Water Pipeline and Access Easement Agreement with
First Security Bank for the Opportunity Subdivision Project (Kohtz)
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Bozeman City Commission Meeting DRAFT MINUTES, January 22, 2018
Page 2 of 12
5. Authorize the City Manager to Sign a Water Pipeline and Access Easement Agreement and
Public Street and Utility Easement with Gallatin Center Limited Partnership for the
Opportunity Subdivision Project (Kohtz)
6. Authorize the City Manager to Sign a Professional Services Agreement with Think2Perform
for City Manager One-on-One Training (Jorgenson)
7. Authorize the City Manager to Sign Amendment Number 1 to the Professional Services
Agreement with Water and Environmental Technologies, Inc. (WET) to Provide Environmental
Consulting Services Pertinent to the East Gallatin Landfill (Hixson)
8. Authorize the City Manager, or Her Designee, to Approve the Submitted Sketch Plan Materials
for the Irrigation Pump House to be Constructed at Burke Park for the Sunset Hills and Lindley
Park Water Conservation Project (Ahlstrom)
9. Resolution 4878, Authorizing the City Manager to Sign Change Order Number 2 with Pink Hill,
LLC for the City of Bozeman Class IV Landfill Closure (Hixson)
10. Ordinance 1987 Final Adoption, the 2017 2nd High School Annexation Zone Map Amendment
to Designate 36.896 Acres as PLI, Public Lands and Institutions, Application 17454 (Saunders)
11. Ordinance 1989 Final Adoption, Flanders Mill Phase 7 Zone Map Amendment, Changing 3.794
Acres from R-3, Residential Medium Density to R-4, Residential High Density District and 0.07
Acres from R-4, Residential High Density District to R-3, Residential Medium Density,
Generally Located Southeast of the Intersection of East Baxter Lane and Flanders Mill Road,
Application 17271 (Saunders)
06:02:44 PM (00:02:33) City Manager Overview
CM Surratt provided a brief overview of Consent Items 1-11.
06:07:22 PM (00:07:11) Public Comment
Mayor Andrus opened public comment on Consent Items 1-11. There was no public comment.
06:06:34 PM (00:06:23) Motion and Vote to approve Consent Items 1-11 as submitted. The motion
passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
F. 06:06:55 PM (00:06:44) Consent II: Items Acted Upon without Prior Unanimous Vote
1. 06:07:00 PM (00:06:49) Approve the Final Plat for the Human Resource Development
Council (HRDC) of District IX Beall Street Minor Subdivision, Lot 9 Block 3 of West Babcock
Subdivision Final Plat, Application 17524 (Quasi-Judicial) (Garber)
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Bozeman City Commission Meeting DRAFT MINUTES, January 22, 2018
Page 3 of 12
06:07:24 PM (00:07:13) Public Comment
Mayor Andrus opened public comment.
06:07:29 PM (00:07:18) Kevin Thane, Public Comment
Mr. Thane is the vice chair of the Community Affordable Housing Advisory Board, and he stated the
board is in full support of this item.
06:07:55 PM (00:07:44) Motion to approve the Final Plat for the HRDC's Beall Street Minor Subdivision,
and authorize the Director of Public Works to execute the same on behalf of the City of Bozeman.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
06:08:25 PM (00:08:14) Vote on the Motion to approve the Final Plat for the HRDC's Beall Street Minor
Subdivision, and authorize the Director of Public Works to execute the same on behalf of the City of
Bozeman. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
2. 06:08:38 PM (00:08:27) Ordinance 1983 Provisional Adoption, the 2017 Kirk Park Zone Map
Amendment to Rezone Approximately 12.335 Acres / 537,304 Square Feet of an Existing Lot
from R-2, Residential Medium Density to PLI, Public Lands and Institutions, and to Zone
Approximately 1.198 Acres / 52,202 Square Feet B-2, Community Business to Match the
Existing Zoning to the Property Boundary, Application 17442 (Pope)
06:09:01 PM (00:08:50) Public Comment
There was no public comment.
06:09:07 PM (00:08:56) Motion to provisionally adopt Ordinance 1983, the 2017 Kirk Park Zone Map
Amendment.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
06:09:25 PM (00:09:14) Vote on the Motion to provisionally adopt Ordinance 1983, the 2017 Kirk Park
Zone Map Amendment. The motion passed 4-1.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
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Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
06:09:41 PM (00:09:30) Public Comment
Mayor Andrus opened public comment. There was no public comment.
G. 06:10:27 PM (00:10:16) Special Presentation
1. 06:10:32 PM (00:10:21) Introduction of Mayoral Mentee (Andrus)
Mayor Andrus talked about a new program she is initiating starting this year titled “Mentored by the
Mayor”. She explained that the program is in conjunction with Montana State University, specifically the
Montana Leadership Institute. She introduced Amber Roberts, the student who will be piloting the
current semester’s program. Mayor Andrus outlined the program in detail. Ms. Roberts addressed the
Commission, talked about her background and explained why she is interested in this program.
H. 06:14:33 PM (00:14:22) Action Items
1. 06:14:39 PM (00:14:28) Resolution 4844, Authorizing Allocation of Additional Funding from
the 2012 Trails, Open Space and Parks Bond Fund for the Bozeman Sports Park (Poissant)
06:15:10 PM (00:14:59) Public Hearing and Disclosure Statement
Mayor Andrus opened the public hearing on this agenda item. She asked Commissioner Cunningham to
make a disclosure statement regarding his role as executive director of Run Dog Run. Commissioner
Cunningham stated he has had previous discussions with members of the city staff regarding this project
relative to a dog park on the master plan for the future. He asked CA Sullivan to look into the matter. CA
Sullivan explained Commissioner Cunningham’s position with communications and conflict of interest.
06:16:58 PM (00:16:47) Staff Presentation
Director of Recreation and Parks Mitch Overton presented information regarding the budget shortfall
for the first phase of the Bozeman Sports Park. Staff is requesting that the Commission allocate
additional funds necessary from the Trails, Open Space and Parks (TOPs) bond funds to complete Phase
1A. Mr. Overton reviewed the history of Commission approval of the funds from the TOPs bond fund
toward construction of the sports park as well as an update on progress. TOPs Design and Development
Manager Carolyn Poissant reviewed the master plan, phasing, budget, funding and expenditures. Ms.
Poissant presented Resolution 4844 and pointed out representatives who were in attendance to answer
questions about the sports park.
06:26:02 PM (00:25:51) Questions of Staff
Cr. Cunningham asked when groups come to TOPs and make a petition for funds whether it’s a situation
where the best idea wins. He asked whether the scoring system used includes the amount of funds that
can be matched or leveraged by the organization that’s petitioning for funds. He asked about economic
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benefits to Bozeman for tournament-grade athletic fields. He asked whether any group or organization
has formally petitioned for TOPs funds for anything related to the Emerson Lawn.
Cr. Pomeroy asked when the construction starts. She asked how long the project will take and whether
it will be usable this summer.
Cr. Krauss asked when the bid was awarded. He further asked whether the four fields the additional
monies would fund are sufficient enough to accommodate tournaments. He asked how many fields
would be needed before they could be financed with user fees. He asked about the final build-out cost.
Cr. Mehl asked for a reminder of the important infrastructure parts of the fields. He asked when the last
time was that Bozeman added athletic fields. He asked about the status of the MSU fields for the adult
soccer league this summer. He asked about the timing of the second round of bidding. He asked about
construction inflation versus the return on the bond. He asked whether any significant applications have
been received in the last couple of years for a project within city limits for the TOPs bond. He asked
whether park improvement grants have been funded. He talked about a Missoula County bond for Fort
Missoula.
