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HomeMy WebLinkAboutEx5 BPC 02082018 Parking Managers Report 1 BOZEMAN PARKING COMMISSION Parking Program Manager's Report Date: February 8, 2018 To: Bozeman Parking Commission From: Ed Meece, Parking Program Manager An update of major developments, in January, includes: • T2: The Parking Division and Finance Department have finalized the 'Data Conversion Worksheet' which will provide the data-mapping necessary, so as to allow the first pull of data from the existing vendor database. The Parking Services Division and IT Department finalized the design for,and ordered,new citation stock for the PEO's mobile printers. Position-specific training (on-line) began, in the Parking Services Division. The Finance Department has initiated the process to create on-line payment gateways(credit card)for the permit and citation payments; likewise,a similar effort has started with regard to collection services. • The Parking Services Division has dedicated considerable staff resources, in January,toward moving and removing vehicles that are bermed-in, parked over 48 hours, or causing difficulties for the Street Departments' snow plowing and removal efforts. So far, over 150+vehicles have been "voluntarily moved" and two dozen towed for this purpose. At this point, the process requires that 2 PEO's patrol the identified 'priority' streets from Public Works; placing two "This Vehicle Must Be Moved by 3 AM on INSERT DAY OF WEEK or it will be Towed" signs at each violating vehicle. Forty-eight hours later,two PEO's return to the area, and cite/photograph/tow any signed vehicles that still remain; in addition to reclaiming any signs in the area. Maintaining an on-going daily rotation of signage and towing requires at least two of the PEO's for two to four hours. • The PPM, in conjunction with the Facilities Director, has ordered parking permit hang-tags for COB staff assigned to the Stiff Professional Building, and is preparing to implement a new 'parking policy'for staff. • On a related note, the PPM is working with City Management to prepare for a pending rehabilitation of the Stiff Professional Building that will likely shift the Parking Services Division offices to the basement. • The PPM is working with the City Attorney, Bozeman Police, and HRDC to develop an agreement that outlines responsibility for cleaning, maintenance, and monitoring of the Streamline Bus Station at the Bridger Park Downtown Garage. Of special importance is the need for a 'behavior policy' which empowers the Police Department to remove individuals from the bus station, under certain circumstances, and provides an appeal process for such removals.This policy will likely be very similar to policies already in place at the Library and in the Parks and Recreation Department. • The City Attorney's Office continues to review the proposed changes to the parking regulations within the Bozeman Municipal Code (submitted to legal, 8/6/17). Upon completion of their review, an updated version will be presented to the Bozeman Parking Commission for further consideration and action. Financial Update Revenues for the fiscal year are at 94%(w/out TIFD funds). Expenditures for the fiscal year are at 58.83%(w/out TIFD funds). Parking Services Fund -Operating(2/2/18) January 2018-Revenue&Expenditures Report FY 18 FY 18 EARNED EXPECTED REVENUE BUDGET ACTUAL YTD YTD Parking Lot Permits $25,000.00 $36,399.00 145.60% 56% Garage Permits $250,000.00 $328,065.00 131.23% 56% Garage-Transient Revenue $75,500.00 $64,736.00 85.74% 56% Garage Validation Coupons $3,000.00 $2,515.00 83.83% 56% Residential Nghbd.Permits $13,000.00 $31,945.00 245.73% 56% Employee Ngbad. Permits $2,000.00 $4,565.00 228.25% 56% Visitor Ngbad. Permits $10,500.00 $21,135.00 201.29% 56% Admin/Late Fees $42,000.00 $28,584.00 68.06% 56% Boot Fees $2,000.00 $450.00 22.50% 56% Citation Revenue $300,000.00 $154,564.00 51.52% 56% Misc. Revenue $0.00 $3,014.00 NA 56% Rents/Royalties/Other $2,000.00 $1,170.00 58.50% 56% Interest Income $750.00 $0.00 0.00% 56% Loan Interest $840.00 $446.00 53.10% 56% Refunds & Reimbursements $0.00 $256.00 0.00% 56% Collection Fees $6,000.00 $11,183.00 186.38% 56% Transfer Other Funds (TIFD) $250,000.00 $0.00 0.00% 56% TOTAL(w/TIFD Transfer) $982,590.00 $689,027.00 70.12% 56% TOTAL (w/out TIFD Transfer) $732,590.00 $689,027.00 94.05% 56% FY 18 FY 18 SPENT EXPECTED EXPENDITURE BUDGET ACTUAL YTD YTD Admin - Personnel $100,127.00 $58,128.00 58.05% 56% Admin --Operating $159,232.00 $119,164.00 74.84% 56% Admin --Capital $250,000.00 $78,205.00 31.28% 56% Enforcement-- Personnel $202,384.00 $90,085.00 44.51% 56% Enforcement--Operating $49,465.00 $21,338.00 43.14% 56% Enforcement--Capital $10,000.00 N/A 56% Garage-- Personnel $40,122.00 $20,070.00 50.02% 56% Garage--Operating $156,900.00 $113,723.00 72.48% 56% Garage--Capital $0.00 $0.00 N/A 56% TOTAL(w/Admin Capital-TIFD) $968,230.00 $500,713.00 51.71% 56% TOTAL(w/out Admin Capital-TIFD) $718,230.00 $422,508.00 58.83% 56% Active Projects:Strategic Parking Management Plan COMPLETED PENDING February 2018 HOLD/NOT STARTED PROJECTED ACTUAL STRATEGY DESCRIPTION COMPLETION COMPLETION COMMENTS Formalize the guiding principles as policies