HomeMy WebLinkAbout01-29-18 City Commission Packet Materials - C9. Resolution 4883, Amendment 1 with R&R Taylor for Story Mill CenterCommission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Carolyn Poissant – Trails, Open Space, and Park Development Manager
Mitch Overton – Director of Parks and Recreation
SUBJECT: Resolution 4883 - Amendment No. 1 to Construction Agreement for Story
Mill Community Center Renovation Project
MEETING DATE: January 29, 2018
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve Resolution 4883 for Amending the Construction Agreement
with R & R Taylor Construction, Inc. pursuant to Change Order No. 1 for the Story Mill
Community Center in the credit amount of $40,100 for a new contract total not to exceed
$209,900 and authorize the interim city manager to sign the Change Order.
BACKGROUND: Renovation work to include office space remodeling and building code
upgrades for the new Story Mill Community Center was bid out in December 2017. Commission
approved a Notice of Award to the lowest responsible bidder, R&R Taylor, Inc. with a base bid
amount of $250,000. During the course of building permit review, additional fire code-related
upgrades have been identified, which will add to the cost of the work. In order to provide
sufficient contingency for such code upgrades and potential additional unforeseen needs, the
architect has recommended that the mechanical ventilation improvements be removed from the
contract at this time. The cost savings of $40,100 will allow the project to proceed without
supplemental funding from the Recreation Division budget and provides a contingency of
$16,550.
• FY ’17 – ’18 CIP funding: $285,000
• Architect’s contract: -$ 61,550
• Construction contract: -$209,900
o $ 16,550
The Contractor’s adjusted scope of work includes the following:
1. Install new handicap-accessible ramp and re-align front entry
2. Secured front reception office area
3. Secured Recreation Division staff offices including:
a. Recreation leaders work room
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b. Recreation Manager’s office
c. Recreation Assistant Manager’s office
d. Small conference room
4. Install separated access / hallway for use of rental spaces, including the kitchen and
adjoining activity room and meeting room
5. Heating and ventilation improvements
6. Accommodation for technology appurtenances in all areas
The contract completion date is June 22, 2018. Recreation staff are expected to move into the
facility by June 30.
UNRESOLVED ISSUES: None.
ALTERNATIVES: Per Commission.
FISCAL EFFECTS: The Amendment will allow the project to proceed with a contingency.
ATTACHMENTS:
Resolution 4883
Attachment A – Amendment No. 1 to Construction Agreement Amendment for Story Mill
Community Center Renovation Project
Report compiled on: January 19, 2018
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COMMISSION RESOLUTION NO. 4883
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, APPROVING CHANGE ORDER NO. 1 - MODIFICATION TO THE
CONTRACT AGREEMENT WITH R & R TAYLOR CONSTRUCTION, INC. FOR THE
STORY MILL COMMUNITY CENTER RENOVATION PROJECT
WHEREAS, on January 8, 2018 the City Commission approved the Notice of Award
for Story Mill Community Center Renovation Project (“Project”); and
WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any alterations
or modifications of the specifications and/or plans of a contract be made by resolution; and
WHEREAS, work has been identified to be removed from the scope of the original
contract in order to provide contingency for unforeseen needs including building and fire code
upgrades;
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana, that the proposed modification to the construction contract between the City
of Bozeman and R & R Taylor Construction, Inc. pursuant to Change Order No. 1, (attached hereto
as “Attachment A”) is hereby approved; and the City Manager is hereby authorized and directed
to execute the contract amendment for and on behalf of the City; and the City Clerk is authorized
and directed to attest such signature.
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PASSED, ADOPTED, AND APPROVED by the City Commission of the City of
Bozeman, Montana, at a regular session thereof held on the 29th
day of January, 2018.
___________________________________
CYNTHIA L. ANDRUS
Mayor
ATTEST:
____________________________________
ROBIN CROUGH
City Clerk
APPROVED AS TO FORM:
___________________________________
GREG SULLIVAN
City Attorney
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[ATTACHMENT A]
Amendment No. 1 to Construction Contract with R & R Taylor Construction, Inc.
for
Story Mill Community Center Renovation Project
THIS AMENDMENT NO. 1 is made as of this ____ day of __________________, 2018,
between the CITY OF BOZEMAN, a Municipal Corporation, whose address is P.O. Box 1230
Bozeman, Montana, 59771-1230 (CITY) and Highland Construction Services, LLC whose
address is 7400 Thorpe Road, PO Box 141, Belgrade, MT 59714 (CONTRACTOR).
WHEREAS, the parties entered into an Agreement dated January 9, 2018 for construction
services for the Story Mill Community Center Renovation Project (the “Agreement”); and
WHEREAS, revisions to the scope of services are necessary to complete the Project in
order to provide contingency for unforeseen code upgrades and other needs; and
WHEREAS, the parties desire to amend the provisions of the Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree to modify the Agreement as follows:
Article 1 – Scope of Work: Article 1 is amended as set forth in Change Order No. 1 to Scope
of Work for Story Mill Community Center Renovation Project (“Exhibit A”). The
conditions and provisions set forth in Change Order No. 1 are hereby incorporated in and made
part of this Amendment 1.
Article 5 – Contract Price: Article 5 of the original agreement is modified with a reduction of
$40,100 for a new contract total of $209,900.
Except as specifically amended herein, the original agreement shall remain in full force and effect
and the Parties shall be bound by all terms and conditions therein.
* * * END OF AMENDMENT EXCEPT FOR SIGNATURE PAGE * * *
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IN WITNESS WHEREOF, the parties hereto do make and execute this Amendment No. 1.
CITY OF BOZEMAN R & R Taylor Construction, Inc.
BY: __________________________________ BY:_______________________________
Andrea Surratt
City Manager __________________________________
Printed Name/Title
DATE:________________________________ DATE:____________________________
ATTEST:
BY:____________________________________
Robin Crough
City Clerk
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