Mayor Andrus asked whether there have been other TOPs projects go over budget as well as the range
of percentages they’ve gone over. She asked about the impact if the money is not allocated.
06:51:31 PM (00:51:20) Public Comment
Mayor Andrus opened public comment.
06:51:44 PM (00:51:33) Tony Rich, Public Comment
Mr. Rich is the chairman of the Bozeman Sports Parks Foundation and spoke in support of this
resolution. He talked about the history of when the funds were originally granted in 2012 and the
condition of the athletic practice field situation.
06:52:58 PM (00:52:47) Allen May, Public Comment
Mr. May gave a brief history recognizing the objective of this project and why the Bozeman Sports Park
Foundation was developed. He pointed out it is a volunteer board with one hired team to help with
fundraising efforts. He talked about the need for a lot of field space given the current and growing
number of youth.
06:55:57 PM (00:55:46) Motion that in consideration of all public input and information presented to
date, I hereby move to adopt Resolution 4844, authorizing the allocation of an additional $917,000 to
the Bozeman Sports Park Trails, Open Space and Parks bond project.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
06:56:31 PM (00:56:20) Discussion
Cr. Cunningham believes this is a worthy project and will have lasting value for generations to come. He
talked about the importance of athletics activities keeping kids fit and active. He talked about lessened
travel expenses for parents, as well as economic advantages. He talked about how quickly more fields
can be developed and how that decision can be made by community support, including businesses.
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Cr. Mehl acknowledged the challenge of the budget shortfall and making a decision that is the best use
of resources. He will support the motion and stressed why it is important for the kids, teenagers and
adults alike. He talked about what other towns have spent and cost overruns of other projects. He
pointed out the importance of working with the private sector in partnership support.
Cr. Pomeroy agrees with the positive economic impact and believes this will create more recreational
opportunities. She talked about the adult soccer league as well as youth soccer league and the amount
of travel involved. She will support this project.
Cr. Krauss expressed his appreciation of our local businesses toward non-profits and amenities. He
talked about the increased special assessments imposed them as well. He stressed his disagreement
with lack of recreational opportunities. He talked about a commitment to another $10M project versus
other potential projects around town, such as trails and public safety.
Mayor Andrus is the liaison to the TOPs committee and talked about her cumulative understanding of
the large amount of TOPs and community money. She talked about the large need for fields to
accommodate adult and children soccer players. She talked about the amount of land owned by the city
and the willing partner to help raise monies to help this project come to fruition. She talked about her
concern regarding not doing this project. She will be in full support of this motion.
07:13:06 PM (01:12:55) Vote on the Motion that in consideration of all public input and information
presented to date, I hereby move to adopt Resolution 4844, authorizing the allocation of an additional
$917,000 to the Bozeman Sports Park Trails, Open Space and Parks bond project. The motion passed 5-
0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
2. 07:13:24 PM (01:13:13) Resolution 4867, Intent to Create Special Improvement District (SID)
Number 741 for the Purpose of Undertaking Certain Local Improvements to South Tracy
Avenue from Olive Street to One Half Block South of Harrison Street and Financing the Costs
Thereof (Gamradt)
07:14:42 PM (01:14:31) Staff Presentation
City Engineer Rick Hixson outlined the resolution, which is for the purpose of financing a portion of the
cost to improve South Tracy Avenue and the fifth street reconstruction under the current funding policy.
He talked about timing of the bid and staying on track. He introduced Project Engineer Kellen Gamradt
who talked about the proposed improvements in detail. He talked about limits of construction and
timing of the project completion, as well as the process the SID notice and protest period.
07:23:55 PM (01:23:44) Questions of Staff
Cr. Mehl asked whether staff talked to the school district about staging for construction and doing parts
of the road while school is still in session. He asked about neighborhood meetings and whether they
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brought up any issues. He asked whether South Grand failed after notices were mailed and talked about
comments he received regarding the difficulty of understanding the letter. He asked who writes the
letters.
07:27:42 PM (01:27:31) Public Comment
There was no public comment.
07:27:54 PM (01:27:43) Motion to adopt Resolution 4867, declaring it to be the City's intention to
create Special Improvement District (SID) Number 741 for the purpose of financing local improvements
to South Tracy Avenue between Olive Street and one half block south of Harrison Street and financing
the costs thereof.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
07:28:23 PM (01:28:12) Discussion
Cr. Mehl pointed out this is the 741st SID that has been done and is not a new vehicle for the city. He
talked about the use of the street and the project seems well worthwhile. He fully supports the process
and surrounding details. He talked about the balance of streets needing work and additional having
more done in the next year.
Cr. Pomeroy talked about all our streets needing attention and help. She talked about the fairness of the
ratio of SID versus the City’s budget. She further talked about infill and the amount of traffic on this
particular street. She will support the motion.
Cr. Krauss talked about 741 number and the traditional way we build streets versus the old way of
getting someone else to pay for their infrastructure or letting structures rot. He further talked about
SIDs adding to the value of homes.
Cr. Cunningham talked about historic districts with historic streets and pride of ownership. He will
support the SID.
Mayor Andrus talked about SIDs being an equitable way to pay for local street improvements and will
be supporting it.
07:34:57 PM (01:34:46) Vote on the Motion to adopt Resolution 4867, declaring it to be the City's
intention to create Special Improvement District (SID) Number 741 for the purpose of financing local
improvements to South Tracy Avenue between Olive Street and one half block south of Harrison Street
and financing the costs thereof.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
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07:34:55 PM (01:34:44) Recess
Mayor Andrus called the Commission into recess until 7:45 PM.
07:45:20 PM (01:45:09) Call to Order
Mayor Andrus called the Commission back to order at 7:45 PM.
3. 07:45:39 PM (01:45:28) Presentation of Options for a Joint Project with Gallatin County for
Law Enforcement Building and a Bozeman Public Safety Complex on City-Owned Property on
Rouse Avenue (Winn)
07:46:15 PM (01:46:04) Staff Presentation
ACM Chuck Winn presented public safety facility options as a joint project with the county. He talked
about the background of the project beginning November 13, 2017 where, after being presented four
options, the Commission gave staff direction to work with the county on the options. He talked about
two meetings with the county held to discuss option and agree on a recommendation for a phased
project at the site. He talked about the impact of this project on the City of Bozeman. He talked about
security issues identified in the current L&J building as well as fire and life-safety codes. He outlined the
phased approaches, ownership structure and shared space. He talked about particular services that
would be provided by the city versus county. He shared a schematic of how the law enforcement
building could be built and how the site could be used in the phased approach. He reviewed the cost of
and funding of the joint law enforcement building as well as the financial impact to city/county
residents. He pointed out this project only addresses the Police Department and Sheriff’s Department
and there are still significant issues with the justice, district and city municipal courts as well as ancillary
services for the courts. Mr. Winn reviewed the Bozeman Public Safety Building option, which would
contain the courts, fire, police, records, and victim services. He talked about studies done on the current
condition of the Fire Station. He talked about the square footage of the building and opportunities to
share spaces and functions within that building.
08:13:01 PM (02:12:50)
Cr. Pomeroy asked about putting this project on a November 2018 election ballot rather than a June
2018 election ballot to increase voter turnout.