within the parking and Adopted by the BPC in 1 transporation system plan. Aug-16 8/2016. Adopt the 85%rule as the standard for measuring performance of the parking supply and triggering specific Adopted by the BPC in 2 management strategies. Aug-16 8/2016. Strengthen the role of the Parking Manager and the Parking Services Division-to better PPM attending DRC integrate with the Community meetings,and offering Development and Economic data/comment as staff 3 Development planning. On-Going On-Going review. Establish a policy for adjusting Adopted by the BPC in 4 rates(on and off-street) Oct-16 10/2016. BPC approved Resolution 2017-03(6/2017);City Commission approved Establish a Capital Maintenance CC Approval Resolution#4837 on 5 Reserve Fund Jul-16 8/14/17 8/14/17. PPM is working with the Comm.Dev.Department; Re-evaluate and restructure CDD has assigned this a'fall 6 current cash-in-lieu program. TBD 2018'priority status. PPM worked with the ED dept on changes to the minimum parking standards (UDC)in the 62M zone, approved by CC 9/2017; PPM actively attending internal DRC meetings to offer guidance on policy issues and prepare for 2018 effort to modify the parking Re-evaluate code based standards section of the 7 minimum parking requirements UDC. Re-evaluate and clarify the purpose and intent of the PPM is waiting on the current code section regarding Admin./Legal Depts.For Special Improvement District# further instruction on this 8 565. TBD isue. PPM is completing research for facility mgt.best Implement a Facilities practices,starting to draft 9 Maintenance Plan. 12/30/2017 On-going Fac.Mgt.plan,8/17; Data collection ocurred, following the Strategic Parking Management Plan, Spring and Summer 2017; WTI report(draft)submitted 9/2017,under staff review at this time;Final comments submitted to WTI for modification,10/23/17;The Develop a reasonable schedule final WTI Parking of data collection to assess Occupancy Report was performance,including an released on 11/14/2017, accurate on and off street analysis is underway- inventory(public and private) including and an occupancy/utilization review/memorandum from 10 analysis. 5/1/17&7/1/17 11/14/2017 Rick Williams Consulting. 1st shared use agreement negotiated and approved with Big Sky Western Bank Identify off-street shared use (June 2017);Completion of opportunities based on data the WTI Parking Occupancy from strategy 9.Establish goals Study on 11/14/17 is for transitioning employees, expected to demonstrate begin outreach to opportunity areas where new shared sites,negotiate agreements,and space agreements will be 11 assign employees to facilities. On-Going most effective. Complete the 2008 Parking District Identification 12 Signage/Branding Plan No activity at this time. Clarify current on-street parking signage,particularly in areas where unlimited parking is allowed.Consider incorporating the current City parking logo into 13 on-street signage. No activity at this time. Rename all publicly owned lots 14 and garages by address. No activity at this time. RFP Selection Committee is in final stages of award reccomendation,as of 9/7/17.Following 9/2017 bid award,staff is engaged in final contract negotiations and project planning; Contracts signed 10/16/17- Scope of Work signed 10/27/17;Project launch expected by 12/1/17: Project kick off call held Upgrade the access/revenue 11/10/17,data conversion control system at the Bridger and preliminary staff 15 Garage. 5/1/2018 On-going training underway; RFP Selection Committee is in final stages of award reccomendation,as of 9/7/17.Following 9/2017 bid award,staff is engaged in final contract negotiations and project planning; Contracts signed 10/16/17- Scope of Work signed 10/27/17;Project launch expected by 12/1/17; Project kick off call held Install a vehicle counter system 11/10/17,data conversion at Bridger Garage and at the and preliminary staff 16 Surface lots. 6/30/2017 On-Going training underway; Establish best practice protocols and performance metrics for existing enforcement personnal Court/Appeals Packet and support enforcement with (4/17);Uniform Policy 17 appropriate technology. On-going (8/17); Expand bike parking network to create connections between parking and the downtown to encourage employee bike commute trips and draw customers 18 to sowntown businesses. Explore changes to existing residential on City Commission street permit programs requested (11/20/17) and evaluate potentially that this effort be implement new residential complete,with parking permit districts in recommendation to the neighborhood northa them, by late nd south of the downtown Spring/Early Summer 19 commercial district. 7/1/2018 On-going 2018. Evaluate on street pricing 20 in high occupancy areas. Explore expanding access capacity with new parking 21 supply and/or transit Develop cost forecasts for preferred parking supply 22 and shuttle options. Explore and develop 23 funding options. Explore the implementation of on 24 street pricing. Consider consolidating current users of the Carnegie Lot into the Bridger Garage.Sell the Carnegie Lot to fund acquisition of(better located parking parcels and/or construction of a 25 parking garage. Initiate new capacity 26 expansion.