Cr. Cunningham asked about the term “compressed time” frame throughout Mr. Win’s presentation
and whether he received specific direction from the city at any time that the June ballot was the goal.
He further referred to Mr. Winn’s mention of recent awareness of the thresholds necessary to pass a
county bond and whether that information came from the county.
Cr. Krauss asked CA Sullivan whether we are still getting sued by the county. He asked about the
operating levy and whether we would reduce the general fund spending or impinge into the 911 Center
levy gap.
Cr. Mehl asked what the last day is for anyone to send notice to the county to be on the June ballot. He
talked about the meeting December with the county where they were urging the June ballot. He asked
staff whether anyone at the county ever shared with them what state law does for county bonds that a
super-majority requirement would be a restriction for them. He asked whether the cost numbers are
dialed in enough to go on a June ballot for the alternative project if necessary.
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08:24:07 PM (02:23:56) Public Comment
Mayor Andrus opened public comment.
08:24:20 PM (02:24:09) Marty Lambert, Public Comment
County Attorney Marty Lambert hopes the Commission will vote against both proposals. He talked
about the benefit to citizens of having collaboration between the chief, sheriff, officers and detectives
right next to each other. He talked about the June vote and why the courts should go first.
08:27:42 PM (02:27:31) Discussion
Cr. Mehl talked about the things that are considered when doing a large pubic project. He talked about
policy, the needs of the community in the context of how and where we do this, and the practical side of
getting the voters to vote for it. He further spoke about due diligence. He talked about the option of
moving the Open Space Bond from the November ballot to the June ballot to allow for the joint project
on the November ballot. He would support a motion that states continuing to work and understand
both options available, along with understanding city costs, so that there can be an appropriate vote
about public safety.
Cr. Pomeroy asked Cr. Mehl for clarification on his preference of a motion. She agrees that it makes
sense to combine city/county law enforcement.
Cr. Krauss talked about the 14% gap between costs of a joint project versus a city standalone project. He
talked about ideas from the county and collaboration. He talked about the benefits of moving everyone
close to the rest of the city as well as picking up efficiencies internally.
Cr. Cunningham does not support the June ballot option. He talked about the Police Department, tax
payers and getting it right this time without rushing voters. He further talked about community
education and buy-in. He talked about his thoughts on the two proposals.
Mayor Andrus talked about the process of putting out a bond measure for the public. She commented
on timing of the June ballot and giving voters enough time to make a good decision. She supports more
time to get answers to questions.
Cr. Krauss talked about concerns over the June ballot and the law that’s in place relative to a tax
increase on the majority of electorate who didn’t support it. He talked about the need for staff to work
through questions and details of the new proposal.
09:04:16 PM (03:04:05) Motion that after listening to the presentations and public comment, I move to
direct the City Manager to continue to both work with Gallatin County and to further explore a
Bozeman Safety Complex.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
09:04:31 PM (03:04:20) Discussion
Cr. Mehl commented on the difficulty of the June ballot. He talked about the city/county project
numbers being dialed in and most of that work is done. He talked about public comment regarding the
courts. He spoke to the motion regarding due diligence and going to the voters.
Cr. Pomeroy supports the motion and wants CM Surratt to find a study about the benefits of city/county
law enforcement together.
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Cr. Krauss talked about the case he could make for the efficiencies of the police, fire, judiciary, attorneys
and extra .FTE involved with putting all this together, including better decision making and better fit of
the facility to the purpose, the better location with regard to the rest of city administration that actually
supports the chart showing the single project. He talked about the amount of time spending studying
these projects.
Cr. Cunningham supports the motion. He talked about timeline of going out on our own regarding
elections we can hit. He referenced state law with regard to doing something with the county and giving
them an opportunity to make a decision as well based on our decision.
Mayor Andrus will support this motion. She asked that if we decide to go with the county in a joint
police and sheriff stations that we look at adding securities for the judiciary in the proposal. Spending
time fleshing out numbers for a standalone city safety complex is a good idea. She talked about timing
and asked CM Surratt to come back as soon as possible with some numbers for discussion.
CM Surratt asked the Commission whether they are instructing staff to enter into a 30% design to get
those detailed numbers tonight or whether it comes back for consideration.
Cr. Mehl asked about time frame for the near future for the 30% design and clarified his motion.
Cr. Krauss proposed an amendment to the motion to include authorization for a 30% design.
09:18:51 PM (03:18:40) Amendment to the Motion to include authorization for a 30% design.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
09:19:06 PM (03:18:55) Discussion
Cr. Krauss clarified he does not anticipate we do this in another year and November should be the
deadline, which is the purpose of his motion, to authorize staff to expedite the process.
09:20:20 PM (03:20:09) Vote on the Amendment to the Motion to include authorization for a 30%
design. The amendment passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:20:46 PM (03:20:35) Vote on the Motion that after listening to the presentations and public
comment, I move to direct the City Manager to continue to both work with Gallatin County and to
further explore a Bozeman Safety Complex, to include authorization for a 30% design. The motion
passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
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Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
4. 09:21:59 PM (03:21:48) Appointment(s) to the City-County Board of Health (Sweeney)
09:22:14 PM (03:22:03) Motion to appoint Steve Custer to the Joint City-County position with a term
expiring January 1, 2021 and Becky Franks to the City position with a term expiring January 1, 2021 on
the City-County Board of Health.
09:22:34 PM (03:22:23) Public Comment
There was no public comment.
09:22:34 PM (03:22:23) Vote on the Motion to appoint Steve Custer to the Joint City-County position
with a term expiring January 1, 2021 and Becky Franks to the City position with a term expiring
January 1, 2021 on the City-County Board of Health. The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
5. 09:22:50 PM (03:22:39) Appointment of Mayor and Commissioners to Voting Board
Positions and Assignment of Mayor and Commissioners to Act as Liaisons to City Citizen
Advisory Boards (Sweeney)
09:23:03 PM (03:22:52) Discussion
Mayor Andrus explained the process of choosing citizen advisory boards for Commissioners to serve as
liaisons over the next two year period. The Commission discussed board assignments. Deputy City Clerk
Sweeney read back the list for confirmation.
I. 09:41:41 PM (03:41:30) FYI/Discussion
• Cr. Krauss asked whether there was a vote in December to meet on the fifth Monday of January.
• Mayor Andrus confirmed the reason for the meeting scheduled for January 29th but will make it
her policy not to meet on the fifth Monday unless necessary.
• Cr. Mehl wants to find a way to leverage the money for TOPs to look at some corridors for
trails. Cr. Cunningham is in support.
• Cr. Mehl would like to see a calendar of strategic plan priorities for purposes of departmental
workload overruns.
• CM Surratt confirmed what they will see next week is projects not only listed by timeline of five
years but also by department and staffing.
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• Cr. Krauss commented he had asked a former city manager for a Gantt chart of where projects
were stuck and that it would be helpful for staff to decline additional projects and indicate
limited resources.
• Cr. Cunningham has heard comments that the public would also like to know in advance a
schedule they can see on the website so they know when they can make public comment.
• Mayor Andrus reminded the Commission of a work session this Friday, January 26th, 11:30 am –
1:00 pm to review the Charter and rules of procedure.
J. 09:48:25 PM (03:48:14) Adjournment
Mayor Andrus adjourned the meeting at 9:48 PM.
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Page 1 of 4
THE CITY COMMISSION SPECIAL MEETING OF BOZEMAN, MONTANA
MINUTES
Friday, January 26, 2018
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present
Staff Present at the Dais/Roundtable: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg
Sullivan, City Clerk (CC) Robin Crough
A. 11:29:58 AM (00:01:38) Call to Order – 11:30 AM – 1:00 PM - Commission Room, City Hall, 121
North Rouse
Mayor Andrus called the meeting to order at 11:30 AM.
B. 11:30:04 AM (00:01:44) Pledge of Allegiance and a Moment of Silence
C. 11:30:38 AM (00:02:18) Changes to the Agenda
There were no changes to the agenda.
D. 11:30:45 AM (00:02:25) FYI
Cr. Cunningham informed the Commission that on February 8th at 6:30 at Lindley Park, the Inter-
Neighborhood Council will be having a potluck that they are invited to.
E. 11:32:05 AM (00:03:45) Public Comment
There was no public comment.
F. 11:32:30 AM (00:04:10) Action Items
1. 11:32:32 AM (00:04:12) Review and Discuss the Bozeman City Charter and Rules of Procedure
(Andrus)
11:32:41 AM (00:04:21) Presentation/Discussion
Mayor Andrus described the purpose of the session, which is more informational and for questions.
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CA Sullivan provided a review of the adoption and content of the City Charter. He discussed self-
governing powers and the balance of local government and state powers in detail. He discussed the
state laws that municipalities do not have authority in, including taxation, penalizing vagrancy, powers
affecting the public school system, regulating motor carriers, state criminal laws, powers affecting
landlords, and others.
Cr. Pomeroy asked if city law must comply with state law. CA Sullivan responded by describing the
general notion of self-governing powers. She also asked how the gas tax relates.
Cr. Cunningham asked about powers not explicitly denied, and how much lee-way does the city have in
fees vs. taxes. CA Sullivan stated the City Attorney’s office can only provide an answer to very specific
proposals. The Commission and City Attorney discussed in detail.
Mayor Andrus discussed the Mayor and Commission’s duties that are recognized in the City Charter.
Cr. Krauss discussed how there is more in the Rules of Procedure as well.
Mayor Andrus reiterated the requirement that the City Commission only goes through the City Manager
for any staff direction. The Commission and CM Surratt also discussed that no one Commissioner can
direct the City Manager.
Mayor Andrus also reminded the Commission of the attendance requirement. She discussed that the
Rules of Procedure were established in the Charter. With regard to Article 3, she reiterated that the City
Manager does and shall take part in Commission discussions. She has asked that the City Manager
provide quarterly financial updates.
Cr. Krauss discussed the importance of informing the Commission of significant changes in the budget,
and at bare minimum disclosed, and possibly improved.
Cr. Cunningham asked what the informing process is with staff overtime. CM Surratt responded she
would come with a budget amendment.
Cr. Krauss also discussed purchasing capital items through grants.
12:06:48 PM (00:38:28) Reference Time Stamp
CA Sullivan discussed Article 7, Conflict of Interest and the ethics provision, and specifically the use of
public office for private gain. He discussed the appearance of fairness doctrine.
Cr. Cunningham asked if joining a regulatory board is a conflict. CA Sullivan discussed in detail, and
Financial Disclosure Forms were discussed.
Cr. Krauss also discussed personal interest and personal conflicts, which are much more common but
also much harder to point out.
Mayor Andrus reminded the Commission to make disclosures, and Cr. Cunningham asked what the
threshold of disclosures is.
12:22:50 PM (00:54:30) Presentation/Discussion Continued
Mayor Andrus discussed the Rules of Procedure. She asked that the Commission rotate seats on the
dais. She discussed the procedure for relinquishing the chair and passing the gavel, and would like the
City Attorney to come back with further clarification.
CA Sullivan clarified that Roberts Rules of Order is the fallback, but the Commission has authority for
their own rules. But he encouraged the Commission to keep things as simple as possible so the public
can understand.
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Mayor Andrus discussed preparing meeting agendas, and would like to add disclosures to the agenda.
Cr. Krauss discussed possible issues with an early-night FYI.
Mayor Andrus discussed logistics, such as arriving on time, speaking into the microphone, informing the
Mayor and City Manager if a Commissioner wants to remove a Consent Item. She discussed the
potential of holding fifth Monday meetings, but not by default. She asked if the Commission was
interested in holding work or policy sessions, and if so, what would be the intent of these meetings. The
Commission and discussed in great detail.
Mayor Andrus discussed the procedures of the meeting. She discussed seconding motions, and stating
motions clearly on the record.
01:01:18 PM (01:32:58) Extend meeting
Mayor Andrus extended the meeting to 1:30 PM.
01:01:23 PM (01:33:03) Presentation/Discussion Continued
Mayor Andrus also reminded the Commission to please state findings on the record. CA Sullivan
provided further detail about this, particularly in times where the Commission’s findings are different
form staff.
Cr. Pomeroy asked about getting the mayor’s attention to ask questions. Mayor Andrus clarified that
she will be stricter about re-opening public hearings.
Mayor Andrus discussed setting a respectful tone as an example to the public, and discussed decorum.
She also discussed orders of rotation for questions/discussion.
CA Sullivan provided further detail about the reconsideration of previous items. The Commission
discussed in some detail. The Commission and staff discussed post-mortem reviews.
Mayor Andrus discussed conflicts of interest, and the procedure that the Commissioner has also left the
room.
Cr. Cunningham asked what the Commission liaison’s role is if they perceive a conflict on an advisory
board. CA Sullivan responded in detail.
Mayor Andrus discussed open meetings and ex parte communications.
DM Mehl also asked about having electronic devices on the dais and disclosures for public perception.
The Commission and staff discussed in detail.
Mayor Andrus reiterated the importance of decorum.
01:29:39 PM (02:01:19) Meeting Extended
Mayor Andrus extended the meeting to 1:45 PM.
01:29:45 PM (02:01:25) Presentation/Discussion Continued
CA Sullivan discussed the “silver bullet,” which gives opportunity for the Commission to have an
additional week to make certain land use decisions. The Commission discussed in some detail.
Mayor Andrus added that she’d like to encourage the Commission to limit their discussion to a
reasonable amount of time, perhaps 10 minutes, to try to keep meetings done by 10:00 PM.
DM Mehl suggested five minute blocks that could continually rotate so more inter-Commission
discussion and rebuttals can happen.
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Cr. Krauss noted that there are many times where he feels he needs to speak for longer periods.
Mayor Andrus also discussed special presentations, and reminded the Commission that the idea is for
the staff to provide information only, and with a limited time of 30 minutes. If the Commission thinks it’s
worth further confirmation, it would be more appropriate as an action item at a later date.
CM Surratt asked if there was a proposed time limit for informal reviews. It was agreed to limit these to
10 minutes.
Cr. Krauss asked if there was a way for the public to provide written opinions at meetings.
01:44:42 PM (02:16:22) Meeting Extended
Mayor Andrus extended the meeting to 2:00 PM.
01:44:43 PM (02:16:23) Presentation/Discussion Continued
DM Mehl stated it would be difficult to read public comment during a meeting so there is definitely an
advantage to oral.
Cr. Krauss asked if the Commission could not fidget since it is very distracting on the microphones. He
also stated that the rules of procedure state the meetings end at 10:00 PM, and it should be committed
to. He also discussed the appeal of rulings of the chair. He also noted that the chair is liable to enforce
the rules.
G. 01:52:19 PM (02:23:59) FYI/Discussion
• Cr. Krauss discussed the recent push to change the I-90 speed limit in Bozeman to 65 MPH
and the discussion in the Transportation Coordinating Committee.
H. 01:54:06 PM (02:25:46) Adjournment
Mayor Andrus adjourned the meeting at 1:54 PM.
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THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, January 29, 2018
Mayor - Cynthia Andrus: Present
Deputy Mayor - Chris Mehl: Present
Commissioner - Jeff Krauss: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Terry Cunningham: Present
Staff Present at the Dais: City Manager (CM) Andrea Surratt, City Attorney (CA) Greg Sullivan, Assistant
City Manager (ACM) Chuck Winn, Assistant City Manager (ACM) Anna Rosenberry, City Clerk Robin
Crough
A. 06:00:26 PM (00:04:59) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Andrus called the meeting to order at 6:00 PM.
B. 06:00:37 PM (00:05:10) Pledge of Allegiance and a Moment of Silence
C. 06:01:29 PM (00:06:02) Changes to the Agenda
There were no changes to the agenda.
D. 06:01:37 PM (00:06:10) FYI
• Cr. Cunningham reminded the Commission of the Inter-Neighborhood Council’s Winter Slurp
event.
• Mayor Andrus informed the Commission of the Office of Violence Against Women grant that the
City will pursue in 2018. She also informed the Commission of the tentative agenda for next
Monday’s meeting.
E. 06:03:34 PM (00:08:07) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Approve the Request for Cash-in-lieu of Parkland Dedication for the Flanders Crossing Site
Plan, Located at 4830 and 4870 Flanders Way, Application 17355 (Quasi-Judicial) (Garber)
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3. Authorize the City Manager to Sign a Utilities Agreement with the Montana Department of
Transportation for Water and Sewer Main Adjustments Required for the Rouse Avenue Main
Street to Oak Street Project (Hixson)
4. Authorize Settlement of City v. Moore, O’Connell & Refling, P.C, Lewis and Clark County
District Court (Cause No. BDV-2010-988) (Sullivan)
5. Resolution 4856, Approving Guaranteed Maximum Price Amendment Number 5 with Dick
Anderson Construction, Inc. for Bozeman Sports Park Phase I Field and Parking Lot
Construction (Poissant)
6. Resolution 4875, Supporting the Application to the Big Sky Economic Development Trust Fund
Program, Administered by the Montana Department of Commerce, on behalf of XY Planning
Network (Fontenot)
7. Resolution 4880, Resolution of Intent to Consider Repeal of the North 19th / Oak Street
Corridor Master Plan (Rogers)
8. Resolution 4881, Intent to Create Special Improvement Lighting District Number 742 for the
Opportunity Subdivision (Clark)
9. Resolution 4883, Authorizing the City Manager to Sign Amendment Number 1 to the
Construction Agreement with R&R Taylor Construction, Inc. for the Story Mill Community
Center Renovation Project (Poissant)
10. Ordinance 1996 Provisional Adoption, Lot 5A, Annie Subdivision Phase 2 Zone Map
Amendment, Changing 4.2419 Acres from R-3, Residential Medium Density to R-5, Residential
Mixed Use High Density, Generally Located Northeast of the Intersection of North 27th
Avenue and West Oak Street, Application 17300 (Saunders)
06:03:36 PM (00:08:09) City Manager Overview
CM Surratt provided a brief overview of Consent Items 1-10.
06:07:35 PM (00:12:08) Public Comment
There was no public comment.
06:07:50 PM (00:12:23) Motion and Vote to approve Consent Items 1-10 as submitted. The motion
passed 5-0.
Commissioner - Terry Cunningham: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
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F. 06:08:10 PM (00:12:43) Public Comment
Mayor Andrus opened public comment.
06:08:51 PM (00:13:24) Marilee Brown, Public Comment
Ms. Brown discussed discrimination she encounters due to her not being born in Montana. She
discussed the need to lower the speed limit on I-90 and the efforts of many to discount the Fire Chief’s
recommendation to do so.
06:12:22 PM (00:16:55) Ralph Zimmer, Public Comment
Mr. Zimmer, on behalf of the Bozeman Area Pedestrian and Traffic Safety Committee, asked the
Commission is the Vision Statements are up for consideration this evening. Mr. Zimmer discussed his
concerns about the strategic plan, specifically 4.5.D, which he deems unacceptable and inappropriate.
He also referred to 3.4.D, the statement is of concern as it’s the only statement about separated paths.
His third concern is related to gaps that need to be closed, but not prioritized over other needed
improvements. His final point refers to the need to do whatever they can to foster appropriate growth
infrastructure and development beyond city limits.
06:18:24 PM (00:22:57) Nate Harris, Public Comment
Mr. Harris stated he would like to see the City of Bozeman sign on to Governor Bullock’s Executive Order
about net neutrality.
06:19:11 PM (00:23:44) Marilee Brown, Public Comment
Ms. Brown, on behalf of Gallatin Alliance for Pathways, she referred to her submitted written public
comment.
G. 06:19:48 PM (00:24:21) Action Items
1. 06:19:54 PM (00:24:27) Appointment(s) to the Zoning Commission (Sweeney)
06:19:59 PM (00:24:32) Motion to appoint Paul Spitler and Christopher Scott to openings [on the
Zoning Commission with terms ending February 28, 2020].
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
06:20:10 PM (00:24:43) Discussion
Cr. Krauss asked if these were the only applications received.
DM Mehl discussed the qualifications of the applicants.
06:21:27 PM (00:26:00) Vote on the Motion to appoint Paul Spitler and Christopher Scott to openings
[on the Zoning Commission with terms ending February 28, 2020]. The motion passed 5-0.
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Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
2. 06:21:44 PM (00:26:17) Strategic Plan for the City of Bozeman, Action Items for Vision
Statements 1-6, All Contents of Vision Statement 7 (Surratt)
06:22:12 PM (00:26:45) Staff Presentation
CM Surratt discussed the intent of the strategic plan, which is focusing work for staff and Commission,
and focusing community efforts. She discussed fitting the strategic plan work into the daily work and
operations of day to day business of city staff. She discussed the difficulty of working in a destination
city. She discussed the timeline of accomplishing these projects, and the annual review of the plan. She
encouraged the Commission to think of the plan near-term with laser focus and realistic goals. CM
Surratt provided a recap of adopted portions of the strategic plan including the Vision and Vision
Statements. She discussed the process for tonight, reviewing the action items for Vision Statements 1-6.
06:37:16 PM (00:41:49) Questions of Staff
DM Mehl asked if the discussion is around subsections or of full sections.
Cr. Cunningham asked CM Surratt her opinion on the volume of the plan. She stated there needs to be a
more narrow focus. Cr. Cunningham asked for clarification regarding the 70% day-to-day service work
done by staff, and where this plan falls.
Cr. Krauss asked if the city plans on changing the 70% routine to meet these goals. He also asked her
opinion of the “wish-list” character of the plan right now.
06:45:01 PM (00:49:34) Presentation Continued
CM Surratt explained how to understand the chart.
06:46:51 PM (00:51:24) 1. An Engaged Community
1.1
Cr. Krauss stated that everything else comes under c, and would like to put a, b, and d in the parking lot.
Cr. Cunningham agrees a and b go in the parking lot, and d may be modified.
1.2
DM Mehl asked to put 1.2 b and d in the parking lot.
Cr. Pomeroy asked to put 1.2 c in the parking lot.
Cr. Krauss stated 1.1 c and 1.2 b are the same, and to put everything but b in the parking lot.
1.3
Cr. Cunningham suggests adding a and b to the parking lot to improve them.
1.4
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DM Mehl wants to modify a.
06:53:13 PM (00:57:46) 1.1 Modifications or Additions
Cr. Cunningham stated a is already on-going, so maybe it doesn’t need to be in the plan.
Cr. Krauss stated b isn’t necessary for community outreach, we could do something better.
DM Mehl thought b would indicate metrics. D and 311 would be similar, but wants clarification.
Mayor Andrus reiterated that it seems like right now only c will remain as an action item.
CM Surratt explained the difference between 311 and document access.
07:00:57 PM (01:05:30) Motion to change 1.1 d to read “dramatically increase transparency and public
access to all city documents.”
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
07:01:23 PM (01:05:56) Discussion
DM Mehl stated this change would increase transparency.
07:04:56 PM (01:09:29) Vote on the Motion to change 1.1 d to read “dramatically increase
transparency and public access to all city documents.” The motion passed 3-2.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Disapprove
Commissioner - Terry Cunningham: Approve
07:05:36 PM (01:10:09) Discussion
Cr. Krauss spoke of the importance of a communication plan and protocol, but would like to add
training.
07:08:02 PM (01:12:35) Motion to change the language [of 1.1 c] to say “develop, train, and
implement…”
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
07:08:12 PM (01:12:45) Discussion
DM Mehl discussed the importance of hiring a PIO.
Cr. Krauss discussed making outreach routine.
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Cr. Pomeroy asked if this adds more staff.
07:10:55 PM (01:15:28) Vote on the Motion to change the language [of 1.1 c] to say “develop, train,
and implement…” The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
07:11:09 PM (01:15:42) Motion to add a new item in 1.1 to read “Investigate a neighborhood-specific,
online and text-based early notification system to engage citizens in development and zoning
proposals, and to provide notification of traffic pattern disruptions and construction projects that
impact their specific neighborhoods.”
Commissioner - Terry Cunningham: Motion
Commissioner - Jeff Krauss: 2nd
07:11:51 PM (01:16:24) Discussion
Cr. Cunningham discussed a public notice system that can be searched by neighborhood.
Cr. Krauss asked if a certain piece of software was being recommended, and whether this is just
investigation or setting rules.
Cr. Cunningham described his intent, primary allowing for more early notification.
DM Mehl agrees with this, but this is a strategy that’s already incorporated elsewhere.
Mayor Andrus agreed this is a great idea, but maybe too specific for this plan.
Cr. Cunningham asked CM Surratt to explain further the difference of an Action Item and a tactic.
07:20:51 PM (01:25:24) Vote on the Motion to add a new item in 1.1 to read “Investigate a
neighborhood-specific, online and text-based early notification system to engage citizens in
development and zoning proposals, and to provide notification of traffic pattern disruptions and
construction projects that impact their specific neighborhoods.” The motion failed 1-4.
Commissioner - Terry Cunningham: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Disapprove
Deputy Mayor - Chris Mehl: Disapprove
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Disapprove
Commissioner - Terry Cunningham: Approve
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07:21:17 PM (01:25:50) 1.2 Modifications or Additions
DM Mehl stated he is interested in the coordinating boards item.
Cr. Krauss understands the goal, but maybe this gets tackled in a different way, through goals.
07:24:29 PM (01:29:02) Motion to change “coordinate” to “enhance” [in 1.2 a].
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
07:24:38 PM (01:29:11) Discussion
DM Mehl stated he is disappointed in some community engagement when it comes to boards.
Cr. Pomeroy stated there are so many priorities, and maybe this isn’t one, but it’s still important and will
still happen.
Mayor Andrus stated this has been her goal since she has been on the Commission.
Cr. Krauss supports this as well.
07:29:48 PM (01:34:21) Vote on the Motion to change “coordinate” to “enhance” [in 1.2 a]. The
motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
07:30:11 PM (01:34:44) Motion to put 1.2 b back on the strategic plan.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
07:30:59 PM (01:35:32) Discussion
DM Mehl asked the difference of an outreach plan and a community engagement plan.
The Commission discussed the purpose of having these two statements. CM Surratt described in some
detail.
DM Mehl supports the motion but may support combining these in the future.
Cr. Krauss stated creating plans is often consultant work with cost.
07:35:39 PM (01:40:12) Vote on the Motion to put 1.2 b back on the strategic plan. The motion passed
3-2.
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Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Disapprove
Commissioner - I-Ho Pomeroy: Disapprove
Commissioner - Terry Cunningham: Approve
07:36:02 PM (01:40:35) Point of Clarification
Cr. Pomeroy stated she thought today was just changing action items.
07:36:33 PM (01:41:06) Discussion
Cr. Krauss asked if the Commission wants to put the 311 item back.
07:38:04 PM (01:42:37) 1.3 Modifications or Additions
07:38:34 PM (01:43:07) Motion to change 1.3 a to read “as well as an annual meeting with the City of
Belgrade.”
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
07:39:00 PM (01:43:33) Discussion
Cr. Cunningham stated county meetings are valuable, and collaboration with the City of Belgrade could
be useful.
Cr. Krauss stated quarterly meetings used to happen, but in general this requires a partner, so maybe
this is just if they are willing, and what would be the purpose.
DM Mehl stated there are meetings that the municipalities are meeting.
Cr. Pomeroy stated this is important.
Mayor Andrus supports this but does agree with Cr. Krauss.
Cr. Krauss reiterated there are a number of meetings where this does already happen.
Cr. Cunningham stated the spirit is to initiate meetings.
07:43:50 PM (01:48:23) Vote on the Motion to change 1.3 a to read “as well as an annual meeting
with the City of Belgrade.” The motion passed 5-0.
Commissioner - Terry Cunningham: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
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Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
07:44:06 PM (01:48:39) Discussion
Cr. Cunningham asked about who would be attending the BSD7 meetings.
07:44:57 PM (01:49:30) Motion that 1.3 b read “ensure that a member of staff attend BSD7 meetings
as appropriate to build relationships and look for opportunities to collaborate.”
Commissioner - Terry Cunningham: Motion
Commissioner - Jeff Krauss: 2nd
07:45:25 PM (01:49:58) Discussion
Cr. Krauss stated this could also be MSU or other public agencies, especially state agency meetings.
Cr. Cunningham explained the difference between this item and the item in the business section.
07:48:01 PM (01:52:34) Amendment to the Motion that 1.3 b read “enhance our relationship with the
School District,” 1.3 c says “enhance our relationship with Montana State University,” and 1.3 d says
“enhance our relationship with state agencies.”
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
07:48:26 PM (01:52:59) Discussion
DM Mehl stated this doesn’t mean we have to be at board meetings, but appropriate meetings when
appropriate.
Cr. Krauss stated MSU needs to be called out specifically.
Cr. Pomeroy asked if they want to combine c and d.
07:51:53 PM (01:56:26) Vote on the Amendment to the Motion that 1.3 b read “enhance our
relationship with the School District,” 1.3 c says “enhance our relationship with Montana State
University,” and 1.3 d says “enhance our relationship with state agencies.” The amendment passed 5-
0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
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07:52:18 PM (01:56:51) Vote on the Motion as Amended that 1.3 b read “ensure that a member of
staff attend BSD7 meetings as appropriate to build relationships and look for opportunities to
collaborate” [and to add the same language to the added sections via the previous amendment]. The
motion passed 5-0.
Commissioner - Terry Cunningham: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
07:52:54 PM (01:57:27) Motion to add to 1.3 a new e to “develop and support a legislative agenda”
(moving the item out of the Business Growth Section).
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
07:53:27 PM (01:58:00) Discussion
Cr. Cunningham stated this is not simply a business growth proposition.
DM Mehl stated this does make sense.
Mayor Andrus does support this as long as it stays in the plan.
07:54:48 PM (01:59:21) Vote on the Motion to add to 1.3 a new e to “develop and support a legislative
agenda” (moving the item out of the Business Growth Section). The motion passed 5-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
07:55:08 PM (01:59:41) 1.4 Modification or Additions
DM Mehl stated he thinks the text in the section is actually the action and all that needs to remain.
07:56:41 PM (02:01:14) Recess
Mayor Andrus called the Commission into recess until 8:05 PM.
08:05:57 PM (02:10:30) Call to Order
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Mayor Andrus called the meeting back to order at 8:05 PM.
08:06:10 PM (02:10:43) 2. An Innovative Economy
2.1
Cr. Cunningham would like to put a and b in the parking lot for deletion.
DM Mehl would like d and e in the parking lot.
2.2
Cr. Pomeroy would like to put c in the parking lot.
DM Mehl would like b in the parking lot.
2.3
DM Mehl would like both in the parking lot.
2.4
Cr. Pomeroy would like a in the parking lot.
Cr. Krauss would like b in the parking lot.
08:09:44 PM (02:14:17) 2.1 Modifications or Additions
Cr. Cunningham stated a was already moved and b was already on-going.
Mayor Andrus stated she would like c to in the parking lot, as it is in the Economic Development Plan.
She would like d moved back in.
DM Mehl stated that d is already being done.
Mayor Andrus stated b is new and would consider adding it back in.
Cr. Krauss stated he thinks this is already happening.
08:15:20 PM (02:19:53) 2.2 Modifications or Additions
DM Mehl stated 2.2 c would require legislative action so it falls under the legislative agenda item.
Cr. Krauss discussed how c is critical in the strategic plan.
DM Mehl stated that the TBID already does this, does Cr. Krauss just want more?
Mayor Andrus discussed the intent of this item. The Commission discussed in detail.
08:24:03 PM (02:28:36) Motion [to change 2.2 c to read] “to diversity the use of our tourism funds to
attract a greater variety of visitors to promote economic development.”
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
08:24:25 PM (02:28:58) Discussion
Mayor Andrus stated diversifying the funds is in the small print.
DM Andrus stated this doesn’t belong in this section anymore.
08:25:17 PM (02:29:50) Amendment to the Motion to move [2.2 c] into section 2.4.
Deputy Mayor - Chris Mehl: Motion
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Commissioner - Jeff Krauss: 2nd
08:25:59 PM (02:30:32) Vote on the Amendment to the Motion to move [2.2 c] into section 2.4. The
amendment passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:26:49 PM (02:31:22) Vote on the Motion as Amended [to change 2.2 c to read] “to diversity the use
of our tourism funds to attract a greater variety of visitors to promote economic development” and to
move it into section 2.4. The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:27:00 PM (02:31:33) Discussion
DM Mehl asked if the tourism funds language exists elsewhere.
08:28:12 PM (02:32:45) 2.3 Modifications or Additions
Mayor Andrus discussed talking about a funding mechanism for Streamline to stop near workforce
housing areas, and whether this belongs in 4.5 b.
08:30:59 PM (02:35:32) 2.4 Modifications or Additions
Cr. Krauss discussed working with these partners.
DM Mehl stated he believed this was already ongoing, and is comfortable with both of these coming off
because of that.
Cr. Krauss stated that building a community college would be a big picture action.
08:37:16 PM (02:41:49) Motion to add “build a community college” [to section 2.4].
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
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08:37:26 PM (02:41:59) Discussion
Cr. Krauss stated it’s possible to do this.
Mayor Andrus stated that is a huge goal, so maybe it doesn’t belong here.
Cr. Pomeroy asked the difference between a community college and Gallatin College.
08:39:26 PM (02:43:59) Vote on the Motion to add “build a community college” [to section 2.4]. The
motion failed 1-4.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
Mayor - Cynthia Andrus: Disapprove
Deputy Mayor - Chris Mehl: Disapprove
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Disapprove
Commissioner - Terry Cunningham: Disapprove
08:39:50 PM (02:44:23) Motion to add “institute an annual conference with regional partners to better
understand workforce and cluster development” [to section 2.4].
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
08:40:13 PM (02:44:46) Discussion
DM Mehl stated this is well worth the effort.
Cr. Krauss asked for the wording to be improved.
08:42:32 PM (02:47:05) Vote on the Motion to add “institute an annual conference with regional
partners to better understand workforce and cluster development” [to section 2.4]. The motion passed
5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:42:57 PM (02:47:30) 3. A Safe, Welcoming Community
3.1
DM Mehl would like c in the parking lot.
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Cr. Krauss would like f in the parking lot.
DM Mehl would like h in the parking lot.
Cr. Pomeroy would like g in the parking lot.
3.2
Cr. Pomeroy would like a in the parking lot.
3.3
Cr. Cunningham would like a, b, and c in the parking lot.
Cr. Pomeroy would like d and e in the parking lot.
3.4
Cr. Pomeroy would like a, f, and g in the parking lot.
DM Mehl would like everything in the parking lot.
08:46:48 PM (02:51:21) 3.1 Modifications or Additions
DM Mehl stated c has essentially been done.
08:48:44 PM (02:53:17) Motion to say “implement the fire station implementation plan” as 3.1 c.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
08:48:52 PM (02:53:25) Discussion
DM Mehl stated this will take time and resources.
08:49:29 PM (02:54:02) Vote on the Motion to say “implement the fire station implementation plan”
as 3.1 c. The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:49:42 PM (02:54:15) Discussion
DM Mehl asked if h is on-going.
Cr. Cunningham asked how the citizens benefit from this.
08:52:09 PM (02:56:42) Motion in 3.1 h to change the first word from “complete” to “obtain” and
move it back [to the plan].
Deputy Mayor - Chris Mehl: Motion
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Commissioner - Jeff Krauss: 2nd
08:52:29 PM (02:57:02) Vote on the Motion in 3.1 h to change the first word from “complete” to
“obtain” and move it back [to the plan]. The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
08:53:38 PM (02:58:11) Motion to make 3.1 g now 3.2 a.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
08:53:50 PM (02:58:23) Discussion
Cr. Krauss stated strengthening networks is important.
DM Mehl asked if this supplants the current a or adds to it. He agrees this should be in here.
Cr. Cunningham stated it is clear municipalities will need to increase their role in this area.
Cr. Pomeroy asked if animal control belongs here.
Cr. Krauss stated he is reluctant for the City to fully take on this banner.
Cr. Cunningham clarified that the City’s primary role is leadership.
09:00:14 PM (03:04:47) Vote on the Motion to make 3.1 g now 3.2 a. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:00:29 PM (03:05:02) Discussion
Cr. Cunningham discussed the police staffing plan and dog enforcement, and recommended three
animal control officers. Captain Andy Knight provided some detail on staffing levels.
Cr. Krauss asked if increased staff would change enforcement and go to strict compliance. The
Commission and Captain Knight discussed in some detail.
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09:07:05 PM (03:11:38) 3.2 Modifications or Additions
09:09:23 PM (03:13:56) Motion to put 3.2 a (Strengthen Community Service Networks) back [in the
plan].
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
09:09:36 PM (03:14:09) Discussion
Cr. Pomeroy agrees mental health is important.
Cr. Krauss admits this is redundant, but he thinks there is a difference.
Cr. Pomeroy reiterated how important it is to address mental health, and the City’s role is to active.
Mayor Andrus stated she sees an important difference in these items.
09:13:27 PM (03:18:00) Vote on the Motion to put 3.2 a (Strengthen Community Service Networks)
back [in the plan]. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:13:44 PM (03:18:17) Discussion
DM Mehl asked why an impact statement was put in this item, as opposed to other that don’t have it.
09:14:27 PM (03:19:00) Motion to eliminate second sentence of 3.2 a.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
09:14:38 PM (03:19:11) Vote on the Motion to eliminate second sentence of 3.2 a. The motion passed
5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
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Commissioner - Terry Cunningham: Approve
09:14:50 PM (03:19:23) Discussion
DM Mehl asked why c was so specific.
09:15:37 PM (03:20:10) Motion to delete second sentence from 3.2 c.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
09:15:57 PM (03:20:30) Discussion
Cr. Krauss stated the bigger picture is important here without presenting a proposal.
09:16:54 PM (03:21:27) Vote on the Motion to delete second sentence from 3.2 c. The motion passed
5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:17:05 PM (03:21:38) Motion to change the language of 3.2 c to say “work with Gallatin County and
other community partners to identify needs, develop, and appropriately fund a comprehensive
strategy…”
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
09:17:41 PM (03:22:14) Discussion
DM Mehl supports funding and acknowledges the restraints.
Mayor Andrus discussed the importance of this issue.
09:19:18 PM (03:23:51) Vote on the Motion to change the language of 3.2 c to say “work with Gallatin
County and other community partners to identify needs, develop, and appropriately fund a
comprehensive strategy…” The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
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Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:19:32 PM (03:24:05) 3.3 Modifications or Additions
09:19:59 PM (03:24:32) Motion to combine a, b, and c to read: develop a community outreach plan
that anticipates, celebrates, and incorporates an increasingly diverse population into the community,
our advisory boards, and city staff.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
09:20:36 PM (03:25:09) Discussion
Cr. Cunningham stated this is a way to be anticipatory and embracing of diversity.
DM Mehl stated this may make sense that this goes into an outreach plan, and if it is helpful to remove
the last part of the sentence.
Cr. Cunningham stated this could be a Diversity Outreach Plan.
Cr. Pomeroy isn’t sure how the City can do this practically.
Cr. Cunningham further explained his motion.
Mayor Andrus stated this does need to be spelled out.
DM Mehl stated his suggestion is to do diversity, not make a plan.
Cr. Cunningham likes the potential amendment, but would like it to extend beyond the community and
include City actions.
09:28:39 PM (03:33:12) Amendment to the Motion to revise the statement [the new 3.3 a] to read
“anticipate, celebrate, and incorporate…”
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
09:29:14 PM (03:33:47) Discussion
Cr. Krauss was going to vote no since it sounded like affirmative action initially.
09:30:44 PM (03:35:17) Vote on the Amendment to the Motion to revise the statement [the new 3.3 a]
to read “anticipate, celebrate, and incorporate…” The amendment passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
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Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:31:12 PM (03:35:45) Vote on the Motion as Amended to combine a, b, and c to read: develop a
community outreach plan to anticipate, celebrate, and incorporate an increasingly diverse population
into the community, our advisory boards, and city staff. The motion passed 5-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:31:30 PM (03:36:03) Motion to make an addition that reads “to review the feasibility of requiring
all city vendors and suppliers to establish and enforce a gender pay equality policy.”
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
09:32:05 PM (03:36:38) Discussion
Cr. Cunningham stated this is something the City should require.
DM Mehl stated he’s unsure that the City could enforce this. CA Sullivan discussed the policies adopted
in 2010 that require vendors to affirm this.
Cr. Krauss reiterated that this could be another affirmation, but there could be pushback.
DM Mehl supports the intent, so he supports the motion.
Cr. Cunningham reiterated that this is just the start.
09:38:38 PM (03:43:11) Vote on the Motion to make an addition that reads “to review the feasibility of
requiring all city vendors and suppliers to establish and enforce a gender pay equality policy.” The
motion passed 5-0.
Commissioner - Terry Cunningham: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
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09:38:57 PM (03:43:30) 3.4 Additions or Modifications
Cr. Pomeroy asked if e doesn’t get put back in, what would happen.
09:41:04 PM (03:45:37) Motion to add “develop a plan using all applicable current funding sources to
install splash parks in neighborhood parks within the next 24 months.”
Commissioner - Terry Cunningham: Motion
09:41:44 PM (03:46:17) The motion dies for lack of a second.
09:41:52 PM (03:46:25) Discussion
DM Mehl explained that these were removed because it is expected that staff will already be doing
these. He stated that splash pads are already in the CIP.
Cr. Krauss noted that the funding source language was too strong, and he doesn’t see a current
available funding source.
Cr. Cunningham thought cash-in-lieu funds might be usable for this and the intent of the motion.
DM Mehl stated there are splashpads scheduled in the next few years.
Mayor Andrus clarified that active recreation is important, but these are in progress.
09:47:23 PM (03:51:56) 4. A Well-Planned City
4.1
None.
4.2
Cr. Cunningham removed f until a decision about boards is made.
DM Mehl removed g so it could be discussed.
4.3
Mayor Andrus removed a and d to the parking lot.
DM Mehl removed b.
Cr. Cunningham removed j and f.
Cr. Krauss removed h.
4.4
Cr. Krauss removed a.
Cr. Pomeroy removed b and c.
DM Mehl removed e.
4.5
Cr. Cunningham removed a.
DM Mehl removed d.
Mayor Andrus removed b.
09:53:59 PM (03:58:32) 4.2 Additions or Modifications
Mayor Andrus spoke to putting f back.
DM Mehl thought this should go in an earlier section.
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09:55:53 PM (04:00:26) Motion to move 4.2 f to section 1.2.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
09:56:23 PM (04:00:56) Amendment to the Motion to keep the bold but change the non-bolded text to
say “increase education for boards, advisory boards and the Zoning Commission.”
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
09:56:55 PM (04:01:28) Vote on the Amendment to the Motion to keep the bold but change the non-
bolded text to say “increase education for boards, advisory boards and the Zoning Commission.” The
amendment passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:57:09 PM (04:01:42) Vote on the Motion as Amended to move 4.2 f to section 1.2. The motion
passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Chris Mehl: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:57:20 PM (04:01:53) Motion to move 4.2 g into 4.5.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
09:57:41 PM (04:02:14) Discussion
DM Mehl stated this can be wordsmithed at that section.
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Cr. Krauss stated this is important.
09:58:44 PM (04:03:17) Vote on the Motion to move 4.2 g into 4.5. The motion passed 5-0.
Deputy Mayor - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Chris Mehl: Approve
Commissioner - Jeff Krauss: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Terry Cunningham: Approve
09:58:59 PM (04:03:32) Item Continued to February 5, 2018
H. 09:59:31 PM (04:04:04) FYI/Discussion
• DM Mehl stated he wants to see a staff member continue to go to Chamber meetings. He
also heard that BBER is in town and the Commission hasn’t heard from staff with an invite.
• Cr. Pomeroy stated that tomorrow at 2:00 PM there will be a VETS Center reception.
I. 10:03:00 PM (04:07:33) Adjournment
Mayor Andrus adjourned the meeting at 10:03 PM.
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